Item D04
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 7/19106
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
AGENDA ITEM WORDING: Approval of Purchase Service Order with URS for Terminal Construction Phase Tasks fOI
the Key West International Airport
ITEM BACKGROUND: This project will be funded by the Federal Aviation Administration, Florida Department of
Transportation, and Passenger Facility Charge Revenue.
PREVIOUS RELEVANT BOCC ACTION: Approval to submit PFC Application # 7, # 8, # 9 # 10, and &# 11, to the
Federal Aviation Administration.
CONTRACT/AGREEMENT CHANGES: New Agreement
STAFF RECOMMENDATION: Approval
TOTAL COST: $579,999.00
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: -$14,500.00$
COST TO COUNTY: None
SOURCE OF FUNDS: FAA, FOOT, PFC Revenue
REVENUE PRODUCING:
AMOUNT PER MONTH /YEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
AIRPORT DIRECTOR APPROVAL
(~~11f--
Peter J. Horton
DOCUMENTATION: Included X
Not Required
AGENDA ITEM #
DISPOSITION:
(bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: U RS
Effective Date: Execution
Expiration Date: 850 days
Contract Purpose/Description: Key West International Airport Terminal Construction Phase Tasks
Contract Manager: Bevette Moore
(name)
# 5195
( E xL )
Airports - Stop # 5
(Department! Stop)
for soce meeting on: 7/19/06
Agenda Deadline: 7/5/06
CONTRACT COSTS
Total Dollar Value of Contract: 579,999.00
Budgeted? Yes
Grant: Yes, FAA & FOOT
County Match: PFC Revenue
Current Year Portion: - 123,000.00
Account Codes: 404-6301 06-560620-GAKA 103
, Estimated Ongoing Costs: n/a
(not included in dollar value above)
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Date In
Changes
Needed
Yes No
Reviewer
Date Out
/ /
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( tc~-tf
Peter Horton
'7 / S~ ;llb
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Airports Director
~/~/Ob
Risk Management
/ /
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Q,M.B./Purchasing
for Risk Management
/ f
County Attorney
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County Attorney
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Comments:
PURCHASE / SERVICE ORDER
FOR
MONROE COUNTY
To:
URS
Purchase Service Order No. 05/06-22
Re: P SA Agreement, Dated: 1-1-02
Resolution
Project Name:
Key West lntemational- Tenninal Construction Phase Task
Description of Services: (See Attached Scope of Services)
Multiple of Direct Salaries
Lump Sum
x
Reimbursable Expense
Lump Sum Fee
$66.663.00
$513,336.00
Days to Complete
850
Max Fee this Service Order $579,999.00
Payment for Services shall be in their entirety as per PSO.
Prepared by:
~'i~
Milford A. Reisert
Date:
r:/2-l/06
,
Date:
1-5'-Olo
Accepted by:
Approved by:
Date:
~/~~
/
Date:
U:\APA RE CEPTI ON I STI.PSO\PS (
22 DOC
January 27,2006
Revised April 22, 2006
Revised June 24, 2006
REVISED SCOPE OF SERVICES - CONSTRUCTION PHASE SERVICES
1. Submittal Services
The consulting team will be expected to process submittals, including receipt,
review of, and appropriate action on Shop Drawings, Product Data, Samples an.
other submittals required by the Contract Documents.
2. Observation Services
The consulting team will be expected to visit the site at intervals appropriate to
the stage of the work to become familiar with the progress and quality of the
Work completed and to determine in general that the Work when completed will
be in accordance with the Contract Documents. The consulting team will work
with Morganti to facilitate the preparation of documents and reports required for
the project such as Applications for Payment. Weekly, bi-weekly and monthly
meetings will be held as necessary,
URS' fee proposal is based on the assumption that URS personnel will attend
site meetings on the following basis:
1. Project Manager - one site visit per month for 24 months
2. Project Architect - one site visit per month for 24 months
3. Project Engineers (each discipline) - one site visit per month for 24 months.
Engineering visits will be determined by on-going site work in progress.
