Item I01
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 19.2006
Division: Gro\\iih Management
Bulk Item: Yes ~
No
Department: Administration
Staff Contact Person: Beth Bergh
AGENDA ITEM WORDING:
Approval of a grant task assignment with Florida Department of Environmental Protection (FDEP) to
receive a $60,000 grant for the removal of invasive exotic plant species from conservation lands that
are owned or managed by Monroe County.
ITEM BACKGROUNJ):
Monroe County has been awarded grant funds for invasive exotic plant removal from FDEP through
the Florida Keys Invasive Exotics Task Force. This grant is for the State's FY 06-07 and is intended to
build on the success of the FY 05-06 Monroe County grant that enabled the County to hire contractors
to perform exotic removal on 43 parcels. The local match for the grant will be in the form of the Land
Steward's time, use of Public Works' equipment and dump fees.
PREVIOUS RELEVANT BOCC ACTION:
February 18, 2004 ~ Approval of 10 year FDEP contract PL-029 for funding to remove invasive exotic
plant species.
September 21, 2005 ~ Approval of Task Assignment FK~061 under FDEP contract PL-029 which
provided the County with $30,000 to contract removal of invasive exotic plant species from County
conservation lands. This task assignment ended June 15, 2006.
CONTRACT/AGREEMENT CHANGES:
Relative to last year's task assignment, the grant award tor this task assignment has increased from
$30,000 to $60,000.
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $81300 (grant + local match) BUDGETED: Yes ~ No
Growth Manage. Salary &
COST TO COUNTY: $21.300 (local match) SOURCE OF FUNDS: Env. Restoration Fund
REVENUE PRODUCING: Yes
No -X AMOUNT PER MONTH_ Year
APPROVED BY: County Atty. ~
OMB/Purchasing -2:L.
J)IVISION DIRECTOR APPROVAL:
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I/p/ Ty Symroski
Risk Management l_
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DOCUMENTATION:
Included
x
Not Required_~
DISPOSITION:
AGENDA ITEM #
Revised 2105
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: FDEP Contract # - PL029
Effective Date:
Expiration Date:
Contract PurposelDescription:
Task Assignment # FK - 073. Contracted removal of non-native, invasive plant species
from publicly owned conservation lands in Monroe County.
Contract Manager: Beth Bergh 2511 Growth Management / II
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on July 19,2006 Agenda Deadline: July 5,2006
CONTRACT COSTS
Total Dollar Value of Contract: $ 60,000
Budgeted? Y es~ No 0 Account Codes:
Grant: $ 60,000
County Match: $ 21,300 (in kind)
Current Year Portion: $
125-52003-530490-_-530310
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ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Risk Man~~;l1ent ..
J UV I. ,;li.iy
0.. .lpurchaslhf ~
Changes
Needed
YesO NorE1
Y esO No~'
Date Out
Date In
Division Director t5f,;~;/L.6
I ,
County Attorney
I
Comments:
OMn Form Revised 2/27/01 MCP #2
TASK ASSIGNMENT NOTIFICATION FOR'f
DEP CONTRACT NO. PL-029
Task Assignment Number: FK-073
Date: June 7, 2006
Contractor Name: Monroe County
Contractor's Contract Manager: Elizabeth Bergh (305) 852-2511
DEP Contract Manager: Greg Jubinsky 850488-5631
DEP Site Manager: Jackie Smith 561-79 I -4720
Project Title: Monroe County Australian Pine 06-07
Task DeScription and Payment Schedule: Exhibit I describes the scope of work for this project. The Contractor is not authorized to
perform work on any additional sites until such time as the DEP and the Contractor have fully executed a Change Order for said additional
work Any work performed by the Contractor contrary to this Task Assignment shall be at the Contractors expense.
MA ID#:
Task Assignment Conditions and Deliverables~
1. Control is defined as treatment effective in preventing re-sprout of treated target vegetation.
2. If 95% kill rate is not achieved for any area of the project after two months foIIo\Ving project completion, one additional
thorough treatment of the plant \ViII be the responsibility of the contractor at no cost to the contracting entities.
