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Item M2 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: Mav 16.006 Division: County Administration Bulk Item: Yes -X- No Department: County Administration Staff Contact Person: Connie Cyr AGENDA ITEM WORDING: Approval ofa Resolution authorizing the temporary closing of the Northbound Lanes of US 1 from mile marker 98.2 to mile marker 100 from 10:00 a.m. to 11 :30 a.m. for the annual 4th of July Parade sponsored by The Reporter Newspaper. ITEl\1 BACKGROUND: The annual 4th of July Parade has between 65-70 floats, bands, etc. and attracts thousands of residents and visitors. PREVIOUS RELEVANT BOCC ACTION: Previous approvals as requested by the Florida Department of Transportation. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Approval. TOT AL COST: -0- BUDGETED: Yes No COST TO COUNTY: -0- SOURCE OF FUNDS: REVENUE PRODUCING: Yes No AMOUNTPERMONTH_ Year APPROVED BY: County Atty ~ OMB/Purchasing _ Risk Management_ DIVISION DIRECTOR APPROV AL: !jft0ma6 J. Willi Thomas J. Willi DOCUMENTATION: Included X Not Required_~ DISPOSITION: AGENDA ITEM if Revised 2/05 RESOLUTION NO. -2006 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA AUTHORIZING THE TEMPORARY CLOSING OF THE NORTHBOUND LANES OF US I FROM MM 98.2 TO MM 100 FROM 10:00 A.M. UNTIL 11:30 A.M. ON THE 4TH OF JULY, 2006. WHEREAS, The Reporter Newspaper annually sponsors the 4th of July Parade in Key Largo; and WHEREAS, it is necessary to temporarily close the Northbound Lanes of US 1 from MJ\1 98.2 at Anthony's Clothing Store to MM 100 at the Holiday Inn from 10:00 a.m. to 11 :30 a. m. for the Parade; and WHEREAS, the 4th of July Parade usually has between 65 and 70 floats, groups, bands, etc.; and WHEREAS, the 4th of July Parade attracts thousands of residents and visitors; and WHEREAS, the Florida Department of Transportation has requested that Monroe County also authorized the closure as stated herein; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, THAT: I. The Board of County Commissioners hereby authorize the closing of the Northbound lanes of US. 1 from 11M 98.2 at Anthony's Clothing Store to MM 100 at the Holiday Inn from 10:00 a.m. to 11: 30 a.m. for the Annual 4th of July Parade sponsored by The Reporter Newspaper. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting held on the _ of ~, 2006. Mayor Charles "Sonny" McCoy Mayor Pro Tem Commissioner George Neugent Commissioner David P. Rice Commissioner Dixie Spehar BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By Mayor/Chairman (Seal) ATTEST: DANNY L. KOLHAGE, CLERK Deputy Clerk Date E ,HUTTeN COUN~1JO-"~Y ,~ THE REPORTER 305-852-3216 PO Box 1197 Tavernier, FL 33070 91655 Overseas Hwy www.upperkeysreporter.com 305-852-0199 fax THE REPORTER P.O. Box 1197 Tavernier, FL 33070 April 5, 2006 Mr. Tom Willi Monroe County Administrator Via Fax Dear Tom: Attached please find the application for temporary road closure/rerouting of traffic for State Road 905 on Tuesday, July 4th, 2006. The purpose of the planned road closure is the annual July 4th Parade through Key Largo. The Parade begins at 10 a.m. with duration of approximately one and one-half hours, beginning at Almay Street and U.S. 1 in Key Largo and proceeding to the conclusion at Waldorf Plaza-Holiday Inn area. Traffic from the northbound land of RS-905 is rerouted via Orand Street at the