Item D46
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 21, 2006
Division:
Engineering
Bulk Item: Yes
No
Department: Facilities Development
Staff Contact Person: Jerry Barnett
AGENDA ITEM WORDING: Receipt of monthly report on Change Orders reviewed by the County
Administrator.
ITEM BACKGROUND: There was one change order approved by the Deputy Administrator for the
period beginning May 1,2006, and ending May 31,2006 for a total of$9,964.47.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly
report of all change orders considered by the County Administrator.
CONTRACTIAGREEMENTCBANGES: N/A
STAFF RECOMMENDATIONS: N/ A
TOTAL COST:
N/A
BUDGETED: Yes N/ A
No
COST TO COUNTY: N/A
REVENUE PRODUCING: Yes
No X AMOUNT PER MONTH
Year
APPROVED BY: County Atty _ OMB/Purchasing
Risk Management ~
DIVISION DIRECTOR APPROVAL:
DOCUMENTA TION:
Included
Not Required_
DISPOSITION:
AGENDA ITElVl
Revised 2/05
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MONROE COUNTY / ENGINEERING /FACILITIES DEVELOPMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Freeman Justice Center
Jackson Square
Key West, FL
CHANGE ORDER NO: 13
INITIATION DATE: May 10, 2006
CONTRACT DATE: June 16, 2004
TO CONTRACTOR:
The Tower Group, Inc.
405 SW 148111 Avenue Suite One
Davie, FL 33325
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price) ....................................... $13,804,000.00
Net change by previously authorized Change Orders ....... ........................................ $ 883,670.14
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change Order was......... $14,687,670.14
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanged) by this Change Order ................. $ 9,964.47
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is ... $14,697,634.61
The Contract Time will be (increased) (decreased) (uncl}('ln~ by ....... ........... ( ) N/A
The date of Substantial Completion as of the date of this Change Order is ................. .January 25, 2007
Detailed description of change order and justification:
Extend the travel of Elevator #1 to the roof level to facilitate access to the air handling units for
maintenance. Costs are as follows:
Replace bronze finish landing doors with prime finish
Increase travel of Elevator #1 from 28'0" to 44'0"
Delete 3 of 4 roof hatches
Roof Access Ladder
Roofing membrane modifications
Overhead and Profit 5%
Total
($1,655.00)
9,700.00
(1,130.00)
1,328.97
1,246.00
474.50
$9,96447
Not valid until si~ned bV Owner, Construction Man~er and Contractor
ARCHITECT:
Date
CONTRACTOR:
DIRECTOR, FACILITIES DEVELOPMENT
COUNTY ENGINEER:
Date
Thomas Willi
COUNTY ADMINISTRATOR
03/20/2006 07:51 FAX 3055949774
TOWER GHOUl'
I4J 002
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T'be rro~ver Group, Inc.
302 Fleming St.
(Jobsite Trailer)
~yWest,FL ~,~
CHANGE ORDER REQUEST
No. 00022
Phone: (305) 296-2521
Fax: (305) 296-2587
TITI"E:
Enhance Mechanical Room Access
DATE: 3/15/2006
PROJli;CT: Freeman Justice Center (FJC)
']'0: Attn: Clark Briggs
Monroe County Facilities Development
1100 Simonton Street
Key West, FL 33040
Phone: (305) 295-4306 Fax: (305) 295-4321
JOB: 0417
CONTRACT NO:
F<ECEI
RE: pca To: TTG
DESCRIPTION OF PROPOSAL
From: SCHELE
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Number: LRS002
The Tower Group submits this Change Order Request (COR), #22, in response to the Owner's and Architect's request for a proposal
to extend the travel of Elevator #1 to the rooflevel to facilitate access to the Air Handling Units for maintenance_
This COR includes the additional cost for the elevator supplier, less the cost for deleting three of the four roof hatches, plus the cost
for an access ladder for access to the roof hatch, plus the cost for roofing membrane modifications. This proposal also includes a
credit to the Owner for deletillg the specified bronze finish for the Ground Floor, 2nd Floor and 3rd Floor landing doors at Elevators
#1 & #2, as the Owner is purchasing etched bronze panels for these doors separately. Copies ufthe vendor proposals are attached to
this COR.
