Item D03
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: OCTOBER 17,2007
Division:
TDC
Bulk Item: Yes -K- No
Department:
Staff Contact PersonlPhone #: Maxine Pacini
296-1552
AGENDA ITEM WORDING:
Approval of Fishing Umbrella event agreements for FY 2008 as per attached spreadsheet totaling
$262,500.
ITEM BACKGROUND:
In order to reduce the vast quantity of paperwork we request your approval of the fishing events
outlined on the attached spreadsheet wherein the amount of the agreements; the dates of the events;
TDC approval; and routing checklists are provided.
PREVIOUS RELEVANT BOCC ACTION:
At the meeting of April 19, 1995 the BOCC approved TDC's reduction of repetitive paperwork
wherein TDC would provide a summary of event(s) funding information. A boilerplate Fishing event
agreement is attached for your information.
CONTRACT/AGREEMENT CHANGES:
The attached are all new contracts
STAFF RECOMMENDATIONS:
Approval
TOTAL COST:
$262500
BUDGETED: Yes ~ No
COST TO COUNTY:
$262500
SOURCE OF FUNDS:
TDC
REVENUE PRODUCING: Yes -K- No
AMOUNTPERMONTH_ Year
APPROVED BY: County Atty ~ OMB/Purchasing ~
Risk Management X
DOCUMENT ATION:
Ind uded X
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 11/06
tn
-
c
~
w
en
c
.:::.
.!
u.
co
o
o
N
>-
U.
't:I
Q) t- t- t- t- t- t- t- t- t- t- t- t- t- t- t- t- t- t- t- t- t- t- t- t- t- t- t- t- t- t- t- t- t-
> 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- --
~J N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N
..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..-
-- -- -- -- -- -- -- -- CO -- -- CO -- -- -- -- -- -- -- -- -- -- -- -- -- CO -- -- -- -- -- -- CO
CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
't:I 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Q) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
- O. 0 ~ M C\!. I.{). I.{). 0 O. 0 I.{) I.{) 0 O. O. 0 O. I.{). O. I.{). 0 I.{) ~ ~ I.{) O. 0 I.{). 0 I.{). 0 I.{) I.{)
CI) ca cO M cd cO
't:IU N 0 N CO t- t- N I.{) ..- t- ce CO N M ..- ..- ..- ..- ce ..- M ..- '<t I.{) ..- ..- t- ..- t-
e: 0 (f7 (f7 ~ (f7 (f7 (f7 (f7 ..- (f7 ..- (f7 M (f7 (f7 (f7 ..- (f7 (f7 (f7 (f7 (f7 (f7 (f7 (f7 (f7 (f7 N (f7 ..- (f7 (f7 (f7 (f7
;:,= (f7 (f7 (f7 (f7 (f7 (f7
u.<(
ce
0
0
N
>
t- O ce
0 Z 0 ce
Q) 0 I I 0 0
- N N ce ce ce ce ce ce ce ce ce ce ce ce ce ce 0 ce ce ce ce
ca t- () t- t- t-ce ce ce ce '- ce ce ce 0 0 0 0 0 0 0 0 0 0 N 0 0 0 ce
C 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Q) 0 0 00 0 CO 0 0 0 0 0 0 0 0 0 0 0 t) 0 0 0 0
- 0 0 N N NN 0 0 N ~ N 0 0 N N N N N N N N N N N N N N N N N 0 N
e: N '> N N -- N N 10 10 > iO' 10 Q) Q) Q) Q) ~ > ..2=' :::l Q. "9 a N
Q) t5 () () () e e e .c .c '- '- Q >. e e e e >. Ol t5 >
> 0 Q) Q) Q) CO CO CO Q) Q) CO a. CO CO :::l :::l :::l :::l :::l "3 "3 :::l :::l Q) Q) Q) 0
w 0 z 0 0 0_ _ _ u. u. ~ <( <( ~ ~ ~ ~ ~ ~ _ _ _ _ _ _ _ _ <( C/) C/) C/) 0 z
e e
Q)
e Q) E e
Q) e E co E
E co e Q)
co Q) e '- m E e
E '- :::l a. co
e :::l 0 ,9 Q)
~ '- co 0 e "0
:::l e l- I- ..e ~ '- "i:: E
0 e :::l
e '- e (J) 0 0 co
~ ..... I- :::l e 8 Q) e :s: e
0 8 e -l ?-
m e e..e E 0 '-
Q) (J) l- e '- '0. Q) (J) ..e e ..e :::l
..e e Q) E!f: '- co co E Q) (J) (J) 0
0 E ..e co Q) l- e E m e -.:: Q) -.:: I-
Q) co ,- (J) ?- m '- .6' co E
~ E co e co -.:: E m :::l co e C/) Q) Q) Q) ~
,-C/) Q) m co e 0 ..e e co e
e e ,Q <D0 '- iii E 0 e 0 'C
e co '- :::l_ e e e ,Q e I- :::l .c
e e :::l 0 Q) 0 ,Q '- 19 0 Q) co CD '- CD
:::l 0 :::l Q)
'- 0 I- CD :::l 19 Q) ,~ ,~ l- e ~
0 Q) e :::l ,Q. I- ..e co 0 e e E '- 0 Q) Q)
() () 0 C/) g ';;: E "E- ,~ ~ ..... e I-
~ E Q) 8. ..e ,Q. e I- Q) ';;: Q) ,- co :::l U. 32 0
() E 'iij I- ..e m (J) e ..e '- E e e co E "E- O E Q) _ 0 ~ ()
co co (J) e (J) '- ~ 0 ',~ ~ Q) e - e 0 '- E t: ?- m co Q)
e co co ..e ~ e Q) 'co Q) (J) e 8 co ~ '- 0 co 0 0 Q) ~ 'C l- e
CD '- e <3 (J) 0 ~ C/) e 'C e 0 e :::l e a. co Q) u. .c 0
:::l '- ~ m 'Ci () C/) -l 0 co '- '- () Q) 0 ~ '- 0 (J) e .c 'C Q)
e 0 :::l 'co co "9 Q) '0.. e co :::l e Q) t) I- :::l ,~ m '- 0 m <( .c
Q) I- ..e ..e E .(J) ..e I- 0 .c .c Q) "0
'- 0 0 ~ 32 E 0 0 co E co Q) 0 "0 :::l 0::: Q) e
;g I- (J) C/) co e co ..e I- CD ~ e :::.::: I- :::l e 0 ,Q 0 co Q)
..e ~ g Q) 0 () co (J) co 8 <3 co '- ,Q I- Q) E Q) "0 0:::
(J) ,~ '- ..e ..e co Q) co ,~ ,~ -l 19 Q)
..e 0 (J) E ~ ..e '- 0 e '- e Q) 19 OlCO 0 co --
0 ~ co 'c ~ 0 I- 0 0 '- "0 ~ '- '- ,~ '- Q) '8 '- ,5,? > ,~ '- - e '- co
'co C/) 2 0 ....!.. ..e co co co :::l co ~ 0 0 ~C/) ~ ';;: 0 ~ ,Q. ()
..e ..e ~ 0 -3 I- :0 ';;: "i:: Q)
,~ :::l co :s: <( ..e ~ -l 0 U. 0 '- co ..e co e .g
Q) C/) (J) 0 _ C/) (J) ..e (J) (J) I- 0 ~ -l co ~ (J) e @-g <( co..e Q)
E u::: 0 '5 co '- m m 0 m I- <9 ~ ..e
~ co co co Q) co ~ 0 >. co -l co co -(J)
ca () "0 t) '15: "0 ~ e Q) "0 ,~ "0 'co :::l :::l (J) :::l u: 0 ~ 06 g. t) Q) u: e t) co C/) "0 CD !!J.g 0
0 '- ~ e e 0::: ~ Q) '- ~
Z co Q) '- co 2 co e co C/) e "5 co Q) Q) Q) e<9 ~ co ~'Ci ~
U5 '- :::l '- '- CD '- '- e e co e 0 '-
co e e e ..e ,~ 0
- 0 :s: <9 0 0 0 0 <( <( e <( J: :s: ..e :c '- :s: 0"0 0 :::l
e: Q) E E -l "0 (J) E <( E "0 CD 0 Q) co a. () CD .ce ~ E () :::l E ()
~ ~ "i:: '0: 1=_ "i:: ~ g Il2 "0 E "0 ~ a. ~ ~ co
Q) ~ co e co 0 co co 0 ,9 () 0 e ,9 0 e "0 co co '- '-
> co ~ 0 ~ :s: 0 Cii 0 Cii :s: N 0 N co 0 0 0 Q) Q)- Q) Cii Q) Q)..e Q)
W I- :::.::: 0 :::.::: J: ..- CD '<t M 0 N <9 >- 0 CD <9 :::.::: 0 0 0 :::.::: O:::!!J. ~ ~ ~0 ~
()
Q) e
e -
,Q :0 Q) Q)
19 ()
co () '- () 0
e 'C () Q) e '- ()
'(3 - co E - > e E
0 e ..e e E ..... e 0
() (J) 0 0 E e ~ ~ e
Q) e Q) ()
e (J) E a. ,Q 0 E - e Q)
<( e '- 0 E 0 E
~ co co co co
co Q) I- - 0 (J)M (J) co
e E 0 "0 0 e 0 '-0 e
'- 0 '- '- e
co CD :::l co -l co e '- :::l 2m ~ '-
-l 0 e -l e :::l Q) 0 () ..e ..eM :::l
~ '- I- '- (J) ,Q 0 .c l- e () Ol_ :::l 0 0 0
Q) ,~ () '- :::l "5 u. E e -.::co (J) I- 'g '5>
t 0 0 0 e 0 Q) 0 0 0 e co ~ e (J) 0 Q) () e ()
:::.::: co 0 0 0 '- 0 ..e I-() 0 '- e :!::::::u .9 co g '- 0 ,!::: 0 0 ,~ e e 0
2 '- '- ..e 0 '-
.J:: - ..e ..e '151 'p 'OJ Q) 'p (J) 'p co co 0 () > e 0. ~ 0 co u.-l 0 "i:: .c .c
- 0 0 (J) e u::: '- ..e e () e e- '- .e3 co Q)
~ u::: '- '- '- 0 'C '- Q) (J)- '- > > 0 ;"e co co 'co -u. e ~ e () E () E ()
.c co :::l :::l :::l ..e :::l ~ ~ -.::e :::l co co 0 E ~ I- <9 COu. 0 e <( e <( e
:::l <9 <9 <9 e co <9 0 =0 <9 Z Z (J) -Q) Q) J: g '- g<( Q) -
- <3 "0 t) 'Q5 ~ '- Q) Q) t) U5 t) .c
co Q) CD co'- (J) m U.E :::l e E "0 Q) Q) Q) ~ Q)
U Q) ,~ ,~ ,~ ,~ C/)co ,~ ~ ~ :::.::: Q) '~~ Q) e :::: e
ca ~ '- :s: iO' I- ~~ e co U5 0 co Q) e
... 0 :s: E E E E (J) "0"0 E C/) Q) e 0 ~ 0 ~ co e :s: 0::: 0 0 0 0 0
- E Q) '- ~ Q) -e "0 "0 "i:: "0'- e "0 "0 Q) e '- .c "i:: .c "i:: .c
e: "0 co ~ E E E ~ '- E E '- :::l E ';;: ';;: co I- -:::l ..e Q) 0 'C -:::l :::l ~ Q) "0 co "0 co "0
0 Cii co co co :::l co co co o 0 co co co ..e o 0 0 ..e 0 Q) 0 e 0 0 ..e Q)..e Q)..e Q)
0 0::: :::.::: l- I- I- ~ ~ I- 0 _ :S:u. I- 0 0 0 CD <91- _ I- -l <9 :::.::: u: a.0 I- :::.::: I- 0::: 0 0::: 0 0:::
Boiler Plate AQreement For FishinQ Events
FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between Monroe County,
Florida, a political subdivision of the state of Florida ("County"), and Organization/Entity
("Event Sponsor") on this _ day of ,2007.
