Item D04
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 6/21106
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
AGENDA ITEM WORDING: Approval of Purchase Service Order with URS for Terminal Design Phase Tasks for the Ke
West International Airport.
ITEM BACKGROUND: This project will be funded by the Federal Aviation Administration, Florida Department of
Transportation, and Passenger Facility Charge Revenue.
PREVIOUS RELEVANT SOCC ACTION: Approval to submit PFC Application # 7, # 8, # 9, # 10 & # 11, to the Federal
Aviation Administration
CONTRACT/AGREEMENT CHANGES: New agreement
STAFF RECOMMENDATION: Approval
TOTAL COST: $238,880.00
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: $5,972.00
COST TO COUNTY: none
SOURCE OF FUNDS: FAA, FOOT, PFC revenue
REVENUE PRODUCING: No
AMOUNT PER MONTH /YEAR:
APPROVED BY: County Attorney J(
OMS/Purchasing X
Risk Management X
AIRPORT DIRECTOR APPROVAL
~*
Peter J. Horton
DOCUMENTATION: Included X
Not Required
AGENDA ITEM #
DISPOSITION:
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: URS
Effective Date: Execution
Expiration Date: 300 days
Contract Purpose/Description: Key West International Airport Terminal Design Phase Tasks
Contract Manager: Bevette Moore
(name)
# 5195
(Ext.)
for BOCe meeting on: 6/21/06
Airports - Stop # 5
(Department! Stop)
Agenda Deadline: 6/6/06
CONTRACT COSTS
Total Dollar Value of Contract: $238,880,00
Budgeted? Yes
Grant Yes, FAA, FOOT
County Match: PFC Revenue
Current Year Portion: - $95,000.00
Account Codes: 404-63096-560620-GAKA93
Estimated Ongoing Costs:
(not included in dollar value above)
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Date In
Changes
Needed
Yes No
Airports Director
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Reviewer
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PURCHASE / SERVICE ORDER
FOR
MONROE COUNTY
To:
URS
Purchase Service Order No. 05/06-21
Re: PSA Agreement, Dated: 1-1-02
Resolution
Project Name:
Key West Intemationa1- Terminal Design Phase Tasks
Description of Services: (See Attached Scope of Services)
Multiple of Direct Salaries
Lump Sum
x
Reimbursable Expense
Lump Sum Fee
$29.574.00
$209.306.00
Days to Complete
300
Max Fee This Service Order $238.880.00
Payment for Services shall be in their entirety as per PSO.
Prepared by:
Mil~
Reco~~H
Date:
y--U--dO
Date:
5- 2. - 0 LP
Accepted by:
Approved by:
,-
Date:
Date:
U:\AAA-RECEPTIONlsnpsOlPSC
21. DOC
Larry S. Chalmers, AlA
REVISED SCOPE OF SERVICES
1. Project Administration and Management Services
URS and Its consultants will execute, assist, review and approve appropriate
segments of the administrative process. During the design portion of the project
URS will have primary responsibility for agendas, meeting minutes, coordination
and reporting of all administrative activities. During the construction phase of thE
project, URS and its consultants will support Morganti by coordinating their
administrative functions with those of the contractor, subcontractors,
manufacturers, suppliers and installers.
2. Discipline Coordination I Document Checking
URS will coordinate their work and the work of the sub-consultants with the
Contractor and the County. URS will be responsible for the review and approval
of their work and the work of the sub-consultants to insure that all drawings,
specifications are properly integrated into a complete and detailed documentatior
of the project.
3. Agency Consulting I Review / Approval
Multiple agencies have jurisdiction over the Key West Airport. URS will research
critical applicable regulations including laws, statutes, codes and advisory
documents and will assist the County and the Contractor in obtaining approvals
for the Project from such County, Regional, Federal and Environmental agencies
as may be applicable.
URS will coordinate requirements with Authorities Having Jurisdiction (AHJ) and
prepare contract documents for the Project which conform to permitting
requirements. The Owner will pay for all permits and fees.
