FY2004 10/15/2003
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DA TE:
October 22, 2003
TO:
Jennifer Hill, Director
Office of Management & Budget
FROM:
Dave Owens
Grants Management
Pamela G. Hanc~
Deputy Clerk 'CY
ATTN:
At the October 15, 2003, Board of County Commissioner's Meeting the Board granted
approval and authorized execution of the Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Funds Agreements with the following providers: Boys
and Girls Club; Florida Keys Outreach Coalition; and United States Fellowship of Florida d/b/a!
Peacock Apartments.
Enclosed is a duplicate original of each of the above-mentioned for your handling. Should
you have any questions please do not hesitate to contact this office.
cc: County Administrator w/o documents
County Attorney
Finance
File
EDWARD BYRNE MEMORIAL STATE AND LOCAL LAW ENFORCEMENT ASSISTANCE
FORMULA GRANT FUNDS AGREEMENT
THIS AGREEMENT is made and entered this _ / ~day of tf)0 ,
2003, by and between MONROE COUNTY, a political subdivision of the State of Florida, whose
address is 1100 Simonton Street, Key West, FL 33040, hereinafter referred to as " COUNTY,"
and The United States Fellowship of Florida d/b/a Peacock Apartments, whose address is 1320
Coco Plum Drive, Marathon, Florida 33050, hereinafter referred to as " PROVIDER."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub-grant of
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Funds to
COUNTY to implement a program that provides Dual Diagnosed Offender Housing for Monroe
County Homeless Men and Women; and
WHEREAS, the County is in need of an implementing agency to provide said services
under this Program; and
WHEREAS, PROVIDER is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Edward Byrne Memorial State
and Local Law Enforcement Assistance Formula Grant Funds to PROVIDER in accordance
with the COUNTY' S application for the Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Funds.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and PROVIDER agree as follows:
1. TERM - The term of this Agreement is from October 1,2003, through September
30, 2004, the date of the signature by the parties notwithstanding, unless earlier terminated as
provided herein.
2. SERVICES - PROVIDER will provide services as outlined in the COUNTY'S
Anti-Drug Abuse Sub-grant Award, attached and made a part hereof.
3. FUNDS - The total project budget to be expended by PROVIDER in performance
of the services set forth in Section 2 of this agreement shall be the total sum of $36,576.00.
The total sum represents federal grant/state sub-grant support in the amount of $27,432.00 and
local matching funds in the amount of $9,144.00, which amount shall be provided by the county
through the grant matching funds account. All funds shall be distributed and expended in
accordance with the Project Budget Narrative submitted as outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain
documents entitled" State of Florida Office of Criminal Justice Grants Florida Department of
Law Enforcement Subgrant Award Certificate and Application" therefor and all laws, rules and
regulations relating thereto are incorporated by reference, (Attachment C).
5. IMPLEMENTING AGENCY BOND - PROVIDER is an implementing agency
under the COUNTY' S Anti-Drug Abuse Program, and shall be bound by all the provisions of
the documents incorporated by reference in Section 4 of this Agreement. Additionally,
PROVIDER shall be bound by all laws, rules, and regulations relating to the COUNTY'S
performance under the Department of Community Affairs Grant Program.
6. BILLING AND PAYMENT
(a) PROVIDER shall render to the COUNTY, at the close of each calendar month,
an itemized invoice properly dated, describing the services rendered, the cost of the services,
and all other information required by the Program Director. The original invoice shall be sent to:
Grants Administrator
1100 Simonton Street
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within thirty
(30) days of receipt of the correct and proper invoice submitted by PROVIDER.
7. TERMINATION - This Agreement may be terminated by either party at any time,
with or without cause, upon not less than thirty (30) days written notice delivered to the other
party. The COUNTY shall not be obligated to pay for any services provided by PROVIDER
after PROVIDER has received notice of termination. In the event there are any unused Edward
Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Funds,
PROVIDER shall promptly refund those funds to the COUNTY or otherwise use such funds as
the COUNTY directs.
8. ACCESS TO FINANCIAL RECORDS - PROVIDER shall maintain appropriate
financial records which shall be open to the public at reasonable times and under reasonable
conditions for inspection and examination and which comply with the Agreement incorporated in
Section 4 of this Agreement.
9. AUDIT - PROVIDER shall submit to the COUNTY an audit report covering the
term of this Agreement, within one-hundred twenty (120) days following the Agreement's lapse
or early termination and shall also comply with all provisions of the Agreement incorporated in
Section 4 of this Agreement.
NOTICES - Whenever either party desires to give notice unto the other, it must
be given by written notice, sent by registered United States mail, with return
receipt requested, and sent to:
FOR COUNTY
Grants Administrator
1100 Simonton Street
Key West, FL 33040
10.
FOR PROVIDER
U. S. Fellowship of Florida
1320 Coco Plum Drive
Marathon, Florida 33050
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the
Florida Department of Community Affairs cannot be obtained or cannot be continued at a level
sufficient to allow for the services specified herein, this Agreement may then be terminated
immediately, at the option of the COUNTY, by written notice of termination delivered in person
or by mail to Provider at its address specified above. The COUNTY shall not be obligated to
pay for any services provided by PROVIDER after PROVIDER has received notice of
termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS -In providing all services
pursuant to this Agreement, PROVIDER shall abide by all statutes, ordinances, rules, and
regulations pertaining to, or regulating the provision of, such services, including those now in
effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State
of Florida and Article 1 of the United States Constitution, which provide that no revenue of the
state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect
or religious denomination or in aid of any sectarian institution. Any violation of said statutes,
ordinances, rules, or regulations shall constitute a material breach of this Agreement
immediately upon delivery of written notice of termination to PROVIDER. If PROVIDER
receives notice of material breach, it will have thirty days in order to cure the material breach of
the contract. If, after thirty (30) days, the breach has not been cured, the contract will
automatically be terminated.
13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement
shall assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of the other.
14. EMPLOYEE STATUS - Persons employed by PROVIDER in the performance of
services and functions pursuant to this Agreement shall have no claim to pension, worker' s
compensation, unemployment compensation, civil service or other employee rights or privileges
granted to the COUNTY' S officers and employees either by operation of law or by the
COUNTY.
15. INDEMNIFICATION - PROVIDER agrees to hold harmless, indemnify, and
defend the COUNTY, its commissioners, officers, employees, and agents against any and all
claims, losses, damages, or lawsuits for damages, arising from, allegedly arising from, or
related to the provision of services hereunder by PROVIDER.
16. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as well as any previous agreements presently in
effect between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe
County, Florida, on the day and year first written above.
BOARD OF COUNTY COMMISSIONERS
OF MO~RJ>7 ~O~!Y, FLORIDA
By: ,//~) \U /J7. ~
Mayor/Chairma.;r ..~ ~
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ATTACHMENT A
EXPENSE REIMBURSEMENT REQUIREMENTS
This document is intended to provide basic guidelines to Human Service Organizations,
county travelers, and contractual parties who have reimbursable expenses associated with
Monroe County business. These guidelines, as they relate to travel, are from Florida Statute
112.061.
A cover letter summarizing the major line items on the reimbursable expense request needs
to also contain a notarized certified statement such as:
"I certify that the attached expenses are accurate and in agreement with the records
of this organization. Furthermore, these expenses are in compliance with this organization's
contract with the Monroe County Board of County Commissioners."
Invoices should be billed to the contracting agency. Third party payments will not be
considered for reimbursement. Remember, the expense should be paid prior to requesting a
reimbursement.
Only current charges will be considered, no previous balances.
Reimbursement requests will be monitored in accordance with the level of detail in the
contract. This document should not be considered all-inclusive. The Clerk's Finance
Department reserves the right to review reimbursement requests on an individual basis.
Any questions regarding these guidelines should be directed to 305-292-3534.
Data Processing, PC Time, etc.
The vendor invoice is required for reimbursement. Inter-company allocations are not
considered reimbursable expenditures unless appropriate payroll journals for the charging
department are attached and certified.
Payroll
A certified statement verifying the accuracy and authenticity of the payroll expense is
needed. If a Payroll Journal is provided, it should include: dates, employee name, salary or
hourly rate, total hours worked, withholding information and payroll taxes, check number
and check amount. If a Payroll Journal is not provided, the following information must be
provided: check amount, check number, date, payee, support for applicable payroll taxes.
Postage, Overnight Deliveries, Courier, etc.
A log of all postage expenses as they relate to the County contract is required for
reimbursement. For overnight or express deliveries, the vendor invoice must be included.
Rents, Leases, etc.
A copy of the rental or lease agreement is required. Deposits and advance payments are
not allowable expenses.
Reproductions, Copies, etc.
A log of copy expenses as they relate to the County contract is required for reimbursement.
The log must define the date, number of copies made, source document, purpose, and
recipient. A reasonable fee for copy expenses will be allowable. For vendor services, the
vendor invoice and a sample of the finished product are required.
Supplies, Services, etc.
For supplies or services ordered, a vendor invoice is required.
Telefax, Fax, etc.
A fax log is required. The log must define the sender, the intended recipient, the date, the
number called, and the reason for sending the fax.
Telephone Expenses
A user log of pertinent information must be remitted including: the party called, the caller,
the telephone number, the date, and the purpose of the call.
Travel Expenses
Travel expenses must be submitted on a State of Florida Voucher for Reimbursement of
Travel Expenses. Travel must be submitted in accordance with Florida Statute 112.061.
Credit card statements are not acceptable documentation for reimbursement. If attending a
conference or meeting a copy of the agenda is needed. Airfare reimbursement requires the
original passenger receipt portion of the airline ticket. A travel itinerary is appreciated to
facilitate the audit trail. Auto rental reimbursement requires the vendor invoice. Fuel
purchases should be documented with paid receipts. Taxis are not reimbursed if taken to
arrive at a departure point: for example, taking a taxi from one's residence to the airport for
a business trip is not reimbursable. Parking is considered a reimbursable travel expense at
the destination. Airport parking during a business trip is not.