The 24 site visits represent an aggregate and shall be scheduled by the Project
Management Team as a function of the nature of the work in progress.
If additional site visits are required due to unforeseen events or conditions, it is
anticipated that an equitable adjustment will be negotiated to the URS fee.
3. Testing and Inspection Administration
During the course of the Project, multiple tests and inspection will be made as
required by the Construction Documents. The consulting team will work with
Morganti to provide scope, standards, procedures and frequency of testing and
inspections. Once the tests or inspections are made, the consulting team will
review and evaluate the results and notify or make recommendation to Morganti
and the County with respect to any deficiencies in the Work,
URS will assist the Owner and the CM at Risk in defining the necessary testing
and inspection program for the work. It is anticipated that standard testing and
inspections services required by that program will be provided by the Owner.
(This does not include threshold inspection - see Item 12 above.) Testing and
inspection reports will be reviewed by URS for compliance with Contract
Document requirements. URS' field services do not include inspections but does
include site observation and preparation of field reports based on those
observations.
4. Supplemental Documentation
In the event that members of the construction team need additional
documentation to illustrate, clarify or further interpret the design, the consulting
team will prepare and distribute such documents through the contractor in a
timely fashion.
Where clarification of Contract Document intent is required, URS will provide
those clarifications as a part of a CM AT RISK initiated RFI process,
5. Changes to the Project
Proposed changes to the Project may be requested by the Contractor, the
Consulting Team or the County. Such proposals shall be presented to the
Project Management Team for consideration, Changes may result from an
opportunity to improve project quality, reduce project costs, act in response to
unforeseen conditions or implement program changes initiated by the County.
The Project Management Team will review each Change Proposal and act in
accordance with the contract language or refer the Change Proposal to the
County Administrator or Board of County Commissioners for their review and
action. The spirit and intent of Changes to the Project is to maintain the GMP
without adversely affecting the Contractor, Consultants or County,
In the event that Changes to the Project require revisions to the approved
Contract Documents and additional design services are required to develop and
document those changes, the additional design work will constitute an additional
service, URS will prepare an Additional Service Design Proposal for review with
the Owner. When that scope and fee is approved, URS will proceed with
supplemental design service.
6. Interpretations and Decisions
The Consulting Team is responsible for administrating their design, With respect
to code compliance, structural, mechanical and electrical performance, their
decisions are final. On other matters, it is hoped that the best ideas will prevail.
Should the Contractor and the Consultant Team differ in their opinion; the
County's representative to the Design Team will break the tie. In all cases the
decisions made will be in the best interest of the project while attempting to
minimize the exposure to any of the Project Management Team members,
7. Project Closeout
As a part of basic services, the Consultant Team will participate in the Project
Closeout process. When the Contractor notifIes the Project Management Team
that a portion of the Project is sufficiently complete, in accordance with the
Contract Documents, to permit occupancy or utilization for its intended purpose,
the Consultant Team will conduct a detailed inspection with the County's
representative. The Consultant Team will prepare a list of items to be completed
or corrected. Upon completion of these items, the Consultant Team and
County's representative will conduct a final inspection. Following the final
inspection the Consultant Team will work with the Contractor to assemble and
transmit all warranties, affidavits, receipts and the like. When the Project or a
designated Phase is complete and approved, the Consultant Team will issue the
final Certificate(s) for Payment.
URS' fee is based on preparation of one final punch list for execution by the CM
AT RISK and his contracting team. If additional phases require preparation of
punch lists, it is assumed that that effort can occur during the course of planned
site observation visits described above.
8. Maintenance and Operational Programming
When the Project or designated Phase is complete, the Consultant Team,
working with the Contractor, will assist the County's maintenance and operatIonal
personnel in becoming familiar with the maintenance and operational
characteristics and procedures for each piece of equipment. Manuals and
instruction by the manufacturer's representatives will be included when
applicable.