south, through the southbound traffic lanes of SR905, which is converted to two lanes of travel. Standard traffic is reestablished at Laguna Ave. Throughout the parade route, marked Sheriffs Office units, plus uniformed officers plus the Key Largo Fire Police and Florida Highway Patrol regulate the flow of traffic. Units will be positioned at various intersections and traffic crossovers to ensure traffic integrity as well as pedestrian safety. Where necessary, cones and other signaling devices will be established to facilitate the smooth flow of vehicular traffic through the areas that are rerouted. Please bring this to the county commission at the April meeting in Key Largo. I will need a signed and sealed copy of resolution plus completion of the attached forms. The request must also be signed by the Sheriff; I'd appreciate it if you would forward the form to his office. If you have any questions, please contact me at (305) 852-3216. Your assistance is greatly appreciated. Sin:~~__/ David Goodhue Editor CC: Plantation Key Substation - Fax 853-3205 STATE OFRORIOA DEPARrMf.NT O~ TRANS!>ORTAflON 85C"Q40--S5 INSTRUCTIONS: REQUEST FOR TEMPORARY CLOSING/SPECIAL USE OF STATE ROAD MAINTENANCE D2J92 Page 1 of2 OBTAIN SIGNATURES OF LOCAl LAW ENFORCEMENT AND CITY1COUNTY OFFICIALS PRIOR TO SUBMITTING TO DEPARTMENT OF TRANSPORTATION. ATTACH ANY NECESSARY MAPS OR SUPPORTING OOCUMENTSc \ \00 \. EvENT \~e.. ~e~o~t~t' 0... m . N/<Mt OF ORGANIZATiON PERSON IN CHA.'<GE DATE y_ ~1 Ok H: Of EVfJ{r" ,- 1...\ A 0 to (\"'I. PRCf'DSEC ROUTE (iNCUJOE ST A Tf' ROAD NUMBER. SPECifiC L O:::A Tl0N. He INOt UDE !\lAPS) \). ~. \ 1"\0" \:.."'bbOt\cl \ ~t'\ e So t ~.l.. L\ o\ido..lI ~'tV\ \00 -.... ~ l M t'Y'\ q %. d.. :t:. l\) (\j . ..i. 1\ "'c. ...... 0 f\ ~ IS Q. \ 0 '-:: '" ~ i'\ ~ 1. DETOUR ROVTE ('NCLUDE ALTERNATE ROUTES :NCLUOE MAPS) 0.5, \ Soot.'" 'oa~t'"\d NAME OF PEPT RESPONSiBlE POR TRAFFIC CONTROL. ETe (C1TY POUCE. SHt:RiFPS D€ PT , FLORIDA HW'( PAtROl.. ETC)(INCLUOE PRECINCT NO., . ('t"~d>t\~Oe.. CCV'1:Y S"e.Q.;t.c>S O.c.~;c..e- SPf:C1AL CON01TIONS \ c..t\::. e~ 't.o \.) iSt.r~ct ~I {Y\ ; 0... ""'" \ o (\ "'t. '" Co . t=L. c... C'\..Q.. C. '" <. d ("f\ 0.. \ f\ -l e "Q. \'\ <:. e:... ?OO\l o~ "l. (' - ~ ..p ; c:.. C1..S \ l\ d ; ~o.:l ecl THIS SEcnON IS TO aE COMPLETED 'MiEN PERMITTING SPECiAl we OF A STAfe ROAD FOR RLMING LICENSED PYROTECHNICS OPERATOR lICCNSE NO APPROVAL Of' LOCAL FfRE DEPARTMENt LlIIBIUTY INSURANCE CARRIER POLICY EFfECTlVE DATE COV1;;R!>DE AMOUNT ($1.000000 MINIMUM; LENGTH OF COVERAGE D....VS FEDERAL A VlATION ADMINlSTRA nON APPROVAL FOR LOW FLYiNG FILMING ADDmONAl UASiUTY INSURANCE AMOUNT ($5,000.000 I,\/NIMUM) TYPED NAME AND TiTLE. (INClUDE BAOOENO iF APPROPRiATE) SiGNATURE OF CHIEF OF lAW ENFORCEMENt AGENCY DATE SIGNED '"R~ c.,^""d"J C), Rol ~ TYPED NAME AND TITLE OF CITYICOUNTY OFFICIAL SIGNATURE OF CITYICOUNTY OFFIClAL Di'TE SIGNED ~ Ii. 'lo'n; e. ~ (' e d 4.. ~ ~c:.. '(. AUTHORIT!ES: CHAPTER 1~5, FLORIDA ADMINlSTRA riVE CODE. PULES OF THE DEPARTMENT OF TRANSPORTATION ~ TEMPORARY CLOSING AND SPECIAl. U5t: OF $T ATt: ROADS. SECTIONS 337406{1'1, 4\16,00 ANO~16001J, FLOR!OA STATUTES. 