This COR excludes the costs for the stmchlral modifications and additional elevator rails associated with this change. These costs
will be submitted under cover of a separate COR. This COR also excludes compensation for time extension and the associated costs.
Matters of time impact, if applicable, will be included with the structural modifications COR.
'The total proposed cost for the changes outlined above is $10,277.64. Please provide your approval and furnish means of payment
for this work via Change Order as soon as possible.
Item
00001
00002
0000]
00004
00005
Description
Provide prime finish landing
doors f(Jf Elevators 1# 1 & #2 at
Ground Floor, 2nd Floor and
3rd Floor in lieu of bronze
specififc (Entrance fr:Jmes and
landing sills shan remain
bronze).
Increase tTavel of Elevator ifl
from 28'.0" to 44'.0", adding a
stop and opening at the
Mechanical Room (Penthouse).
Delete 3 of 4 Roof Hatches
(Based on Nystrom Quotation
#27596, dated 1120/06,
S450.00 less Nystrom original
Quotation #9554, dated
511 'I/O;!, SI ,58000 mc1urling
freight)
Roof Access LCldder (B,lsed on
,/l 0/00 response from
I lernandcz Ornamental to rrG
Fax Memo i!0417.0 1 (90)
RODfing rVlernbrane
rvlodificatlOns (Based 011
Laurnar Proposal dated
1/26/06)
Stock#
Quantity Units
1000 LS
Unit Price
($1,65500)
Tax Rate Tax Amount Net Amount
000% SOOO ($1,655.00)
1000 LS
$9,700.00
000%
SO.OO
$9,700.00
1000 LS
($1, l30.00)
000%
$0.00
($1,130.00)
1.000 LS
I J28, 97
o DO')!"
:]iOOO
SU2897
1.000 LS
,24600
o 00 %,
'EO.OO
] ,246()()
03/20/2006 07:52 FAX 3055949774
'rowrm CHOUP
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l'be rfOVfer (;roup, Inc.
302 Fleming St.
(Job site Trailer)
Key West, FL 33040
--
Phone: (305) 296-2521
Fax: (305) 296-25~7
Description
OIR & Profit
Bond & Builders Risk Ins.
By:
JdL
John S. Chandler
Date:
3(/13 Ice
Expedition @
[4]003
CHANGE ORDER REQUEST
No, 00022
Unit Cost:
Unit Tax:
Unit Total:
$9,489.97
$0.00
$9,489.97
$9,489.97
Subtotal:
Markup Percent Markup Amount
5.000% $474.50
3.300%
$313.17
Total Cost:
$10,277.64
By:
Date:
Schindler f:ievato~'
CAI--j
November 22, 2005
Fax
Mr. John Chandler
The Tower Group, fne.
405 SW 148th Street- suite 1
Davie, Florida 33325
'., L._., ,,, "," ^'
.:'~], i ~lC.
Re: Freeman Justice Center
Dear John:
As requested informally by the architect, I wish to provide additional
pricing information for the following pending changes;
1) Provide prime finish landing doors at floors #1 thru 3 for elevators #1 &
2 in lieu of #4 bronze. Entrance frames and landing sills to remain
bronze. Please deduct $1,655.00
2) Change the entrances at the landings and on the car from single slide
type to center opening on elevators #1 & 2. Please add $1,800.00.
3) Increase the travel of elevator #1 from 28'-0" to 44'-0" adding a stop
and opening at the Mechanical Level. Please add $9,700.00. Others
are to modify the elevator hOistway to suit the increase in travel.
Please note the minimum clear overhead required from the top floor to
the underside of the hoistway roof to be 12'-6". Pricing includes key
switch control in the car for access to the mechanical level.
Please advise if any of the above changes are acceptable prior to our
releasing the equipment for manufacture. As soon as we have confirmation of the
approval drawings and an questions have been answered, we will be in position
to release the orders to the factory.