WHEREAS, Florida Keys Fishing Tournaments, Inc., the umbrella organization under
contract to the County, has recommended to the Monroe County Tourist Development Council
(hereinafter "TDC"), which has endorsed the recommendation, that certain monies be
allocated for promotion of an event by Event Sponsor; and
WHEREAS, Event Sponsor has represented and agreed that it desires and is able to
cond uct the event;
NOW, THEREFORE; In consideration of the mutual promises contained herein, the
parties agree as follows:
1. County shall pay a sum not to exceed $ (Number of Dollars) for
promotion and related expenditures effective October 1, 2007, as described in the event
budget, attached hereto as Exhibit B, for production of the (Name of Tournament and date
of Tournament) ("Event"). Payment will be made only after Event Sponsor submits invoices
and support documentation acceptable to the County's Finance Department within ninety (90)
days of the conclusion of the Event. Funding under this agreement terminates ninety days
after the conclusion of the Event. The advertising and promotion budget for County funding
may be altered as to the individual line items, or components, within 10% of the amount stated
for that item or component, without increasing the total dollar amount and without requiring a
written amendment to this agreement. The general non-allocated section of the Event budget
may be utilized for unforeseen allowable expenditures and for those budget lines that may
require additional funds, according to County guidelines. Monroe County's performance and
obligation to pay under this agreement is contingent upon an annual appropriation by the
County.
2. In a situation where the Event has to be postponed due to a named storm or
hurricane for which the County orders a visitor and/or resident evacuation order, the Event
Sponsor shall have thirty (30) days to provide to Florida Keys Fishing Tournaments, Inc. notice
of a new date for the Event, and shall produce the re-scheduled Event within ninety (90) days
of the original date of Event. The rescheduled date shall be authorized, in writing, by The
Florida Keys Fishing Tournaments, Inc, and forwarded to the Tourist Development Council
administrative office to be processed in the form of an Amendment to this Agreement. If the
Event Sponsor is unable to reschedule the Event, the Event Sponsor shall provide proof of the
cancellation being caused by a named storm or hurricane, and a written statement as to why
the Event cannot be rescheduled.
If the Event is cancelled or rescheduled due to a named storm or hurricane for which
the County orders a visitor and/or resident evacuation order, the County shall pay for
promotion or related expenditures of any combination of invoices for the original event date,
Fishing Umbrella Funding FY 2008
Contract ID#:
1
and/or the rescheduled date up to the amount, but not to exceed the amount of funds
allocated as described in the budget, attached hereto as Exhibit B.
3. Event Sponsor shall provide promotion and related services as described in the
Sponsor's application for funding, Exhibit A, attached hereto, All advertising and public
relations services or supervision of advertising and public relations will be provided through the
contracted agencies of the TDC and County. The agencies of record, shall receive payment
of work in progress upon submission of documented invoices associated with the Event. Event
Sponsor fully understands that funding is obtained from tourist development taxes for which
the fiscal year ends September 30, 2008. Event Sponsor also understands that the funding
process through which this was Agreement is made available by County requires event
sponsors to submit their payment requests within ninety (90) days of the conclusion of the
event. In order for the tourist development taxes to be utilized most effectively for the purpose
for which they were authorized, attracting and promoting tourism, the budgeting process of the
County requires the Event's funding to be concluded in a timely manner, In recognition that
the timeliness of payment requests is of extreme importance to the funding of future
advertising and promotion for the stability of the tourist-based economy, Event Sponsor
agrees to submit within ninety (90) days of the conclusion of the Event all invoices and support
documentation as required by the County's Finance Department rules and policies. Event
Sponsor shall not be reimbursed nor will Event Sponsor's vendors be paid directly for any
invoices received by the County after (insert date of 90 days after last day of Event).
4, No person or entity shall be entitled to rely upon the terms, or any of them, of this
Agreement to enforce or attempt to enforce or attempt to enforce any third-party claim or
entitlement to or benefit of any service or program contemplated hereunder, and the County
and the Event Sponsor agree that neither the County nor the Event Sponsor or any agent,
officer, or employee of either, shall have the authority to inform, counsel, or otherwise indicate
that any particular individual or group of individuals, entity or entities, have entitlements or
benefits under this Agreement separate and apart, inferior to, or superior to the community in
general or for the purposes contemplated in the Agreement.
5. Event Sponsor shall reimburse County for any amount of funds expended by
County in connection with the Event if it does not occur as a result of any act or omission by
Event Sponsor.
6. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out of, in
connection with, or by reason of the services provided, event sponsored, or other activities and
funding associated with this agreement. Should the Event involve the serving or distribution of
alcoholic beverages, Event Sponsor shall obtain prior to the Event, a Liquor Liability insurance
policy naming Monroe County as a co-insured.
Fishing Umbrella Funding FY 2008
Contract 10#:
2
7. Event Sponsor shall maintain records pursuant to generally accepted accounting
principles for four (4) years after the Event and shall permit County and its agents and
employees access to said records at reasonable times.
8. County may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty (60) days prior to the Event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date of the termination.
9. Event Sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
10. Event Sponsor warrants that he/she/it has not employed, retained or otherwise
had act on his/her/its behalf any former County officer or employee in violation of Section 2 or
Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of
Ordinance No. 10-1990. For breach or violation of the provision the County may, at its
discretion terminate this contract without liability and may also, at its discretion, deduct from
the contract or purchase price, or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the former or present County officer or employee.
11. A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Section 287.017,
for CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list. By signing below, Event Sponsor warrants that he/she/it is not in
violation of this paragraph.
12, LOQo: All promotional literature and display advertising with the
exception of generic advertising must display the "Florida Keys & Key West Come As You Are"
logo/trade mark (as per attached logo sample). This logo/trade mark was adopted by the
TDC and County in December 2006.
In-County LOQo: The logo that includes the "Monroe County Tourist Development Council"
designation is to be utilized in all approved in-county print newspaper ads, magazine ads,
street banners, posters and other approved signage efforts. Radio commercials should
include "Brought to you by The Monroe County Tourist Development Council". To seek
approval, clarification and/or logo in electronic format (eps or jpg file), contact Lauren Bernat
or John Underwood with Tinsley Advertising at 305-856-6060.
Out of County LOQo: The out of county logo does NOT include the "Monroe County Tourist
Development Council" designation and is to be utilized in all other efforts including any
Fishing Umbrella Funding FY 2008
Contract 10#:
3
approved out-of-county print newspaper ads, magazine ads, television commercials, internet
advertising (banners, buttons, e-mail blasts), direct mail promotions (brochures and
pamphlets) and any approved promotional items including programs, T-shirts, hats, jackets,
trophies and koozie cups. Radio commercials should include "Brought to you by The Monroe
County Tourist Development Council". To seek approval, clarification and/or logo in electronic
format (eps orjpg file), contact John Underwood at Tinsley Advertising at 305-856-6060,
13. Insurance Requirements are as follows: Event Sponsor, as a pre-requisite of the
Special Event governed by this agreement, shall obtain, at its own expense, insurance as specified
in this section.
Event Sponsor will not be permitted to commence work associated with the Event
(including pre-staging of personnel and material) until satisfactory evidence of the required
insurance has been furnished to the county as specified below. Event Sponsor shall maintain the
required insurance throughout the entire duration of the Special Event and any extensions
specified in any attached schedules. Failure to comply with this provision may result in the
immediate suspension of the Event until the required insurance has been reinstated or replaced.
Event Sponsor shall provide, to the County, as satisfactory evidence of the required
insurance, either:
* Certificate of Insurance
or
* Certified copy of the actual insurance policy
A certified copy of any or all insurance policies required by this contract shall be filed with the Clerk
of the BOCC prior to the Event. All insurance policies must specify that they are not subject to
cancellation, non-renewal, material change or reduction in coverage unless a minimum of thirty
(30) days prior notification is given to the County by the insurer.
Acceptance and/or approval of Event Sponsor's insurance shall not be construed as
relieving Event Sponsor from any liability or obligation assumed under this contract or imposed by
law.
The Monroe County Board of County Commissioners, its employees and officials will be
included as "Additional Insured" on all policies.
Any deviations from these General Insurance Requirements must be requested in writing on
the County form titled "Request for Waiver of Insurance Requirements" and must be approved by
Monroe County Risk Management.
Event Sponsor shall furnish the County with a certificate evidencing the insurance required
by this paragraph not later than twenty (20) days prior to the Event.
Prior to commencement of work governed by this contract, Event Sponsor shall obtain
General Liability Insurance. Coverage shall be maintained through out the life of the contract and
include, as a minimum:
* Premises Operations
* Products and Completed Operations
* Blanket contractual Liability
* Personal Injury Liability
* Expanded Definition of Property Damage
The minimum limits acceptable shall be:
* $1,000,000.00 combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
Fishing Umbrella Funding FY 2008
Contract 10#:
4
*
$500,000.00 per person
$1,000,000.00 per Occurrence
$100,000.00 Property Damage
An Occurrence Form policy is preferred, If coverage is provided on a Claims Made
policy, its provisions shall include coverage for claims filed on or after the effective date of this
contract. In addition, the period for which claims may be reported should extend for a minimum of
twelve (12) months following the Event.
Recognizing that the work governed by this contract involves the sales and/or distribution of
alcoholic beverages, the Contractor's General Liability Insurance policy shall include Liquor
Liability with limits equal to those of the basic coverage. A separate Liquor Liability policy is
acceptable if the coverage is not more restrictive than the Event Sponsor's General Liability policy.
*
*
14. Event Sponsor shall not assign or subcontract its obligations under this agreement,
except in writing and with the prior written approval of the Board of County Commissioners for
Monroe County and Vendor, which approval shall be subject to such conditions and provisions as
the Board may deem necessary.
(SEAL)
Attest: Danny L. Kolhage, Clerk
Board of County Commissioners
of Monroe County
Deputy Clerk
Mayor/Chairman
(CORPORATE SEAL)
(Organ ization/Entity)
Attest:
By.
Secretary
By
President/Event Sponsor
Print Name
Print Name
OR
Date:
(1) Witness
Print Name
(2) Witness
Print Name
Fishing Umbrella Funding FY 2008
Contract 10#:
5
In-County LOQO
The
Floridd Keys
...
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
Out-of-County LOQO
The
Floridd Keys
...
Fishing Umbrella Funding FY 2008
Contract 10#:
6
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Rotary Club of Key Largo
Inc.
Contract #_
Effective Date:
Expiration Date:
TDC ID#: 341
10/1/07
1/31/08
Contract Purpose/Description:
Approval of an Agreement with Rotary Club of Key Largo, Inc. covering the Take
Stock in Children Backcountrv Challenge in October 2007, in an amount not to exceed
$2,000, FY 2008 Two Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 2,000
Budgeted? Yes~ No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340- T85F -412-X-530480
115-75022-530340- T85F-412-X-53041 0
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(N ot included in dollar value above) (eg, maintenance, utilities, janitorial, salaries, etc,)
- - - -
-----
CONTRACT REVIEW
.If:J)In ~::~~s .,~~' ,/ ~. er
Division Director () j!!JfJ-7 YesD NoE( './f k
Risk M~~1t ro JGO I YesO NV' I . . _ .