4. Owner Supplied Data Coordination
During the entirety of the Project, URS will collect, review, coordinate and
disseminate Owner supplied data relevant to the development of the project. In
this capacity, URS will act as one of three Project Management Team members
which shall also include the County and Morganti.
The Owner shall provide relevant data required to perform the design in a timely
manner and in sequence with the deign schedule prepared by URS and as
modified by the eM at Risk and approved by URS and the Owner. If Owner
supplied data becomes available for incorporation in the design in such a manner
that the design, proceeding according to schedule, must be revised to
incorporate such data, the schedule will be adjusted accordingly. If redesign
associated with out of sequence information or data results in additional design
effort, an equitable adjustment in the URS design fee will be negotiated with the
Owner.
5. Schedule Development I Monitoring
Morganti, the CM at Risk, will have prime responsibility for development and
monitoring of the Project Development Schedule. URS and the County will havE
joint responsibility for assisting, reviewing and approving the schedule. On a
monthly basis, the Project management team will meet to review, update and
respond to changes in the schedule. URS will be responsible for bringing
relevant scheduling data to the monthly meeting and then disseminating
schedule updates to their sub-consultants. Keeping the Project on schedule is 8
joint responsibility.
URS' design fee is based on the Design being complete June 30, 2006. Design
fee includes early design packages (2) and a 1000/0 Construction Document
Package. Bid Phase for the 100% is assumed to be 45 days (with award
8/14/06). Construction is anticipated to be complete by 8/14/08. If these phases
extend beyond these dates, an equitable adjustment to the URS design Fee will
be negotiated, based on anticipated monthly costs per URS fee breakdown by
phase.
6. Cost Modeling I Cost Estimating of the Work
The County has provided both the Architect and CM at Risk with the County's
Project Budget (GMP). Primary responsibility for construction cost and
adherence to the GMP resides with Morganti. However, it will the responsibility
of URS and its sub-consultants to work with Morganti and the sub-contractors
during the Design Phase of the project to analyze materials, products and
systems so as to achieve the desired function at the lowest overall cost
consistent with the GMP. This is not intended to be a formal Value Engineering
exercise, but rather a working methodology for insuring that the project is
designed within informed budget guidelines. The County, URS and Morganti, as
the Project Management Team, have joint responsibility for development of the
Project within the designated GMP. The County will have sole authority to
increase the GMP.
As discussed during fee/scope negotiations, the URS fee and scope does not
include re-design efforts that result from Value Engineering investigations that
should arise after establishment of the GMP. As discussed, the cost of re-design
effort will be included as a cost to be weighed against potential savings. In the
event savings exceed cost of redesign and the Owner approves the change,
URS' fees will be negotiated as an additional service. Also during negotiations,
proposed fees for design of temporary construction elements have been
eliminated from the URS Scope of Work. As proposed by the CM at Risk, any
design required to support temporary construction elements (utilities, temporary
structures for passenger operations or rental car support, for instance) will be
handled by CM at Risk. When required, URS will coordinate the Construction
Document design efforts with any CM AT RISK provided design and site
utilization requirements.
7. Presentations
At Intervals appropriate to the development ot the Project, URS will be expected
to report on the progress and product of their work. Such meetings will be held in
concert with other scheduled activities between the County, the Consultants and
the Contractor. In most cases, the presentation will be in the form of an over-the-
shoulder review.
The URS lee proposal includes one tormal presentation to include exterior and
Interior renderings in powerpoint tormat to be made to the County
Commissioners. Should any additional renderings, animations, models, or
promotional materials be required, the scope will be negotiated at that time and
corresponding adjustment to the design lee will be negotiated as an additional
service. URS' fee does include review ot progress documents with tenants at
monthly Tech Committee meetings and milestone submittals at DD and CD with
the Owner.
