Item D03
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Jcrly 19, 20e6~
Division: Community Services
Bulk Item: Yes ~
No
Department Social Services Transportation
Staff Contact Person: Jerry Eskew, Senior Administrator
AGENDA ITEM WORDING: Approval to purchase the FY 2006 Budgeted ADA Paratransit
Bus by piggy backing to the Florida Department of Transportation FVPP-03-SC-l procurement
from First Class Coach and Equipment, Inc. for a 2007 TurtleTop Bus.
ITEM BACKGROUND: The Approved FY 2006 Budget provided for the purchase of one
transportation bus using County funds. Transportation budgets are prepared based on an aging
fleet where older buses are replaced when and hopefully before they become more costly to
maintain than replacing with newer buses.
PREVIOUS RELEVANT BOCC ACTION: The previously approved FY 2006 Transportation
Program Budget by the BOCe.
CONTRACT/AGREEMENT CHANGES: NA
STAFF RECOMMENDATIONS: Approval to issue a purchase order to buy one (1)
transportation bus using the FY 2006 Budgeted funds.
TOTAL COST:
$62,278
BUDGETED: Yes --X- No
COST TO COUNTY: $62,278
J
SOURCE OF FUNDS: 001-61525-560640
REVENUE PRODUCING: Yes
No . A~OU
C It (lh
OMB/Purchasing ,
APPROVED BY: County Attorney
DIVISION DIRECTOR APPROVAL:
Sheila Barker, Community Services Divisi
DOCUMENTATION:
Ind uded X
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 2/05
O~~rY ~o~~~E
(305) 294~4641
t..... .-- "....-....--.-
,
BOARD OF COUNTY COMMISSIONERS
Mayor Charles "Sonny" McCoy, District 3
Mayor Pro Tern Dixie M. Spehar, District 1
George Neugent, District 2
David P. Rice, District 4
Glenn Patton, District 5
To:
From:
Date:
Subject:
Monroe County Board of County Commissioners
Jerry Eskew, Transportation Administrator
August 1, 2006
Transit Bus Purchase
This agenda item is requesting that the Transit Program be allowed to issue a
purchase order to First Class Coach and Equipment for a Turtle Top Bus. The
price paid will be at the Florida Department of Transportation (FDOT)
negotiated 5310 Grant contracted price using County funds approved and
budgeted by the BOCC for Fiscal Year 2006 in the Transit Program's Budget
001-61525..560640 in the amount of $62,278:
The "piggybacking" on the FDOT Contract has been approved by the FDOT.
The FDOT vendor First Class Coach and Equipment has agreed to sell the bus
at the 5310 Grant negotiated price to Monroe County (See signed contract).
Monroe County Transit has five Turtle Top Buses currently in the fleet, of which
two of them were purchased entirely of County funds piggybacking on the FDOT
5310 Grant contract in place at the time of ordering. The other three buses
were purchased using FDOT Grants with a 10% County Match from three
different grant years.
FDOT contracted with University of South Florida (CUTR) to make bus.
comparisons for use and price using a state approved bid process. Their
selections was based on what was deemed as appropriate ADA needs in
relation to various bus sizes and capacities that transit systems throughout the
state would need to transport their passengers. Their bid process is believed to
fulfill the County's criteria for selecting the best bus at the best price.
Transit's Bus Replacement Policy is that buses older than 5 years old and more
than 100,000 miles will be replaced with new buses preventing high repair
costs and excessively long equipment down..time that would have adversely
affected services to Monroe County's elderly and disabled citizens.
3G52923516
MONROE COUNTY AfT
0244:48 pm
Of.26-2006
2/7
AGREEMENT BETWEEN MONROE COUNTY
AND FIRST CLASS COACH AND EQUIPMENT, INC.
THIS AGREEMENT made and entered into this _ day of August, 2006, by and
between MONROE COUNTY, a political subdivisio.n of the State of Florida ("COUNTY"),
whose address is 1100 Simonton Street, Key West, Flarida 33040, and FIRST CLASS
COACH AND EQUIPMENT, INC., a Florida Corporation ("'COACH"), whose address is 88
E. Broad Street, Winter Garden, Florida 34787.
WHEREAS, the approved 2006 Budget provided for the purchase of one
transpnrtation bus using Caunty funds; and
WHEREAS, COACH has entered into. a cantract with the Florida Department of
Transportation, entitled Florida Vehicle Procurement Program, alSo. known as FVPP-03-
SC-l ("State Contract"); and
WHEREAS, County's Division of Community Services wishes to. purchase a bus
as described in the State Contract and will piggyback the purchase on the State
Contract pursuant to. County Purchasing Policy; and
WHEREAS, COACH and COUNTY agree to. enter into. this Agreement;
NOW THEREFORE, in consideration of the mutual covenants and provisions contained
herein, the COUNTY and COACH agree as follows:
I. THE AGREEMENT
The Agreement consists of this document and its exhibits, and State Co.ntract known as
Florida Vehicle Pro.curement Program, FVPP-03-SC- L
2. SCOPE OF THE WORK
COACH will provide one transpo.rtatio.n bus as described in the ORDER FORM and
Order packet attached in Exhibit A.
3. PAYMENTS TO COACH
Payment to Coach shall be in the same manner as is set out in the State Contract and
order packet (Exhibit A).
4. TERMS AND CONDITIONS
The tenus and conditions of this Agreement are set forth in entirety in the State
Co.ntract which can be found at the FVPP website,
htpp:/ /www.cutr.usfedujresearch!vppjfvpp2.htm or by calling
5. ACCEPTANCE OF CONDITIONS BY COACH
COACH agrees to comply with and abide by all the conditions of the State Contract in
its dealings with COUNTY; and with all the requirements as stated in the ORDER
PACKET in the State Can tract.