Any questions, please advise
Very truly yours,
Schindler Elevator Corporation
-"j :~
((>^j><\~~L1(
t< '; \
'. \
Dennis M. Russell
Manager Construction Operations
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QUOTA TiON
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ClUOTE #:
.27596
Page 1 of 1
Please reference this quote number when ordering
9300 - 73rd Avenue Norttl
liVE ARE A MATERIALS SUPPLIER ONLY
Minneapolis, !'vII'! 55428
Phone 800-547.2635
Fax 800-317-8770
BILL TO THE TOWER GROUP
405 SW 148TH AVE
SUITE 1
DAVIE, FL 33325
Contact JOHN CHANDLER
Phone 786-367-0549
Fax 305-296-2587
Project FREEMAN JUSTICE CENTER
---
1/20/2006 P053 LARRY J GREENFIELD Ex! 9280
Ig reenfie Id@r;r.strom.com
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" ....~ . -; .,~ ",? , . ';";! f.' :'~""t.'f>;;.',,.- '" .l' 4.-:;. . .f .:.
.. -P.YMNT TERMS ....
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Net30 or Prepay
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BP Allowed
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BEST WAY
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i.;;,;. >:'~XT'PR'CI;
RHG3630lT
ROOF HATCH, GALVANIZED SINGLE
LEAF, DOUBLE WALL TURI'! HANDLE
EA
450.00
450.00
ALL FREIGHT INCLUDED IN PRICING.
REVISEO QUOTE AS REQUESTED BY CUSTOMER
& CHANGES MADE BY ARCHITECT.
2 WEEK LEAD TIME TO SHIP ROOF HATCH
TOTAL PRODUCT
450.00
Fuel surcharges will be added to invoice
~ __C:i~O ,~ ~-l
(The TowertJroup, Inc.
--_._--_...,---_._~"._..__.~j
Quote valid for 45 (L1YS and is subject Ii) Jdjustrnrnt 1J:L\('rJ on.~
in specifications' O?- 111J.teriaJ costs.
:"OT lNCLUDED:
, r:iclci rvfc~SUreI11ell:s and JI1s!:.llhlioll
la.x is the i:~sponsibility the ctty<;r
05/J
004
17: 26
612 Q] 1363 NYSTROM BLDG PRODUCTS
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[.. 'QUOTATION ]
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Right to site.
QUOTE #:
9554
Page 1 of 1
Pi(HH,~ Ft\3Ifarence this quote number when ordering
1701 Madison Street NE
Minneapolis, MN 55413
,e>hone: 800.547-2635
F;,Jx: 800-317-8770
WE ARE A MATERIALS SUPPLIER ONLY
BILL TO GENERAL BIDDER
ConWcl ESTIMAT1NG DEPARTMENT
Phone:
Pax;
Projed FREEMAN JUSTICE CrR-REBID
---
5/17/.2004
P053
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LARRY J GREENFIELD EJct 280
Ig reenfield@nystrom.com
roH'><<'ol!l.il'i!.1 ~ t..l.-_~TI'i"'~'=ltll"(.))'J:t-'{oj;jl:.!lll'h'~~ ~IM'lI
Net30 or Prepay
BP
. ,~... :'UNlt'PR,GE
;,~::.", ,:. './OO.P..tUCE'
4
RHG3630fT
EA
395,00
1.58000
ROOF HATCH, GALVANIZED SINGLE
LEAF, DOUBLE WALL TURN HANDLE
~ QUO/ED PER SPEC &. DRAWING A1.04 PROVIDED
.,..::. DEDUCT $45 IF D8L WALL CURB NOT REQUIRED
~ ALL FREIGHT INCLUDED IN PRICING.
...."... QUOTED ROOF HATCHES ARE A STOCK ITEM.
TOTAL PRODUCT
1,580.00
uote v~lid for ,;'5 d~Y5 lleG is Hlbj€d to adj IJSllI]t;O 1 D2scd \)0 ~ ~hllijgcS in spccific&t!ons or Y/112tN'lnl ~osLs.
J',[ -U'\I(~LUDE S!3:'tc Use
IbJCCllC r~',15Ion if Spc,;lfrolloliS dl,lD5c. PJYimm of
.cCTilSll"j, No Ref~Ii1~g~ AlJow~d.
