Item D27
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: July 19, 2006
DIVISION: Public Works
BULK ITEM: Yes ~ No
DEPARTMENT: Solid Waste Management
STAFF CONTACT PERSON: Beth Leto
AGENDA ITEM WORDING: Approval to use Solid Waste Impact Fees to purchase the
weighbridge (scale) for the Long Key Transfer Station.
lTEM BACKGROUND: The new weighbridge has been received and installed and
approval has been granted by the Planning Department, County Attorney, and OMB to
use solid waste impact fees for same.
PREVIOUS RELEVANT BOCC ACTION: On April] 9, 2006, the Board approved the
issuance of a Purchase Order to Scalerite for $4l,812 for emergency replacement of the
weighbridge at the Long Key Transfer Station.
STAFF RECOMMENDATION: Approval.
TOTAL COST: $43,345
($4] ,812 for scale plus $1,533 freight)
BUDGETED: Yes: ~ No:
Account: 133-30505-560640
COST TO COUNTY: same
SOURCE OF FUNDS: Solid Waste Impact Fees
REVENUE GENERATED: Yes_ No x AMOUNT PER MONTH
YEAR
APPROVED BY: County Atty.:
Management: _
DIVISION DIRECTOR APPROVAL:
DENT PIERCE
DOCUMENTATION:
Included x
Not Required
DISPOSITION:
AGENDA ITEM #:
Monroe County Board of County Commissioners
Impact Fee Expenditure Request
Section 1 - To be completed by requesting department
Requestor: Beth Leto Title: Sr. Administrator - Public Works Date: 3/30/06
Facility type: Equipment Project name Weighbridge (scale) ____
Total Project Cost (capital only)
Description of project: Weigh bridge (scale) for the Long Key Transfer Station
Impact fee district: Countywide Boundaries of Service Area: Countywide
Boundaries within project's fee district: Yes ~ No _ Type of project: Capital ~ Operational__ Maintenance
Project start date: 4/2006 Useful life of project: (Must exceed 5 years to qualify as capital project)
Project serves: Development that existed in 1986 -L started after 1986 -L projected beyond current year -L
Would project have been needed to maintain level of service standards ifno growth had occurred since 1986:
New scale needed due to increase in population and use; f>lIrrpnt Defile ..6111 {,tlt ]Jrll!~at'lr('l~ also receiving
!Ilcreased amount of sludge and septage countywjde. ________________
Section 2 - Planning review
Title:~~~. of_Plar:ming & Env.RelDate:4/13/2006
Reviewer: Aref Joulani
Project eligible for impact fee funding: Yes No
Fund: District:
XX County-Wide
Municipality
District 1 amount (Lower Keys)
District 2 amount (Middle Keys)
District 3 amount (Upper Keys)
Partial Funding $:
Notes: .
~
.fOy
7,,, ;Jee.:! ~ 15 lu-. oI~ , Cl/h~ ~ a 600 d ca~./4, 1<---
~A ~ . ~ .(I rI--tu.- ('L!')" #') .to/' _ 4/ ,. rid!. .:f- rn P4 (.. -I .,c' <tit t2 .
I I j /' /
~t4- f (..fa loA.- f q #)/
Reviewer:
C~th planning review
Section 4 - OMB review
Reviewer:
Funds available: Yes
Transfer request prepared: Yes No
Resolution prepared: Yes
Agenda summary prepared? Yes
No
Project code:
Date of BOCC action:
OMB Forrn Revised 7/28/98
BOAR]) OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Aprill9,2006
Division: Public Works
Bulk Item: Yes -----2L
No
Department: Solid Waste Management
Staff Contact Person: Jack Julien
AGENDA ITEM WORDING: Approval to modify competitive bid process and issue a purchase
order to sole source vendor Scale-Rite, Inc. in the amount of $41 ,812.00 for emergency replacement of
the weighbridge (scale) located at the Long Key Transfer Station, and approval of Resolution
transfelTing funds for same.
ITEM BACKGROUND: The scale at the Long Key Transfer Station is brokcn, and is only working
for the moment under a temporary fix. Emergency replacement is needed, as the transfer station cannot
operate without a working scale. Funds are needed from reserves to cover this unanticipated purchase,
however, staff is attempting reimbursement from solid waste impact fees.
PREVIOUS RELEVANT BOCC ACTION: none.
CONTRACT/AGREEMENT CHANGES: n/a
STAFF RECOMMENDATIONS: Approval.
TOT AL COST:-ill?prox. $42,000.00
BUDGETED: Yes No
*Resolution transferring funds attached
COST TO COUNTY: same
SOURCE OF FUNDS: Solid Waste
REVENlJE I~RODlJCIN(;: Yes
No..lL AMOIJNT PER MONTH_ Year
APPROVED BY: County Atty
OMB/Purchasing _ Risk Management _
DIVISION DIRECTOR APPROVAL:
DOClJMENTATlON:
Included
x
Not Required
DISPOSITION:
AGENOA ITEM
Leto-Beth
From: Leto-Beth
Sent: Monday, March 27, 2006 1:49 PM
To: Pierce-Dent
Subject: FW SCALE
From: Walters-Jo
Sent: Monday, March 27, 2006 1:11 PM
To: Leto-Beth
Subject: FW: SCALE
From: Cassel-Nat
Sent: Monday, March 27, 2006 12:06 PM
To: Walters-Jo
Subject: SCALE
I AM FAXING TO YOU ALL THE INVOICES AND MEMORANDUM THAT I HA VE. DENT AND I TALKED ABOUT THIS AND
WE HA VE TWO REASONS WHY THIS DOES NOT HA VE TO GO OUT TO BID.