A copy of the email acceptance by COACH of the purchase under L'1e State Contract is
attached as Exhibit B.
6. ACCEPTANCE BY STATE
The State has notified COUNTY that it has no objectian to the COUNTY purchasing a
bus under the State Contract.
1
3052.923516
MONROE COUNTY ATT
02.4521 pm
O(-2G-200E
3/7
A copy of the email demonstrating state acceptance of the piggyback is attached hereto
as Exhibit C.
7. TERMINATION
Methods of termination are set out in State Contract and exhibits to this Agreement.
8. GOVERNING LAW, VENUE, INTERPRETATION, COSTS, AND FEES
This Agreement shall be govemed by and construed in accordance with the laws of the
State of I<"1orida applicable to Agreements made and to be performed entirely in the
State. In the event that any cause of action or administrative proceeding is instituted
for the enforcement or interpretation of this Agreement, the County and COACH agree
that venue will lie in the appropriate court or before the appropriate administrative body
in Monroe County, Florida.
9. EXECUTION IN COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall be
regarded as an original, all of which taken together shall constitute one and the same
instrument and any of COUNTY and COACH hereto may execute this Agreement by
singing any such counterpart.
IN WrrNESS WHEREOfo' COUNTY and COACH hereto have executed this Agreement on
the day and date first written above in four (4) counterparts, each of which shall,
without proof or accounting for the other counterparts, be deemed an original contract.
(seal)
Attest:
Danny L. Kohlage, Clerk
Board of County Commissioners
Of Monroe County
By:
Deputy Clerk
Date:
By:
Charles ~Sonny" McCoy, Mayor
Date:
For FIRST CLASS COACH AND
EQU~,. NT, 1~G1 !
f J
.---
Signature
1<0 R:T
Print Name { J
Date: 71 2.1/ O~
Witnesses for
FIRST CLASS COACH
AND EQUIPMENT, INC
Signature
Date:
Signature
Date:
Address:
0ib f B~AD ~
WI ~W~ GA:~t.j1 FL
Telephone Number:
1- ~ I
2
Florida Department of Transportation
Public Transit Office
Order Packet
ORDER FORM
FVPP..o3~SC~1 (Smail Cutaway Type Vehicles)
f\^ . ~t Cia~s Coach and Equipment, Inc.
. llo,J eo G Co.,r-.l'i1" I EU\...fs (( go C-C
AGENCY NAME:MctJ f:oG. Co'-'~"'t DATE: P.O.:
CONTACT PERSON:...JE"~RY ESKlEW FJ.N.# 5=1- bOOO7=t9
April 2006
1 I I
, I
Item I Unit Cost i Quantity Total Cost
I
! Base vehicle: Chevrolet 3500 $45,818.00 ~~m~~~ Y58 I 8
~--~
Engine (Gasoline) size: 6.0L V-8 Make: Chew I
Standard
Manufacturer: Chevrolet
, ~- --~~ - ~~~~~~_.
I
Engine (Diesel) size: 6.6L Make: Duramax ~ 9R I
I
I Manufacture~ Qhevrolet I $",nOOO i
! Alt~rnator - Pennt~x PX420G ~ Gas En~ine-r-~$9;O.OO-'-~
I Alternator - Penntex PX 422 Volts $810.00
i Chevrolet OEM Alternator Standard
I
I' Stainless Steel wheel inserts : $250,00
. Spare TlreMl11eel I
I Seat Belt Extensions I
~ .m~__~~'-~-I
~..?rive.r Se~!~._~_~ I
! Driver Seat B !
~____~_~~~____~~~~~~~~~__,_----.-----'-"~_~~~ l
,
I '
. i
~
I Altro Flooring
I 250
$250,00 ~ I 250
$20.00 I It.! ~~ I
$45000 t--W '-ISo]
$400.00 I
r--'
$505.00 I I
505
I
I Public Address System
i
I AM/FM Radio
I
I
I TOTAL PAGE 1
$250.00
$195.00
ISLL3Lf 3
I
=- ..:
FVPP.o3..sC~1
~ 10 -
Ju12003
305292"1516
MONROE COUNTY ATT
024543 pm O/-2D-200n
417
Florida Department of Transportation
Public Transit Office
Order Packet
ORDER FORM Icont}
I o occccccr__ I c<mc . I
Item Unit Cost I Qua ntity Total Cost
_~oo_o~~ I
I
Help bumper rear Standard I
I
- - _~_ww, ~^~~~^-^~,~,~^~ W,",^_ ___ I n'm'~""" _____n_
Side Wheel Chair Lift (Braun NN 917) $3,275.00 I , 3~:~
__0- c~c~crc_
Side Wheel Chair Lift (Rican S - 5010) $3,325.00 I
,
-- ..... .... ~ "^V
Side Wheel Chair Lift (Maxon WL - 733L) $3.598.00
~m~ ~~~-
Rear Wheel Chair Lift (Rican KV 5010) $3,325.00
"~"m__. ~_~m
Rear Wheel Chair Lift (Braun NN 917) $3,275.00
Sure-Lok Restraint System (per position) $400.00
-- c~'c~ I
I Q - Straint Restraint System (per position) i $400.00
!