A detailed list of charges is required on the lodging invoice. Balance due must be zero.
Room must be registered and paid for by traveler. The County will only reimburse the
actual room and related bed tax. Room service, movies, and personal telephone calls are
not allowable expenses.
Meal reimbursement is: breakfast at $3.00, lunch at $6.00, and dinner at $12.00. Meal
guidelines state that travel must begin prior to 6 a.m. for breakfast reimbursement, before
noon and end after 2 p.m. for lunch reimbursement, and before 6 p.m. and end after 8 p.m.
for dinner reimbursement.
Mileage reimbursement is calculated at .29 cents per mile for personal auto mileage while
on County business. An odometer reading must be included on the state travel voucher for
vicinity travel. Mileage is not allowed from a residence or office to a point of departure. For
example, driving form one's home to the airport for a business trip is not a reimbursable
expense.
Non-allowable Expenses
The following expenses are not allowable for reimbursement: capital outlay expenditures
(unless specifically included in the contract), contributions, depreciation expenses (unless
specifically included in the contract), entertainment expenses, fund raising, non-sufficient
check charges, penalties and fines.
ATTACHMENT B
ORGANIZATION
LETTERHEAD
Monroe County Board of County Commissioners
Finance Department
500 Whitehead Street
Key West, FL 33040
Date
The following is a summary of the expenses for ( Organization name) for the time
period of to
Check # Payee Reason Amount
101 Company A Rent $ X,XXX.XX
102 Company B Utilities XXX.XX
104 Employee A P/R ending 05/14/01 XXX.XX
105 Employee B P/R ending OS/28/01 XXX.XX
(A) Total $ X.XXX.XX
(B) Total prior payments $ X,XXX.XX
(C) Total requested and paid (A + B) $ X,XXX.XX
(D) Total contract amount $ X,XXX.XX
Balance of contract (D-C) $ X.XXX.XX
I certify that the above checks have been submitted to the vendors as noted and
that the expenses are accurate and in agreement with the records of this
organization. Furthermore, these expenses are in compliance with this
organization's contract with the Monroe County Board of County Commissioners and
will not be submitted for reimbursement to any other funding source.
Executive Director
Attachments (supporting documentation)
Sworn to and subscribed before me this _ day of 2001
by who is personally known to me.
Notary Public
Notary Stamp
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY. FLORIDA
ETHICS CLAUSE
() , S. Fd /6W...5 h ;-f G f(jorlJwarrants that he/it has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage. gift, or consideration paid to the former County officer or employee.
'r' ..A
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(signature)
Date: t(::;l/~/ 0>
STATE OF r:::1(Jrid~
COUNTY OF /111 (J t1 Y7J e-
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
~ r i Low L who, after first being sworn by me, affixed his/her
#...
signature (name of individual signing) in the space provided above on this Zo day of
NOTARY PUBLIC
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My commission expires:
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4\~Y'~,*, PATRICIA C. ERICKSON
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"'1" on\.\\~ EXPIRES; January 29. 2006
HlCJO.3-NOTARY Fl Notary Selvice & Bonding. inc.
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the construction or repair
of a public building or public work, may not submit bids on leases of real property to public
entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY
TWO for a period of 36 months from the date of being placed on the convicted vendor list."
4+~ Ci1111-t:A/1 + C
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Mailing Address:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
(850) 410-8700
Daryl G. McLaughlin
Interim Commissioner
September 24, 2003
The Honorable Dixie Spehar
Mayor, Monroe County
Board of Commissioners
500 Whitehead Street, Suite 102
Key West, Florida 33040
Re: 04-CJ-B-l1-54-01-020 / Peacock Apartments Dual
Diagnosed Offender Program 2
Dear Mayor Spehar:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement Formula Grant in the amount of $27,432 to your unit of government.
These funds shall be utilized to implement a Byrne Program under Purpose Area 20A _
Corrections Alternatives - Halfway House.
A copy of the approved sub grant application with the above referenced grant number
and project title is enclosed for your file. All correspondence with the Department should
always refer to the grant number and project title.
Your attention is directed to Section G of the sub grant, "Acceptance and Agreement".
These conditions should be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost reimbursements. Also, you
should review the enclosed Subgrant Award Certificate. This certificate contains important
information that applies to this award.
The enclosed Certificate of Acceptance should be completed and returned to the Department
within 30 calendar days from the date of award. This certificate constitutes official acceptance
of the award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service . Integrity . Respect . Quality
The Honorable Dixie Spehar
Page Two
We look forward to working with you on this project. Ifwe can be of further assistance,
please contact Beth Hamilton at (850)410-8700.
Sincerely,
~~l~; ~
Community Program Administrator
CHW /BH/mg
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
CERTIFICATE OF ACCEPTANCE OF SUB GRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
04-CJ-J3-11-54-01-020
in the amount of $27,432,
for a project entitled:
Peacock Apartments Dual
Diagnosed Offender Program 2
for the period of 10/01/2003 through 09/30/2004, to be implemented
in accordance with the approved subgrant application, and subject to
the Florida Department of Law Enforcement's conditions of acceptance
and agreement and special conditions governing this subgrant.
(Signature of Authorized Official)
(Date of Acceptance)
(Typed Name of Official)
(Typed Title of Official)
Monroe County
(Name of Subgrantee)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: September 24, 2003
Grant Period: From: 10/01/2003 To: 09/30/2004
Project Title: Peacock Apartments Dual
Diagnosed Offender Program 2
Grant Number: 04-CJ-J3-11-54-01-020
Federal Funds: $27,432.00
State Agency Match:
Local Agency Match: $9,144.00
Total Project Cost: $36,576.00
Program Area: 20A
Award is hereby made in the amount and for the period shown above
of a subgrant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti-Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
04-CJ-J3-11-54-01-020
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Acceptance of Subgrant Award
is returned to the Department.
~
Authoriz
Clayton Wilder
Community Program Administrator
~'2~-03
Date
r
I Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Please read instructions before completing this application.
· The term "Department", unless otherwise stated, refers to the Department of Law Enforcement.
· The term "OCJG" refers to the Office of Criminal Justice Grants.
· The term "subgrant recipient" or "subgrantee" refers to the governing body of a city, county, state agency, or an
Indian Tribe that performs criminal justice functions as determined by the U.S. Secretary of the Interior.
· The term "implementing agency" is a subordinate agency of a city, county, state agency, or Indian Tribe, or an
agency under the direction of an elected official (for example, Sheriff or Clerk of the Court). It may also be an entity
eligible to be a subgrantee (ex. City of Live OaK)
· Instructions are incorporated in this document by reference.
A. Subgrant Data
1. This section to be completed by Subgrantee 2. This section to be completed by OCJG
Continuation of Previous Subgrant? Yes Proj~ct '~ #. I prog2.'r Area #: I CFDA #: 16.579
If Yes, enter CJ Contract # of Previous Subgrant QOO~j- OCt DR
SFY 2003 CJ Contract # SFY 2004 CJ Contract #
2003- CJ - CJ - 5A - 11 - 54 - 109 2004 - CJ -~ -11- 5!J- O( - 0020
B. Applicant Information
1. Subgrant Recipient (Subgrantee)
Name of Subgrant Recipient (Unit of Government): Monroe County Board of County:
County Commissioners
Monroe
Name of Chief Elected Official I State Agency Head: Dixie Spehar
Title: Mayor
Address: 500 Whitehead Street Area Code I Phone #
305-292-3440
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: spehar-dixie@monroecounty-f1.gov Area Code I Fax #
305-292-3466
2. Chief Financial Officer of Subgrant Recipient (Subgrantee)
Name of Chief Financial Officer: Danny L. Kolhage County
Monroe
Title: Clerk of the Circuit Court
Address: 500 Whitehead Street Area Code I Phone #
305-292-3550
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: Area Code I Fax #
305-295-3663
3. Implementing Agency
Name of Implementing Agency: Monroe County Board of County Commissioners County
Name of Chief Executive Official I State Agency Head I Subgrantee representative Monroe
(if a subordinate agency of the subgrant recipient): James L. Roberts
Title: County Administrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4441
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: roberts-james@monroecounty-f1.gov Area Code I Fax #
305-292-4544
FDLE Byrne Formula Grant Application Package
Grant Application
Section II - Page 1
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram
4. Project Director
Name of Project Director: David P. Owens County
(Implementing Agency Employee) Monroe
Title: Grants Administrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: owens-david@monroecounty-fl.gov Area Code I Fax #
305-292-4515
5. Contact Person
Name of Contact Person: same as project director County
(if other than Project Director) Monroe
Title:
Address: Area Code I Phone #
City, County, State, Zip Code: SUNCOM #
E-mail Address: Area Code I Fax #
6. Person Responsible For Financial Reporting (if known)
Name: David P. Owens County
Monroe
Title: Grants Administrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: owens-david@monroecounty-fl.gov Area Code I Fax #
305-292-4515
7. Person Responsible For Programmatic Performance Reporting (if known)
Name: David P. Owens I County
Monroe
Title: Grants Administrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: owens-david@monroecounty-fl.gov Area Code I Fax #
305-292-4515
8. Service Provider Contact Person
Name: Gary Lowe County
Monroe
Title: Administrative Director
Address: 1320 Coco Plum Drive Area Code I Phone #
" 305-743-4129
City, County, State, Zip Code: Marathon, FL 33050 SUNCOM #
E-mail Address: glowe663@bellsouth.net Area Code I Fax #
305-743-5137
FDLE Byrne Formula Grant Application Package
Grant Application
Section /I - Page 2
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
c. Administrative Data
1. Project Title: Peacock Apartments Dual Diagnosed Offender Program
2. Identify the year of the project (I, II, III, etc.) II
3. Project period I Start: 1011103 I End: 09130104
D. Fiscal Data
Remit Warrant to: (This may only be either the individual listed in 82 (Subgrantee CFO) or a designee in their
office. If 82 is selected, do not reenter the contact information. This is only needed for designee.