3. The Contractor shall notifY the designated site manager prior to entering the work-site.
4. The Contractor shall provide written notification to the Contract Manager upon completion of treatment event(s).
5. Upon Site Manager approval, the Contractor is authorized to control incidental occurrences of any current EPPC category one or
category two invasive exotic plant species encountered within the Project Site(s). Costs for these control operations shall not exceed
the established Task Assignment amount, and must not jeopardize the Contractor's ability to achieve the required level of control for
the primary target species. It is the responsibility of the Contractor to detennine that all control operations do not exceed the
established Task Assignment amount
Task Assignment Start Date: July 1, 2006
Final Treatment Completion Date~ June 15, 2007
Task Assignment Type:
Amount Not To Exceed:
Cost Reimbursement
$60,000.00
Total Task Assignment Value
$60,000.00
Funding Information:
o . Code
13710-2800-222
137
MONROE COUN1Y
,Amount
)$60.000.00
1$
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FL DEPARlMENT OF ENVIRONME1'-i'TAL PROTECTION
Contract Manager
Date
~~
Date
Department Director
Date
MONROE
~ /APPROVED AS ~O "M: /1
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7 ATILEENE W. CASSEL
( ASSISTANT C9UN"l"V ATTORNEY
Date 5/ ~ S;tP~ . ~
cc; Gwenn Godfrey, Contracts Office (MS93)
Contracts Disbursements Section (MS78)
/ ~ /
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Date
DEP Contract No. PL-029. Task Assignment No. FK-OOO, Page 1 of 2
TASK ASSIGNMENT RESPONSIBILITIES
RESPONSIBILITIES OF THE CONTRACTOR:
I. Upon full execution of the Task Assignment the Contractor wiE coordinate with the DEP Site Manager to establish a mutually
agreeable work schedule.
2. A Ground Crew Supervisor, employed by the Contractor, will be present at aj] times when work on the site is underway;
3, Ground Crew Supervisors will be responsible for all control activities and safety on project sites. The Ground Crew Supervisor will
assure contract crews are knowledgeable of, and remain within property and treatment boundaries, Every effort shan be made by the
Contractor to avoid damage to native vegetation and wildlife;
4. Ground Crew Supervisors will be pesticide applicators possessing current certification by the Florida Department of Agriculture and
Consumer Services (FDACS) in the Forestry or Right.of- Way categories. A copy of each supervisor's FDACS certification wilt be
provided to the DEP Site Manager prior to initiation of on-site supervisory duties;
5. The Ground Crew Supervisor may supervise a maximum of eight (8) field employees at any given time, unless otherwise noted in the
Task Assignment;
6. The Ground Crew Supervisor shall be responsible for the collection, recording, and timely submission of all data and reports required.
At weekly intervals and at the completion of initial treatments and site reassessment, a complete report will be submitted to the Site
Manager detailing sites treated, number and size of plants killed, and type of treatment used. This data will be recorded on the DEP
"Daily Progress Report Form".
7. The Contractor will strictly adhere to all herbicide label application, precautionary, and safety statements;
8. All control efforts (except cogon grass treatment) shall be at least 95% effective in preventing re-sprout of treated target vegetation. If
95% kiJj rate is not achieved for any area of the project after two months following project completion, one additional thorough treatment
of the plant species listed under "Project Goals" in the project area will be the responsibility ofthe Contractor at no cost to the DEP;
9. Cogon grass treatments shall be 100% effective in killing above ground portions (top kill) of target vegetation. If 100% top kill rate is
not achieved for any area of the project after 30 days following project completion, one additional thorough treatment of the plant species
listed under "Project Goals" in the project area will be the responsibility of the Contractor at no cost to the DEP;
10. The Contractor shall forward an original invoice along with all corresponding Daily Progress Report Fonus, completed and approved,
to the Bureau of Invasive Plant Management, 3915 Commonwealth Boulevard, MS 710, Tallahassee, Florida 32399-3000 within ten (10)
working days of work completion;
RESPONSIBILITIES OF THE DEP SITE MANAGER:
L The Site Manager reserves the right to inspect, at any time, the Contractor's procedure, spray system(s), spray solution(s), and other
ancillary equipment, and to approve operating personnel. Inspection, however, will not relieve the Contractor of any obligations or
responsibilities nor will it transfer any liability to the lands listed under "Project Location.":
2. No additional work can be added to this Task Assignment without a fully executed Change Order. Additional work includes
additional treatment areas or change in treatment methodology.