- --
I~ure-lok SoLo Restraint System (per position) $580.00 U 1, 3 2..D
c cc~_c -,----
Q - Straint Slide Lock Restraint System (per position) $414.00
I
, ________m__n__
Standard seat (per person) $170.00 Z ?J1 Q__
^~^^^~^^~~^~~~~,_-e_~,
Flip-type seat (per person) $250.00
.OM'Occcc~~rc'~r I I
t Fold away seat (per person) $300.00 (, I J BC) 0 I
I I
!----- A-__~__ r-
I Child seat (per person) $220.00 I~---
i ~.~~~ ,~,~'~'~'~m"__
Paint scheme 1 $200.00 I f Zoo
I
~- _____.."."...",c."..."c,'_"~~C"_
Paint scheme 2 $200.00
~~~^~~m"~~"'~,__
Paint scheme 3 $200.00
I mwn"~'
i
i
M"~'CW"_CC I -f- --
I I ---7-~9-35-
I
t
TOTAL (Total Page 2) ,
j
j
, 5Lj.ltJ.3
TOTAL (Total Page 1) i
I
! ; 162-78
GRAND TOTAL (Total Page 1 and Total Page 2) i ; i ---;.2.- -
FVPP.03-SC-1
. 11 -
Jul2003
3052923516
MONROE COUNTY ATT
02:4fiOl pm OTc25c2006
sir
Florida Department of Transportation
Public Transit Office
Order Packet
CHOICES FORM
SEATING AND FLOORING CHOICES
Seating Colors: (circle one) ~ blue tan
Flooring Colors: (circle one) @ blue tan black
Paint Scheme: . (circle one) @ #2 #3
Agencies will select two (2) colors for the background and stripe when orders
are placed. If an agency requires a paint and lettering scheme that is NOT
GENERALLY covered by one of those listed, they may make separate
arrangements with First Class Coach and Equipment. Inc. to provide these
services, Base price reflects white base coat.
WHEELCHAIR LIFT CHOICES
REAR:
@a~n)
Ricon
Maxon
Ricon
Wheel Chair Lift:
(circle one)
SIDE:
Braun
SECUREMENT DEVICE CHOICES
W/C securement (circle one)
STANDARD:
Sure-Lok
Q'Straint
LOW~PROFllE: ~re-Lok~ Q'Straint
PLANNED SERVICE REQUIREMENT
Planned Usage
( circle one)
Fixed Route
cQ;mand Respon~
TWO-WAY RADIO WIRING SETUP
Radio works with (circle one)
Gnition On .~~
Ignition On or Off
FVPP~03~SC~1
~ 12 ~
July 2003
Florida Department of Transportation
Public Transit Office
Order Packet
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FVPP~3-SC-1
- 23-
July 2003
Florida Department of Transportation
Public Transit Office
Order Packet
Paint 1
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July 2003
_____~ccr~_~~~~_ _c~ ~_~~~ _~ ~,____~r -- -
FVPP..o3-SC-1 M 14 ~
Florida Department of Transportation
Public Transit Office
Order Packet
FVPP-03-SC..1
Small Cutaway Type Vehicles
General Information
The Florida Vehicle Procurement Program (FVPP) issued Proposal #FVPP-03-SC-1 to
establish a state contract for the purchase of Small Cutaway Type Vehicles. Through
this process, a contract was awarded to First Class Coach and Equipment, Inc. on June
10, 2003 to provide these vehicles. This contract was then extended through the 2005
build year.
This packet contains the necessary instructions and forms for agencies to purchase
vehicles. This information can also be found at the FVPP website
(http://www.cutLusf.edu/research/fvpp/fvpp2.htm).This packet also provides guidance
and clarity in the relationships between the buyers and the seller.
If an issue arises that is not adequately addressed, please contact Hank Cusack. at
(813) 974~7834 Of Cindy Wooten at (813) 974-9771.
Vendor Infonnation
First Class Coach and Equipment~ Inc. is located at 88 E. Broad Street~ Winter
Garden, fL 34787. The telephone number is (407) 656~1175 and the FAX number
is (401) 656~9242, When placing orders; please direct all inquiries to Ron Obert or
Robyn Carroll and reference the FVPP Contract # fVPP..o3.SC.1.
Ordering. DeUvery, and Payment
Procedures contained in this section will be used by agencies and vendors to provide
guidance in the ordering of and payment for vehicles. Agencies should understand that
each order placed with and acknowledged by First Class Coach and Equipment. Inc.
constitutes a contract between the purchaser and First Class Coach and Equipment,
Inc. only, The contract implies no duties or responsibilities by the Project Coordinator or
the Florida Department Transportation, The terms and conditions of the said contract
are to be administered and enforced by and between the purchaser and biddeL
Orderina Instructions
An Agency Purchase Order should accompany all orders placed with First Class Coach
Please submit a separate order form (See Exhibit A - sample
order form) for each vehicle. Each order form (See Exhibit B~ actual order form)
FVPP~03~SC-1
- 1 -
July 2003
Florida Department of Transportation
Public Transit Office
Order Packet
contains:
o The base vehicle price
.. Seating and wheelchair station prices
.. Paint scheme prices
o Individual option prices
.. Choices form
The Chevrolet vehicle will be built on a dual rear whee! 3500 chassis with
standard wheelbase. The vehicle wi!! come standard with a 6.0L V8 gasoline
engine. All vehicles will have an electric door with standard driver's seat The
vehicle will also include the standard electrical system and aU standard equipment
and required options per the specifications.
Most agencies already have an idea of the type and number of seats/wheelchair
stations needed to meet their floor plan requirements Those agencies that have
already determined their floor plan requirements should fax a copy of the proposed
layout to First Class Coach and Equipment, inc. for verification prior to submitting their
order(s), Agencies requiring assistance with floor plan layout should call First Class
Coach and EqUIpment, Inc. and discuss their needs. First Class Coach and Equipment,
Inc, will develop a proposed floor plan based on the agency's needs and fax a copy to
the agency for verification prior to the agency submitting the ordeL A few sample floor
plans are included with this packet.
Standard passenger seats will be Freedman Feather \Neight Mid or High Back including
a ~Knee Saver" backrest design. Fold-a-way seats wi!! be the Freedman BV 3-Step
seat
An illustration of the basic paint schemes (Exhibit C) and a description of the individual
options (Exhibit D) are also being provided to assist you [n compiling your order.