82 XXX
OR
DESIGNEE
Name:
Title:
Address:
City, State, Zip
Phone Number:
2. Is the subgrantee participating in the State of Florida Comptroller's Office electronic transfer proQram?
(Reimbursement cannot be remitted to any entity other than the subgrantee.)
Yes XX No
3. Frequency of Fiscal Reporting: Monthly_ Quarterly XXX
4. Subgrant Recipient FEID #: 59-6000749
5. State Agency SAMAS #:
6. Project Generated Income (PGI):
Will the project earn PGI? (See Section G, Item 9.) Yes XXX No -
7. Cash Advance: Will you request an advance?
Yes - Amount No XX
If yes, a letter of request must be submitted with the application or prior to submission of the first claim for
reimbursement Amount requested must be justified and accepted by FDLE.
FDLE Byrne Formula Grant Application Package
Rule 110-9.006
Grant Application
Section 11 . Page 3
OCJG - 005 (rev. 04/04/03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proqram
E. Project Narrative
1. Problem Identification: Briefly describe a specific problem to be addressed
with subgrant funds in terms of Problem Description, Problem Significance and
Needs Assessment, as described in the application instructions. Continue
narrative on a second page if necessary. Do not exceed two pages. Use a
readable size font, per instructions.
1. a. PROBLEM DESCRIPTION:
Dual diagnosed offenders (those with a mental illness and a history of substance
abuse) need affordable, supportive housing as an alternative to detention and to
prevent relapse and incarceration. Incarceration for these individuals is costly. Dual
diagnosed residents in Monroe County have many obstacles in becoming productive,
law abiding members of the community. The Dual Diagnosed Offender Program
addresses many of their needs so that these persons remain stable (on medication
and adhere to treatment plan) and drug free.
Mentally ill drug-dependent and alcohol-dependent offenders who are in jail for
misdemeanor and felony charges, awaiting trial or pending release on parole or
probation, or recently released from jail and homeless would be better served in a
supportive affordable housing program for dual diagnosed offenders. Diverting
offenders into community based treatment, with liaison case management
(collaboration with Mental Health), referral to treatment, assessment, and on-site drug
and alcohol testing, will relieve the jail from the expense of these special needs
offenders. Release of offenders into our program will help to prevent additional
incarcerations.
1. b. PROBLEM SIGNIFICANCE:
Monroe County has a tourist-based economy and is negatively impacted by this visible
population. Homelessness, substance abuse, unemployment, loitering, panhandling,
criminal activity, and health/hygiene/sanitation problems all negatively affect the
tourism industry, as well as the life quality of our community.
After incarceration, these offenders need housing, ongoing mental health treatment,
and supervision. By releasing them into our community-based offender program,
clients will be given the opportunity to break the cycle of "self-medication" through
substance abuse. Clients will have affordable housing, address their mental health
issues, improve life skills, adhere to a treatment plan to remain clean and sober, and
become a productive member of our community. It is important that Peacock
Apartments address these problems for the benefit of the clients and community.
1. c. NEEDS ASSESSMENT:
Monroe County's Continuum of Care states that there are approximately 2,000
homeless people living in the county and that 1 out of 50 residents is homeless. To
FDLE Byrne Formula Grant Application Package
Rule 11 D-9.006
Grant Application
Section 11 - Page 4
OCJG - 005 (rev. 04104/03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
compound the problem, Monroe County has the one of the highest costs of living in the
State. Housing rents are the highest in the state. (2003 Continuum of Care and
Southernmost Homeless Assistance League study). Reportedly, 30% of the homeless
have mental illness and 10% of the incarcerated population suffer from mental illness.
Mentally ill homeless residents with histories of substance abuse often become
incarcerated. Upon release, many of these individuals become homeless and mentally
unstable. Fortunately, our program provides them with a supportive environment. The
dual diagnosed homeless often loose contact with mental health services critical to
their well being. Homelessness itself produces additional stress. Many are charged
with f~lony substance abuse, grand theft, and other serious crimes. Sometimes their
behaviors are influenced by their illness, especially when they are no longer on a
medication regimen.
To date the United States Fellowship of Florida (USFF) is the oldest and only provider
of affordable supportive housing for the severely mentally ill in Monroe County. The
present economic status of the nation has caused many foundations, as well as
government agencies, to reduce support for programs such as ours. This reality has
made Byrne Grant funds even more critical. We need to continue support for these
offenders and save the community additional expenses by our preventive and curative
program.
FDLE Byrne Formula Grant Application Package
Rule 11 D-9.006
Grant Application
Section 1/ . Page 5
OCJG - 005 (rev. 04/04/03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Project Description: Briefly describe proposed project activities. Refer to
Appendix II, Part 1, Pages 1-3 for a description of eligible project areas). You
should include project goals, administration, enhancement/expansion, staff,
service providers, clients or other participants, equipment, location, and expected
project results, as described in the application instructions
This section should address the basic points of who, what, when, where, and how.
Continue on additional a es if necessar ; do not exceed three a es.
CONTINUATION PROJECT
The Dual Diagnosed Offender Program (DDOP) is operated by a non-profit
organization, The United States Fellowship of Florida (USFF). The DOOP is located
at the Peacock Apartment site. Peacock apartments provide affordable supportive
housing for those with severe mental illness. In the first year of operation to date
(5/15/03) the DDOP has maintained 100% occupancy. One client was terminated
because of sexual misconduct and the unit was immediately filled. There have been
no major obstacles or significant changes in the program.
. 2. a. Project Enhancement and Expansion:
Peacock Apartments has 28 beds for formerly homeless, mentally ill residents of
Monroe County. This year the DDOP will provide 8 supportive affordable beds in Key
West to mentally ill adults who have a history of substance abuse and have been
charged with, or convicted of, misdemeanor or felony crimes. Last year Byrne funded 4
beds. By providing affordable supportive housing for persons with disabilities (mental
illness and substance abuse), we can prevent relapse, detention, and additional jail
and prison terms. Coordinating mental health treatment (counseling and medication
compliance for their mental health conditions) and life skills training will be
instrumental in reducing their risk of substance abuse, criminal activity, and
homelessness while living in the community. We can reduce our mentally 'ill jail
population.
Our program is an active participant in SHAL (Southern Homeless Assistance
League) which addresses the needs of the homeless population and those at risk of
becoming homeless. We work intensively with other social service agencies to
provide services for the well-being of our clients. With additional funding this year, we
will be able to expand our Byrne program from four to eight beds, and serve persons
who were on a waiting list.
2. b. The goals of the Program are:
Immediate Goals:
FDLE Byrne Formula Grant Application Package
Rule 11 D-9.006
Grant Application
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OCJG - 005 (rev. 04/04/03)
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Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
1. To identify the potential client population through contact with the case managers at
the County Jail, Care Center for Mental Health, Guidance Clinic, Pre-Trial Services
and the Court System, including the Public Defender's Office, Guardian Ad Litem, and
law enforcement. The Peacock Apartments staff interviews all potential clients. Upon
assessment and acceptance to DDOP, referrals and treatment plans are implemented.
2. To provide eight offenders with affordable housing and supportive services,
including a bed/unit, utilities, furniture, cable TV, phone, transportation, supervision,
monitoring, referral to mental health treatment, referral to substance abuse treatment,
random drug testing, liaison case management, limited recreation, camaraderie and
supervision of medication compliance.
3. To.provide referrals to other appropriate programs for offenders that do not meet
our criteria for our program. For instance, we refer ineligible clients to Samuel's House,
Housing Authority, Florida Keys Outreach Coalition, DePoo Hospital, Care Center,
Guidance Clinic Middle Keys etc.
4. To be available to provide supportive services to clients who successfully complete
their treatment plan in our program. Services to graduates of the program may include
inclusion in social events at Peacock Apartments, assistance with money
management, and referral to other social agencies.
5. To find additional sources of funding for long term program sustainability.
Long Range Goals:
6. Economic sustainability
a. To increase board participation, public awareness, and fundraising,
b. To network with other agencies in increasing services to clients.
c. To start an activity program that will generate additional income to lower client fees.
2. c. Treatment and Prevention Projects
USFF has been providing affordable and supportive housing in Monroe County since
1988. USFF is a non-profit organization and is the only and oldest organization that
provides these services (affordable supportive housing for mentally ill). Our Marathon
facility is a Limited Treatment Facility that accommodates the more severely impaired.
Peacock and Byrne beds do not require that intensive level of services.. Treatment is
provided at a Mental Health facility not on site, therefore there is no licensure
requirement. (5/15/03 C & F correspondence).
2.d. Multi-jurisdictional task force projects: Not Applicable
2.e. Project Staff:
Both Administrative and Program Directors split an equal amount of time at each
facility. Byrne units are at Peacock location only. Staff for the Peacock Apartments
include the Administrative Director, Gary Lowe; Program Director, Claire Condra;
Peacock Site manager Amy Naylor (PT Ceri Walding); and four live-in Residential
Counselors. Office hours are 8 a.m. to 10 p.m., and a staff member is always on call.
Staff will perform intake appointments, assessments, Feferrals, assistance in treatment
planning, liaison case management, limited transportation, supervision of medication
FDLE Byrne Formula Grant Application Package Grant Application
Section II - Page 7
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Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
compliance, supervision of mental health treatment compliance, assistance with money
management, drug/alcohol testing, and assistance with activities of daily living.
2.f. Project Equipment: Not Applicable
2.g. Project Location:
The residents of the DDOP will continue to be provided a single bedroom in one of our
four-bedroom apartments, located at Poinciana Plaza, Key West, Florida, as part of
Peacock Apartments Residential Mental Health Program. To qualify for the program,
one must be a resident of Monroe County.