I) THIS IS A SOLE SOURCE PROVU>ER
2) IT IS AN EMERGENCV TO GET THE SCALE UP ANI) RUNNING ASAP.
Thanks.
Nat
3/27/2006
-'V~"-~..L.::.....uUJ..
..)'""" 1L c... ~ r\ 1 It:..., ..I.! t\..I .
r-i-.,'.X:.. tJ~
SCALE-RITE, INC.
P.O.BOX 971459
MIAMI, FL. 33197-1459
Estimate
Date Eatlmate #
2/20/2006 1266
Name I Address
MONROE CO SOLlD WASTE MGMT
~ J 00 COLLEGE ROAD, ROOM ~06
KEY WEST. FL. 33040
^ TfN: JACK JULIEN
Tenn. FOB
5Ow/order50w/com., . OHIO
Description Qty Rate Total
CUSTOM STEEL MODULES
QUOTA nON v ALID FOR 30 DAYS
SPECIAL STEEL DECK WElOH BRIDGE TO REPLACE 37.50000 37.50000
THURMAN MODEL 8\30 CONCRETE DECK WEIGI-lBRIDGE,
SERIAL NUMBER 40404.
THE WEIGH BRIDGE WIL.L BE MANUFACTIJRED IN SUCH A
MANNER THAT THERE WIlL BE NO CONCRETE WORK
REQUIRED ON THE SCALE FouNDATION. THIS ALLOWS
THE WEIGHBRlDGE TO BE DlASSEMBLED OVER THE
WEEKEND. ASSEMBLE NEW WEIGHBRlDGE AND BE
COMJ>lETED AND READY FOR OPENING ON MONDAY
MORNING
THE STANDARD MODEL 8140 SeMI:; TODAY HAS (3)
MODULES AND (4) SECTIONS. THE WEIGH BRIDGE THAT
WILL BE MANUFACTURED FOR THIS LOCATION WilL
HAVE (4) MODULES AND WILL BE PREPARED TO USE THE
(5) LEVERS fROM THE ORIGINAL SCALE
PIcll5C feml( (0 aboY(; arldrcSS.Of fax 305-251-2061
Subtotal
Sales Tax (1.5010)
Total
Pllge 1
SCALE-RITE, INC..
P.O.BOX 971459
MIAMI, FL. 33197-1459
Estimate
O,t. estimate #-
zn0I2006 1266
Name I Addr...
MONROE CO. SOllD WASTE MGMT.
5100 COLLEGE ROAD, ROOM ~06
KEY WEST, FL 3)040
A TTN JACK JULIEN
Term. FOB
50w/ordcr50w/com. .. OHIO
Description Qty Rate Total
(I) MODEL 8140 STEEL DECK TRUCK WEIGH BRIDGE
70' x 10' PLATFORM
100-TON GROSS 60,000 Ib DUAL AXLE
(4) MODULES
(5) SECTIONS
PRlCE INCLUDES ALL LABOR, ANCHOR BOt. TS
AND NEW UPPER BALL PLATES ALSO INCLUDES
GREASING 5-SECTION LEVER SYSTEM AND
CALlBRA TION. CUSTOMER WILL SUPPL Y TORCH AND
OPERATOR.
CRANE CHARGE SUNDAY 1,00000 1 .000 (}()
(20) BALL BEARINGS 462.00 46200
fREIGHT ESTIMATED 2.85000 2.85000
-PRICES 00 NOT INCLUDE SALES TAX...
Please rcmillD above address.or fax 305-151-2061
Subtotal 541,SI2.oo
.
Sa I.. Tax (7.5%) $000
Total ~41.812 00
Page 2
Resolution No.
- 2006
A RESOLUTION CONCERNIN(; THE TRANSFER OF FUNnS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County,
Florida, to make budgeted transfers in the Monroe County Budget for the Fiscal Year
2006, therefore,
BE IT RESOLVEn BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORInA, that there shall be transfers of amounts previously
set up in the Monroe County Budget for the Fiscal Year 2006 as, hereinafter set forth to
and from the following accounts:
Fund #414 MSD Solid Waste
From: 414-5130-85537-590990 Other Uses
Cost Center # 85537 Reserves 414
For the Amount: $42,000.00
To: 414-5340-40000-560640 Capital Outlay Equipment
Cost Center # 40000 Solid Waste Admin
BE IT FURTHER RESOLVEn BY SAID BOARD, that the Clerk of said Board, upon
receipt of the above, is hereby authorized and directed to make the necessary changes of
said items, as set forth above.
P ASSEn ANn AnOI)TEn by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the] 9th day of April AD 2006
Mayor MeCoy
Mayor Pro Tem Nelson
Commissioner Neugent
Commissioner Rice
Commissioner Spehar
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By: ________
Mayor/Chainnan
(Seal)
Attest: DANNY L. KOLHAGE, Clerk