."icld pTicc:s Dnced 0" ImJ ii:L.:os gi ye:.1 Jhove. QUOI~
r:n; j;5 :n,-; rcsp':.:nsibiJii)' Of'lhc buyer. Nystrom dClC"S no: collect ,,31<:1\ LtD. oUUiidc oCflrlL..-:..nesoLl aDd
,'\PPROV:\l. SIGNATURE
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405. sw: ~ A_~ $.,~i1Y.!< ttJi~.$.
~ R,31rld<1l 3:J325
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i'= ~14.3111
T",~
----- ~
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~"~------
Rut:
(305) 592-8519
P~ges: I
Phon€: (305) 592-7296
Date-: March 10, 20(;6
Re:
Freeman Justk:e Center (FJC)
0417 - 01690
cc:
TTGIMQ (COR-22), FF Cc;OR-22)
SU~ect: ROQfAc~Ladde{
o Urgent
o For R&view 0 PIease C-ol"l'im<ent 0 P/.easEI> Reply 0 Please Recycle
III COl'nC11ents:
Dear Andre,
Please forward a price to furnish and install one r()(Jf access ladder with hinged cover plate as sho'WTI on
the attached sketches.
Please fax your proposal to my attention at (305) 296-2587.
Sincerely,
J&-
John Chandler, Project Manager
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JAN. 26,2006
JOH~ CHANDLER
THE TOWER GROUP
405 S W 148TH STREET
D/\ V[E FL. 33325
RE: FREElvlAN JUSTLCE CENTER:
RFP - ELEVATOR #- 1 TO MECHANICAL ROOl\l
DEAR MR. CHANDLER:
THE ADD1T!ONAL COST TO lNSTALL BUILT UP FLASHING & COUNTER flASHING AT THE BASE OF THE
ELEVA TOR SHAFT & TO [NSTALL A GRA VEL STOP & GUTTER (ONE SIDE) AT THE ROOF OF THE ELEVA TOR
SHAFT [S THIRTEEN HUNDRED NiNETY SIX DOLLAR ($1,396). THE CREDlT FOR THE ELlMINA TION OF THREE
(3) SCUPPERS IS ONE HlINDRED FIFTY DOLLARS ($150), PLEASE INCREASE OUR CONTRACT ONE THOUSAND
TWO HUNDRED fORTY SlX DOLLARS ($1,246)
VERY TRUL Y YOURS
LAUNfAR~O~~7RVICES INC., .
~/~~
WALTER HARTlYLi\N
SALES MANAGER
Ma( 17 OG 1 '132a
Anthony Burke
105-296-2587
p.1
blJ.
TOWER
GROUP
The Tower Group, Inc.
405 SW 14B'tt Avenue, Suite One
Davie, Florida 33325
Phone: 954-476-3200
Faxr 954-474-3111
era:
Monroe County Facilities Development
Attn: Clark Briggs
(305) 295-4321
From: John S. Chandler
TeflFax: (305) 296-2521 ! (305) 296-2587
!fax:
Pages: 'I
Phone: (305) 295-4306
Date: March 17,2006
Re:
Freeman Justice Center (FJC)
0417 - 01726
cc:
TTG/MO (COR-22), FF (COR-22)
~.!tI)IfO!:c::!~-J::=QE. ff~.~:~Le_GhaDlQ.aLRQ.oJ]l.A~~esli
o Urgent
o For Review
o Please Comment
o Please Reply
o Please Recycle
. Comments:
Dear Clark,
This memo confirms our conversation today concerning TTG Change Order Request #22.
COR #22 does not include a deduction for the labor to install the deleted hatches and does not include an
addition for the labor to install the added access ladder because these two items are offsetting. As
described in their proposal, Laumar Rooting does give credit for the flashing at the deleted hatches.
If you have any questions, you may cal I me at (786) 367-0549.
Sincerely,
~~
John Chandler, Project Manager
i'v1w- 17 OG 0956a
105-296-2587
p.1
Anthony BUI-ke
Cil
TOWER
Gill
The Tower Group, Inc.