After determining a floor plan and the individual options, place the number of desired
items In the quantity column~ Multiply the dollar figure in the cost column by the number
of items in the corresponding quantity column to arrive at a total cost per item. Enter
the total in the total cost column. Add the figures in the total cost column to arrive at the
grand total for the vehicle. The grand total will be the figure used on the agency's
purchase order. Agencies may make as many copies as needed of the blank: order
form.
First Class Coach and Equipment, Inc. will provide the agency written confirmation
receipt of its order within 72 hours of receiving the order, a minimum, the
acknowledgment of order will contain:
FVPP-03.sC~1
~:2 ~
July 2003
Florida Department of Transportation
Public Transit Office
Order Packet
.. The agency's P.O. number
" Date order was received
" Date order was placed with the manufacturer
" The production f Vin number when available
.. Estimated delivery date (when available)
Deliverv
In case of delay in completion of delivery of an agency's vehicle(s) beyond the number
of days allotted in the bid contract, the agency may assess as liquidated damage,
$25.00 per calendar day per vehicle (unless granted an extension in writing).
All work on and delivery of the vehicle(s) will be completed within ninety (90) days of
receipt of chassis from the OEM supplier or receipt of Purchase Order from Purchaser,
whichever occurs last. Each vehicle purchased through this contract shall be routed to
the FDOT's Springhill inspection facility located in Tallahassee, Florida for an inspection
prior to delivery to First Class Coach and Equipment, Inc. First Class Coach and
Equipment, Inc. should see that ail noted write-ups are corrected prior to final delivery to
the procuring agency. This inspection by the FVPP is not represented as being Ual!
inclusiven and in no way relieves the dealer from performing the required Pr&<Delivery
Inspection (PD!). Prior to the vehicle(s) being delivered, First Class Coach and
Equipment, Inc. must perform a POL First Class Coach and Equipment, Inc. wi!! notify
the agency and the appropriate FOOT District Representative a minimum of 48 hours in
advance to arrange a delivery time. Each vehicle will be delivered with
vendor/manufacturer's quality control checklist including road test and final inspection
(properly completed and signed by an authorized plant representative), Other
documents that First Class Coach and Equipment, Inc, will provide at delivery include:
.. Copy of Manufacture's Certificate of Origin.
" Copy of Application for Certificate of Title.
.. Warranty papers (forms, policy, procedures),
.. Maintenance manual.
" Spare key(s).
.. Operator's manual.
Final Acceptance
A vehicle should be rejected if any of the above items are missing, defective, altered,
incorrect, or incomplete, If a vehide(s} is delivered incomplete or contains any defective
or damaged parts, the said parts will be removed and replaced by First Class Coach
New and instaUed
~
FVPP~03~C=1
=:3 =
July 2003
Florida Department of Transportation
Public Transit Office
Order Packet
Equipment, Inc. at no cost to the agency. In the event work is involved, warranty or
otherwise, to repair or piace the venide(s) in proper complete condition, such repairs
wfii be made by an approved firm (please see Exhibit F for warranty provisions).
Delivery of the vehicle(s) by First Class Coach and Equipment, lot:" does not constitute
acceptance by the agency. The vehicle wit! be considered ~accepted" upon passing the
inspection and issuance of an acceptance letter by the agency. The terms of this
contract state that an agency has 10 calendar days after receiving vehicle(s) to perform
the Post Delivery Inspection and issue either a "Letter of Acceptance" or a "Letter of
Rejection" to First Class Coach and Equipment, Inc. and their FOOT District Office" The
"Letter of Rejection" will state and describe the areas to be found in noncompliance with
the bid specifications and is incomplete or contains any defective or damaged parts. A
vehicle should only be rejected if it fails to comply with the construction called for in the
specifications or if does not have the equipment/options as ordered. Placing the
vehide(s) in revenue service will automatically constitute <<acceptance"; however, a
"Letter of Acc,eptance" should 5tH! be sent to First Class Coach and Equipment Inc.
Payment
Within five (5) days after accepting their vehicles(s), agencies should complete all
necessary paperwork required by their FOOT District Office and submit their request for
reimbursement along with the required documentation to their FOOT District
Representative. At a minimum this will include:
* Three original signed FOOT invoices
@ Letter of acceptance
@ Proof of insurance
" Copy of title application listing FDOT as only lien holder
.. Vin number
e Odometer reading
This should allow time to have First Class Coach and Equipment, Inc. paid In full within
sixty- (60)- days of acceptance~ Agencies should note that failure to meet the net 60~
day payment terms could result in the payment of interest and other penaltieso Terms
are those shown in the FVPP-03~SC-1 Bid Document. A 2% (24% per annum) service
charge will be added to all past due accounts.
~
FVPP ..o3~SC~1
-4-
July 2003
Florida Department of Transportation
Public Transit Office
Order Packet
EXHIBIT A
SAMPLE ORDER FORM
FVPPooQ3~SC-1
~5-
July 2003
Florida Department of Transportation
Public Transit Office
Order Packet
SAMPLE ORDER FORM
FVPP-OS..sC-1 (Small Cutaway Type Vehicles)
First Class Coach and Equipmentl inc.
DATE:
FJ.N.#
P.O.:
AGENCY NAME:
CONTACT PERSON:
A ril 2006
Item
Unit Cost Quantity I Total Cost I
. Base vehicle: Chevrolet 3500 $45,818.00 1 $45,818.00
jE~~in; (Gasoline) size: S.OL V-8 Make: Chevy I Standard II
I Manufacturer: Chevrolet
! Engine (Diesel) size: 6.6L il1ake: D~ramax i $598000 I I I
I ::r~:t:~=e:e~~42OG - Gas Engi;;-~2000 II . -_.~'.-'.~'.I
I .