2.h. Project Activities/Administration:
1.'Level of care is based on least restrictive model. Clients are provided with liaison
case management with mental health. We will provide as needed: limited
transportation, assistance in scheduling of appointments, assistance in daily living
skills (grocery shopping, recreation, activities etc) supervision of medication regimen,
and monitoring compliance of treatment plan.,
2. DDOP clients are given random drug tests at least once per month and whenever
there is suspicion of use. Rooms are checked weekly. Site counselors have weekly,
sometimes daily, contact with clients.
2. i. Target Group
Persons who are disabled due to having a chronic serious mental illness in addition to
a substance abuse problem (a dual diagnosis) and be either charged or convicted of
misdemeanor or felony crimes, who are not a danger to the community.
Eligibility
1. Clients must not have a history of violence.
2. Clients must have a diagnosed mental illness, a history of substance abuse, a
criminal history and must be under the case management of a mental health center.
Clients must be under a treatment plan
3. Clients must have a funding source either from self, family, SSI, SSDI, VA, or may
qualify for benefits from these sources.
4. Clients must have a criminal background check with no history of violence or sexual
aggression.
5. If a previous resident, clients must be in good standing with peacock Apartments.
6. Clients must have a medical treatment plan recommending placement at one of our
facilities.
7. All clients must be capable of transitional living. They must be able to care for
themselves.
Each resident's treatment plan will determine the length of stay in the program, as per
his or her criminal case requirements. The minimum stay will be ninety days, and the
maximum stay will not be limited. The treatment plan will address the frequency of
drug/alcohol testing, the consequences if a test is positive, the requirements for
FDLE Byrne Formula Grant Application Package Grant Application
Section 1/ . Page 8
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Florida Department of Law Enforcement
Edward Byrne Memorial State and local law Enforcement Assistance Formula Grant Proaram
appropriate behavior, and compliance with medications during the duration of the
participation in the program. Coordination with pre-trial services, probation, parole,
and other law enforcement agencies will be included in the treatment plan. The level of
supportive services a client receives is individually determined, and is based on need.
For instance, some clients require daily supervision (help in hygiene, following
treatment plan, keeping appointments, apartment cleanliness, chore completion,
following their medication regimen etc). Others may be self-directed and sufficient in
complying with treatment plan and house rules with limited monitoring.
2. j. Project Results
The success of the project can also be judged by decreases in criminal activities
(arrests), crisis stabilization, detoxification, and program non-compliance (termination).
Success can also be measured by program compliance and successful graduation of
program (e.g., becoming self sufficient, relocating and being provided aftercare
services.
FDLE Byrne Formula Grant Application Package
Grant Application
Section 11- Page 9
OCJG - 005 (rev. 04/04/03)
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
Part II
Corrections Alternative - Halfway House
State Program Area 20
This document provides guidance for project applications prepared for state program area
20. This includes suggested length of responses for some items as well as identifying
specific information to be provided. The narrative should be as concise as possible.
Please also see other guidance in application instructions.
SECTION E:
2. PROJECT DESCRIPTION
NEW PROJECTS
If this is a first year project that begins a new 48 month cycle and you seek funding for the same
previously funded state program area, please describe any significant changes in the target
population, geographical location, and/or project activities in 300 words or less.
This is a continuation project.
CONTINUATION PROJECTS
If this is year 2 or later for the project, please address the following items.
1. Briefly describe the major accomplishments for each year.
CONTINUATION PROJECT
"In the first year of operation to date (5/15/03) the Dual Diagnosed Offender Program,
DDOP, has maintained 100% occupancy. One client was terminated because of sexual
misconduct and the unit was immediately filled from the waiting list. There have been no
major obstacles or significant changes in the program. In our first year of operation three
out of four residents had no arrests. All four clients did not require detoxification
treatment; one client was sent to the emergency room twice for assessment (possible
Marchman) and was shortly released back to the program
2. Briefly describe any major obstacles that were identified the previous year and what
approach to overcoming them is incorporated in the current year.
"There were no major obstacles requiring program adjustment."
3. If there are any changes or enhancements planned for the current year, please describe
them in 300 words or less, including how they will more effectively address the identified
problem.
"We will continue to provide supportive services. In addition, we are starting to offer
recreational activities for our clients. For instance, this year we have taken clients to
concerts and bowling. In the upcoming year we plan to engage residents in more
community inclusion activities (e.g., volunteer work).
4. If the project will continue to operate as previously established, provide any critical additional
information that has not otherwise been addressed in the application in 300 words or less.
"In the 2003-4 year we will increase the number of clients in DDOP to eight.
NOTE: If your project includes only one service provider, complete the following information for
this provider. If your project includes more than one provider, include this information for each
provider that you list in the table, including questions in the tarqet qroup section and the project
activities section.
FDLE Byrne Formula Grant Application Package
Rule 110-9.006
Grant Application
Section II. Page 10
OCJG - 005 (rev. 04/04/03)
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Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Prooram
SERVICE PROVIDER / PERSONNEL
1. Identify the service provider agency that will be part of this project.
"The Dual Diagnosed Offender Program (DDOP) is operated by a non-profit organization,
The United States Fellowship of Florida (USFF). The DDOP is located at the Peacock
Apartment site. Peacock apartments provide affordable supportive housing for those with
severe mental illness.
2. Be sure to include the following information if the provider is known:
a. List the Service Provider Name The United States Fellowship of Florida (USFF).
b. Identify the Service Provider's administrative location. USFF Administrative functions are
located at the Heron House 1320 Coco Plum, Marathon, FL 33050. The administration
of day-to-day activities of the Dual Diagnosed Offender Program is the Peacock
.Apartments 1624 Spalding Court Apt D, Key West 33040
c. Will the relationship of the Subgrantee or Governmental Implementing Agency to the Service
Provider be a contractual one? Yes Or are they administratively part of either the subgrantee
and/or implementing agency?
d. Does the agency providing the proposed service require a license? Peacock apartments
has an occupational license but is not required to have a Dept. of Children and
. Families licensure, since therapeutic services are provided off-site.
e. List all licenses the Service Provider will use in providing onlv the
services through this contract. Do not list all other licenses the Service Provider holds.
N/A
3. If the relationship with the service provider is contractual, will you use competitive bids or
sole source procurement? The applicant should note that if sole source procurement is
used, and the budgeted amount is greater than $100,000, preapproval must be obtained
from FDLE prior to the reimbursement of funds.
Sole Source Procurement
4. If service provision occur at more than one location and/or at a location other than the one
identified in item 2 above, please specify all service location addresses.
We provide transportation of our clients to Mental Health As of 5/21/03 One client of the
DDOP goes to day treatment at the GCMK in Marathon. The remaining 3 clients go to the
Care Center in KW. All clients have a primary case manager at a Mental Health Facility.
5. Identify the role(s) of key personnel by title and provide a brief description of their primary
responsibility. These individuals mayor may not be grant funded but provide project
activities that are eligible for Byrne Program funding and that establish the "program" your
will be reporting on in the quarterly performance ureports. For example, if you only purchase
drug prevention education materials, you would identify personnel, such as a crime
prevention officer, who conducts project activities such as classes using the materials.
a. List position title, job description (list only key tasks) and agency.
Program Director: Oversees funding and administration.
Program Administrator: Overseas daily program activities.
Site Manager: Provides direction, overseas daily operational tasks, keeps records
and monitors clients
Residential Staff: Maintains/provides supportive services for clients and monitors
clients behaviors. May include transportation
Transport Driver: Transports clients to GCMK in Marathon
b. Indicate the number of staff who will provide project activities.
Site Manager, transport driver and 4 residential staff
c. Specify whether positions are Agency or Contract staff.
FDLE Byrne Formula Grant Application Package
Rule 110-9.006
Grant Application
Section /I - Page 11
OCJG - 005 (rev. 04/04/03)
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Florida Department of law Enforcement
Edward Byrne Memorial State and local law Enforcement Assistance Formula Grant Proaram
All staff are agency positions
d. Indicate whether positions will be funded with project funds.
Yes. See Budget Narrative 2.
e. Specify whether positions provide services under a Service Provider's license.
N/A
f. Indicate whether positions require a license for individuals providing project services.
N/A
g. If any license is required, specify the status of the license. Indicate "YES" if the license
is current (or you may indicate "Pending"). However, if your response in column 6 or 7 is
"YES" and your response in column 8 is "NO", you must provide an explanation.
TARGET GROUP
Identify the basic demographics of your target group. Include age range and gender.
As of 5/14/03 we have 4 male clients (3 white and 1 black) in our Dual Diagnosed
Offender program. Their ages are 28,50,53 and 56. In June we are expecting an
additional 4 clients. The demographics on the newly accepted clients are; 2 white
males (45 and 52) and 2 females (45 and 48 one white and one black)
Estimate the number of participants. If the project includes multiple components or activities
and not all participants will be included in each, please discuss briefly the differences.
Starting in 6/03 DDOP will provide supportive affordable housing for 8 clients.
In 300 words or less, respond to the following items regarding the selection of clients for
treatment.
a. What is the clients' link to the criminal justice system and how do they meet the
requirement for being offenders? For example, have they committed a misdemeanor,
felony or both? If juvenile, have they been processed at a Juvenile Assessment Center?
If they will be accepted based on referral by an organization such as a court or law
enforcement agency, include that information as well.
All of our current clients have criminal and substance abuse record and under the
care of a mental health case manager. 4 additional clients are expected to come
into the program in June 03. The clients are being referred to Peacock from
DePoo, Heron, Safe Port, and detention (Care Center). Their criminal histories
include felonies and misdemeanors.
b. List all other criteria that clients will be required to meet in order to qualify f~:>r selection.