O.Rtt./Purchasmg MV'l YesON<&1 -=r::::~
County Attorney ~1 Y esD No~ S.Grimsley
Date Out
Comments:
OMB Fonn Revised 2/27/01 Mep #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Islamorada Charter Boat Contract #_
Association Effective Date:
Expiration Date:
TDC ID#: 315
10/1/07
3/31/08
Contract Purpose/Description:
Approval of an Agreement with Islamorada Charter Boat Association covering the
Islamorada Sailfish Tournament in November and December 2007, in an amount not to
exceed $8,000, FY 2008 Two Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 8,000
Budgeted? Yes~ No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340- T85F-258-X-530480
115-75022-530340- T85F-258-X-53041 0
ADDITIONAL COSTS
Estimated Ongoing Costs: $-!yr For:
(Not included in dollar value above) (eg, maintenance, utilities, janitorial, salaries, etc,)
- - - -
-----
CONTRACT REVIEW
Changes
p~~_ ~ Needed ~/fJ.e1"y
Division Director .; YesD NoB ~;:;: /' j'f) / // JfI-/"I-/, ~
( ',r'\ .-J \IV! ((; ''0 ' /,
Risk Man~~ement v:rclu{) J YesD Nol,0 LLI'~~Ul1 ~~' \,..0' Cye))
ofkB.~~;~ .IO'lYeSONori~
County Attorney 6~ Y esD No~ S.Grimsley
Date Out
7
o If (7'?-
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Key West Fishing
Tournament, Inc.
Contract #_
Effective Date:
Expiration Date:
10/1/07
2/29/09
Contract Purpose/Description:
Approval of an Agreement with Key West Fishing Tournament, Inc. covering the Key
West Fishing Tournament between December 2007 and November 2008 (To include:
Awards Presentation for FY 2007 Tournament/Key West Fishing
Tournament/Kickoff/Southernmost Swordfish Tournament) in an amount not to exceed
$40,000, FY 2008 Two Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 40,000
Budgeted? Yes~ No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340-T85F-056-X-530480
115-75022-530340- T85F -056-X-53041 0
- -
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc,)
CONTRACT REVIEW
Changes
,op.!~JYJ Needed
Division Director (gjJ/J/jI / YesD Nom
Risk Mana~ement ~~~D'o7 YesD Nod
~ 1})~
o.~./Purc~asing ~/{)=tYesDNo~~ -~
County Attorney 6#9- YesDNo~
Date Out
\J
"
~,
S.Grims1ey
Comments:
OMB Form Revised 2/27/01 Mep #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Tammie Gurgiolo
Contract #_
Effective Date:
Expiration Date:
10/1/07
3/31/08
Contract Purpose/Description:
Approval of an Agreement with Tammie Gurgiolo covering the Don Gurgiolo Sailfish
Classic in December 2007, in an amount not to exceed $3,300, FY 2008 Two Pennv
Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext.)
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 3,300
Budgeted? Y es~ No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340-T85F-355-X-530480
- - -
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(N ot included in dollar value above) (eg, maintenance, utilities, janitorial, salaries, etc,)
CONTRACT REVIEW
Division Director
Changes
1JR1;; Ye~D~~ ~V
kr )c)/DJ YesD No~
~~YesDNoQ[ ~~
6lJo- YesD Nor:::r- S.Grimsley
Date Out
Risk Manag~ment
()V .1)).1
O.itB./Pur~asing
County Attorney
Comments:
OMB Form Revised 2/27/01 Mep #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Tammie Gurgiolo
Contract #
Effective Date:
Expiration Date:
332
10/1/07
3/31/08
Contract Purpose/Description:
Approval of an Agreement with Tammie Gurgiolo covering the Islamorada Junior
Sailfish Tournament in December 2007 in an amount not to exceed $2,200, FY 2008
Two Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 2,200
Budgeted? Yes~ No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340- T85F -089-X-530480
115-75022-530340-T85F-089-X-530410
ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc,)
-
-----
CONTRACT REVIEW
Changes Date Out
DivisionDirector ~'j!}J11 Ye~D~~B J~& I
RiSkMc,~ment kAOtlJ YesDNoel J~ .~ Q..~ -'2-0(\)
otBjPur~Zg ~11>~YesDNol0 -=-J-<~ /:t;
County Attorney #~ Y esD No~ S.Grimsley
Comments:
OMB Form Revised 2/27/01 Mep #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Tammie Gurgiolo
Contract #_
Effective Date:
Expiration Date:
10/17/07
4/30/08
Contract Purpose/Description:
Approval of an Agreement with Tammie Gurgiolo covering the Key Largo Sailfish
Challenge in January 2008, in an amount not to exceed $6,500, FY 2008 Two Penny
Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 6,500
Budgeted? Yes~ No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340- T85F-411-X-530480
115-75022-530340- T85F-411-X-53041O
- -
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc,)
CONTRACT REVIEW
Division Director
Changes
Prte,t n Needed. -,tJ/5: ~
1Ak5P-1 YesDNoQr ~
lv/ti:oo") YesD No[2( -00 '- '
~~~"
Risk Mana~ement
PI I ~ 1./2.0:1
o ..M:'B./Purc'hasing
~'/)1 YesDNoW
~ YesDNora--:
S. Grimsley
County Attorney
Comments:
OMB Form Revised 2/27/01 Mep #2
Date Out
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Mike Weinhofer
Contract #_
Effective Date:
Expiration Date:
10/17/07
4/30/08
Contract Purpose/Description:
Approval of an Agreement with Mike Weinhofer covering the W orId Kingfish
Championship in January 2008, in an amount not to exceed $7500, FY 2008 Two
Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 7,500
Budgeted? Yesk8J No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340-T85F-546-X-530480
115-75022-530340- T85F -546-X-53041O
- - -
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes
l?a;~~l: Needed
~7YesDNor1
lo/~)D) YesD Nog -U-\\, Sl2w~ "
.lb~YesDNo[i;Y ~.,
b#-;r YesD NoD S.Grims1ey
Date Out
Risk Management
o .rt.B .IPurchasing
County Attorney
(; n-or
Comments:
'..
OMB Form Revised 2/27/01 Mep #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Murray Marine, Inc.
Contract #_
Effective Date:
Expiration Date:
10/17/07
4/30/08
Contract Purpose/Description:
Approval of an Agreement with Murray Marine, Inc. covering the Hog's Breath King
Mackeral Tournament in January 2008, in an amount not to exceed $17,000, FY 2008
Two Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext.)
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 17,000
Budgeted? Yes~ No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340- T85F -254-X-530480
115-75022-530340- T85F-254-X-530410
ADDITIONAL COSTS
Estimated Ongoing Costs: $ _/yr For:
(N ot included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
-----
CONTRACT REVIEW
Changes
tAJ." Needed ~_~wer b
Division Director ~. YesD NoEj v/ / / / P&L-Li~
RiskMana~m<;pt b-J,61)} YeSDNoGiY!)~
t\l ;19-\ ~ .
O.ffB./Pur2tasing ~o:y YesDNo~ ~ ~
County Attorney ~'1- Y esD No~ S.Grimsley
Date Out
Comments:
OMB Form Revised 2/27/01 Mep #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Tammie Gurgiolo
Contract #
Effective Date:
Expiration Date:
10/1 7/07
5/31/08
Contract Purpose/Description:
Approval ofan Agreement with Tammie Gurgiolo covering the Islamorada Women's
Sailfish Tournament in February, 2008 in an amount not to exceed $2,000, FY 2008
Two Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext.)
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 2,000
Budgeted? Y es~ No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340- T85F -260-X-530480
ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg, maintenance, utilities, janitorial, salaries, etc,)
CONTRACT REVIEW
Division Director
Changes
LIf.at~ In Needed
'RJL&!-I27 YesD NoB'
(~.,~O'{)7 YesD No~
0(c>,}/O'i YesD No[9'
~ YesDNoW:
Date Out
Risk Management
o ~.B./Purchasing
County Attorney
S.Grimsley
~
Comments:
OMB Form Revised 2/27/01 Mep #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Capt. Terry Fisher
Contract #_
Effective Date:
Expiration Date:
10/17/07
6/30/08
Contract Purpose/Description:
Approval ofan Agreement with Capt. Terry Fisher covering the 10th Anniversary Capt.
Leon Shell Sailfish Tournament in February/March, 2008 in an amount not to exceed
$15,000, FY 2008 Two Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
3523
(Ext. )
TDC # 3
(Department/Stop #)
CONTRACT COSTS
Total Dollar Value of Contract: $ 15,000
Budgeted? YesC8J No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340-T85F-354-X-530480
115-75022-530340- T85F-354-X-53041 0
- -
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
})A)fc!J Needed
Division Director ~/~ 0 YesD Noel
Risk Managyment 0.-'{:1.0o 1 YesD No!1::2(
(;:( / Q., ~ li 10,1
O.M13./Purchasing ~1)::'- YesD No[2/
County Attorney ~1- YesDNo~
Comments:
OMB Form Revised 2/27/01 Mep #2
Date Out
~~~
, J&/
~~
S.Grimsley
611 or
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
James130ker
\
\
\
Contract #_
Effective Date:
Expiration Date:
10/1 7/07
6/30/08
,
Contract Purpose/Description:
Approval of an Agreement with James Boker covering the Islamorada All-Tackle
Spring Bonefish Tournament in March 2008, in an amount not to exceed $1,500, FY
2008 Two Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 1,500
Budgeted? YeslSl No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340-T85F-475-X-530480
ADDITIONAL COSTS
Estimated Ongoing Costs: $ ~yr For:
(Not included in dollar value above) (eg, maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
W/11
bdOO 1
~11)~YesDNoif ~
*~ YesD No~ S.Grimsley
Changes
Needed ',1tfi
YesD N00 ' dJ.-<-/
~ '1 '
YesDNo~ f ,
Date Out
Risk Manag.eme~y
~ (j~\i1,\)
o JvLB./Purcnasing
County Attorney
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
World Sailfish Tournament
Charitable Foundation, Inc,
Contract #_
Effective Date:
Expiration Date:
10/17/07
7/31/08
Contract Purpose/Description:
Approval ofan Agreement with World Sailfish Tournament Charitable Foundation, Inc.