I Alternator - Penntex PX 422 Volts il $810.00 i
I Chevrolet OEM Alternator I Standard
j Stainless Steel whee! inserts I $250.00 I
Spare TirelWheel I $250.00 I ! ~
I ::~~::~:ens:_~_=__ -1 :;J~~I~ooo~
f~~:~~--------r~~~t--t---]
I Public Address System I $25000 I I '
I AM/FM Radio i $195<00 I 1 $195.00 I
I TOTAL PAGE 1 I $46,033.00 I
.. ... ~ -.
FVPP..o3~SCd1
~ 6 ~
.:......
Apr 2006
Florida Department of Transportation
Public Transit OffIce
SAMPLE ORDER FORM
Order Packet
m I !
Item Unit Cost Quantity Total Cost I
Help bumper rear Standard I
I Side Wheel Chair Lift (Braun NN 917) , $3,275.00 !
I !
I- ~..~-,-~~ -- -.-.-- -.- ~"~"'n~.. ---.-- .en. <c<cc<c<c_c_____ ~^~"_~_~~_C"~C"~~~~
I Side Wheel ,Chair ~ft (Ric:::n S - ~010) $3,325.00 ! ..._
i Side Whee! Chair Lift (Maxon WL - 733L) $3,598.00
Rear Wheel Chair Lift (Rican KV 5010) $3,325.00
~'c~~_~~_~_~_ - ~~- ~ "~--~~-
Rear Wheel Chair Lift (Braun NN 917) $3,275.00
Sure-Lok Restraint System (per position) $400.00
Q - Straint Restrai~ syst~~--'(~~r po;itiOn)'"T$400.00
~ ___~_____.w~_ .-~
! Sure-Lok SoLo Restraint System (per position) I $580.00
I Q - Straint Slide Lock Restraint System (per position) I $414.00
; ---....-------. ----T....m--.-.
I Standard seat (per person) . $170.00
Flip-type seat (per person) $250.00
~~~~~~ -~ ~
Fold away seat (per person) $300,00
Child seat (per person) $220.00
Paint scheme 1 $200.00
Paint scheme 2 $200.00
1-- -~._--~._----- ......_-_..,'_._~ -
I Paint scheme 3 $200.00
I
I
i TOTAL (T oml Page 2)
i
i TOTAL (Total Page 1)
I GRAND TOTAL (Total Page 1 and Total Page 2)
;___________~~^__~~~~~___~_~_~_C~~~~~~~~",___MC~r~~~~_~,___~o~rc~~~~^~"____~c~__~~~~_"___..~~cc
1 -t$3'3~~OO l
2
I
I $800.00
,..-+---."
I
I
I
i
~~-----~~-
2 I $340,00
2 i $500.00
4-
8 (4 seats) I $2,400.00
I
i
I
i
1 II' $200,00 I
. I
--~~-'-r-...-..~-l
I I
I
I
I
I t $53,598.00 I
I I J
.L.~.. ..n~... "._.m
, $1,565.00
$46,033.00
FVPP..(J3~C~1
~ 7 -
Apr 2006
Florida Department of Transportation
Public Transit Office
Order Packet
SAMPLE CHOICES FORM
SEATING AND FLOORING CHOICES
Seating Colors: (circle one) gray 9 tan
8
Flooring Colors: (circle one) blue tan black
~
Paint Scheme: (circle one) #1 #3
Agencies will select two (2) colors for the background and stripe when orders
are placed. If an agency requires a paint and lettering scheme that is NOT
GENERALLY covered by one of those listed, they may make separate
arrangements with First Class Coach and Equipment, Inc, to provide these
services. Base price reflects white base coat
WHEELCHAiR liFT CHOICES
Wheel Chair Lift: (circle one)
SIDE:
Braun
Maxon
~
~
REAR:
Rican
Braun
SECUREMENT DeVICE CHOICES
W/C securement (circle one)
STANDARD:
~ Q'Straint
LOW-PROFilE: Sure-Lok Q'Straint
PLANNED SERVICE REQUIREMENT
Planned Usage
(circle one)
Fixed Route
TWO=WA Y RADIO WiRING SETUP
Radio works with (circle one)
~ion On Only
Ignition On or Off
fVPP-03..sC~1
- 8 ~
Ju!y 2003
Florida Department of Transportation
Public Transit Office
Order Packet
EXHIBIT B
ORDER FORM
FVPP..o3-SC~1
~9-
Ju!y 2003
Florida Department of 1ro nsportation
Public Transit Office
Order Packet
ORDER FORM (cont)
I i
Item I Unit Cost Quantity Total Cost
Help bumper rear Standard I !
I I
Side \i\lhee! Chair lift (Braun NN 917) i $3,275.00 I
!
Side VVheel Chair Lift (Rican S - 5010) $3,325.00 I I .
.........---_._--_._.._--- r.-~---._-- -.-.......-~~r-~.
Side Wheel Chair Lift (Maxon WL ~ 733L) I $3,598.00
Rear Wheel Chair Lift (Ricon KV 5010) $3,325,00 !
I Rear Wheel Chair Lift (Braun NN 917) i $3,275.00 --I
i
Sure~Lok Restraint System (per position) $400.00
.._mm___........... ..__.0_..._____[_
Q - Straint Restraint System (per position) $400.00
! _~__...o......o.._._..._._.__~_~__.._...I_-~-.m.--.-..-0 ......._
I Sure~Lok SoLo Restraint System
(per position)
$580.00
i Q ~ Straint Slide Lock Restraint System (per position) 1 $414.00
I . ~
! Standard seat (per person) I $170.00 I
I
! Flip-type seat (per person) $250,00
Fold away seat (per person) $300.00 i
i Child seat (per person) $220.00
!