3. The site management agency authorizes Bureau ofInvasive Plant Management staff to approve invoice payments of all funds
encumbered under this Task Assignment. Payment will be approved only for that work approved by the Site Manager. A copy of the
approved invoice will be forwarded to the site management agency.
DEP Contract No. PL.029, Task Assignment No. FK-OOO, Page 2 of 2
Exhibit 1
Project Title: Monroe County Invasive Exotic Plant Control
Contractor Grant Australian Pine (2006~2007)
Working Group:
Florida Keys Invasive Exotic Plant Working Group
Site Manager:
Elizabeth Bergh
Monroe County Land Steward
2798 Overseas Highway
Marathon, Florida 33050~2227
Phone: (305) 289-2511
Cell: (305) 304-4442
Email: bergh-beth@monroecounty-fl.gov
Grant Type:
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zc,
Project Goal: The project goal is the eradication of non-native invasive Australian pine 0, II _
Casuarina spp.), Brazilian Pepper (1 - Shinus terebithifolius), and other Category r invasive
species from publicly owned conservation lands in Monroe County.
Project Description This project will build on the success of the 2005-2006 Monroe County
grant by having the County hire DEP-approved contractors to remove non-native invasive
Australian pine (1, II - Casuarina spp.), Brazilian Pepper (1 - Shinus terebithifolius), and other
Category I invasive species as authorized by the Site Manager from publicly owned conservation
lands in Monroe County. The project will remove stands of exotic vegetation that are either too
large or located too close to improvements (such as power lines, roads, and houses) to be safely
removed by the Land Steward and Invasive Exotic Plant Control Technicians.
Project Location Lands in this project will consist of public conservation lands located
throughout the Florida Keys either owned or managed by Monroe County (as the Board of
County Commissioners or the Land Authority). Monroe County owns approximately 2,000 acres
of scattered conservation lands throughout the Florida Keys. The focus for the 2005-2006 project
was the Middle and Lower Keys, where conservation lands in Center Island subdivision on Duck
Key and Eden Pines Colony subdivision on Big Pine Key were treated. The 2006-2007 project
will target sites within the remaining untreated conservation lands owned or managed by the
County in the Lower, Middle, and Upper Keys identified below.
Upper Keys
North Key Largo
Key Largo
Tavernier
Plantation Key
Upper Matecumbe
Middle Keys
Long Key
Duck Key
Grassy Key
Crawl Key
F at Deer Key
Lower Keys
No Name Key
Big Pine Key
Big, Middle, and Little Torch Keys
Ramrod Key
Summerland Key
Cudjoe and Sugarloaf Keys
Big Coppitt Key
Boca Chica Key
Key West
DEP Contract No. PL029, Task Assignment No. FK-073, Exhibit 1, Page 1 of6
Exhibit 1
Most individual parcels are only 0.1 acre in size, but many are contiguous and combine to form
much larger management units, All properties are public lands that Monroe County intends to
manage in perpetuity for conservation and natural resource protection,
Represented in these conservation lands are coastal beaches, buttonwood associations, rockland
and maritime hammocks, and pine rockland. These areas provide habitat and resources for a
myriad of wildlife, resident and migratory birds, and endemic plant species. The non-native
plants that invade these areas decrease habitat value and lower biodiversity, Just a few of the
state and federally listed endangered and threatened species of animals and plants that utilize
these habitats include: green turtles (Chelonia mydas), eastern indigo snake (Drymarchon corm's
couperi), key mud turtle (Kinosternon baurii), piping plover (Charadrius melodus),
whitecrowned pigeon (Columba leucocephala), Key Largo cotton mouse (Peromyscus
gossypinus aIlapaticola), Lower Keys rabbit (Sylvilagus palustris he/nert), Key deer (Odocoileus
virginian us clavium), Blodgett's \vild mercury (Argythamnia blodgettii), locustberry (Byrsonima
lucida), silver palm (Coccothrinax argentata), and Garber's spurge (Chamaesyce garbert).