If activities will be provided for family or significant others, please include them as well.
If either specific age groups, or school categories (Le., second grade, high school) will be
used as categories, that information should also be included.
1. Clients must not have a history of violence.
2. Clients must have a diagnosed mental illness and under the case management of a
mental health center. Clients must be under a treatment plan
3. Have a funding source either from self, family, SSI SSDI, VA or may qualify for
benefits from these sources.
4. Criminal background check with no history of violence
5. If a previous resident, be in good standing with peacock Apartments.
6. Medical treatment plan recommending placement at one of our facilities
7. Have a criminal and substance abuse history.
c. Identify by position title(s) the individuals that will determine client eligibility.
The program administrator and site managers do the screenings, intake procedure and
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Florida Department of Law Enforcement
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determine eligibility to the program
ACTIVITIES
1. If your project does not stand alone, but is part of an existing program, please describe this
relationship.
Dual Diagnosed offenders live in the Peacock apartments. The Peacock Apartment program is
almost the same for all clients (affordable supportive housing). The only difference is that the
Dual Diagnosed Offender clients must have a substance abuse problem, a criminal history and
are randomly drug tested per month.
2. Please indicate the activities your project will provide. Select from the following list of
commonly funded activities or add additional activities, as appropriate.
Note: Please be consistent between activities you select from the list and the Objectives and
Performance Measures on which you will be reporting:
...... ~':~!Q9.mmQ6tmr~~tm~nt!prqj~9l:AqnYtn~$J:::::!:~!:~!{:! ........ .... '" ....
.....
.... ..-...... ..... .......... .......
Medical Assessment
Psychosocial Assessment
Treatment plans X*
Intake and Screeninq X*
Case ManaQement X*
DruQ Screeninq / Testinq X
Educational proqrams for relapse prevention
Counselinq
Vocational TraininQ
Transportation X*
Court Liaison
Offender TrackinQ
Individual Therapy
Group Therapy
Family TheraDv
Short-Term CounselinQ
DiaQnostic Activities
Meals
Referral to community resources X*
Residential Services X
Other X*
X* activities are done on an as needed basis and often in liaison (supplemental) with primary
mental health treatment plan. For instance our staff monitors compliance to Mental Health's
treatment plan and reports directly to their mental health case manager any concerns. We
sometimes monitor Alcoholics Anonymous attendance, life skills (cleanliness, hygiene, chore
routines, etc.), and report significant behaviors to mental health case managers. Assistance in
scheduling and providing transportation is critical in linking clients to services.
Dual Diagnosed offenders are encouraged to participate in Peacock Ap~rtment activities.
These activities, by nature, are relatively risk free of drug use and promote alternative
drug free activities
3. Provide the following information for all proposed project activities and/or events listed in
FDLE Byme Formula Grant Application Package
Grant Application
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response to item 3 above. N/A Previously outlined
a. Describe the project activity.
b. Define the unit of measurement for this activity. (Ex. one hour group counseling for 10
clients)
c. Estimate the frequency that the project will perform this activity.
d. Estimate the number of participants that will engage in this activity.
e. Estimate the number of defined units that the project will provide.
In 200 words or less, respond to the following items regarding the treatment services. N/A
a. What is the expected length of treatment? Clients are disabled due to chronic mental
illness. They may be in treatment indefinitely.
b. Are there different phases of treatment? If so, please describe. No
Briefly-describe what is considered successful completion of the program and how it will be
measured. This should include whether it is time, activity or content based. For example,
successful completion for an individual could be attendance at all classes included in the
program, staying drug-free for 90 days following completion of the treatment plan.
Program success is measured by decrease in hospitalizations, detoxification's, crisis
stabilization's, arrests/incarcerations, and ability to comply with program rules.
What happens if someone does not successfully complete his or her treatment? If this includes
expulsion, list the criteria.
Expulsion can be done on non compliance to medical treatment plan, failure to comply
with program rules (e.g., substance use and violence) and inability to pay client fees.
Executive Director or Program Director responds to all grievances in writing within 3
working days. If possible a behavioral contract is implemented to prevent expulsion.
Will sanctions and/or incentives be used to encourage completion and compliance with the
treatment plan? If yes, respond to the following. Yes
a. Identify and describe all sanctions and/or incentives. Incentives to comply with many
aspects of client's treatment plans are an integral part of the housing milieu.
Residential staff are available to provide support and therefore assist clients in
adhering to their treatment plan compliance and daily living. For rule violations,
offenders will receive a three-day notice to comply and a new service plan or behavior
contract. Repeated violations or serious violations will result in eviction.
b. Describe when and how they will be used.
If the program is a Drug Court Offender Community Treatment program, describe how the
program will comply with the 10 key elements outlined in the U.S. Department of Justice,
Office of Justice Programs, Drug Courts Program Office, program guidelines "Defining Drug
Courts: The Key Components", January 1997. In addition, note Section G of the contract
regarding requirements for collection and maintenance of data. N/A
If any special training is planned for personnel at any level, please identify this training and
describe how it will further the operation of the project. . Also identify the position or types of
positions that would attend such training.
All personnel receive training that includes limited mental health, HIV, CPR, First Aid,
Food Service/Nutrition, Assistance with Medications, the Community Transportation
Coordinator, and emergency procedures.
If equipment purchases will be a significant part of the project funding, describe how this
equipment will be used in project operations. N/A
COOPERATING OR PARTICIPATING AGENCIES
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Rule 11 D-9.006
Grant Application
Section 11- Page 14
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
1. List all the agencies and/or organizations participating in project implementation or whose
cooperation and/or support are necessary for the success of your project.
Mental Health, social services, Southernmost Homeless Assistance League etc. This
population requires a team approach with a multitude of social service providers.
2. Describe the role of each agency / organization.
Mental Health case managers assist in scheduling interface with other providers. USFF
staff provides additional support enabling clients to adhere to appointments and treatment
plans. Our staff helps clients in transportation, organization, scheduling/making
appointments, assistance in filling out forms, etc.
Mental health provides treatment plan for all of our clients. Services may include day
treatment, assessments, psychiatric monitoring, obtaining funding and therapy.
3. Have you obtained a commitment for support from each listed agency /organization? If it
has-not been obtained, describe how this will be accomplished.
We work closely with Mental Health case managers. Copies of mental health treatment
plan are frequently updated, reviewed and kept on site.
OTHER KEY INFORMATION
In 400 words or less, provide any other key information regarding the program that has not been
addressed previously in the application. This should include identifying any other Byrne-funded
project/activity/client that overlaps with this request.
FDLE Byrne Formula Grant Application Package
Rule 11 D-9.006
Grant Application
Section II- Page 15
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Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3. ProQram Obiectives and Performance Measures: Up to three types of
objectives may be included in this section of your subgrant application, i.e.,
Uniform Objectives, Project-Specific Objectives and Self-Generated Objectives.
If you are proposing a project in one of the Authorized Program Areas with no
Uniform Objectives, contact FOLE, Office of Criminal Justice Grants, at (850) 410-
8700 for further uidance. Continue on a second a e if necessa .
a. List the number and title of the Program Area to be addressed. Refer to
Appendix II, Part II, for a listing of authorized program areas. (Select only 1
Program Area)
20A
(#)
Corrections Alternatives - Halfway House
(Title)
b. List Uniform Objectives first, followed by any other appropriate objectives you
may wish to address. If additional objectives are included, please identify
whether they are Project Specific or Self-Generated Objectives. Uniform and
Project Specific Objectives form the basis for collection of data and quarterly
performance reporting.
Uniform Objectives (Mandatory, copy as worded for the program area
addressed and include all appropriate questions.
Include Objectives from only 1 program area, Objectives
from a different program area could be included as
Project Specific Objectives).
20A01
Provide eight (8) offenders with transitional housing.
Part 1 - During this reporting period, how many offenders were NEW ADMISSIONS and/or
READMISSIONS to transitional housin ?
Provide eight (8) offenders with case management services and daily structured activities.
Part 1 - During this reporting period, were most offenders provided with case management services?
Part 2 - Durin this re ortin eriod, were most offenders rovided with daiJ structured activities?
Provide eight (8) offenders with short-term individual and group supportive life skills counseling.
Part 1 - During this reporting period, were most offenders provided life counseling?
20A02
20A 03
PS01 - Provide eight (8) clients monthly drug tests.
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Rule 11 D-9.006
Grant Application
Sect/on 11- Page 16
OCJG - 005 (rev. 04/04103)
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Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
4. Activity Implementation Schedule. Complete the Activity Implementation Schedule
showing when activities in the Program Description will commence and how the project will
progress. This chart benchmarks planned activities, both administrative and programmatic.
An "X" has been inserted for reports with mandatory due dates for all projects. Place an
additional "X" to indicate times applicable to your project, as illustrated for quarterly program
reports. Make a detailed listing of key activities under the heading "Programmatic
Activities." Your Quarterly Performance Reports will be reviewed aaainst this schedule.
Subgrant Period (Beginning Date - Ending Date)
Administrative Activities
ACTIVITY Oct Nov Dec Jan Feb Mar Apr Mav Jun Jul Aug Sep
Submit Financial Reimbursement X X X X
Requests
Submit Financial Closeout Package X
Submit Quarterly Program Reports X X X X
(04) (04) (04) (04)
Submit Quarterly PGI Reports
(If applicable)
Programmatic Activities
(Continue on a second page if necessary.)
Be sure to include activities mentioned in the Project Description
ACTIVITY Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Interview, assess, background screen X X X X X X X X X X X X
and evaluate for our program
Referral of client into our project, or to X X X X X X X X X X X X
alternate project
Provide case management, monitoring, X X X X X X X X X X X X
drug test, and treatment planning
Discharge planning and coordination * X X X X X X X X X X X X
Follow up services' X X X X X X X X X X X X
* Indicates services are done on as needed basis.