URS will define Contract requirements for proVision of maintenance and
operation manuals for building systems and equipment. These requirements WIll
be covered in the Specifications, The CM AT RISK will supervise submittal of
O&M manuals and documentation by the contractors. URS will review those
submittals as a part of the submittal review process for compliance with the
Contract Documents. Other O&M services are to be provided by the Contractors
in accordance with the Contract Documents.
9. Start-Up Assistance
Airport staff will be responsible for the operation of all building systems, The
Consulting Team, Contractor and selected manufacturers' representatives will be
required to assist with any required training on these systems and/or equipment.
URS will review documentation provided by the Contractor on system start-up
(test and balance reports etc.). Other commissioning type services are not
anticipated at this time, but can be provided as an additional service.
10.Record Drawings
The URS Consultant team shall provide the County with CAD files to be used in
documenting all changes to the work during construction. The Consulting Team
will review the record drawings to insure their accuracy.
11. Warranty Review
As each Phase of the Project is completed, the Consulting Team and the
Contractor shall prepare and present to the County a warranty package for the
materials and equipment installed in that Phase. The Consulting Team will also
conduct a warranty inspection at ten months following completion of the Project
for the purpose of identifying those items covered under the contractor's one yeal
warranty that have failed or need repair or replacement. The Consulting Team
will present a report to the County identifying defects or deficiencies and will
assist the County with the preparation of instructions to the Contractor for
correction of noted defects.
12. Post-Construction Evaluation
One year following completion of the Project the Consulting Team, the Contractor
and the County will meet to review the Project, performance of the Project
Management Team and any other issues that will be beneficial to future work by
the individuals or group.
13. Expenses
URS has provided an estimate of anticipated reimbursable Direct Expenses.
These include estimated costs for airfare, hotels, rental cars, parking etc. related
to design review and contract administration site visits. Also included are costs
associated with the minor additional survey required for the Mario Sanchez Park.
These are estimates and subject to change based on actual costs incurred.
These will be billed at cost. Our expenses estimate includes anticipated costs for
reproduction of progress documentation (drawings and specs),
14. Project Team
It is expected that the Consultant Team currently in place will execute the above
listed services and any changes or additions to the team will require prior
approval from The Morganti Group and Monroe County.
Key West International Airp011 REVISION 1
Construction Phase Professional Services and Expenses
Add Service Request
URS Corporation
4/2412006
Construction Phase Services
Bid Phase Assistance Rate
Classification $168 Hours Fee
Principal $157 2 $336
Project Manager $106 48 $7,526
Senior Ci viI Engineer $84 24 $2,554
Senior Architect $78 100 $7,840
Senior Structural Engineer $84 16 $1,613
Senior Mechanical Engineer $84 32 $3,226
Senior Electrical Engineer $84 32 $3,405
Spec ifications $42 8 $1,] 20
Technical Support 24 $1,008
Subtotal $28,627
Submittal Review/Clarifications Rate
Classification Hours Fee
Principal $168 8 $1,344
