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1st Change Order 06/01/2023 BOARD OF COUNTY COMMISSIONERS County of Monroe � � .� Mayor Craig Cates,District 1 The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5 Michelle Coldiron,District 2 James K.Scholl,District 3 David Rice,District 4 Memorandum DATE: 05/31/2023 TO: BOCC Kevin G. Digitally signed by Kevin G.Wilson,P.E. FROM: Kevin G. Wilson, P.E. Wilson, P.E. 6:2:2023.05 02.0531 SUBJECT: Proposed Change Order to be Approved Attached is proposed Change Order#1 for the Bayshore Manor Buildout for Supervisor of Elections project. This change order decreases the final contract sum by$82,447.76. The substantial completion date is unchanged. Monroe County Ordinance 027-1998 and subsequent amendments provide authority for the Administrator to approve change orders within specified limits after providing Board of County Commissioners with at least 24 hours to review them and pose any questions or objections that they may have. It is the Administrator's intent to approve the attached change order under that authority on Friday, June 1, 2023. MONROE CouNTYIENGINEERINGI ]PROJECT MANAGEMENT CONTRACT CHANGE ORDER PROJECT TITLE: CHANGE ORDER NO: 01 Bayshore Manor Buildout for Supervisor of Elections INITIATION DATE: 05/2312023 CONTRACT DATE: 05117/2023 TO CONTRACTOR: D. L. Potter Constructors, Inc. 6574 Palmer-Park Circle Sarasota, FL 34238 The Contract is changed as follows: The original (Contract Sum) (Guaranteed Maximum Price)............. ....... ....... $ 846,747.00 Net change by previously authorized' Change Orders.................................................... $ 0.00 The (Contract.Sum (Guaranteed Maximum Price)prior to this Change order $ 846,747.00 The(Contract SLIM) (Guaranteed Maximum Price)will be(increased) (decreased) (unchanged) by this Change Order—................ $ (82,447,76) The new(Contract Sum)_(Guaranteed Maximum Price) including this Change Order is. $ 764,299.24 The Contract Time will be (increased) (decreased) (unchanged) by,.......... ............... 0 days The date of Substantial Completion as of the date of this Change Order is ........... 11/12/2023 Detailed description of change order and justification: Multiple revisions to the scope of work from discussions with the Supervisor of Llections and Enigineer o Record to reduce costs. County will now handle disposal of construction wasto, provide temporat electric, and handle installation of the fire sprinkler system in-house to save costs. Revised scope of work deletes replacement of nine (9) windows, deletes installation of new the in two (2)storage rooms, an deletes renovation of two(2)bathrooms, Revised scope of work also includes the addition of new ADA accessible doorways, replacement of nine(9)additional doors including hardware, yLqraded flooring system, and accounts for increases to the Permit fees. Change order is-9.7%of or4ginal contract price. Not valid' until signed by Owner, Engineer(if applicable), and Con t ENGINEER: 5/31/2023 RP ids ginee'i Se It es, Inc, D P to CONTRACTOR: 0T Ji'A".7 D.C. Portq ca6ttrub ors nc. Date Digitally signed by Cary Knight DEPARTMENT DIRECTOR: Ca ry night Iate:2023.05.31 15:03:31-04'00' Cary Knight Date Project Management Digitally signed by Kevin G.Wilson, COUNTY/ASSISTANT ADMINISTRATOR: Kevin G. Wilson, P.E. P.E.Date:2023.06.01 17:13:47-04'00' Roman Gastesi Date Kevin Wilson Change Order Attachment per Ordinance No. 024-2015 • Change, Order was not included in the original contract specifications, Yes M No El If Yes, explanation: After contract approval, it was determined that the overall cost could be reduced by doing some of the work in-house and eliminating some costlier bid items, Additional scope revisions included requests by the Supervisor of Elections for better functionality. • Change Order was included in the original specifications, Yes El No M If Yes, explanation of increase in price: • Change Order exceeds $50,00�O or 5%of contract price (whichever is great,er)�. Yes [] No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes M No n If no, explanation of why: • Change Order is correcting an error or omission in design document, Yes E]No M Should a claim under the applicable professional liability policy be made? Yes El No Z Explain: Monroe County Engineering, 1100 Simonton Street,2-216 }�N! Key West, FL 33040 1 Project Management ...m�,m „.,,,. ......... ..-.._.._,.........._._...,..,.�.,,,,_._. May 23, 2023 Gary Loer D.L. Porter Constructors, INC 574 Palmer Park Circle Sarasota, FL 34238 IMP; Bayshore Manor Bulldout reduced scope Dear: Gary This confirms our recent discussions about value engineering for the subject project. Attached are a list of changes agreed to in those discussions. Please review and confirm its accuracy. This forms the basis of a mutually agreed change order with a net change in the project cost of(-$82,447.76). A formal change order will be forwarded for signature shortly. Orig'i'nal.Contract price. $846y747.00 ADJUSTMENTS; Temporary Electric supplied by Owner -$ 1,163.69 Dumpster/disposal supplied by Owner -$14,000.00 Added labor to create ADA doorways In hallway $ 2,499.00 Increased number of doors,from 8 to 17 +door&hardware schedule changes $ 8,840.00 Nine windows to remain(not replace) -$ 9,000,00 Two room the credit -$ 9,685.00 LVT,VCT&the scope revision $14,773.07 Bathroom two room credit/reduction -$ 2,100,00 Fire Sprinkler supplied by owner -$43,500,00 Plumbing. two showers to remain -$31,935.50 Permit fee increase for electric $ 677.18 Construction permit fee updated $ 2,147,18 TOTAL reduction to contract: -$ 82,447.'76 New TOTAL contract price., $764,299.24 If you have any questions, ;please contact me, Sincerely, -93 Rob Tudor DL porter Constructors (date)) �msa�ahaasBaapeawrlBuoasppouLe2Ewi Cl. 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