covering the World Sailfish Championship in April 2008 in an amount not to exceed
$37,500, FY 2008 Two Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 37,500
Budgeted? Yes[gl No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340-T85F-426-X-530480
115-75022-530340- T85F-426-X-53041 0
ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg, maintenance, utilities, janitorial, salaries, etc,)
CONTRACT REVIEW
Changes
~!tI~ Needed ~ewer //
Division Director I/fU/IL/ YesD No~ ' <-4-~
RiskManag~ment ~rJoDl YesDNoB Vi)" , ~
U / 10~\J1>>1 ,..,/.-. , ~~ __
O.Nf.B./Purcnasing ~/o==; Y esD No~ ~ I L--::::r-
County Attorney bj\7...~1- YesD No~ S.Grimsley
Date Out
(;;
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Tammie Gurgiolo
Contract#_
Effective Date:
Expiration Date:
10/17/07
7/31/08
Contract Purpose/Description:
Approval of an Agreement with Tammie Gurgiolo covering the Big Boys Offshore
Charity in April 2008, in an amount not to exceed $6,000, FY 2008 Two Penny Fishing
Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 6,000
Budgeted? Yes[8J No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340-T85F-606 -X-530480
115-75022-530340- T85F-606-X-53041 0
- -
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg, maintenance, utilities, janitorial, salaries, etc,)
CONTRACT REVIEW
Changes Date Out
~r~}R Needed, ~, ,~ev' wer /
Division Director ~'{)J YesDNaf2J ~/ r1, ' y ~L7
Risk Management ',a-oj YesD Nog rn "~ . '/-J.. -V 7
~ C;\J.I6.f\ ~
O.M.B./Pur~asing ~(o:rYeSDNori ~"--p? ~D '()~
County Attorney 6.b!ar YesD NoU- S.Grimsley ~ f 04-
Comments:
OMB Form Revised 2/27/01 Mep #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
David M Navarro
Contract #
Effective Date:
Expiration Date:
10/17/07
8/31/08
Contract Purpose/Description:
Approval of an Agreement with David M Navarro covering the 42nd Annual Marathon
International Tarpon Tournament in May 2008 in an amount not to exceed $8,000, FY
2008 Two Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 8,000
Budgeted? Yes[8J No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340-T85F-508-X-530480
115-75022-530340- T85F-508-X-530410
ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc,)
CONTRACT REVIEW
Division Director
Changes
r~~el!n Needed
~1 YesD N00
h/cIDiJ I YesD NoQ{
~)O~YesDNog
~~YesD No~ S.Grimsley
Date Out
Risk Managl:jment
tG e,'tiW1
O.M .B./PurclTasing
County Attorney
Comments:
OMB Form Revised 2/27/01 Mep #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
David M. Navarro
Contract #_
Effective Date:
Expiration Date:
10/17/07
8/31/08
Contract Purpose/Description:
Approval of an Agreement with David M. Navarro covering the 32nd Annual Ladies
Tarpon Tournament in May 2008 in an amount not to exceed $6,000, FY 2008 Two
Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 6,000
Budgeted? Yes[gJ No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340- T85F-509 -X-530480
115-75022-530340- T85F-509-X-53041 0
- -
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
~~}~,9t Needed~
Division Director bli.f/JL! YesD N<flJ
Risk Management ~) YesD NoG2(
t(. 0.;-4 :lP:1 .
O.M.B.IPur&asing ~ ~YesD No[1]/
County Attomey ~ YeSDNO~
S.Grimsley
Comments:
OMB Form Revised 2/27/01 Mep #2
Date Out
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Charlie's Coconuts, LLC
Contract #_
Effective Date:
Expiration Date:
TDC #: 334
10/1 7/07
8/31/08
Contract Purpose/Description:
Approval of an Agreement with Charlie's Coconuts, LLC covering the Coconuts
Dolphin Tournament in May 2008 in an amount not to exceed $12,000, FY 2008 Two
Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext.)
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 12,000
Budgeted? YeslSJ No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340- T85F-021-X-530480
ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc,)
CONTRACT REVIEW
Division Director
Changes
/A~); Needed
51' ~ - /YesD Nolt3
0.=JJOl YesDNo~
4~o=rYesDNog' ,
~?-- YesDNog-:-
Date Out
Risk Man~mJ:lt
O.~./Purc~ing
~
~cp~
County Attorney
S.Grimsley
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: B.T. Sales, Inc. Contract #_
Effective Date: 10/17107
Expiration Date: 8/31/08
Contract PurposelDescription:
Approval of an Agreement with B.T. Sales, Inc. covering the 22nd Annual Faro Blanco
Invitational Tarpon Tournament in May 2008 in an amount not to exceed $3,000, FY
2008 Two Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 3,000
Budgeted? Yesr8J No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340- T85F-547-X-530480
- - -
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes Date Out
Df~7'~ Needed ~./ /Jryf{.91e~r ,/ ./ l.,J..
~\ YesDNof!j.. _~/:~L-~4P' "-"4/0:
UdDO! YesDNocr ~~--u~.- 0'01
~fo=tYesDNoC1'~ 1?-
ba~ YesD N00 S.Grimsley 6 II o--.:r
Risk Manarment
~ >1(\ :J
rr ~ W'v
O.l\t13 .!Purchasing
County Attorney
Comments:
OMB Form Revised 2/27/01 Mep #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Golden Fly Invitational
Tarpon Tournament, Inc.
Contract #
Effective Date:
Expiration Date:
10/17/07
8/31/08
Contract Purpose/Description:
Approval of an Agreement with Golden Fly Invitational Tarpon Tournament, Inc.
covering the Golden Fly Tournament in May 2008, in an amount not to exceed $1,500,
FY 2008 Two Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 1,500
Budgeted? Yes[g] No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340- T85F -262-X -530480
- - -
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg, maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
~~eL~ Needed ~ RK~ev' wer
Division Director ~I YesD No[!:J ~.
RiskManageme:,,; 0"~D'Dl YesDNolkf 'SfJJU -; _ .-
l::i / t>\ \1119 ' L 1-.. ---::r:-- ~
O.M.13./Purchasing ~/O-rYesDNoG2( ~ -- ~
County Attorney 6b/.e- YesD Noca--: S.Grimsley
Date Out
Comments:
OMB Form Revised 2/27/01 Mep #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Contract with:
CONTRACT SUMMARY
:roh n StlAetY\p.fl''a Contract # 3Ll4
Effective Date:
Expiration Date:
10/17/07
8/31/08
Contract Purpose/Description:
Approval of an Agreement with Clear Channel Broadcasting, Inc. covering the Yamaha
Dolphin Masters Invitational in May, 2008 in an amount not to exceed $1,000, FY 2008
Two Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 1,000
Budgeted? Yesr8J No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340-T85F-425-X-530480
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
r~1;1 Needed J!/}/7/1 ~viywer
Division Director YesDNo[J ~~/
RiSkMan~rm~~t b'~OO) YesDNd nl SQ~Q-"r--
o.~.lPur2t~ing ~'o~YeSDNO~ ~
County Attorney 6/. )}o'1--- Y esD N~ S.Grimsley
Date Out
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
The Don Hawley
Foundation, Inc.
Contract #
Effective Date:
Expiration Date:
10/17/07
9/30/08
Contract Purpose/Description:
Approval of an Agreement with The Don Hawley Foundation, Inc. covering the Don
Hawley Tarpon Tournament in June 2008, in an amount not to exceed $1,500, FY 2008
Two Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 1,500
Budgeted? Yesrg] No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340-T85F-256-X-530480
ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg, maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Q)1~n Needed
Division Director Vl;s, YesD No[6'
(O/~OD-I YesD Nod
;.-Q
~lb1' YesDNolli' ~ I
County Attorney 4b-?r- Y esD NO~
Date Out
Risk Management
tL (1\1 ,1.0.1
o .M.B.IPurctasing
S.Grimsley
Comments:
OMB Fonn Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Lower Keys Chamber
Of Commerce, Inc.
Contract #_
Effective Date:
Expiration Date:
10/17/07
9/30/08
Contract Purpose/Description:
Approval of an Agreement with Lower Keys Chamber of Commerce, Inc. covering the
Big Pine & Lower Keys Dolphin Tournament in an amount not to exceed $8,000, FY
2008 Two Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 8,000
Budgeted? Yes[gJ No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340- T85F-079-X-530480
115-75022-530340-T85F-079-X-53041O
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
"DDf:~ teelr:r. n Needed '~f3e\>' ,er L'
Division Director ~ I YesO No[J/ , 1.4(-
Ri~Man~;;nt &ct007 YeSONO~ ~~~ (O~O())
O.M.B./Pur~hasing ~01 Y esO No~ --l ') \ '-"'U J Co 2~~
County Attorney 6W Y esO No~ S.Grimsley
Comments:
OMB Form Revised 2/27/01 Mep #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Gold Cup Tarpon
Tournament, Inc.
Contract #
Effective Date:
Expiration Date:
10/17/07
9/30/08
Contract Purpose/Description:
Approval of an Agreement with Gold Cup Tarpon Tournament, Inc. covering the Gold
Cup Tarpon Tournament in June 2008, in an amount not to exceed $1,500, FY 2008
Two Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 1,500
Budgeted? Yesrg] No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340-T85F-259-X-530480
- - -
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $ -fyr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc,)
CONTRACT REVIEW
Division Director
Changes
fJIl$1"e~D~~[B ~~~/
f' ,.., r{\ en "n
\D -;ic) -0 I YesD No[tJ' \ ~ I ,~w~
YeSDNO~ ~
Date Out
Risk Man~gpment
E.(; VJ/#1.o.1
O.M.B./Purc~asing
~~
~
~
County Attorney
YesDNo~
S.Grimsley
6 <-c:/"f
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Key West Gators, Inc.
Contract #
Effective Date:
Expiration Date:
10/17/07
10/31/08
Contract Purpose/Description:
Approval of an Agreement with Key West Gators, Inc. covering the Key West Gator
Club Dolphin Derby in June, 2008, in an amount not to exceed $8,000, FY 2008 Two
Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
3523
(Ext. )
TDC # 3
(Department/Stop #)
CONTRACT COSTS
Total Dollar Value of Contract: $ 8,000
Budgeted? Yes[;8J No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340-T85F-064-X-530480
ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(N ot included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc,)
CONTRACT REVIEW
t;v7
Division Director &.. ' ,
(0/ ~5) 1))
Changes
Needed
YesDNo~
YesD Noru(
Risk Management
a ~\j '2b,1
o .M.B.IPurc!hasing
~ YesDNog
~ YesDNo~
County Attorney
Comments:
OMB Fonn Revised 2/27/01 Mep #2
~4/
Vl) ~AA<~
--+z ~,
~
,
Date Out
.~.. () -0 ')
~07-
S.Grimsley
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Florida Straits Conch
Company
Contract #_
Effective Date:
Expiration Date:
10/17/07
10/31/08
Contract Purpose/Description:
Approval of an Agreement with Florida Straits Conch Company covering the Conch
Republic Ladies Dolphin Championship in July 2008, in an amount not to exceed
$1,000, FY 2008 Two Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 1,000
Budgeted? Yes[gl No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340-T85F-506-X-530480
- - -
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg, maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes
~,a I~ Ye~O~~~~?I~~
h~6()l YesDNo[0' j1L~
~~"'YeSONoJ ~
J,,/cr.r YesD NoW- S.Grimsley
Date Out
Risk Management
tt (VI .~():(
o .M.B.!Pur~hasing
County Attorney
(( d1-
Comments:
OMB Form Revised 2/27/01 Mep #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
3903
Contract Purpose/Description:
Approval of an Agreement with Professional Firefighters of Monroe County IAFF
Local 3903 covering the Dolphin Flashover in July 2008, in an amount not to exceed
$3500, FY 2008 Two Penny Fishing Umbrella Funding.