850.040-65 MAINTENANCE 02192 Page 2 of 2 The Permittee, shall indemnify, defend, and hold harmless the Department and all of its officers, agents, and employees from any claim, loss, damage, cost, charge, or expense arising out of any acts, actions, neglect, or omission by the Permittee, its agents, employees, or subcontractors during the performance of the Contract, whether direct or indirect, and whether to any person or property to which the Department or said parties may be subject, except that neither the Permittee nor any of its subcontractors will be liable under this Article for damages arising out of the injury or damage to persons or property directly caused or resulting from the SOLE negligence of the Department or any of its officers, agents or employees. Contractor's pbligation to indemnify, defend, and pay for the defense or at the Department's option, to participate and associate with the Department in the defense and trial of any damage claim or suit and any related settlement negotiations, shall be triggered by the Department's notice of claim for indemnification to Contractor. Contractor's inability to evaluate liability or its evaluation of liability shall not excuse Contractor's duty to defend and indemnify within seven days after such notice by the Department is given by registered mail. Only an adjudication or judgment after highest appeal is exhausted specifically finding the Department SOLELY negligent shall excuse performance of this provision by Contractor. Contractor shall pay all costs and fees related to this obligation and its enforcement by the Department. Department's failure to notify Contractor of a claim shall not release Contractor of the above duty to defend. It is understood and agreed that the rights and priVileges herein set out are granted only to the extent of the State's right, title, and interest in the land to be entered upon and used by the Permittee, and the Permittee will, at all times, assume all risk of and indemnify, defend and save harmless the State of Florida and the Department from and against any and all loss, damage, cost, or expense arising in any manner on account of the exercise or attempted exercises by said Permittee of the aforesaid rights and privileges. During the event, all safety regulations of the Department shall be observed and the holder must take measures, including placing and display of safety devices, that may be necessary in order to safely conduct the public through the project area in accordance with the Federal Manual on Uniform Traffic Control Devices (MUTCD), as amended, and the Department's latest Roadway and Traffic Design Standards. In case of non-compliance with the Department's requirements in effect as of the approved date of this permit, this permit is void and the facility will have to be brought into com . ce or remov cHfoin the RJW at nocest to the Department. Place Corporate Submitted by: 7 ;SA, Signature and Irtle Attested Department of Transportation Approval: This Request is Hereby Approved Recommended for approval Title Date Approved by: Date District Secretary or Designee DISTRIBUTION: Original - Permittee 1 st copy - District Maintenance Office 2nd copy - Local Maintenance Engineer 04/25/03 1~;07 FAX 3058520199 THE REPORTER ~ \.ill :.:.' ":1.li11 3:~=.,.?It iF.r..J!{~ r~ T,:'~ d .:.~a~~~_(.11~~ p:u;::: ~ Gl1~ )r O,y;. _ ~ i....w.......ri..t ~~ ~.-__i..~ I % CJ .1- t- :::::') CD ..... .J ~t ~i i ~ II J ~-'11 H;~ . 'I ...... W ...lfi!' ::z:: tC C. .11:. O. ... .. :Z:Cc:.- Z I- : UJ.:::la!t - -l>UZu in~,.t!J~~inm m~.~~ O~. F'r~' a:'" ... 5 c:i tI) z:....dC !!r: .Z cO"'c u i'i ,.t.