Proposed Budget The proposed budget for the project is as follows:
Grant Funds Requested: $60,000
(10 acres at @ $6,000.00 per acre)
In-Kind Match:
Project Administration
(4 hrs/week for 32 weeks
@ $28.73/hr + 44% in benefits)
Public Works Equipment and Dump Fees
Total In-Kind Match:
(33% of Grant Funds Requested)
$5,300
$16,000
$21,300
Project Total:
(Grant Funds + In-Kind Match)
$81,300
Work Specifications The contractor will remove the exotic vegetation from designated
conservation lands under the direction of the Monroe County Land Steward and in cooperation
with the Exotic Plant Control Technicians. Work performance will consist of the contractor
fumishing all labor, herbicides, diluents, small equipment, transportation, spray equipment, etc.
and all operations necessary to control the exotic vegetation as described in the Project Goals
section. Monroe County Public Works will provide heavy equipment (clam truck, dump truck,
etc.) as required to remove and dispose of large stump pieces and to coordinate pine mulch
removaL
Daily work logs recording date, name of site, and hours of work along with other data will be
maintained by the Land Steward. Monroe County will submit invoices to the Florida Department
of Environmental Protection (FDEP), Bureau of Invasive Plants, for subcontract reimbursement
for activities based on the work logs.
DEP Contract No. PL029, Task Assignment No. FK-073, Exhibit 1, Page 2 01'6
Exhibit 1
The exotic vegetation will be removed and stump treated according to developed effective
control techniques. The vegetation will be chipped on site and either distributed on site in an
environmentally appropriate manner or removed from the site. Decisions regarding specific plant
treatment methods on each site will be approved by the Land Steward. Most treatment sites are
expected to naturally re-vegetate with native species without artificial seeding or planting.
However, severely degraded sites (such as sites with a thick mat of acidic pine needles) and
those with distant native seed sources will be followed up with site preparation and planting of
natives with funding from Monroe County's Environmental Land Management and Restoration
Fund. Every effort shall be made by the contractor to avoid damaging native vegetation or
disturbing wildlife.
Data Collection The Land Steward will be responsible for overseeing contractors and
conducting field work and keeping daily work logs. Work logs will record date, morning and
afternoon weather conditions, name of site, specific location on site, hours of work, species
treated, estimates of species abundance in each work location, treatment method, herbicide,
concentration, and amount applied. Logs wiII be used for final report preparation and>will be
monitored by entering spatial information with attributes into a GIS database to track
management activities on all county-owned conservation lands.
Public Education/Outreach The Land Steward will coordinate discussions with neighbors and
neighborhood associations prior to contractor work to explain the purpose and importance of the
work. The Land Steward will work in partnership with the TNC Green Sweep program, which
has been effective in fostering awareness of the invasive exotic plant problem and recruiting
adjacent private landowners to allow volunteer exotic plant eradication efforts on their property.
Project Time Frame The project will begin as soon as funding is available and conclude by
June 15,2007, with the Monroe County Land Steward providing a comprehensive final report to
accompany the final invoice for cost reimbursement to the FDEP Bureau of Invasive Plants no
later than June 30, 2007. Due to weather constraints, it is envisioned that most of the work will
occur duri.ng the eight-month period from October to June.
DEP Contract No. PL029, Task Assignment No. FK-073, Exhibit 1, Page 3 of 6
Exhibit 1
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DEP Contract No. PL029, Task Assignment No. FK-073, Exhibit 1, Page 4 of 6
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DEP Contract No. PL029, Task Assignment No. FK-073, Exhibit 1, Page 6 of 6