8. Site Development Planning
URS and its consuitants, as a part of the basic design, shall develop the overall
site plan for the project. The site plans shall include structures placement,
facilities development, development phasing, movement systems and parking
utilities systems, surtace and subsurface conditions, ecological requirements and
landscape concepts and torms. As the Site Plan develops, URS and the sub-
consultants will expand the plan into the various specialty areas such as
electrical service and distribution, gas services and distribution, water supply and
distribution, site drainage, sanitary sewer collection and disposal, storm water
collection and disposal, site mechanical systems, tire systems, emergency
systems, security systems, site illumination, communications systems and the
like. URS and its sub-consultants will also provide the design integration
between on-site utility systems and oft-site utility systems.
9. Geotechnical Engineering
It is understood that URS has completed most of the geotechnical investigation
and reporting tor this project. As a part of this service, URS and its sub-
consultants will integrate data collected as part of the investigation such as
bearing values, percolation rates and other such information into the design
solutlons of the various disciplines.
1 Q. Site Survey
It is understood that URS has completed most ot the site survey services for this
project. As a part of this service, URS and its sub-consultants will integrate data
collected as part 01 the investigation such as grades, lines designating
improvements, structures, rights-ot-way, restrictions, easements,
encroachments, boundaries and contours, landscaping elements, utility services
and the like. All information shall contain appropriate data such as inverts and
depths and be referenced to a project benchmark.
As the Mario Sanchez Park was not anticipated in the original scope of work, the
original topographic survey did not include this area. URS will provide that surve)
data and the cost will be included in the reimbursable expense budget described
above.
11. Architectural Design I Documentation
At this time, a significant portion of the architectural Design and Design
Development documentation is already complete. As this process continues into
the Contract Documents Phase, URS will make any final adjustments to the
design based on budgetary and/or discovery opportunities. The final documents
presented to the contractor shall define, locate, dimension and quantify all
elements of the Project. Based on this documentation, the contractor should be
able obtain bids from subcontractors and clearly understand how the various
components are integrated into the construction. Vague or exculpatory language
shall not be used to define any aspect of the work.
Architectural Design/Documentation (including building aesthetic concepts) as
defined in the Schematic Design documents submitted 12/20105 have been
developed with the assistance of the CM AT RISK and are approved by the
Owner. These will be the basis of design for Design Development and
Construction Document Phases.
12. Structural Design I Documentation
The integrity of the structural components of this project is a primary concern due
to the elevated wind loads and storm surge effects which are common in the
Florida Keys. The structural engineers will need to respond to these conditions
adequately yet efficiently in order to keep the Project within the GMP. +f:Hs
projoct is also dosignated as .3 threshold project. Section 553.79(5), Florida
Statutes, requires that a Special Inspector perform structural inspections on
threshold buildings in accordance with a structural inspection plan describing
specific inspection procedures and schedules such that the building can be
adequately inspected for compliance with the permitted documents. Inspections
shall include shoring and re-shoring during construction. The law further states
that special inspectors shall meet the requirements for qualification established
by the Florida Board of Professional Engineers. Tho structural engineor for this
project shall provide 3.11 of the planning and inspection services relatod to Section
553.79(5), Florida Statutes. Note that URS has made a presentation to Monroe
County Building Officials regarding the Terminal Occupancy and Occupant Load
and the requirements for Threshold Inspections. Monroe County Building
Department, represented by Mr. Joe Paskalik, has agreed that Threshold
Inspections are not required. URS has confirmed that back to Mr. Paskalik in
correspondence. The Airport has been copied with this correspondence.
Structural systems as defined in the Schematic Design documents submitted
12/20/05 have been developed with the assistance of the CM AT RISK and are
approved by the Owner. These will be the basis of design for Design
Development and Construction Document Phases.
13. Mechanical Design / Documentation
The mechanical design for the Key West airport must respond to a variety of
climatic and occupancy needs. Salt spray, hurricane force winds and flying
projectiles limit the life expectancy and performance of mechanical equipment.
The infiltration effect of passengers moving in and out of the buildings negatively
impacts balancing and air distribution calculations. The County is expecting the
mechanical design and documentation to offer a low maintenance and highly
efficient response to the Project needs.