FDLE Byrne Formula Grant Application Package
Rule 11 D-9.006
Grant Application
Section 11 - Page 17
OCJG - 005 (rev. 04/04103)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram
F. Project Budget
1. Budget Schedule
a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits,
Contractual Services, Expenses, Operating Capital Outlay, and Indirect Costs) and
Total Project Costs. Total Local Match must be a minimum of 25% of the Total
Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you
will use to support project activities. Enter dollar amounts only in applicable
categories based on totals from the Budget Narrative and leave others blank. Total
Local Match must be a minimum of 25 percent of the Total Budget.
- c\-,_.. _II &;_. .~_~ ~_ .",.l_,.l f_ f\-,_ ,,_~f '- "L "' ,.l_II...... ,.l_ ..._f . "' ". -_...~~
Dofiar Appli'cable ,
Type or Print Amounts Only in Categories and Leave Others Blank.
Budget Category Federal Match Total
Salaries And
Benefits
Contractual 27,432.00 9,144.00 36,576.00
Services
Expenses
Operating Capital
Outlay
~~~Ii11~[~~~~i1~jiij~ij~~j[Iji~11~j!I1jjl~1~~i~I~1~i1~~~~i~j~11iii~11~jjjj~ijjlj11~i~111I~1t11ji1ijjjii11~jjI
Indirect Costs 1111:IIIII!:IIIIIII.IIIIIIIIIIIII.I..:.1111111.1!11:11111!:1.:.1:11:11111111.1.111111..11....11:.1.111111!1!11IIII:!I!II
:::::!:!:!!::ii!:::::::::!:!:::::::::::;:::::::!:!l:!::!:!::::::::!:::!:::!:::::::::::1!::!:!::!::!::::::!::::!::::::!::
Totals 27,432.00 9,144.00 36,576.00
-
FDLE Byrne Formula Grant Application Package
Rule 110-9.006
Grant Application
Section II - Page 18
OCJG - 005 (rev. 04104/03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram
2. Budget Narrative
a. The Project Budget Narrative may reflect costs in any of the five budget categories
(Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay
(OCO), Indirect Costs). The Total Project Costs should be included.
b. You must describe the line items for each applicable budget category for which you are
requesting subgrant funding. Provide sufficient detail to show cost relationships to
project activities. Reimbursements will only be made for items clearly identified in the
budget narrative.
c. Costs must not be allocated or included as a cost to any other federally financed
program.
Continue on additional aes if necessa .
Please respond to the following five items before providing the details of the Budget Narrative.
1. Source of match must be cash and represent no less than twenty-five (25) percent of
the project's cost.
a. Identify your specific sources of matching funds. Monroe County General
Revenue fund.
b. Is match available at the start of the grant period? yes
c. If match will be provided from a source other than the subgrant recipient or the
implementing agency, how will the match be tracked and verified? (The
subgrantee is responsible for compliance.) nfa
2. If Salaries and Benefits are included in the budget as Actual Costs for staff in the
implementing agency, is there a net personnel increase, or a continued net
personnel increase from the initial year?
No:
If no, please explain.
Yes:
xx
If yes, please list number and title of position and type of benefits.
3. Indicate the OCO threshold established by the subgrantee. $750.00
4. If Indirect Cost is included in your budget please indicate the basis for the plan (e.g.
percent of salaries and benefits), and provide documentation of the appropriate
approval of this plan. n/a
FDLE Byrne Formula Grant Application Package
Rule 110-9.006
Grant Application
Section 11- Page 19
OCJG - 005 (rev. 04/04/03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
5. If the budget includes services based on unit costs, be sure to provide a definition
and cost for each service as part of the budget narrative for contractual services.
Provide the following information.
a. What is the basis for the unit costs?
Rationale: For the last quarter of 2003, we expanded the program to 8 designated
Byrne Units. To qualify for Byrne, one has to have a dual diagnosis and a non-violent
. criminal history. In 2003, we have denied 14 applicants access to Byrne units. We
were able to place some of these applicants in Peacock Apartments to prevent
homelessness. However, many applicants were placed on the waiting list. The
turnover rate for Byrne units is approximately 1-2 years. Expansion from 4 to 8 Byrne
Units will result in immediate services.
b. How recently was the basis established or updated? 4/14/03
COSTS OF PEACOCK APARTMENTS PROGRAM
Salaries, benefits, and stipends: 195,000.00
Insurance 42,900.00
Utilities & phone 44,696.00
Supplies 15,000.00
Transportation Costs 3,600.00
Drug Tests 3,000.00
TOTAL $304,196.00
Annual budget of Peacock Apartments, 28 Units (beds)
Less HUD funding for salaries
Net Peacock budget
Divided by 28 units = cost per unit per year
Cost per unit per month
Rent paid by each client per month
Net Cost per bed per month
Net cost per bed day
2,922 days @ 12.52 per bed day
Cost of Project for 8 units at Peacock Apartments
(8 x 12 x 381)
Total Amount Requested to fund 8 units
Byrne Grant Funds
County Match
304,196.00
25,000.00
279,196.00
9,971.00
831.00
450.00
381.00
12.52
36,576.00
36,576.00
36,576.00
27,432.00
9,144.00
Purchasing methods to be used will conform to existing Federal, State, and Local laws and
regulations.
Monroe County will contract with U.S. Fellowship of Florida, Inc. for this project.
FDLE Byrne Formula Grant Application Package
Rule 110-9006
Grant Application
Section II- Page 20
nr../r. _ oot:; (r"v O.1f().1f()'<\
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
G. Conditions of Acceptance and Agreement
Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing agencies
and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval of this
subgrant, the approved application and the following terms of conditions will become binding. Failure to comply with
provisions of this agreement will result in required corrective action up to and including project costs being disallowed
and termination of the project, as specified in item 16 of this section.
1. All Subgrant Recipients must comply with the financial and administrative requirements set forth in the
current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide and
Byrne Program Guidance Document as well as Florida laws and regulations including the Florida
Administrative Code Chapter 11 D-9, Edward Byrne Memorial State and Local Law Enforcement Assistance
Formula Grant Program.
2. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general principles of
allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State And Local Governments and federal OMB Circular A-8!, "Cost Principles for
State. Local and Indian Tribal Governments", or OMB Circular A-21, "Cost Principles for Educational
Institutions ".
b. All procedures employed in the use of federal funds for any procurement shall be according to U.S.
Department of Justice Common Rule for State and Local Governments, or OMB Circular A-11 0 and Florida
law to be eligible for reimbursement
3. Reports
a. Project Performance Reports
(1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports
to OCJG by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination
date. In addition, if the subgrant award period is extended beyond the "original" project period, additional
Quarterly Project Performance Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate and timely may result in
sanctions, as specified in item 16 of Section G, performance of Agreement Provisions.
(2) Report Contents: Performance reports must include both required sections, the quantitative response
(in response to specific objectives and measures) and the qualitative narrative. The narrative must reflect
on accomplishments for the quarter, incorporate specific items specified for inclusion in performance
measures, and also identify problems with project implementation and address actions being taken to
resolve the problems.
b. Financial Reports
(1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial Claim
Report to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after the end
of the reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days after the end
of the reporting period. In addition, if the subgrant award period is extended, additional Financial Claim
Reports shall be submitted. A final Financial Claim Report and a Criminal Justice Contract (Financial)
Closeout Package shall be submitted to OCJG within forty-five (45) days of the subgrant termination
period. Such claim shall be distinctly identified as "final".
(2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim Report
Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient shall
submit either monthly or quarterly claims in order to report current project posts. Reports are to be
submitted even when no reimbursement is being requested.
(3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit
FDLE Byrne Formula Grant Application Package
Rule 110-9.006
Grant Application
Section II - Page 21
OCJG - 005 (rev. 04/04/03)
Application for Funding Assistance 8
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
(4) Before the "final" claim will be processed, the subgrant recipient must submit to the Department all
outstanding project reports and must have satisfied all special conditions. Failure to comply with the
above provisions shall result in forfeiture of reimbursement.
(5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to OCJG by February
1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering subgrant
project generated income and expenditures during the previous quarter. (See Item 10, Program Income.)
c. Other Reports
The subgrant recipient shall submit other reports as may be reasonably required by OCJG.
4. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent on
this project shall be disbursed according to provisions of the project budget as approved by OCJG.
b. All contractual expenditures and cost accounting of funds shall conform to OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments, and federal Office of Management
and Budget's (OMB) Circulars A-21, A-8?, and A-110, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient.
5. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
6. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior
to the termination date of the subgrant recipient's project are eligible for reimbursement.
7. Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project
according to Section 216.181 (16)(b), Florida Statutes, the OJP Financial Guide, and the U.S. Department of
Justice Common Rule for State and Local Governments. Advance funding shall be provided to a subgrant
recipient upon a written request to the Department justifying the need for such funds. This request, including the
justification, shall be either enclosed with the subgrant application or submitted to the Department prior to the first
request for reimbursement. Justification should address a 30/60/90-day need for cash based on the budgeted
activities for the period.
8. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available
federal Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds.
9. Travel and Training
a. All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written
approval of the Department prior to commencement of actual travel. Subgrant recipients shall obtain written
approval from the Department for reimbursement of training costs and related travel prior to commencement
of training, if the specific training was not listed in the approved budget. Subgrant recipients shall obtain
written approval from the Department for reimbursement of travel costs for field trips that were not listed in the
approved project description and budget.
b. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section 112.061, Florida Statutes.
c. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida
Statutes.
FDLE Byrne Formula Grant Application Package
Rule 11 D-9.006
Grant Application
Section 11- Page 22
OCJG - 005 (rev. 04/04/03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
10. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the subgrant recipient during the subgrant period, as a direct
result of the subgrant award. Program income shall be handled according to the OJP Financial Guide
and U.S. Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206-
Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management Improvement
Fund).
11. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment of a consultant
when their rate exceeds $450 (excluding travel and subsistence costs) for an eight-hour day. Approval shall be
based upon the contract's compliance with requirements found in the OJP Financial Guide, U.s. Department of
Justice Common Rule for State and Local Governments, and in applicable state statutes. The Department's
approval of the subgrant recipient agreement does not constitute approval of consultant contracts.
12. Property Accountability
a. The subgrant recipient agrees to use all non-expendable property for criminal justice purposes during its useful
life or request Department disposition.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and dispose
of any property furnished to it by the Department or purchased pursuant to this agreement according to federal
property management standards set forth in the OJP Financial Guide, U.S. Department of Justice Common
Rule for State and Local Governments orthe federal OMB Circular A-110. This obligation continues as long
as the subgrant recipient retains the property, notwithstanding expiration of this agreement
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to this
agreement is governed by the terms of the OJP Financial Guide, and the U.S. Department of Justice Common
Rule for State and Local Governments, or the federal OMS Circular A-11 O.
14. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support funded
under this grant agreement
15. Audit
a. Subgrant recipients that expend $300,000 or more in a year in Federal awards shall have a single or program-
specific audit conducted for that year. The audit shall be performed in accordance with the federal OMS
Circular A-133 and other applicable federal law. The contract for this agreement shall be identified in The
Schedule of Federal Financial Assistance in the subject audit. The contract shall be identified as federal funds
passed through the Florida Department of Law Enforcement and include the contract number, CFDA number,
award amount, contract period, funds received and disbursed. When applicable, the subgrant recipient shall
submit an annual financial audit that meets the requirements of Sections 11.45 and 215.97, Florida Statutes,
and Chapters 10.550 and 10.600, Rules of the Florida Auditor General.
b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted
within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be
complete, the submitted report shall include any management letters issued separately and management's
written response to all findings, both audit report and management letter findings. Incomplete audit reports
will not be accepted by the Department and will be returned to the subgrant recip~ent
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The IPA
shall be either a Certified Public Accountant or a Licensed Public Accountant
Rule 11 D-9.006
Grant Application
Section /I - Page 23
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of the
audit report in instances of noncompliance with federal laws and regulations.
e. The subgrant rec;pient shall ensure that audit working papers are made available to the Department, or its
designee, upon request for a period of three (3) years from the date the audit report is issued, unless extended
in writing by the Department
f. Subgrant recipients that expend less than $300,000 in Federal awards during a fiscal year are exempt from
the audit requirements of OBM Circular A-133 for that fiscal year. In this case, written notification, which can
be in the form of the "Certification of Audit Exemption" form, shall be provided to the Department by the Chief
Financial Officer, or designee, that the subgrant recipient is exempt This notice shall be provided to the
Department no later than March 1 following the end of the fiscal year.
g. If this agreement is closed out without an audit, the Department reserves the right to recover any disallowed
costs identified in an audit completed after such closeout
h. The completed audit report or notification of non-applicability should be sent to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
16. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the subgrant recipient, the
subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems appropriate
including withholding payments and cancellation, termination, or suspension of the agreement in whole or in part
In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days in advance of the
effective date of such sanction. The subgrant recipient shall be paid only for those services satisfactorily performed
prior to the effective date of such sanction.
17. Commencement of Project
a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the subgrant recipient
shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request a revised
project starting date.
b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the subgrant
recipient shall send another letter to OCJG, again explaining the reason for delay and request another revised
project starting date.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified or
shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to' other Department
approved projects. The Department, where warranted by extenuating circumstances, may extend the starting
date of the project past the ninety (90) day period, but only by formal written amendment to this agreement
18. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of any
failure in performance of this agreement according to its terms (including any failure by the subgrant recipient
to make progress in the execution of work hereunder which endangers such performance) if such failure arises
out of causes beyond the control and without the fault or negligence of the subgrant recipient Such causes
include, but are not limited to, acts of God or of the public enemy, acts of the government in either its sovereign
or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and
unusually severe weather, but in every case, the failure to perform shall be beyond the control and without the
fault or negligence of the subgrant recipient
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises
out of causes beyond the control of subgrant recipient and consultant, and without fault or negligence of either
of them, the subgrant recipient shall not be deemed in default, unless:
Rule 110-9006
Grant Application
Section 11- Page 24
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram
(1) Supplies or services to be furnished by the consultant were obtainable from other sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or services from
other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such failure,
and if the Department determines that any failure to perform was occasioned by one or more said causes, the
delivery schedule shall be revised accordingly.
19. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the subgrant recipient and a contractor (which includes
all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the same
terms and conditions set forth in the initial contract Only one extension of the contract shall be acceptable, unless
failure to complete the contract is due to events beyond the control of the contractor.
20. Written Approval of Changes in this Approved Agreement
Subgrant recipients shall obtain approval from the Department for major substantive changes. These include, but
are not limited to:
a. Changes in project activities, target populations, service providers, implementation schedules, designs or
research plans set forth in the approved agreement;
b. Budget deviations that do not meet the following criterion. That is, a subgrant recipient may transfer funds
between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the
total approved budget and the transfer is made to an approved budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by the
Department Transfers do not allow for increasing the quantitative number of items documented in any
approved budget item, i.e., increasing the quantity of equipment items in Operating Capital Outlay or Expense
categories, or staff positions in the Salaries and Benefits category.)
d. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties. The
subgrant recipient shall proceed diligently with the performance of this agreement according to the
Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within
twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipient's right to
appeal the Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth
in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver
of proceedings under Chapter 120, Florida Statutes.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the privilege
of visiting the project site to monitor, inspect and assess work performed under this agreement.
23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of
Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to
books, documents, papers and records of the subgrant recipient, implementing agency and contractors for
the purpose of audit and examination according to the OJP Financial Guide, and the U.S. Department of
Rule 11 D-9.006
Grant Application
Section /I- Page 25
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Justice Common Rule for State and Local Governments.
b. The Department reseNes the right to unilaterally terminate this agreement if the subgrant recipient,
implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or other
materials subject to provisions of Chapter 119, Florida Statutes, and made or received by the subgrant
recipient or its contractor in conjunction with this agreement
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years from the date of
the final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
25. Signature Authority
Both the Subgrant Recipient Authorizing Official or Designated Representative and the Implementing Agency
Official, Administrator or Designated Representative who sign Section L Signature Page, have the authority
to request changes to the approved agreement The prior mentioned individuals have authority to sign or
make amendments to the Sole Source and the ADP Justification forms. The Project Director has authority
to submit requests for approval of specific travel, Financial and Performance Reports, with the exception of
the Closeout Package, which also requires the signature by the Chief Financial Officer of the Subgrant
Recipient or authorized designee.
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some other person
signature authority for himlher, the chief officer or elected official must submit to the department a letter or resolution
indicating the person given signature authority. The letter indicating delegation of signature authority must be
signed by the chief officer or elected official and the person receiving signature authority. The letter must also
specify the authority being delegated.
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for the Subgrantee
or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing with
documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by law for
employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply.
a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for 15
hours or more per week; all permanent and temporary employee positions of the central abuse hotline; and
all persons working under contract who have access to abuse records are deemed to be persons and
positions of special trust or responsibility and require employment screening pursuant to Chapter 435, F.S.,
using the level 2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be required to undergo
security background investigations as a condition of employment and continued employment For the
purposes of the subsection, security background investigations shall include, but not be limited to, employment
history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal and juvenile
records checks through the Florida Department of Law Enforcement, and federal criminal records checks
through the Federal Bureau of Investigation, and may include local criminal records checks through local law
enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and who refuses to
cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment
in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing agency. When
fingerprinting is required, the fingerprints of the employee or applicant for employment shall be taken
by the employing agency or by an authorized law enforcement officer and submitted to the Department
Rule 11 D-9.006
Grant Application
Section /1- Page 26
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
of Law Enforcement for processing and forwarding, when requested by the employing agency, to the
United States Department of Justice for processing. The employing agency shall reimburse the
Department of Law Enforcement for any costs incurred by it in the processing of the fingerprints.
29. Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements outlined
in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office, program
guidelines "Defining Drug Courts: The Key Components", January 1997. This document can be obtained from
FDLE, Office of Criminal Justice Grants, at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the subgrant recipient agrees
that drug court programs funded with this award shall collect and maintain follow-up data on criminal recidivism
and drug use relapse of program participation. The data collected must be available to U.S. DOJ and FDLE
upon request
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department of
Justice encourages consuttation wrth all allied components of the criminal justice system in the affected jurisdiction.
The purpose of this consultation is to anticipate and plan for systemic impacts such as increased court dockets
and the need for detention space.
31. Criminal Intelligence System
a. The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems Operating
Policies is to assure that subgrant recipients of federal funds for the principal purpose of operating a criminal
intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968,42 U.S.C. 3701, et seq.,
as amended, use those funds in conformance with the privacy and constitutional rights of individuals.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that they
operate a criminal intelligence system in accordance wrth Sections 802(a) and 818(c) of the Omnibus Crime
Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR Part 23
_ Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's Formula Grant
Program Guidance. Submission of this certification is a prerequisite to entering into this agreement.
c. This certification is a material representation of fact upon which reliance was placed when this agreement was
made. If the subgrant recipient or criminal justice agency operates a criminal intelligence system and does not
meet Act and federal regulation criteria, they must indicate when they plan to come into compliance. Federal
law requires a subgrant-funded criminal intelligence system project to be in compliance with the Act and
federal regulation prior to the award of federal funds. The subgrant recipient is responsible for the continued
adherence to the regulation governing the operation of the system or faces the loss of federal funds. The
Department's approval of the subgrant recipient agreement does not constitute approval of the subgrant-
funded development or operation of a criminal intelligence system.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read, understands, and
agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's Financial
Guide is required from all projects that are involved with confidential funds from either Federal or matching funds.