i
! Paint scheme 1
i Paint scheme 2
i
I Paint scheme 3
i
I TOTAL (Total Page 2)
$200.00
$200.00
$20000 I_
I
,
,
! TOTAL (Total Page 1)
I
i GRAND TOTAL (Total Page 1 and Total Page 2)
i
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I --------------
FVPP,,(l3-SC-1
~ 11 -
Jul2003
Florida Department of Transportation
Public Transit Office
Order Packet
CHOICES FORM
SEATING AND FLOORING CHOICES
Seating Colors: (circle one) gray blue tan
Flooring Colors: (circle one) gray blue tan black
Paint Scheme: (circle one) #1 #2 #3
Agencies will select two (2) colors for the background and stripe when orders
are placed. If an agency requires a paint and lettering scheme that is NOT
GENERALLY covered by one of those listed, they may make separate
arrangements with First Class Coach and Equipment, Inc. to provide these
services Base price reflects white base coat
WHEELCHAIR LIFT CHOICES
Wheel Chair Lift:
(circle one)
SIDE:
REAR:
Braun
Maxon
Rican
Rican
Braun
SECUREMENT DEVICE CHOICES
W/C securement (circle one)
8T ANDARD:
Sure-Loi< Q'Straint
LOW-PROFilE: Sure-Loi< Q'Straint
PLANNED SERVICE REQUIREMENT
Planned Usage
(circle one)
Fixed Route
Demand Response
TWO~WA Y RADIO WIRING SETUP
Radio works with (drcle one)
Ignition On Only
Ignition On or Off
July 2003
fVPP..o3.sC~1
-12 -
Florida Department of Transportation
Public Transit Office
Order Packet
EXHIBIT C
PAINT SCHEMES
~ 13 ~
Juiy 2003
Florida Department of Transportation
Public Transit Office
Order Packet
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FVPpw03-SCw1
-15 ~
July 2003
Florida Department of Transportation
Public. Transit Office
Order Packet
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FVPP-03-SC-1
-16 -
July 2003
Florida Department of Transportation
Public Transit Office
Order Packet
EXHIBIT 0
OPTIONS
~ 11 ~
July 2003
FVPP~03-SC-1
Florida Department of Transportation
Public Transit Office
Order Packet
2.2.0
ENGINE
222
6.0 Liter V8 Gasoline
22.3
2.4.0
6.6 liter Duramax Diesel
2.4.5
ACCESS PLATE
2.13.0
An access plate made of sHp resistant 11 ga. aluminum diamond plate
shall be installed in the interior floor to allow access to the fuel sending
unit
TIRES AND WHEELS
Stainless steel wheel inserts added to steel wheels.
2.13.2
2.13.3
2.26.0
A mounted and balanced spare tire and wheel assembly shipped loose
with each vehicle.
SEAT BELT EXTENSIONS
226.7
Provided in sets of two (2).
2.28.0
2.28.2
2.2R3
2.29.0
DRIVER SEAT
Freedman Magnum 200. Seat shall be fully adjustable type and shall
include shoulder and lap restraining belt with retractor, right armrest, and
lumbar support The upholstery shall be color keyed to the passenger
seats.
Freedman Relaxor Sport Seat
AL TRO-FLOORING
2,2R1
Altro Transflor slip resistant sheet vinyl flooring.
2.33.0
2,33.2
2,33.3
PUBLIC ADDRESS SYSTEM/AM-FM RADIO
Radio Engineering Industries (REI) driver controlled public address
system,
OEM standard AM/FM radio mounted
-
FVPP..Q3-SC-1
- 18-
July 2003
Florida Department of Transportation
Public Transit Office
Order Packet
2.40.0
HELP BUMPERS - FRONT AND REAR
2.402
HELP@ Intermediate Bumpers shall be optional on front or rear of the
vehicle, to g~ve an extra measure of protection against low-speed impact
collisions of 5-MPH or less.
2.43.0
WHEELCHAIR LIFTS
2.43.3
Side mounted whee! chair lift (per part 2, Braun or Rican or Maxon)
2.43.3
Rear mounted wheel chair lift (per part 2, Ricon or Braun)
2.44.0
RESTRAINT SYSTEMS
2.44.3
Sure-Lok or Q'Straint restraint system (per part 2)
2.44,3
Sure-Lok or Q'Straint Low Profile restraint system (per part
FVPP-OS,sC-1
~ 19 ~
July 2003
Florida Department of Transportation
Public Transit Office
Order Packet
EXHIBIT E
SAMPLE
FLOOR-PLAN LAYOUTS
~ c,>~ '"' __c~, ~~~_n_ _~~~_ ~~__ ~_cr_~~ -
~ 20-
~--~ ~-
July 2003
FVPP-03...sC-1
Florida Department of Transportation
Public Transit Office
Order Packet
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~ 21 ~
July 2003
Florida Department of Transportation
Public Transit Office
Order Packet
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- 22-
July 2003
Florida Department of Transportation
Public Transit Office
Order Packet
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- 24-
July 2003
Florida Department of Transportation
Public Transit Office
Order Packet
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~ 25-
July 2003
I
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FVPP~03.sC~1
.
~ 26 ~
July 2003
Florida Department of Transportation
Public Transit Office
Order Packet
EXHIBIT F
WARRANTY PROVISIONS
FVPP.o3-SC-1
~ 27-
July 2003
Florida Department of Transportation
Public Transit Office
Order Packet
WARRANTY PROVISIONS
5.0.0 BASIC PROViSIONS
5.1.0 WARRANTY REQUIREMENTS
Warranties in this document are in addition to any statutory remedies or
warranties imposed on First Class Coach, Inc. Consistent with this
requirement First Class Coach, Inc. warrants and guarantees to the FVPP
each complete vehicle, and specific subsystems and components as follows:
5.1.1 COMPLETE VEHICLE
The vehicle is warranted and guaranteed to be free from defects for a
minimum of twelve (12) months or twelve thousand (12,000) miles, whichever
comes first, beginning on the date of acceptance of each vehicle. During this
warranty period, the vehicle shall maintain its structural and functional
integrity. The warranty is based on regular operation of the vehicle under the
operating conditions prevailing in the FVPP's locale,
5.1.2 SUBSYSTEMS AND COMPONENTS
Specific subsystems and components are warranted and guaranteed to be
free from defects and related defects for the times and/or mileages given in
exhibit 5-1. Parts and Labor to be covered in all warranties.