Mechanical/Plumbing/Fire Protection systems as defined in the Schematic
Design documents submitted 12/20/05 have been developed with the assistance
of the CM AT RISK and are approved by the Owner. These will be the basis of
design for Design Development and Construction Document Phases.
14. Electrical Design I Documentation
In addition to providing normal electrical design services, the County expects the
Electrical Engineer to consider and plan for the interruption of electrical service
that is more the norm than the exception here in Key West. The airport must be
capable of continued operation in all but the most severe disaster. Following a
severe disaster, the airport must be capable of returning to service within a short
period of time. Maintenance is also a critical aspect of the airport. Key West is
remote in terms of services available in most other areas. Equipment, fixtures
and systems must be designed with the words "easily maintained" in mind.
Stocking multiple types of replacement components and training limited staff to
repair complex systems is not possible and the design should address this
condition.
ElectrIcal systems (Power distribution, lighting, and fire alarm) as defined in the
Schematic Design documents submitted 12/20/05 have been developed with the
assistance of the eM AT RISK and are approved by the Owner. These will be the
basis of design for Design Development and Construction Document Phases.
15. Civil Design I Documentation
Flooding is no stranger to Key West Airport. This cannot be prevented, but
mitigating the effects is essential. It will be the responsibility of the Civil Engineer
to identify potential problems and alert the rest of the design team as to their
potential effect on design solutions, placement of equipment and the like.
16. Landscape Design I Documentation
Landscape solutions in crowded airports are difficult. Salt water intrusion kills or
damages many plant types. High maintenance design solutions do not work well
when staff is limited. A destination airport such as Key West needs to tell people
that they have arrived at or are leaving a unique location. The airport intends to
create a theme park honoring a local artist who passed away last April. These
are the challenges and opportunities that the Landscape Architect will work with
to create a landscape plan that will set Key West Airport apart from others. The
County expects a design solution that will instill fond memories in the minds of
people who visit Key West.
17. Interior Design / Documentation
The Architectural team has developed a functional response to the program
needs of the Key West Airport. That team is now working to enhance the design
and bring it to life in terms of visual appeal and character. It will be the
responsibility of the Interior Design team to support, even advance the efforts of
the Architect. Furnishings and finishes need to support the Key West theme, yet
be durable and easy to maintain. The opportunity to do something exceptional is
present and the County expects the Interior Designers to meet the challenge.
18. Security System Design / Documentation
Airport security is at an all time high. Many passengers are intimidated by this
situation. They need to arrive early, submit to personal property and body
searches and wait in defined holding areas. These are all somewhat offensive to
most people. Security systems in the Key West Airport need to minimize these
feelings as much as possible. Management would like to see security operate in
the background as much as possible. The design of the security system must
also be flexible. Changes in security requirements occur frequently and the Key
West Airport must be able to respond with as little inconvenience as possible.
The infrastructure of the security system should offer flexibility, accessibility and
reliability.
Security systems (Access control, CCTV, paging) as defined in the Schematic
Design documents submitted 12/20/05 have been developed with the assistance
of the eM AT RISK and are approved by the Owner. These will be the basis of
design for Design Development and Construction Document Phases.
19. Baggage System Design I Documentation
The original plans for the airport had baggage traveling up and down within the
terminal. The baggage system designer needs to understand that the Key West
Airport experiences mechanical and electrical failures in excess of most other
airports. The new baggage system must be capable of processing baggage
under adverse conditions such as conveyor breakdown or power failure. In most
airports, failures such as those mentioned above would be addressed
immediately. In Key West, it could be days or longer before full service is
restored. The flow of passengers will continue at the same rate regardless of
conditions and the baggage system must support this eventuality.
Baggage systems as defined in the Schematic Design documents submitted
12/20/05 have been developed with the assistance of the CM AT RISK and are
approved by the Owner. These will be the basis of design for Design
Development and Construction Document Phases.
20. Airline Systems
The new airport will be substantially larger than the current facility.