Project Manager $157 88 $13,798
Senior Ci viI Engineer $106 28 $2,979
Civil Engineer $84 40 $3,360
Civil CADD $50 40 $2,016
Senior Architect $132 280 $36,848
Project Architect $78 164 $12,858
Architectural CADD $45 100 $4,480
Senior Structural Engineer $101 100 $10,080
Structural Engineer $84 240 $20,160
Structural CADD $45 80 $3,584
Senior Mechanical Engineer $101 240 $24,192
Mechanical Engineer $84 200 $16,800
Mechanical CADD $45 120 $5,376
Plumbing Engineer $78 120 $9,408
Plumbing CADD $45 100 $4,480
Senior Fire Protection Engineer $123 100 $12,320
Fire Protection Engineer $84 100 $8.400
Fire Protection CADD $45 48 52,150
Senior Electrical Engineer $106 140 $14,896
Electrical Engineer $84 140 $11,760
Electrical CADD $45 100 $4.480
Specifications $140 48 $6,720
Technical Support $42 80 $3.372
Subtotal $235,862
-9192813.xls
1
Key West International Airport REVISION 1
Construction Phase Professional Services and Expenses
Add Service Request
URS Corporation
4/24/2006
3~ Periodic Site Observation
Classification Rate Hours Fee
Principal $168 4 $672
Project Manager $157 380 $59.584
Senior Civil Engineer $106 62 $6,597
Senior Architect $132 382 $50,271
Senior Structural Engineer $101 140 $14,112
Senior Mechanical Engineer $101 120 $12,096
Plumbing Engineer $78 96 $7,526
Senior Fire Protection Engineer $123 68 $8,378
Senior Electrical Engineer $106 120 $12,768
Technical Support $42 60,01 $2,520
Subtotal $174,524
4. Punch List Preparation
Classification Rate Hours Fee
Principal $168 2 $336
Project Manager $157 32 $5,018
Senior Civil Engineer $106 16 $1,702
Senior Architect $132 40 $5,264
Senior Structural Engineer $101 8 $806
Senior Mechanical Engineer $101 32 $3,226
Plumbing Engineer $78 8 $627
Fire Protection Engineer $84 8 $672
Electrical Engineer $84 32 $2,688
Specifications $140 4 $560
Technical Support $42 8 $336
Subtotal $21.235
5. Record Drwings
Classification Rate Hours Fee
Principal $168 2 $336
Project Manager $157 80 $ I 2,544
Senior Civil Engineer $106 4 $426
Civil Engineer $84 12 $1,008
Civil CADD $50 80 $4,032
Senior Architect $132 4 $526
Project Architect $78 80 $6,272
Architectural CADD $45 164 $7,347
Senior Structural Engineer $101 4 $403
Structural Engineer $84 20 $1.680
Structural CADD $45 32 $1.434
Senior Mechanical Engineer $101 4 $403
-9192813,xls
2
Key West International Airport REVISION 1
Construction Phase Professional Services and Expenses
Add Service Request
URS Corporation
4/24/2006
Mechanical Engineer $84 40 $3,360
Mechanical CADD $45 64 $2,867
Plumbing Engineer $78 4 $314
Plumbing CADD $45 16 $717
Senior Fire Protection Engineer $123 4 $493
Fire Protection Engineer $84 8 $672
Fire Protection CADD $45 12 $538
Senior Electrical Engineer $106 4 $426
Electrical Engineer $84 40 $3,360
Electrical CADD $45 64 $2,867
Specifications $140 4 $560
Technical Support $42 12 $504
Subtotal $53,088
6. Additional Expenses
Airfare ColumbuslTampa/Key West $600 48 $28,800
Hotel $120 48 $5,760
Per Diem $40 48 $1,920
Airfare Tampa/Key West $300 24 $7,200
Parking/Misc. $30 96 $2,880
Rental car $100 96 $9,600
Overnight Deliveries $20 120 $2,400
Reproduction $4,604 1 $4.604
Mise. $3,500 1 $3,499
Subtotal $66,663
Total Additional Service Amount wlo expenses
$513,336
Total Additional Service Amount
$579,999
-9192813.xls
3
<I'
Key West International Airport REVISION 1
Construction Phase Professional Services and Expenses
Add Service Request
URS Corporati on
4/24/2006
Construction Phase Services
Bid Phase Assistance Rate r
Classification $168 Hours Fee
Principal $157 2 $336
Project Manager $106 48 $7,526
Senior Civil Engineer $84 24 $2.554