Exhibit 5-1.
Subsystem and component minimum warranty, whichever occurs first.
fi
litem Years Mileage
, OEM Chassis 3 36,000
,
Manufacturers Warranty 2 24,000
. Air conditioning system (Owner selects which one) 3/5 Unlmtd/75,OOO
Alternator (OEM duais are 3/36,000) I 75,000
18 months
I 'I\lheelchalr Lift 3 {parts & labor) I Unlimited
July 2003
FVPP~03-SC~1
= 28 =
Florida Department of Transportation
Public Transit Office
Order Packet
5.2.0 VOIDING OF WARRANTY
The warranty shall not apply to any part or component of the vehicle that has
been subject to misuse negligence, accident, or that has been repaired or
altered in any way so as to affect adversely its performance or reliability,
except insofar as such repairs were in accordance with First Class Coach,
Inc.'s maintenance manuals and the workmanship was in accordance with
recognized standards of the industry. The warranty sha!! also be void if the
FVPP fails to conduct normal inspections and scheduled preventive
maintenance procedures as recommended in First Class Coach, loc.'s
maintenance manuals.
5.3.0 EXCEPTIONS TO WARRANTY
The warranty shall not apply to scheduled maintenance items, and items such
as tires and tubes, nor to items furnished by the FVPP such as radios, fare
boxes, and other auxiliary equipment, except insofar as such equipment may
be damaged by the failure of a part or component for which First Class
Coach, Inc, is responsible.
5.4.0 DETECTION OF DEFECTS
If the purchaser detects a defect within the warranty periods defined in
section 5.1.1, it shall promptly notify First Class Coach and Equipment Inc.'s
representative. Within five (5) working days after receipt of notification, First
Class Coach and Equipment, Inc.'s representative shall either agree that the
defect is In fact covered by the ucomplete vehicle" warranty, or reserve
judgment until the subsystem or component is inspected by First Class Coach
and Equipment, h1C.'S representative and/or is removed and examined at the
purchaser '5 property or at First Class Coach and Equipment, Inc.'s plant. At
that time, the status of warranty coverage, either subsystem or vehicle, shall
be mutually resolved between the purchaser and First Class Coach and
Equipment, inc. If the defect belongs to a subsystem or component, then
work necessary to effect the repairs defined in section 5,1,2 shall commence
within ten (10) working days after receipt of notification by First Class Coach
and Equipment, Inc, OthelWise, section 5.1.1 applies and repairs will be
started immediately.
5,5,0 SCOPE OF WARRANTY REPAIRS
\rJhen warranty repairs are required, the FVPP and First Class Coach, Inc.'s
representative shall agree within five (5) days after notification on the most
appropriate course for the repairs and the exact scope of the repairs to be
performed under the warrantye If no agreement is obtained within the five (5)
day period, the reserves the repairs in
accordance with 5.1.1
FVPP-03~SC#1
~
<29 ~
July 2003
FVPP-03~SC~1
- 30-
July 2003
Florida Department of Transportation
Public Transit Office
Order Packet
5.6.0 fLEET DEfECTS
A fleet defect is defined as the failure of identical items covered by the
warranty and occurring in the warranty period in a proportion of the vehicles
delivered under this contract For the purpose of this bid, identical defects
occurring in sixty (60) percent of vehicles delivered shall be considered a
"fleet defect" .
5.6,1 SCOPE OF WARRANTY PROVISIONS
First Class Coach, Inc. shall correct a fleet defect under the warranty
provisions defined in section 5.4.0. After correcting the defect, First Class
Coach, Inc. shall promptly undertake and complete a work program
reasonably designed to prevent the occurrence of the same defect in all other
vehicles purchased under this contract. The work program shall include
inspection and/or correction of the potential or defective parts in all of the
vehicles. The warranty on items determined to be fleet defects shall be
extended for the time andlor miles of the original warranty. This extended
warranty shall begin on the date a fleet defect was determined to exist, or on
the repairfreplacement date for corrected items.
?,6,2 VOIDING OF WARRANTY PROVISIONS
The fleet defect provisions shall not apply to vehicle defects caused by
noncompliance with First Class Coach, Inc.'s recommended norma!
maIntenance practices and procedures.
5.6.3 eXCEPTIONS TO WARRANTY PROVISIONS
Fleet defect warranty provisions shall not apply to damage that is a result of
normal wear and tear in service to such items as seats, floor covering,
windows, interior trim, and paint. The provisions shall not apply to purchaser-
supplied items such as fare boxes, radios, and tires.
5.7.0 REPAIR PROCEDURES
5.7.1 REPAiR PERFORMANCE
In some instances, the FVPP may require First Class Coach, Inc. or its
designated representative to perform warranty-covered repairs that are
clearly beyond the scope of its capabilitiesc In these cases, this work w\ll be
done by the FVPP's personnel with reimbursement by First Class Coach, inc.
Florida Department of Transportation
Public Transit Office
Order Packet
~1.2 REPAiRS BY CONTRACTOR
If Ihe FVPP requires First Class Coach, Inc. to perfonn warranty-covered
repairs, First Class Coach, Inc.'s representative must begin wilhln ten (10)
working days after receiving notification of a defect from me purchaser. work
necessary to effect repairs. The purchaser shall make lhe vehicle available to
complete repairs timely with First Class Coach, Inc. repair schedule. First
Class Coach, Inc. shall provide at 115 own expense all spare parts, toois, and
space required to compiete repairs. At the FVPP's option, First Ciass Coach.
inc. may be required to remove the vehicle from the purchaser's property
whiie repairs are being effected. if the vehicle is removed from the
purchaser'S property, repair procedures must be diligenUy pursued by First
Class Coach, Ine,'s representative.
