Item C12BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 17, 2007 Division: Public Works
Bulk Item: Yes X No Department: Facilities Maintenance
Staff Contact Person: John W. King_ 292-4431
AGENDA ITEM WORDING: Approval to pay outstanding SubZero, Inc. invoice required for
emergency repairs at the Detention Center's kitchen refrigeration equipment in the amount of $188.00.
ITEM BACKGROUND: An emergency arose with the fan motors in the refrigeration equipment at
the Detention Center. Board approval is needed to authorize the payment of this vendor invoices in the
amount of $188.00 because the vendor has received payments in excess of $25,000 during the fiscal
year 2006 - 2007.
PREVIOUS RELEVANT BOCC ACTION: On August 15, 2007, the BOCC approved payment of
outstanding SubZero, Inc. invoices required for emergency air-conditioning repair and maintenance
totaling $30,926.28. On September 19, 2007, the BOCC authorized payment of additional invoices in
the amount of $1,722.50 for emergency air conditional repair; the BOCC also approved the purchase
of two A/C systems from SubZero in the total amount of $57,490.00 under the emergency procurement
provisions of Monroe County Code Sec. 2-541(k)(1) for the Key West Library and the Lester Building.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $188.00 BUDGETED: Yes X No
COST TO COUNTY: same SOURCE OF FUNDS: Ad Valorem
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty _ OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION:
Revised 2/05
AGENDA ITEM #
Invoice
SUB ZERO, INC.
���
6003 PENINSULAR AVE.
KEY WEST, FL 33040 ,RECEIVED
SEP 1 2 2007
Voice: 305 294 9243
Fax: 305 294 1359 BY:
Duplicate
Sold To:
MONROE COUNTY PUBLIC WORKS
3583 S. ROOSEVELT BLVD.
KEY WEST, FL 33040
ShTAIL
AIL
Customer ID Customer PO
13008 19950
Sales Rep ID Shipping Method
16001 Airborne
Quantity Item Description
2.00 �EVAP FAN MOTORS
Check/Credit Memo No:
Invoice Number:
1896
Invoice Date:
Aug 24, 2007
Page:
1
Payment Terms
C.O.D.
Ship Date Due Date
8/24/07
Unit Price Extension
94.00 188.00,
Subtotal 188.00
(�, 1 Sales Tax
v I Total Invoice Amount 188.00
Payment/Credit Applied
TOTAL 188.00
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