405 SW 14Bth Avenue, Suite One
Davie, Florida 33325
Phone: 954-476-3200
Fax: 954474-3111
From: Tim Clarke
To::
Structural Prestressed Industries
Tel/Fax: 305-296-2521 /305-296-2587
Atln: George Hernandez
Fax: 305-556-9696
Phone: 305-556-6699
Pages:
~ECEIVEQ _.
rJi-~~/~/ )) 1;",J<" IN(.''<~:/C/)i-';;;'-.'';
:i
Date: March 1/, 2006
cc:
EGB
File, MCDF - Clark Briggs
per../!!nu.
Re:
Freeman Justice Center (FJC)
0417 - 01724
o Urgent
5Y.l)j~ct: FreemauJustice.C&nter
o Please Recycle
o For Review 0 Please Comment 0 Please Reply
It Comments:
Mr Hem311dez
This memo is to confirm conversations today with Bart Webb at EGBraswell, regarding revised precast
j ois t delivery seq LIence as follows:
1. Del ivery of Lme 1-4 x C-F has been moved to the end of the order. The sequence for delivery needs to
be as follows:
Line 1-4 x F-G
Line 1-4 x B-C
Line 1-4 x G-H
Line 4-8 x B-C
Line 4-8 x C-D
Line 4-8 x D-F
Line 4-8 x F-G
Line 4-8 x G-H
Line 1-4 x C-F
3 - .1]36,5 Jl37,3 - 1138,6 - 1139,1 - J140
6 Jl25, 1 - Jl26, 6 - J127, 1 J128,2 Jl29
10 - Jl44, 3- Jl45, 1 - .Jl46
2-1147,5 J148,2 J129,7-J125,1 Jl30,7 Jl30
2 -J149, 5-1150, 14-J132, 1 1134,3 -II31
15 Jl51,36-JI35
71152,6-1139,] Jl4I,1-J142,2-Jl43,5-J137,3 1136
7 1153,]0 -Jl44, 3 1145,1 -.Tl46
11 - J250, 3 - Jl3l, 14 - J132, 1 - "133
2, \Ve anticipate delivery of precast to start Tuesday 3/28/06.
Dellvery to the Jobsitc in the above sequence is critical for positioning of the crane. \Ve llc.'ed to schedule
the crane and close the street in coordination with the Clty of Key West therefore we need you to confirm
of the joists as a matter of urgency.
ons cont3ctme at 305296 2521
Post-it" Fax i\Jote 7671
To
Co.iDeot.
Phone ;.;
MEMORANDUM
TO:
Board of Couni'y Comm.issioners
From:
Debbie Frederick
County Administrator
Date:
May 15, 2006
RE:
Change Orders:
Attached is a proposed change order for The Tower Group, for the Freeman
Justice Center. (Change Order #13 in the amount of $9,964.47 is to extend the
travel of Elevator#l to the roof level to facilitate access to the air handling units.)
According to the ordinance adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the BOCC agenda.
The Administrator intends to approve this change order on Wedrlesday, May 17,
2006.
Debbie Frederick
Coui'rty Administrato!~
[)LF:adc
l'he Tower Group" Inc.
302 Fleming St.
(Jobsite Trailer)
Key West, FL 33040
No. 01286
Phone: (305) 296-252]
Fax: (305) 296-2587
PROJECT: Freeman Justice Center (FJC)
DATE: 5/24/2006
TO:
Monroe County Facilities Development
1100 Simonton Street
REF: Change Order # 13
Elevator # 1 Travel to
Roof Level
Key West, FL 33040
ATTN:
Clark Briggs
WF. ARF. , , /<',1 ,J{on. ACI'IUN TAUT,'jIJ.
0 Shop Drawings 0 Approval 0 Appmved as Submitted
0 Letter 0 Your Use 0 Approved as Noted
0 Prints [0 As Requested 0 Returned AfTer Loan
G? Change Order D Review and Comment D Resubmit
0 Plans 0 Suhmit
0 Samples SI-<:N] vfA. 0 Returned
0 Speeifieations [0 Attached 0 Returned for Corrections
0 Other: 0 Separate Cover Via: Hand-Oelivery 0 Due Date:
ITEM NO. COPIES DATE
ITEM NUMBER
REV. NO. DESCRIPTION
STATUS
5/23/2006 CO
13
Contract Change Order # 13 - Extend Travel of APP
Elevator #] to the Roof Level
Remarks:
(:,~(~:
FF
John S Chandler