The signed certification must be submitted at the time of grant application.
33. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be
refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI of the
Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the Education
Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non-Discrimination
Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
b. The subgrant recipient and a the implementing agency agree to certify that they either do or do not meet EEO
program criteria as set forth in Section 501 of The Federal Omnibus Crime Control and Safe Streets Act of
1968, as amended and that they have or have not formulated, implemented and maintained a current EEO
Rule 11 D-9.006
Grant Application
Section 11- Page 27
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Program. Submission of this certification is a prerequisite to entering into this agreement. This certification is
a material representation of fact upon which reliance was placed when this agreement was made. If the
subgrant recipient or implementing agency meet Act criteria but have not formulated, implemented and
maintained such a current written EEO Program, they have 120 days after the date this agreement was made
to comply with the Act or face loss of federal funds subject to the sanctions in the Justice System Improvement
Act of 1979, Pub. L 96-157, 42 U.S.C. 3701, et seq. (Reference Section 803 (a) of the Act, 42 U.S.C. 3783
(a) and 28 CFR Section 42.207 Compliance Information).
c. Any subgrant recipient or implementing agency receiving a single grant award for $500,000 or more OR an
aggregate of grant awards for $1,000,000 or more during any 18 month period in federal funds, must have
approval of its EEO Plan by the U.S. DOJ, Office for Civil Rights (OCR). The subgrantee shall submit its EEO
Plan to FDLE, for submittal to the U.S. DOJ, OCR for approval. The submission shall be in both paper copy
and electronic format. If the u.S. DOJ, OCR has approved an agency's EEO Plan during the two previous
years, it is not necessary to submit another EEO Plan. Instead, the subgrantee need only send a copy of its
approval letter from the OCR. However, if the EEO Plan approval is more than two years old, an updated Plan
must be submitted.
d. In the event a Federal or State court of Federal or State administrative agency makes a finding of discrimination
after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a
recipient of funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice
Programs.
34. Americans with Disabilities Act
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-336,
which prohibits discrimination by public and private entities on the basis of disability and requires certain
accommodations be made with regard to employment (Title I), state and local government services and
transportation (Title II), public accommodations (Title III), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien workers,
constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section 274A(e) of
the Immigration and Nationality Act ("INA"). The Department shall consider the employment by any contractor of
unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant recipient of the
employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this
contract by the Department.
36. National Environmental Policy Act (NEPAl
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental
impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following
new activities whether or not they are being specifically funded with these subgrant funds.. That is, it
applies as long as the activity is being conducted by the subgrantee or any third party and the activity needs
to be undertaken in order to use these subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 1 OO-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in
office, household, recreational, or educational environments.
b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the
subgrantee, upon specific request from the Department and the U.S. Department of Justice, agrees to
Rule 110-9.006
Grant Application
Section 1/ - Page 28
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proqram
cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that
funded program or activity.
37. Non-Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR, Part
85, Section 85.510, Participant's Responsibilities). These procedures require the subgrant recipient to certify it shall
not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible
or is voluntarily excluded from participating in this covered transaction, unless authorized by the Department.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall file
the most current edition of the Certification And Disclosure Form, if applicable, with each submission that
initiates consideration of such sub grant recipient for award of federal contract, grant, or cooperative agreement
of $100,000 or more; or federal loan of $150,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when this agreement was
made. Submission of this certification is a prerequisite to entering into this agreement subject to conditions
and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to file the
required certification is subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
failure to file.
c. The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an officer
or employee of congress, or an employee of a member of congress in connection with the awarding of
any federal loan, the entering into of any renewal, amendment, or modification of any federal contract,
grant, loan or cooperative agreement.
(2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection with
this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and submit
the standard form, Disclosure of Lobbvinq Activities, according to its instructions.
Rule 110-9.006
Grant Application
Section 1/ - Page 29
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(3) The undersigned shall require that the language of this certification be included in award documents for
all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this contract
40. "Pay -to-Stay"
Funds from this award may not be used to operate a "pay-to-stay" program in any local jail. Furthermore, no funds
may be given to local jails that operate "pay-to-stay" programs. "Local jail", as referenced in this condition, means
an adult facility or detention center owned and/or operated by city, county, or municipality. It does not include
juvenile detention centers. "Pay-to-stay" programs as referenced in this condition, means a program by which
extraordinary services, amenities and/or accommodations, not otherwise available to the general inmate population,
may be provided, based upon as offender's apparent ability to pay, such that disparate conditions of confinement
are created for the same or similar offenders within a jurisdiction.
41. Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine
Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply with
this condition, which provides for individual site environmental assessmentlimpact statements as required under
the National Environmental Policy Act.
a. General Requirement: The subgrantee agrees to comply with Federal, State, and local environmental,
health and safety laws and regulations applicable to the investigation and closure of clandestine
methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes used
in or resulting from the operation of these laboratories.
b. Specific Requirements: The subgrantee understands and agrees that any program or initiative involving the
identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse health,
safety and environmental impacts to (1) the law enforcement and other governmental personnel involved; (2)
any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory; (3) the seized
laboratory site's immediate and surrounding environment of the site(s) where any remaining chemicals,
equipment, and waste form a seized laboratory's operations are placed or come to rest
Therefore, the subgrantee further agrees that in order to avoid or mitigate the possible adverse health, safety and
environmental impacts from any of clandestine methamphetamine operations funded under this award, it will (1)
include the nine, below listed protective measures or components; (2) provide for their adequate funding to include
funding, as necessary, beyond that provided by this award; and (3) implement these protective measures directly
throughout the life of the subgrant In so doing, the subgrantee understands that it may implement these protective
measures directly through the use of its own resources and staff or may secure the qualified services of other
agencies, contractor or other qualified third party. .
1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure or
closure if of clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for
law enforcement officials and other personnel assigned by the subgrantee to either the seizure or closure
of clandestine methamphetamine laboratories;
3. As determined by their specific duties, equip personnel assigned to the project with OSHA required
protective wear and other required safety equipment;
4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed
laboratory;
5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment, and
contaminated materials and wastes from the site(s) of each seized clandestine laboratory;
Rule 110-9006
Grant Application
Section /I - Page 30
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram
6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the sites
of seized laboratories at properly licensed disposal facilities or, when allowable, properly licensed
recycling facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6. immediately
above in order to ensure proper compliance;
8. Have in place and implement an inter-agency agreement or other form of commitment with a responsible
State environmental agency that provides for that agency's (i) timely evaluation of the environmental
conditions at and around the site of a closed clandestine laboratory and (ii) coordination with the
responsible party, property owner, or others to ensure that ant residual contamination is remediated, if
necessary, and in accordance with existing State and Federal requirements; and
9. Included among the personnel involved in seizing of clandestine methamphetamine laboratories, or have
immediate access to, qualifjed personnel who can respond to the potential health needs of any
offender(s)' children or other children present or living at the seized laboratory site. Response actions
should include, at a minimum and as necessary, taking children into protective custody. immediately
testing them for methamphetamine toxicity, and arranging for any necessary follow-up medical tests,
examinations or health care.
FDLE Byrne Formula Grant Application Package
Rule 110-9.006
Grant Application
Section II- Page 31
OCJG - 005 (rev. 04/04/03)
APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
SUBGRANTEE CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient)
(Select one of the following):
xx Meets Act Criteria
Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand
that if the Subgrant Recipient meets these criteria, it must formulate, implement and maintain a written
EEO Plan relating to employment practices affecting minority persons and women. I also affirm that
the Subgrant Recipient. . . (Select one of the following):
xx Has a Current EEO Plan
_Does Not Have a Current EEO Plan
Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written
EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days
after ~ s~bgrit ~:.~or deral assistance is approved or face loss of federal funds.
Signature of Subgrantee Authorized Official
Type Name: James L. Roberts
Title: County Administrator
Subgrant Recipient: Monroe County Board of County Commissioners
Date: ~ /4/03
Rule 11 D-9.006
EEO Certification
Appendix IV - Page 2,.ei~ ~ ')..
OCJG - 006 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
IMPLEMENTING AGENCY CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that this Implementing Agency. . . (Select one of the
following):
xx Meets Act Criteria
Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand
that if the Implementing Agency meets these criteria, it must formulate, implement and maintain a
written EEO Plan relating to employment practices affecting minority persons and women. I also affirm
that the Implementing Agency. . . (Select one of the following):
xx Has a Current EEO Plan
Does Not Have a Current EEO Plan
Is Included in the EEO Plan of the Subgrant Recipient.
Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Implementing Agency meets the Act criteria and does not have a current
written EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120
days after a subgrant application for federal assistance is approved or face loss of federal funds.
----r-~~ k
-:7-- "" l ~
Signature of Implementing Agency Authorized Official
Type Name: James L. Roberts
Name of Subgrant Recipient: Monroe County Board of County Commissioners
Name of Implementing Agency: Monroe County Board of County Commissioners
Title: County Administrator
(p!4! () 3
Date:
Rule 110-9.006
EEO Certification .
Appendix IV - page~.~ :~ ...~
OCJG - 007 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
H. Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc. are not acceptable.
Signature:
O~4 ("'~1j)S1..)
Typed Name and Title: Clavton H. Wilder. Community Proqram Administrator
Date: ~ - 2.~"'O 3
Signature:
Typed Name and Title: James L. Roberts. County Administrator
Date: tOl L{ I D 3
Typed Name of Implementing Agency: Monroe County Board of County Commissioners
7~?:A:k
Signature:
Typed Name and Title: James L. Roberts. County Administrator
Date: Co { y( 6 '3>
Rule 110-9.006
Grant Application
Section /I - Page Ja.. 3 U.
OCJG - 005 (rev. 04/04/03) "
FDLE Byrne Formula Grant Application Package