Contract with:
Professional Firefighters of
Monroe County IAFF Local
Contract Manager: Maxine Pacini
(Name)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
Contract #
Effective Date:
Expiration Date:
TDC ID#: 342
10/17/07
10/31/08
3523
(Ext. )
TDC # 3
(Department/Stop #)
CONTRACT COSTS
Total Dollar Value of Contract: $ 3,500
Budgeted? Yes[Sl No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340-T85F-582-X-530480
115-75022-530340- T85F-582-X-53041 0
-
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg, maintenance, utilities, janitorial, salaries, etc,)
CONTRACT REVIEW
*9iJn
Division Director (;: 7
Changes
Needed
Y esD No~
Risk Mana~ement \a:J.Q-07 YesD No~
t;(; ~\J It,/1
o .M.B./Purc~sing
County Attorney
#1' YesDN00
~ YesDNo~
Comments:
OMB Form Revised 2/27/01 Mep #2
Date Out
{f(SQ:~~//
K~
S.Grimsley
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Tournament Consultants Contract #
Inc. Effective Date:
Expiration Date:
10/17/07
10/31/08
Contract Purpose/Description:
Approval of an Agreement with Tournament Consultants, Inc. covering the Del Brown
Invitational Permit Tournament in July 2008, in an amount not to exceed $1,000, FY
2008 Two Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 1,000
Budgeted? Y es~ No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340-T85F-404 -X-530480
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc,)
CONTRACT REVIEW
Division Director
Changes
T{>';Jie, In Needed / ~~/lRe wer I'
~J-aJ-f-D1 YesDNo[j V;/ / l~~~,-,
lrdDt) 7 YesO No!21 ~ Yl '
-4s~~YeSONo81 ~ ~
~ YesDNoif' S.Grimsley
Date Out
Risk ManaMment
tv G /{>),1
O.M.B./Pur&asing
6{
County Attorney
Comments:
OMB Form Revised 2/27/01 Mep #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Key West Marlin
Tournament, Inc.
Contract #_
Effective Date:
Expiration Date:
10/17/07
10/31/08
Contract Purpose/Descri ption:
Approval ofan Agreement with Key West Marlin Tournament, Inc. covering the Key
West Marlin Tournament in July 2008, in an amount not to exceed $24,000, FY 2008
Two Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 24,000
Budgeted? Y es~ No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340-T85F-302-X-530480
115-75022-530340- T85F-302-X-53041 0
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc,)
CONTRACT REVIEW
~9M0n-1
Division Director 1i.1ffj..l2l
Changes
Needed v/~~~w~
YesD NoB ~-l4' ~/
YesDNog Jl\.,-SO<tu~~
Date Out
Risk ManagFment /[t~ C1) 7
~ ~\j (/))1
O.M.B./Purc~asing C9/;};'pt YesD No0'
County Attorney &~ YesD NoD
~
S.Grimsley
Comments:
OMB Fonn Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
The Redbone, Inc.
Contract #_
Effective Date:
Expiration Date:
10/17/07
11/30/08
Contract Purpose/Description:
Approval of an Agreement with The Redbone, Inc. covering the Redbone @ Large
Robert-James, Sales Little Palm Island Grand Slam in August 2008, in an amount not to
exceed $5,500, FY 2008 Two Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 5,500
Budgeted? Y es~ No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340- T85F-061-X-530480
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
I^~~e.hn Needed jffi~wer
Division Director iI'/I!f1LI- YesO N o[!j' ~, A __ _ (/
Risk Management b~rlool YesDNorr ,.~ ~
~ ~,~1 ~/.
01v{.B.IPurc'Aasing ~.:) YesDNol3' _ ~~
County Attorney ~r YesD NoQ/: S.Grimsley
Comments:
OMB Fonn Revised 2/27/01 Mep #2
Date Out
61(/0;1
I _ ')' 1
\(,Y CA 0'0 J
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Redbone, Inc.
Contract #
Effective Date:
Expiration Date:
10/17/07
12/31/08
Contract Purpose/Description:
Approval of an Agreement with Redbone, Inc. covering the Mercury SLAM Celebrity
Tournament in September 2008, in an amount not to exceed $11,000, FY 2008 Two
Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 11,000
Budgeted? Yes[g] No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340- T85F-076-X-530480
- - - -
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg, maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
~eviewer
;;(:~~d
lYJ,~u~~
~oyYeSDNo0' ~~
4:z1--:r- Y esD No~
Changes
})l1~}n~ Needed
'!/.!.JiV / YesD N ae:r
GJo-o 1 YesD NoGj
Date Out
County Attorney
S.Grimsley
Risk Mana~ement
~\J .t>>:}
O.M~.lPur~asing
Comments:
OMB Form Revised 2/27/01 Mep #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Charlotte Ambrogio
Contract #
Effective Date:
Expiration Date:
10/17/07
12/31/08
Contract Purpose/Description:
Approval of an Agreement with Charlotte Ambrogio covering the Islamorada
Invitational Fall Fly Bonefish Tournament in September 2008, in an amount not to
exceed $1,500, FY 2008 Two Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 1,500
Budgeted? Yes[gl No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340- T85F-430-X-530480
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg, maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes
Needed........./ h1 /VI ~5Yi~~wer JJ
YesDNolJ..6 _.~/fL<.~
YeSDNO~ J1LS11~, '\t-
"1a.;rjo-rYesDNo!V'" ~
~...". Y esD No~ S.Grimsley
Date Out
Risk Management
(} 1..~:'\
o .)[(B.IPurcl;asing
trJJo1n
~io'o7
to ~~ (Yo l
County Attorney
(( ()"'1---
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Redbone, Inc.
Contract #_
Effective Date:
Expiration Date:
TDC ID#: 338
10/17/07
12/31/08
Contract Purpose/Description:
Approval of an Agreement with Redbone, Inc. covering the Mercury Baybone Celebrity
Tournament in September 2008, in an amount not to exceed $7,000, FY 2008 Two
Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 7,000
Budgeted? Yes~ No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340-T85F-080-X-530480
-
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes
j~n Needed ,ITftA iewer
~ '7 YesDNo~ _~
WI YesDNog m . i
$P;y YeSDNoliJ!~ ~'
~o:r YesD NoD S.Grimsley
Date Out
Risk Man~~ement
tz, ~;U;\
O.M.B./Purc~ing
County Attorney
Comments:
OMB Form Revised 2/27/01 Mep #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Charlotte Ambrogio
Contract #_
Effective Date:
Expiration Date:
10/17/07
1/31/09
Contract Purpose/Description:
Approval of an Agreement with Charlotte Ambrogio covering the Mercury Islamorada
All Tackle Bonefish World Championship in October 2008 in an amount not to exceed
$1,500, FY 2008 Two Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext.)
TDC # 3
(DepartmenUStop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 1,500
Budgeted? Yes[8J No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340-T85F-263-X-530480
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
, If~t7J !~
W/4t1
(vJCi)l YesDNo~ r
4 \o:rYesD NOc:g/~'~
~?r YesDNo~
Changes
Needed
YesD Nol12I
Date Out
Risk Manaftement
P.G ~ \9~\
o .M.B./Purcliasing
County Attorney
S.Grimsley
~1
Comments:
OMB Form Revised 2/27/01 Mep #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Redbone, Inc.
Contract #_
Effective Date:
Expiration Date:
10/17/07
2/29/09
Contract PurposelDescri ption:
Approval of an Agreement with Redbone, Inc. covering the Mercury CheecaJRedbone
Celebrity Tournament in November 2008 in an amount not to exceed $7,500, FY 2008
Two Penny Fishing Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/17/07
Agenda Deadline: 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 7,500
Budgeted? Yes[8] No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75022-530340- T85F-077-X-530480
ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg, maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
I' Ip~~t~ Needed
Division Director (Jf.Iif/../,L/ YesD Nq2J
Risk Man~ement (Od(YD") Y esD NO~
t?( ~\I'W1 ~ t " ~
O.A1:.B./Pur'thasing ~D T YesD No --r--::- T ~
County Attorney 6U'7- YesD No~ S.Grimsley
Date Out
Comments:
OMB Form Revised 2/27/01 Mep #2
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: OCTOBER 17,2007
Division:
TDC
Bulk Item: Yes X No
Department:
TDC
Staff Contact PersonlPhone #: Maxine Pacini
296-1552
AGENDA ITEM WORDING:
Agreement with the Dolphin Research Center, Inc. to fund the Walkway on Causeway project in an
amount not to exceed $7,350, DAC III, FY 2008 Capital Resources.
ITEM BACKGROUND:
TDC approved same at their meeting of July 31, 2007
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
New Agreement
ST AFF RECOMMENDATIONS:
Approval
TOTAL COST:
$7,350
BUDGETED: Yes -X- No
COST TO COUNTY:
$7,350
SOURCE OF FUNDS:
TDC
REVENUE PRODUCING: Yes -X- No
AMOUNT PER MONTH Year
APPROVED BY: County Arty -X- OMB/Purchasing ~
Risk Management X
DOCUMENTATION:
Inc1 uded X
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 11106
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Dolphin Research Center, Inc. Contract # TDC #: 400
-
Effective Date: 10/1 7/07
Expiration Date: 9/30/08
Contract Purpose/Description:
Agreement with the Dolphin Research Center, Inc. to fund the Walkway on Causeway
proiect in an amount not to exceed $7,350, DAC III, FY 2008 Capital Resources.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 10/17/07 Agenda Deadline 10/2/07
CONTRACT COSTS
Total Dollar Value of Contract: $ 7,350
Budgeted? Yes[g] No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $ J
119-79040-530340- T89B-619X-530340 '
- - - -
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg, maintenance, utilities, janitorial, salaries, etc,)
- -
---
CONTRACT REVIEW
Changes
)Al~n l'Ieeded
Division Director ~, 7 YesD NoH
Risk Mana~fment Y'~,V 1 YesD N~[2f/
tV ~Th1;'\
O.M.B./PurcHasing ~o::r YesD NoQ/
County Attomey l~ YesDNo~
S.Grimsley
4J1i~~
y1) ,~~ 151.
~~
Comments:
OMB Form Revised 2/27/01 Mer #2
Grant Award AQreement
THIS AGREEMENT (Agreement) is entered into this day of
, 2007 by and between MONROE COUNTY, a political subdivision of the state of
Florida (County) and Dolphin Research Center, Inc. a not for profit organized and operating
under the laws of the state of Florida (Grantee).
WHEREAS, the third penny of Tourist Development Tax may be used to
acquire, construct, extend, enlarge, remodel, repair or improve, convention centers, sports
stadiums, sports arenas, coliseums, auditoriums, fishing piers, museums, zoological parks,
nature centers, beach improvements and beach park facilities which are publicly owned and
operated or owned and operated by not-for-profit corporations, and
project; and
WHEREAS, Grantee has applied for funding for the Walkway on Causeway
WHEREAS, the Grantor and TDC have determined that it is in the best interest of
the County, for purposes of promoting tourism and preserving the heritage of the community, to
attract tourists, and repair and improve the property for use as an zoological park open to the
public;
NOW, THEREFORE, in consideration of the mutual covenants and payments
contained herein, the Grantee and the Grantor have entered into this Agreement on the terms
and conditions as set forth below.
1. GRANT AGREEMENT PERIOD. This Agreement is for the period of October 17, 2007
through to September 30, 2008. This Agreement shall remain in effect for the stated period
unless one party gives to the other written notification of termination pursuant to and in
compliance with paragraphs 7,12 and 13 below.
2. SCOPE OF AGREEMENT. The Grantee shall provide the following scope of services:
Seqment 1: Labor and materials to install paver walkway on causeway. Segment(s) of the work
is/are more particularly described in Exhibit(s) A, detailing the work and the cost allocable to
each segment, attached hereto and incorporated herein by reference. All work for which grant
funds are to be expended must be completed by the stated termination date of September 30,
2008 and all invoices pertaining to this project shall be submitted to the Finance Department of
Monroe County no later than September 30, 2008 to be considered for payment.
a) There shall be a project manager to acknowledge receipt of goods or work performed.
This Project Manager shall be Bette Zirkelbach, Director of Facilities, 58901 Overseas Highway,
Grassy Key, FL 33050 (Telephone #: 305-289-1121 ext. 263/email: bette@dolphins.org).