Senior Architect $78 100 $7,840
Senior Structural Engineer $84 16 $1,613
Senior Mechanical Engineer $84 32 $3,226
Senior Electrical Engineer $84 32 $3,405
Specifications $42 8 $1,120
Technical Support 24 $L008
Subtotal $28,627
Submittal Review/Clarifications Rate
Classification Hours Fee
Principal $168 8 $1,344
Project Manager $157 88 $13,798
Senior Civil Engineer $106 28 $2,979
Civil Engineer $84 40 $3,360
Civil CADD S50 40 $2,016
Senior Architect $132 280 $36,848
Project Architect $78 164 $12,858
Architectural CADD $45 100 $4,480
Senior Structural Engineer $101 100 $10,080
Structural Engineer $84 240 $20.160
Structural CADD $45 80 $3,584
Senior Mechanical Engineer $101 240 $24,192
Mechanical Engineer $84 200 $16,800
Mechanical CADD $45 120 $5,376
Plumbing Engineer $78 120 $9,408
Plumbing CADD $45 100 $4,480
Senior Fire Protection Engineer $123 100 $12,320
Fire Protection Engineer $84 100 $8,400
Fire Protection CADD $45 48 $2,150
Senior Electrical Engineer $106 140 $14,896
Electrical Engineer $84 140 $11,760
Electrical CADD $45 100 $4,480
Specifications $140 48 $6,720
Technical Support $42 80 $3.372
Subtotal $235,862
-0679373.xls
Key West International Airport REVISION 1
Construction Phase Professional Services and Expenses
Add Service Request
URS Corporation
4/24/2006
3~ Periodic Site Observation
Classification Rate Hours Fee
Principal $168 4 $672
Project Manager $157 380 $59,584
Senior Civil Engineer $106 62 $6,597
Senior Architect $132 382 $50,271
Senior Structural Engineer $101 140 $14,112
Senior Mechanical Engineer $101 120 $12,096
Plumbing Engineer $78 96 $7,526
Senior Fire Protection Engineer $123 68 $8,378
Senior Electrical Engineer $106 120 $12,768
Technical Support $42 60.01 $2,520
Subtotal $174,524
4. Punch List Preparation
Classification Rate Hours Fee
Principal $168 2 $336
Project Manager $157 32 $5,018
Senior Civil Engineer $106 16 $1,702
Senior Architect $132 40 $5,264
Senior Structural Engineer $101 8 $806
Senior Mechanical Engineer $101 32 $3,226
Plumbing Engineer $78 8 $627
Fire Protection Engineer $84 8 $672
Electrical Engineer $84 32 $2,688
Specifications $140 4 $560
Technical Support $42 8 $336
Subtotal $21,235
5. Record Orwings
Classifica tion Rate Hours Fee
Principal $168 2 $336
Project Manager $157 80 $12,544
Senior Civil Engineer $106 4 $426
Civil Engineer $84 12 $1.008
Civil CADD $50 80 $4,032
Senior Architect $132 4 $526
Project Architect $78 80 $6,272
Architectural CADD $45 164 $7,347
Senior Structural Engineer $101 4 $403
Structural Engineer $84 20 $1,680
Structural CADD $45 32 $1,434
Senior Mechanical Engineer $101 4 $403
-0679373 .xls
')
Key West International Airport REVISION 1
Construction Phase Professional Services and Expenses
Add Service Request
URS Corporation
4/24/2006
Mechanical Engineer $84 40 $3,360
Mechanical CADD $45 64 $2,867
Plumbing Engineer $78 4 $314
Plumbing CADD $45 16 $717
Senior Fire Protection Engineer $123 4 $493
Fire Protection Engineer $84 8 $672
Fire Protection CADD $45 12 $538
Senior Electrical Engineer $106 4 $426
Electrical Engineer $84 40 $3,360
Electrical CADD $45 64 $2.867
Specifications $140 4 $560
Technical Support $42 12 $504
Subtotal $53,088
6. Additional Expenses
Airfare ColumbusffampalKey West $600 48 $28,800
Hotel $120 48 $5,760
Per Diem $40 48 $1,920
Airfare Tampa/Key West $300 24 $7,200
ParkinglMisc. $30 96 $2,880
Rental car S100 96 $9,600
Overnight Deliveries $20 120 $2,400
Reproduction $4,604 1 $4,604
Mise. $3,500 1 $3,499
Subtotal $66,663
Total Additional Service Amount w/o expenses
$513,336
Total Additional Service Amount
$579,999
~0679373.xls
3