Communications and information systems will be necessary to provide for
efficient operation. The Consultant Team shall coordinate with Airport
Administration, the airlines and other groups or individuals with a vested interest
in this aspect of the project. As part of the Project, the Consultant Team will
design and include (in the Construction Documents) the systems or infrastructure
used by the airlines to communicate or transmit internal or external data.
Communication systems (Communication backbone) as defined in the Schematic
Design documents submitted 12/20/05 have been developed with the assistance
of the CM AT RISK and are approved by the Owner. These will be the basis of
design for Design Development and Construction Document Phases.
21. Materials Research I Specifications
The research and development of the specifications form half of the
communications package used by the contractor. Incomplete specifications or
notes on drawings used in lieu of proper specifications fail to provide the
contractor, subcontractors, suppliers, manufacturers and installers with sufflcient
information to competitively bid or properly complete the work desired.
22. Bidding Materials
For this Project, it is expected that the consulting team will produce a complete
set of construction documents to be used by the contractor for bidding and
construction. Bid packaging will be provided by Morganti. The County will
expect to receive drawings and specifications that clearly illustrate and give
definition as to how the building goes together. Redundant documentation is
unnecessary; however, incomplete information is also undesirable. Leaving
design work, code interpretations or omitted segments of the Project for the
Contractor to resolve will not be acceptable.
Deliverables produced by URS as a part of the Contract Documents shall meet
the Industry accepted measu re of Standard of Care and all contract documents
shall be representative of work provided by other architectural/engineering firms
of similar size, specialized expertise and engaged in performance of similar work.
Construction Documents shall be 24"x36" for drawings and 8.5"x11" for
specifications.
23. Addenda
As the contractor issues the various bid packages, it may be necessary for the
consulting team to supplement the information provided in the plans and
specifications. The procedures to be followed will parallel those used in the
traditional design-bid-build format with the exception that Morganti will be issuing
the bid package and not the County.
24. Analysis of Alternates/Substitutions
During the course of the project opportunities may appear where alternates or
substitutions may be in the best interest of the project. The consulting team will
be expected to consider, analyze, compare and make recommendations relative
to an alternative or substitution proposed by Morganti, a subcontractor,
manufacturer, supplier or installer.
The URS design scope includes "in process" design analysis of alternate building
systems in conjunction with the CM AT RISK. URS' design scope does not
include development of extensive Contract Document Bid Alternates.
25. Submittal Services
The consulting team will be expected to process submittals, including receipt,
review of, and appropriate action on Shop Drawings, Product Data, Samples and
other submittals required by the Contract Documents.
26, Observation Services
The consulting team will be expected to visit the site at intervals appropriate to
the stage of the work to become familiar with the progress and quality of the
Work completed and to determine in general that the Work when completed will
be in accordance with the Contract Documents. The consulting team will work
with Morganti to facilitate the preparation of documents and reports required for
the project such as Applications for Payment. Weekly, bi-weekly and monthly
meetings will be held as necessary.
URS' fee proposal is based on the assumption that URS personnel will attend
site meetings on the following basis:
1. Project Manager - one site visit per month for 24 months
2. Project Architect - one site visit per month for 24 months
3. Project Engineers (each discipline) - one site visit per month for 24 months.
Engineering visits will be determined by on-going site work in progress.
The 24 site visits represent an aggregate and shall be scheduled by the Project
Management Team as a function of the nature of the work in progress.
If additional site visits are required due to unforeseen events or conditions, it is
anticipated that an equitable adjustment will be negotiated to the URS fee.
27. Testing and Inspection Administration
During the course of the Project, multiple tests and inspection will be made as
required by the Construction Documents. The consulting team will work with
Morganti to provide scope, standards, procedures and frequency of testing and
inspections. Once the tests or inspections are made, the consulting team will
review and evaluate the results and notify or make recommendation to Morganti
and the County with respect to any deficiencies in the Work.
URS will assist the Owner and the eM at Risk in defining the necessary testing
and inspection program for the work. It is anticipated that standard testing and
inspections services required by that program will be provided by the Owner.