Should there be a change in the project manager specified in the Grantee's application, a new
project manager shall be designated and notice of the designation shall be provided to
TDC/County.
Dolphin Research Center - Walkway Project
FY 2008 Funding
Contract #: 400
b) If, and to the extent that, Grantee contracts for any of the work funded under this
Agreement to be periormed or completed, Grantee shall give notice to County of the contractual
relationship, provide County with a copy of any and all contracts and shall require the
contractor(s) to comply with all the terms of this contract. Should grantee contract the work and
then decrease the scope of work to be periormed by a contractor, Grantee shall provide County
with an amended contract executed by Grantee and its contractor.
(i) A Grantee which is a govemmental entity shall comply with the procurement
regulations and policies to which it is subject, and shall provide Grantor documentation of the
procurement requirements applicable to the project and compliance therewith.
(ii) A Grantee which is a not-for-profit entity shall undergo procurement processes for
those parts of the project to be contracted (not periormed by the entity's employees), which
shall, at a minimum, require the acquisition of two written quotes for work expected to be under
$25,000 or a notarized statement as to why such written quotes were not feasible. For work
expected to be $25,000 or more, a competitive bid process must be periormed. County
procurement policies and procedures may be used by the Grantee as a guideline. In the event
that the monetary contractual process commenced prior to the effective date of this funding
grant Agreement, and the guidelines above were not followed, Grantee shall submit with its
reimbursement request a notarized statement which details the Grantee's procurement efforts to
ensure the best service for the most economical price. Grantee shall provide Grantor detailed
documentation of the procurement process used.
c) Grantee shall exercise good internal controls to assure that the project as described in the
funding application shall be completed on a timely basis within the proposed budget and shall
provide to County any certifications, including those by the architect, engineer, contractor or an
independent consultant if necessary, required to establish that materials which are purported to
be applied to the project are in fact so applied. Further verification shall be required to show that
equipment and other fixtures and personal property covered by this Agreement are delivered to
and installed in the project site. When any permit is required by any govemmental agency,
copies of plans and other documents which are submitted to the applicable agency shall be
submitted to the County Engineering Division to enable verification that the scope of services
under this Agreement has been provided.
3. AMOUNT OF AGREEMENT AND PAYMENT. The Grantor shall provide an amount not
to exceed $7,350 (Seven Thousand, Three Hundred and Fifty Dollars) for materials and
services used to repair the property. Reimbursement request must show that Grantee has paid
in full for materials and services relating to the segment prior to seeking the 50% (fifty percent)
reimbursement from Grantor. Payment shall be 50% (fifty percent) reimbursement of the total
cost of the segment, subject to the cap on expenditures for that segment as set forth in Exhibit
A. Reimbursement can be sought after each segment of the Agreement is completed and
signed by the Monroe County Engineering Department as outlined in 3.a. The Board of County
Commissioners and the Tourist Development Council assume no liability to fund this Agreement
Dolphin Research Center - Walkway Project
FY 2008 Funding
Contract #: 400
2
for an amount in excess of this award. Monroe County's performance and obligation to pay
under this Agreement is contingent upon an annual appropriation by the SOCC.
a) Payment shall be made upon the completion of a specific segment as outlined in the
Scope of Services and Exhibit A. Payment for expenditures permissible by law and County
policies shall be made through reimbursement to Grantee upon presentation of Application for
Payment Summary- AlA Document G702 or similar certification as required below for
governmental entities and not-for-profit entities, invoices, canceled checks and other
documentation necessary to support a claim for reimbursement. Payment is a 50% (fifty
percent) reimbursement of the total cost of each segment of the project, subject to the cap on
expenditures for that segment as set forth in Exhibit A. Reimbursement can be sought after
each segment of the Agreement is completed and signed by the Monroe County Engineering
Department as outlined in 3.a. Included in said documentation shall be proof that the Grantee
has received the property, realty or personalty, for each segment of Agreement as outlined in
Exhibit A and paid an amount equal to or greater than the amount invoiced to the Grantor. It
shall be necessary for the Grantee to contact the County Engineering Division and to arrange for
inspections upon the completion of each segment. The documentation needed to support the
payment request shall be in the form necessary for submission and available to the County
engineer at the time of inspection. All submissions for payment shall have a proposed
schedule of values for segment(s) and indicate the percentage of completion of the overall
project as of the submission. This document should be signed by the project architect,
engineer, general contractor or project manager. Photos of the progress of the work shall also
be submitted with the payment application. It shall be the responsibility of the project architect,
engineer, general contractor or project manager to initiate the communication with the Monroe
County Engineering Division to facilitate the inspection(s) of the segment of the project. All
submissions requesting payment shall be approved in writing, and signed, by the Monroe
County Engineering Division as to the completion of the segment of the project for which
payment is requested. The application for payment document must be certified through a
statement signed by an officer of the organization and notarized, declaring that representations
in the invoice are true and factual. Grantee shall also provide partial releases of liens or
certifications of non-lien if applicable. Grantor shall retain 10% of any payment on work in
progress until the Grantee has provided a Final Release of Lien for each vendor/Contractor for
whom payment is requested. For projects exceeding $25,000 in TDC funding under this
Agreement, final payment will not be made until the following documents are complete and
submitted to the Grantor:
AlA Document G-702 Application for Payment Summary
AlA Document G-704 Certificate of Substantial Completion
AlA Document G-706 Contractor's Affidavit of Debts & Claims
AlA Document G-706A Contractor's Affidavit of Release of Liens
AlA Document G-707 Consent of Surety to Final Payment (when applicable)
Final Release of Lien or Affidavit and Partial Release of Lien
Dolphin Research Center - Walkway Project
FY 2008 Funding
Contract #: 400
3
For projects for which TDC funding under this Agreement is $25,000 or less, the AlA
documentation is not required, but sufficient documentation must be submitted to County to
provide similar assurances that the work has been completed and contractors/suppliers paid.
All payment requests must be submitted no later than the completion of project of September
30, 2008. Invoices received after September 30, 2008 will not be considered for payment.
b) Documentation shall be submitted to the TDC Administrative Office to show the receipt and
application of in-kind donations of goods, professional services, and materials. Said
documentation should include invoices, bills of lading, etc., and be verified as received and
applied to the project through a notarized statement of the project architect, engineer, general
contractor or project manager. The receipt and application to the project of volunteer labor are
to be documented and verified by notarized signature of the project architect, engineer, general
contractor or project manager, and said documentation submitted to the TDC Administrative
Office. All submissions shall identify the items included in Exhibit A and grantee shall complete
the Application for Payment form which is provided within the payment/reimbursement kit
provided to the grantee, listing the schedule of values which are sought to be reimbursed and
shall indicate the percentage of completion of the overall project as of the submission. This
document should be signed by the project architect, engineer, general contractor or project
manager.
Photographs showing progress on project shall be included in any payment request. The Project
Manager shall certify delivery to the project site and installation therein of any goods or services
provided other than through an architect, engineer or contractor. All work performed and goods
received on site and incorporated into the project shall be verified by one of the foregoing.
Submission of any documentation which is untrue, falsified, or otherwise misrepresents the work
which has been completed, paid, or donated shall constitute a breach of agreement, for which
breach the contract may be immediately terminated at the discretion of the County, whose
decision shall be final.
c) Grantee must submit all documentation for final payment on or before the termination date of
this grant of September 30, 2008. Invoices received after September 30, 2008 will not be
considered for payment.
d) At any time that the documentation requirement policies of Monroe County are revised,
such as to require annual inventory reports for equipment purchased under a TDC capital
project grant, Grantee shall comply thereafter with such increased requirements, or further
funding under the Agreement may be terminated by County.
e) Upon successful completion of this Grant Agreement, the Grantee may retain ownership
of the real and personal property acquired and/or improved with funding under this Grant
Agreement. However, the Grantee shall maintain, preserve and operate the property which was
acquired or improved under this Agreement for the uses and purposes which qualified the
Grantee for tourist development tax funding. Grantee shall complete and sign a Property
Reporting Form (provided within payment/reimbursement package) for personal property and
forward said completed form with the appropriate invoice to the TDC Administrative Office. Real
Dolphin Research Center - Walkway Project
FY 2008 Funding
Contract #: 400
4
property acquired or improved through funding under this Agreement shall remain dedicated for
the purposes set forth herein or for other purposes which promote tourism and ownership of said
property shall be retained by the Grantee. The following terms shall apply:
(i) The Grantee shall have the use of the property, including both realty and personalty
acquired with funding under this agreement, at the project site for so long as the facility is
operated by Grantee, open to the public, and has a primary purpose of promoting tourism. At
such time as any of the conditions in the preceding sentence shall cease to exist, the Grantee
shall transfer ownership and possession of equipment and personal property to a local
government or another not-for-profit organization which is a facility for which tourist development
taxes may be used pursuant to Florida Statute_with prior approval from TDC and BOCC.
(ii) At any time that the Grantee: (a) elects to stop the project or otherwise decide not to place
into service for tourist-related purposes the facility acquired, constructed, or renovated with
tourist development tax funding, (b) demolishes the project facility or divests itself of ownership
or possession of the real property, or (c) ceases the use of the property with a primary purpose
of promoting tourism, Grantee shall, pursuant to the formula set forth hereafter, refund to the
County the Tourist Development funding. This provision shall survive the termination date of all
other provisions of this contract for a period of ten years. Should the demolition, transfer of
ownership, or change to a non-tourist related purpose occur after the facility has been used for
tourist-related purposes for at least three (3) years, the amount of refund shall be pro-rated
based on a useful life of ten (10) years.
(iii) The Grantee is responsible for the implementation of adequate maintenance procedures
to keep the real and personal property in good operating condition.
(iv) The Grantee is responsible for any loss, damage, or theft of, and any loss, damage or
injury caused by the use of, real or personal property or equipment purchased through funding
under this Agreement.
4. RECORDS AND REPORTS, The Grantee shall keep such records as are necessary to
document the performance of the Agreement and expenses as incurred, and give access to
these records at the request of the TDC, the County, the State of Florida or authorized agents
and representatives of said government bodies. The Grantee shall also provide such access to
the personal property and equipment purchased under this Agreement. It is the responsibility of
the Grantee to maintain appropriate records in accordance with generally accepted accounting
principles consistently applied to insure a proper accounting of all funds and expenditures. The
Grantee understands that it shall be responsible for repayment of any and all audit exceptions
which are identified by the Auditor General for the State of Florida, the Clerk of Court for Monroe
County, the Board of County Commissioners for Monroe County, or their agents and
representatives. In the event of an audit exception, the current fiscal year grant award or
subsequent grant awards will be offset by the amount of the audit exception. In the event the
grant is not renewed or supplemented in future years, the Grantee will be billed by the Grantor
for the amount of the audit exception and shall promptly repay any audit exception.
(a) Public Access. The County and Grantee shall allow and permit reasonable access to, and
inspection of, all documents, papers, letters or other materials in its possession or under its
control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the
Dolphin Research Center - Walkway Project
FY 2008 Funding
Contract #: 400
5
County and Grantee in conjunction with this Agreement; and the County shall have the right to
unilaterally cancel this Agreement upon violation of this provision by Grantee.
5. MODIFICATIONS AND AMENDMENTS. Any and all modifications of the terms of this
Agreement shall be only amended in writing and approved by the Board of County
Commissioners for Monroe County. The terms, covenants, conditions, and provisions of this
Agreement shall bind and inure to the benefit of the County and Grantee and their respective
legal representatives, successors, and assigns.