5.8.0 REPAIRS BY THE PURCHASER
~8.1 PARTS USED.
If the purchaser performs the warranty-covered repairs, it shall correct Of
repair the defect and any related defects using contractor-specified spare
parts available from 115 own stock or those suppiied by First Class Coach, Inc.
specificaily for this repair. Monthly, or at a period to be mutually agreed upon,
reports of all repairs covered by this warranty shall be submitted by the
purchaser to First Class Coach. Inc. for reimbursement or replacement at
parts. First Class Coach, Inc. shall provide forms for these reports.
~8.2 CONTRACTOR SUPPLIED PART~
The FVPP may request that First Class Coach and Equipment, Inc. supply
new parts for warranW-covered repairs being performed by the purchaser.
These parts shall be shipped prepaid to tile purchaser, from any source
selected by First Class Coach and Equipment, Inc., lhe "next business day"
from receipt of the request for said parts.
~8,3 DEFECTIVE COMPONENTS RETURN
First Class Coach, Inc. may request that parts covered by the warranty be
retllmed to the manufacturing plant The total cost for this action shall be paid
by First Clas. Coach" Inc. Matenals should be returned in accordance with
contractor's instructions.
~8.4 REiMBURSEMENT fOR LABOR
The purchaser shall be reimbursed by First Class Coach, Inc. for labor. The
amount shall by multiplying lhe number of man-hours actually
required to correct the defect by the purchaser'S master
~~
July 2003
~~~
FVPP~03-SC-1
~ 31 ~
Florida Department of Transportation
Public Transit Office
Order Packet
mechanic, straight wage rate, plus 32 percent fringe benefits, plus the cost of
towing in the vehicle jf such action was necessary and if the vehicle was in
the normal service area, These wage and fringe benefit rates shall not exceed
the rates in effect in the purchaser's service garage at the time the defect
correction is made, The purchaser shall not accept parts credit as payment of
warranty labor claims.
5.8.5 REIMBURSEMENT fOR PARTS
The purchaser shall be reimbursed by First Class Coach, Inc. for defective
parts and for parts that must be replaced to correct the defect The
reimbursement shall be at the invoice cost of the part(s) at the time of repair
and shall include taxes where applicable and 2 percent handling charges. The
purchaser shall not accept parts credit as payment of warranty part claims.
5.9.0 WARRANTY AFTER REPLACEMENT! REPAIRS
If any component, unit, or subsystem is repaired, rebuilt, or replaced by First
Class Coach, Inc. or by the FVPP's personnel, with the concurrence of First
Class Coach, Inc" the subsystem shall have the unexpired warranty period of
the original subsystem,
~"~~>>~>>'>
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~ 32 ~ July 2003
FVPP-03-SCw1
EXHIBIT B
TO
AGREEMENT BETWEEN MONROE COUNTY
AND FIRST CLASS COACH AND EQUIPMENT. mc.
Page 1 of2
Victores-Carlos
From: Eskew..Jerry
Sent: Friday, June 30,200612:04 PM
To: Victores-Carlos
Cc: Davenport-Daniel
Subject: FW: Piggyback on the FDOT TurUeTop State Contract
Carlos
'111m this be
From: Scott E Fewell [mailto:ScottE.Fewell@floridaBus.net]
Sent: Friday, June 30, 2006 11:47 AM
To: Eskew-Jerry; Davenport-Daniel
Subject: RE: Piggyback on the FOOT TurtleTop State Contract
fmd
Thank you;
Scott E Fewell
-----Ortginal Message-----
From: Eskew-Jerry [mailto: Eskew-Jerry@MonroeCounty-FLGov]
Sent: Monday, June 26; 2006 4:21 PM
To: akhtar,mahmooo@dot.state.fl,us; Scott E Fewell
0::: Victore:s<3I1os; DavenporH)aniel
Subject: FW: Piggyback on the fDOT TurtJeTop State Contract
ike and
6/3012006
EXHIBIT C
TO
AGREEMENT S''trwEEN MONROE COUNTY
AND FIRST CLASS COACH AND EQUIPMENT, INC.
Victores-Carlos
From:
Sent:
To:
Cc:
Subject:
Attachments:
akhtar. mahmood@dot.state.fl.us
Wednesday, June 28,200611:49 AM
Eskew-Jerry
Davenport-Daniel; Scotte@1stdasscoach.com; Victores-Carlos
Re: FW: Piggyback on the FDOT TurtleTop State Contract
pic16256.jpg
piC16256.jpg (6 KB)
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'~1JIIIIIj;![i;i';;f'
Akhtar "Ikeili Mahmood. P.E.
Florida Department of Transportation
District ADA Coordinator!
Federal Transit Programs Engineer
1000NW 111 Ave. Room #6114
Miami. FL 33172
S06-470-5166 Suncom 429-6166
Fax 305-47€J..5179 Fax Suncom .ug.,s179
Pager 305-464-1155
E-Mail akhtar.mahmood@dot.state.fl.us
Eskew-Jeny
<Eskew...Jeny@Monr
oeCounty-FLGotr.> To
akhtar.mahmood@dot.state.fl.us,
tJ6I2JJI2(J06 04:20 Scotfe@1stciasscoach.com
PM cc
Victores..carlos
<Victores-Carlos@monroecounty~fl.go
v>. Davenport-Daniel
<Davenport-Danie/@MonroeCounty-FLG
OV>
Subject
FW: Piggyback on the FOOT TurtleTop
State Contract
(Embedded Image moWid to file: pic16266<Jpg)
1