(This does not include threshold inspection - see Item 12 above.) Testing and
inspection reports will be reviewed by URS for compliance with Contract
Document requirements. URS' field services do not include inspections but doeE
include site observation and preparation of field reports based on those
observations.
28. Supplemental Documentation
In the event that members of the construction team need additional
documentation to illustrate, clarify or further interpret the design, the consulting
team will prepare and distribute such documents through the contractor in a
timely fashion.
Where clarification of Contract Document intent is required, URS will provide
those clarifications as a part of a CM AT RISK initiated RFI process.
29. Changes to the Project
Proposed changes to the Project may be requested by the Contractor, the
Consulting Team or the County. Such proposals shall be presented to the
Project Management Team for consideration. Changes may result from an
opportunity to improve project quality, reduce project costs, act in response to
unforeseen conditions or implement program changes initiated by the County.
The Project Management Team will review each Change Proposal and act in
accordance with the contract language or refer the Change Proposal to the
County Administrator or Board of County Commissioners for their review and
action. The spirit and intent of Changes to the Project is to maintain the GMP
without adversely affecting the Contractor, Consultants or County.
In the event that Changes to the Project require revisions to the approved
Contract Documents and additional design services are required to develop and
document those changes, the additional design work will constitute an additional
service. URS will prepare an Additional Service Design Proposal for review with
the Owner. When that scope and fee is approved, URS will proceed with
supplemental design service.
3D. Interpretations and Decisions
The Consulting Team is responsible for administrating their design. With respect
to code compliance, structural, mechanical and electrical performance, their
decisions are final. On other matters, it is hoped that the best ideas will prevail.
Should the Contractor and the Consultant Team differ in their opinion; the
County's representative to the Design Team will break the tie. In all cases the
decisions made will be in the best interest of the project while attempting to
minimize the exposure to any of the Project Management Team members.
31. Project Closeout
As a part of basic services, the Consultant Team will participate in the Project
Closeout process. When the Contractor notifies the Project Management Team
that a portion of the Project is sufficiently complete, in accordance with the
Contract Documents, to permit occupancy or utilization for its intended purpose,
the Consultant Team will conduct a detailed inspection with the County's
representative. The Consultant Team will prepare a list of items to be completed
or corrected. Upon completion of these items, the Consultant Team and
County's representative will conduct a final inspection. Following the final
inspection the Consultant Team will work with the Contractor to assemble and
transmit all warranties, affidavits, receipts and the like. When the Project or a
designated Phase is complete and approved, the Consultant Team will issue the
final Certificate(s) for Payment.
URS' fee is based on preparation of one final punch list for execution by the CM
AT RISK and his contracting team. If additional phases require preparation of
punch lists, it is assumed that that effort can occur during the course of planned
site observation visits described above.
32. Maintenance and Operational Programming
When the Project or designated Phase is complete, the Consultant Team,
working with the Contractor, will assist the County's maintenance and operational
personnel in becoming familiar with the maintenance and operational
characteristics and procedures for each piece of equipment. Manuals and
instruction by the manufacturer's representatives will be included when
applicable.
URS will define Contract requirements for provision of maintenance and
operation manuals for building systems and equipment. These requirements will
be covered in the Specifications. The CM AT RISK will supervise submittal of
O&M manuals and documentation by the contractors. URS will review those
submittals as a part of the submittal review process for compliance with the
Contract Documents. Other O&M services are to be provided by the Contractors
in accordance with the Contract Documents.
33. Start-Up Assistance
Airport staff will be responsible for the operation of all building systems. The
Consulting Team, Contractor and selected manufacturers' representatives will be
required to assist with any required training on these systems and/or equipment.
URS will review documentation provided by the Contractor on system start-up
(test and balance reports etc.). Other commissioning type services are not
anticipated at this time, but can be provided as an additional service.
34. Record Drawings
The URS Consultant team shall provide the County with CAD files to be used in
documenting all changes to the work during construction. The Consulting Team
will review the record drawings to insure their accuracy.
35. Warranty Review
As each Phase of the Project is completed, the Consulting Team and the
Contractor shall prepare and present to the County a warranty package for the
materials and equipment installed in that Phase. The Consulting Team will also
conduct a warranty inspection at ten months following completion of the Project
for the purpose of identifying those items covered under the contractor's one yea
warranty that have failed or need repair or replacement. The Consulting Team
will present a report to the County identifying defects or deficiencies and will
assist the County with the preparation of instructions to the Contractor for
correction of noted defects.
36. Post~Construction Evaluation
One year following completion of the Project the Consulting Team, the Contracto
and the County will meet to review the Project, performance of the Project
Management Team and any other issues that will be beneficial to future work by
the individuals or group.
37. Art in Public Places program
County policy dictates that 1 % of a Project's construction costs will be set aside
for the acquisition, commission, installation and maintenance of works of art in
said Project. It is important to note that the construction costs do not include
Consultant fees, abatement costs, environmental preparation, site work or
contingency costs. It is also important to restate that the artist's budget must
include costs for installation and maintenance of their art. The Consultant Team
will assist in the determination of the art budget and the selection, placement and
coordination of the art pieces.
38. Demolition Services
Selective demolition will be a part of this Project. The Consultant Team will
include demolition drawings in the Construction Documents or prepare a
separate demolition package as a part of their work.
URS' proposal is based on inclusion of necessary demolition documentation in
the Contract Documents (specifically that demolition which can be defined
through examination of existing Record Documents and field observation of
observable conditions). There may be hidden demolition requirements that are
not observable or inferable in the existing facility. These will be addressed when
they are discovered, and may require Change Orders for the Contractor. If these
unforeseeable conditions require additional design to resolve, an equitable
adjustment to URS' fee will be negotiated.
The proposal is also based on the assumption that all necessary Hazardous
Material assessment and remediation requirements have been defined. The
Contract Documents will include any existing requirements for remediation that
have been defined in available assessment reports.
39. Project Promotion I Public Relations
No special project promotion or public relations program is anticipated. However
it is expected that the Consultant Team will provide some written and/or graphic
materials to the airport to assist with its desire to keep the pubic informed as to
the quality and progress of the airport's development. Copies of illustrations,
plans and the like are appropriate. The airport would also like to involve the
Consultant Team and Contractor in those activities and any other events which
would benefit their individual company's marketing efforts.
40. Extended Contract Administration I Management
It is expected the Consultant Team will assist the County with all FAA, FOOT,
EPA and other applicable agency review, approval and permitting processes as a
part of this Project.
41. Expenses
URS has provided an estimate of anticipated reimbursable Direct Expenses,
These include estimated costs for airfare, hotels, rental cars, parking etc. related
to design review and contract administration site visits. Also included are costs
associated with the minor additional survey required for the Mario Sanchez Park.
These are estimates and subject to change based on actual costs incurred.
These will be billed at cost. Our expenses estimate includes anticipated costs for
reproduction of progress documentation (drawings and specs).
42. Project Team
It is expected that the Consultant Team currently in place will execute the above
listed services and any changes or additions to the team will require prior
approval from The Morganti Group and Monroe County.
Key West International Airport REVISION 2
Design Phase Professional Services and Expenses
Add Service Request - CM Coordination
URS COl1'oration
4/24/2006
~echanical CADD $45 24 $ L075
Senior Electrical Engineer $106 24 $2.554
Subtotal $62.094
8. Additional Expenses
With additional coordination requirements with the eM, it is anticipated that additional trips will be
Item Unit Cost Qty Subtotal
Airfare Columbus/Tampa/Key West - Coord.) $600 12 $7.200
Hotel $120 24 $2.880
Per Diem $24 24 $576
Airfare Columbus/Tampa/Key West - Progress Meetings) $600 16 $9.600
Hotel $120 32 $3.840
Per Diem $24 32 $768
Airfare Tampa/Key West $300 12 $3.600
ParkinglMisc. $15 30 $450
Rental car $55 12 $660
Subtotal $29.574
Professional Services
Expenses
Total Additional Service Amount
$209,306
$29,574
$238,880
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