6. INDEPENDENT CONTRACTOR. At all times and for all purposes hereunder, the Grantee is
an independent contractor and not an employee of the Board of County Commissioners of
Monroe County. No statement contained in this Agreement shall be construed as to find the
Grantee or any of its employees, contractors, seNants or agents to the employees of the Board
of County Commissioners of Monroe County, and they shall be entitled to none of the rights,
privileges or benefits of employees of Monroe County.
(a) No Personal Liability. No covenant or Agreement contained herein shall be deemed to be a
covenant or Agreement of any member, officer, agent or employee of Monroe County in his or
her individual capacity, and no member, officer, agent or employee of Monroe County shall be
liable personally on this Agreement or be subject to any personal liability or accountability by
reason of the execution of this Agreement.
7. COMPLIANCE WITH LAW. In carrying out its obligations under this Agreement, the Grantee
shall abide by all statutes, ordinances, rules and regulations pertaining to or regulating the
provisions of this Agreement, including those now in effect and hereafter adopted. Any violation
of said statutes, ordinances, rules or regulations shall constitute a material breach of this
Agreement and shall entitle the Grantor to terminate this Agreement immediately upon delivery
of written notice of termination to the Grantee.
8. RESTRICTIONS ON AGREEMENTS ENTERED PURSUANT TO THIS AGREEMENT. The
Grantee shall include in all Agreements funded under this Agreement the following terms:
a) Anti-discrimination. Contractor agrees that it will not discriminate against any employees or
applicants for employment or against persons for any other benefit or seNice under this
Agreement because of their race, color, religion, sex, national origin, or physical or mental
handicap where the handicap does not affect the ability of an individual to perform in a position
of employment, and to abide by all federal and state laws regarding non-discrimination.
b) Anti-kickback. Contractor warrants that no person has been employed or retained to solicit
or secure this Agreement upon an Agreement or understanding for a commission, percentage,
brokerage or contingent fee, and that no employee or officer of the Contractor has any interest,
financially or otherwise, in contractor. For breach or violation of this warranty, the Contractor
shall have the right to annul this Agreement without liability or, in its discretion, to deduct from
the Agreement price or consideration, the full amount of such commission, percentage,
brokerage or contingent fee. Contractor acknowledges that it is aware that funding for this
Dolphin Research Center - Walkway Project
FY 2008 Funding
Contract #: 400
6
Agreement is available at least in part through the County and that violation of this paragraph
may result in the County withdrawing funding for the Project.
c) Hold harmless/indemnification. Contractor acknowledges that this Agreement is funded at
least in part by the County and agrees to indemnify and hold harmless the County and any of its
officers and employees from and against any and all claims, liabilities, litigation, causes of
action, damages, costs, expenses (including but not limited to fees and expenses arising from
any factual investigation, discovery or preparation for litigation), and the payment of any and all
of the foregoing or any demands, settlements or judgments (collectively claims) arising directly
or indirectly from any negligence or criminal conduct on the part of Contractor in the
performance of the terms of this Agreement. The Contractor shall immediately give notice to the
County of any suit, claim or action made against the Contractor that is related to the activity
under this Agreement, and will cooperate with the County in the investigation arising as a result
of any suit, action or claim related this Agreement.
d) Insurance, Contractor agrees that it maintains in force at its own expense a liability
insurance policy which will insure and indemnify the Contractor and the County from any suits,
claims or actions brought by any person or persons and from all costs and expenses of litigation
brought against the Contractor for such injuries to persons or damage to property occurring
during the Agreement or thereafter that results from performance by Contractor of the
obligations set forth in this Agreement. At all times during the term of this Agreement and for
one year after acceptance of the project, Contractor shall maintain on file with the County a
certificate of the insurance of the carriers showing that the aforesaid insurance policy is in
effect. The following coverage's shall be provided:
1, Workers Compensation insurance as required by Florida Statutes.
2, Commercial General Liability Insurance with minimum limits of $500,000 per
occurrence for bodily injury, personal injury and property damage.
3. Comprehensive Auto Liability Insurance with minimum limits of $300,000 combined
single limit per occurrence.
The Contractor, the County and the TOC shall be named as additional insured, exempt workers
compensation. The policies shall provide no less than 30 days notice of cancellation, non-
renewal or reduction of coverage.
At all times during the term of this Agreement and for one year after acceptance of the project,
Contractor shall maintain on file with the County a certificate of insurance showing that the
aforesaid insurance coverage's are in effect.
e) Licensing and Permits. Contractor warrants that it shall have, prior to commencement of
work under this Agreement and at all times during said work, all required licenses and permits
whether federal, state, County or City.
Dolphin Research Center - Walkway Project
FY 2008 Funding
Contract #: 400
7
f) Right to Audit. The Contractor shall keep such records as are necessary to document the
periormance of the Agreement and expenses as incurred, and give access to these records at
the request of the TDC, the County, the State of Florida or authorized agents and
representatives of said government bodies.
9. HOLD HARMLESS/INDEMNIFICATION. The Grantee hereby agrees to indemnify and hold
harmless the BOCCITDC and the 3406 North Roosevelt Blvd. Corporation or any of its officers
and employees from and against any and all claims, liabilities, litigation, causes of action,
damages, costs, expenses (including but not limited to fees and expenses arising from any
factual investigation, discovery or preparation for litigation), and the payment of any and all of
the foregoing or any demands, settlements or judgments arising directly or indirectly under this
Agreement. The Grantee shall immediately give notice to the Grantor of any suit, claim or action
made against the Grantor that is related to the activity under this Agreement, and will cooperate
with the Grantor in the investigation arising as a result of any suit, action or claim related to this
Agreement.
(a) Non-Waiver of Immunity. Notwithstanding he provisions of Sec. 768.28, Florida Statutes,
the participation of the County and the Grantee in this Agreement and the acquisition of any
commercial liability insurance coverage, self-insurance coverage, or local government liability
insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability
coverage, nor shall any contract entered into by the County be required to contain any provision
for waiver.
(b) Privileges and Immunities. All of the privileges and immunities from liability, exemptions from
laws, ordinances, and rules and pensions and relief, disability, workers' compensation, and
other benefits which apply to the activity of officers, agents, or employees of any public agents
or employees of the County, when periorming their respective functions under this Agreement
within the territorial limits of the County shall apply to the same degree and extent to the
periormance of such functions and duties of such officers, agents, volunteers, or employees
outside the territorial limits of the County.
10. NONDISCRIMINATION. County and Grantee agree that there will be no discrimination
against any person, and it is expressly understood that upon a determination by a court of
competent jurisdiction that discrimination has occurred, this Agreement automatically terminates
without any further action on the part of any party, effective the date of the court order. County
or Grantee agree to comply with all Federal and Florida statutes, and all local ordinances, as
applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VI of the
Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race, color or
national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681-
1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the
Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the
basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-
6107) which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and
Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of
drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Dolphin Research Center - Walkway Project
FY 2008 Funding
Contract #: 400
8
Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis
of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42
USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug
abuse patent records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. et seq.), as
amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The
Americans with Disabilities Act of 1990 (42 USC s. 1201 Note), as maybe amended from time to
time, relating to nondiscrimination on the basis of disability; 10) Any other nondiscrimination
provisions in any Federal or state statutes which may apply to the parties to, or the subject
matter of, this Agreement.
11. ANTI-KICKBACK. The Grantee warrants that no person has been employed or retained to
solicit or secure this Agreement upon an agreement or understanding for a commission,
percentage, brokerage or contingent fee, and that no employee or officer of the County or TDC
has any interest, financially or otherwise, in the said funded project, except for general
membership. For breach or violation of this warranty, the Grantor shall have the right to annul
this Agreement without liability or, in its discretion, to deduct from the Agreement price or
consideration, the full amount of such commission, percentage, brokerage or contingent fee.
12. TERMINATION. This Agreement shall terminate on September 30,200_. Termination prior
thereto shall occur whenever funds cannot be obtained or cannot be continued at a level
sufficient to allow for the continuation of this Agreement pursuant to the terms herein. In the
event that funds cannot be continued at a level sufficient to allow the continuation of this
Agreement pursuant to the terms specified herein, this Agreement may then be terminated
immediately by written notice of termination delivered in person or by mail to Grantee. The
Grantor may terminate this Agreement without cause upon giving written notice of termination to
Applicant. The Grantor shall not be obligated to pay for any services or goods provided by
Grantee after Grantee has received written notice of termination.
13. TERMINATION FOR BREACH. The Grantor may immediately terminate this Agreement for
any breach of the terms contained herein. Such termination shall take place immediately upon
receipt of written notice of said termination. Any waiver of any breach of covenants herein
contained to be kept and performed by Grantee shall not be deemed or considered as a
continuing waiver and shall not operate to bar or prevent the Grantor from declaring a forfeiture
for any succeeding breach either of the same conditions or of any other conditions. Failure to
provide Grantor with certification of use of matching funds or matching in-kind services at or
above the rate of request for reimbursement or payment is a breach of Agreement, for which the
Grantor may terminate this Agreement upon giving written notification of termination.
14. ENTIRE AGREEMENT. This Agreement constitutes the entire Agreement of the parties
hereto with respect to the subject matter hereof and supersedes any and all prior Agreements
with respect to such subject matter between the Grantee and the Grantor.
15. GOVERNING LAW, VENUE, INTERPRETATION, COSTS, AND FEES.
This Agreement shall be governed by and construed in accordance with the laws of the State of
Florida applicable to contracts made and to be performed entirely in the State. This Agreement
Dolphin Research Center - Walkway Project
FY 2008 Funding
Contract #: 400
9
is not subject to arbitration. Mediation proceedings initiated and conducted pursuant to this
Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and
customary procedures required by the circuit court of Monroe County.
(a) Venue. In the event that any cause of action or administrative proceeding is instituted
for the enforcement or interpretation of this Agreement, the County and Grantee agree that
venue shall lie in the appropriate court or before the appropriate administrative body in Monroe
County, Florida.
(b) Severability. If any term, covenant, condition or provIsion of this Agreement (or the
application thereof to any circumstance or person) shall be declared invalid or unenforceable to
any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and
provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant,
condition and provision of this Agreement shall be valid and shall be enforceable to the fullest
extent permitted by law unless the enforcement of the remaining terms, covenants, conditions
and provisions of this Agreement would prevent the accomplishment of the original intent of this
Agreement. The County and Grantee agree to reform the Agreement to replace any stricken
provision with a valid provision that comes as close as possible to the intent of the stricken
provision.
(c) Attorney's Fees and Costs. The County and Grantee agree that in the event any cause
of action or administrative proceeding is initiated or defended by any party relative to the
enforcement or interpretation of this Agreement, the prevailing party shall be entitled to
reasonable attorney's fees, court costs, investigative, and out-of-pocket expenses, as an award
against the non-prevailing party, and shall include attorney's fees, courts costs, investigative,
and out-of-pocket expenses in appellate proceedings.
(d) Adjudication of Disputes or Disagreements. County and Grantee agree that all disputes
and disagreements shall be attempted to be resolved by meet and confer sessions between
representatives of each of the parties. If no resolution can be agreed upon within 30 days after
the first meet and confer session, the issue or issues shall be discussed at a public meeting of
the Board of County Commissioners. If the issue or issues are still not resolved to the
satisfaction of the parties, then any party shall have the right to seek such relief or remedy as
may be provided by this Agreement or by Florida law. This agreement shall not be subject to
arbitration.
(e) Cooperation. In the event any administrative or legal proceeding is instituted against
either party relating to the formation, execution, performance, or breach of this Agreement,
County and Grantee agree to participate, to the extent required by the other party, in all
proceedings, hearings, processes, meetings, and other activities related to the substance of this
Agreement or provision of the services under this Agreement. County and Grantee specifically
agree that no party to this Agreement shall be required to enter into any arbitration proceedings
related to this Agreement.
Dolphin Research Center - Walkway Project
FY 2008 Funding
Contract #: 400
10
16. ETHICS CLAUSE: Grantee warrants that he has not employed, retained or otherwise
had act on his behalf any former County officer or employee in violation of Section 2 or
Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of Ordinance
No. 10-1990. For breach or violation of the provision the Grantor may, at its discretion terminate
this Agreement without liability and may also, at its discretion, deduct from the Agreement or
purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift,
or consideration paid to the former or present County officer or employee. The County and
Grantee warrant that, in respect to itself, it has neither employed nor retained any company or
person, other than a bona fide employee working solely for it, to solicit or secure this Agreement
and that it has not paid or agreed to pay any person, company, corporation, individual, or firm,
other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or
other consideration contingent upon or resulting from the award or making of this Agreement.
For the breach or violation of the provision, the Grantee agrees that the County shall have the
right to terminate this Agreement without liability and, at its discretion, to offset from monies
owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or
consideration.
(a) Covenant of No Interest. County and Grantee covenant that neither presently has any
interest, and shall not acquire any interest, which would conflict in any manner or degree with its
performance under this Agreement, and that only interest of each is to perform and receive
benefits as recited in this Agreement.
(b) Code of Ethics. County agrees that officers and employees of the County recognize and
will be required to comply with the standards of conduct for public officers and employees as
delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or
acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse of
public position, conflicting employment or contractual relationship; and disclosure or use of
certain information.
17. PUBLIC ENTITY CRIME STATEMENT: A person or affiliate who has been placed on
the convicted vendor list following a conviction for public entity crime may not submit a bid on an
Agreement to provide any goods or services to a public entity, may not submit a bid on a
Agreement with a public entity for the construction or repair of a public building or public work,
may not submit bids on leases of real property to public entity, may not be awarded or perform
work as a contractor, supplier, sub-contractor, or consultant under a Agreement with any public
entity, and may not transact business with any public entity in excess of the threshold amount
provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of
being placed on the convicted vendor list. By executing this document grantee warrants that it is
in compliance with this paragraph.
18. AUTHORITY: Grantee warrants that it is authorized by law to engage in the
performance of the activities encompassed by the project herein described. Each of the
signatories for the Grantee below certifies and warrants that the Grantee's name in this
Agreement is the full name as designated in its corporate charter (if a corporation); they are
Dolphin Research Center - Walkway Project
FY 2008 Funding
Contract #: 400
11
empowered to act and contract for the Grantee, and this Agreement has been approved by the
Board of Directors of Grantee or other appropriate authority.
19. LICENSING AND PERMITS: Grantee warrants that it shall have, prior to commencement of
work under this Agreement and at all times during said work, all required licenses and permits
whether federal, state, County or City.
20. INSURANCE: Grantee agrees that it maintains in force at its own expense a liability
insurance policy which will insure and indemnify the Grantee and the Grantor from any suits,
claims or actions brought by any person or persons and from all costs and expenses of litigation
brought against the Grantee for such injuries to persons or damage to property occurring during
the Agreement or thereafter that results from performance by Grantee of the obligations set forth
in this Agreement. At all times during the term of this Agreement and for one year after
acceptance of the project, Grantee shall maintain on file with the Grantor a certificate of the
insurance of the carriers showing that the aforesaid insurance policy is in effect. The following
coverage's shall be provided:
1. Workers Compensation insurance as required by Florida Statutes.
2. Commercial General Liability Insurance with minimum limits of $500,000 Combined
Single Limit (CSL) If split limits are provided, the minimum limits acceptable shall be $250,000
per Person $500,000 per occurrence $50,000 property damage.
3. Comprehensive Auto Liability Insurance with minimum limits of $300,000 combined
single limit per occurrence.
The Grantee, the Grantor and the TDC shall be named as additional insured, except workers
compensation. The policies shall provide no less than 30 days notice of cancellation, non-
renewal or reduction of coverage.
Grantee shall provide, to the County, as satisfactory evidence of the required insurance,
including the insurance policy application and either:
· Original Certificate of Insurance
or
· Certified copy of the actual insurance policy
Or
· Certificate of Insurance e-mailed from Insurance Agent/Company to County Risk
Management - Telephone Maria Slavik at 295-3178 for details (Certificates can
be e-mailed directly from the insurance agency to: Slavik-
Maria@MonroeCountv-FL.Gov - The e-mail must state that this is a certificate
for a TOC project and should be forwarded to Maxine Pacini at the TOC
administrative office)
Dolphin Research Center - Walkway Project
FY 2008 Funding
Contract #: 400
12
An original certificate or a certified copy of any or all insurance policies required by this
contract shall be filed with the Clerk of the BOCC prior to the contract being executed by
the Clerks office, The Insurance policy must state that the Monroe County BOCC and
Monroe County TOC is the Certificate Holder and additional Insured for this contract.
Insurance should be mailed to:
Monroe County Board of County Commissioners
C/O Risk Management
P,O. Box 1026
Key West, FL 33041
21, NOTICE. Any notice required or permitted under this agreement shall be in writing and
had delivered or mailed, postage prepaid, to the other party by certified mail, returned receipt
requested to the following:
For Grantee: Bette Zirkelbach
Director of Facilities
58901 Overseas Highway
Grassy Key, FL 33050
For Grantor: Lynda Stuart
Monroe County Tourist Development Council
1201 White Street, Suite 102
Key West, FL 33040
and
Susan Grimsley, Asst. County Attorney
P.O. Box 1026
Key West, FL 33041-1026
22. CLAIMS FOR FEDERAL OR STATE AID, Contractor and County agree
that each shall be, and is, empowered to apply for, seek, and obtain federal and state funds to
further the purpose of this Agreement; provided that all applications, requests, grant proposals,
and funding solicitations shall be approved by each party prior to submission,
23. NON-DELEGATION OF CONSTITUTIONAL OR STATUTORY DUTIES. This Agreement
is not intended to, nor shall it be construed as, relieving any participating entity from any
obligation or responsibility imposed upon the entity by law except to the extent of actual and
timely pertormance thereof by any participating entity, in which case the pertormance may be
offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended
to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties
Dolphin Research Center - Walkway Project
FY 2008 Funding
Contract #: 400
13
of the County, except to the extent permitted by the Florida constitution, state statute, and case
law.
24. NON-RELIANCE BY NON-PARTIES. No person or entity shall be entitled to rely upon
the terms, or any of them, of this Agreement to enforce or attempt to enforce any third-party
claim or entitlement to or benefit of any service or program contemplated hereunder, and the
County and the Grantee agree that neither the County nor the Grantee or any agent, officer, or
employee of either shall have the authority to inform, counsel, or otherwise indicate that any
particular individual or group of individuals, entity or entities, have entitlements or benefits under
this Agreement separate and apart, inferior to, or superior to the community in general or for the
purposes contemplated in this Agreement.
25. ATTESTATIONS. Grantee agrees to execute such documents as the County may
reasonably require, to include a Public Entity Crime Statement, an Ethics Statement, and a
Drug-Free Workplace Statement.
26. NO PERSONAL LIABILITY. No covenant or Agreement contained herein shall be
deemed to be a covenant or Agreement of any member, officer, agent or employee of Monroe
County in his or her individual capacity, and no member, officer, agent or employee of Monroe
County shall be liable personally on this Agreement or be subject to any personal liability or
accountability by reason of the execution of this Agreement.
27. FORCE MAJEURE. The Grantee shall not be liable for delay in performance or failure to
complete the project, in whole or in part, due to the occurrence of any contingency beyond its
control or the control of its contractors and subcontractors, including war or act of war whether
an actual declaration thereof is made or not, act of terrorism impacting travel in the United
States, insurrection, riot or civil commotion, act of public enemy, epidemic, quarantine
restriction, storm, flood, drought or other act of God, or act of nature (including presence of
endangered animal species which cannot be timely removed in a safe manner or any act of any
governmental authority which prohibits the project from proceeding as described in the scope of
services and incorporated references and which the Grantee has exercised reasonable care in
the prevention thereof. However, lack of planning for normal and expected weather conditions
for the time of year the project is to be executed shall not constitute an act of God excusing a
delay. Any delay or failure due to the causes stated shall not constitute a breach of the
Agreement; however, the BOCC shall have the right to determine if there will be any reduction to
the amount of funds due to the Grantee after consideration of all relevant facts and
circumstances surrounding the delay in performance or failure to complete the project within the
contract period. Upon demand of TDC or BOCC, the Grantee must furnish evidence of the
causes of such delay or failure. BOCC shall not pay for any goods received or services
provided after the date(s) described in paragraph 1 and Scope of Services.
28. EXECUTION IN COUNTERPARTS. This Agreement may be executed in any number of
counterparts, each of which shall be regarded as an original, all of which taken together shall
constitute one and the same instrument and any of the parties hereto may execute this
Agreement by singing any such counterpart.
Dolphin Research Center - Walkway Project
FY 2008 Funding
Contract #: 400
14
29. SECTION HEADINGS. Section headings have been inserted in this Agreement as a
matter of convenience of reference only, and it is agreed that such section headings are not a
part of this Agreement and will not be used in the interpretation of any provision of this
Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
(SEAL)
Attest: Danny L. Kolhage, Clerk
Board of County Commissioners
of Monroe County
Deputy Clerk
Mayor/Chairman
(CORPORATE SEAL)
Attest:
Dolphin Research Center, Inc.
By.
Secretary
BYrlj",- ....) fCC'"M 7 - Ko;"J'?J-
President
Print Name
JA'Y ME: S4"q'AJlW;/'J- RtJl'l/'., eLL E<:_
Print Name
Date:
Date:
OR TVl/O WITNESSES
(1 )
(2)
(1)
Print Name
(2)
Print Name
Date:
Date:
Dolphin Research Center - Walkway Project
FY 2008 Funding
Contract #: 400
MONROE COUNTI.\ H..ji::{
,.\PPROVED AS T( ~(~-:\;1
~+}n(') , d'
-" ..,. SUSAN M~~'--
ASSISTANT CCfdNTY ,oTCH~EY
Oate --L:: JO - 0 7 _____ .___
15
EXHIBIT A
NAME OF ENTITY: O(::IO[;in R'2secJrch C'S'nlS'(
NAME OF PROJECT: Instcl! Pover \;\/c::lk\v('lv:)n Cause'/;,'JY
NUMBER OF SEGMENTS TO PROJECT:~
Note: County signoff and submission for reimbursement only allowed after completion of each
segment as documented in this exhibit. Grantee must apply for reimbursement utilizing the
'Application for Payment' form included within the Payment/Reimbursement Kit.
Schedule of Value
TOTAL COST
TOC Portion
Segment # :-1
Oescriotion:
. Labor and materials to install
rima stone eco-pavers on :
:
causeway including permit and :
necessary excavation 14,000.00 ! 7,000.00
. Fill material to go between 700.00 350.00
pavers
:
:
Total Cost: : TOC oortion:
$14,700.00 ! $7,350.00
:
: