Item D04
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 8/16/06
BULK ITEM: YES
DIVISION: COUNTY ADMINISTRATOR
DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
AGENDA ITEM WORDING: Approval to pay Monroe Service Co. invoices in the amount of $885.00, and $885.00, to
repair damage to the Key West International Airport AC units, caused by hurricane Wilma.
ITEM BACKGROUND: The Clerk of the Court requests that these invoices be approval by the County Commission
before being processed for payment.
PREVIOUS RELEVANT BOCC ACTION: Approval of hurricane Wilma related invoices, at the April, May, June, and July
Commission meetings.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATION: Approval
TOTAL COST: 1,770.00
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: None
COST TO COUNTY: None
SOURCE OF FUNDS: 404-6420-630113
hurricane Wilma Account
REVENUE PRODUCING: No
AMOUNT PER MONTH /YEAR:
APPROVED BY: County Attorney n/a
OMB/Purchasing n/a
Risk Management n/a
AIRPORT DIRECTOR APPROVAL
r-~
Peter J. Ho on
DOCUMENTATION: Included X
Not Required
AGENDA ITEM #
DISPOSITION:
/bev
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BRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
TEL. (305) 289-6027
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
BRANCH OFFICE
88820 OVERSEAS HIGHWAY
PLANT A nON KEY, FLORIDA 33070
TEL. (305) 852-7145
MEMORANDUM
July 5, 2006
TO: Bevette Moore
FROM: Cheryl A. Morgan
RE: Monroe Service Company Invoices 9311, 9312 & 9313
I am returning the above referenced invoices to you for noncompliance. Per chapter 3 of the
purchasing policies any purchase or contract estimated to cost $25,000.001 or greater shall be awarded
by competitive sealed bids. Payments to Monroe Service Company have exceeded the $25,000.01
threshold for the current fiscal year therefore BOCC prior approval is required as governed by County
Ordinance.
If you have any questions I can be reached at extension 3649.
~k~[illi)@
To:
Board of County Commissioners
From:
Peter Horton, Director of Airports
Date:
8/1/06
Re:
Agenda Item - Monroe Service Co.
This item requests approval to pay Monroe Service Co. invoices in the amount of $885.00, and
$885.00, to repair damage to the Key West Intemational Airport AC units, caused by hurricane Wilma.
The Clerk of the Court requests that these invoices be approved by the County Commission before
being processed for payment
The Commission has previously approved invoices related to hurricane Wilma, at the April, May, June,
and July Commission meetings.
PJH/bev
Vendor Name
Invoice #
Invoice Date
Invoice Amount
Fund 1
Cost Ctr
404-5420
Description (Opt)
Description (Opt)
Description (Opt)
Description (Opt)
Description (Opt)
Review
Approve to $1,000.00
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUDIT SLIP
Monroe Service Co
~ 'f..)'~"&",'t~' ~-p . Jl''''
, ..., ~~ .,; ," .. '
9311
6/10/06
885.00
RECEIVED JUN 2 9 Elm
Account #
(Optional)
Project #
(Optional)
Project Acct
630113
530-460
~~ UM;(-f
Signature
SignaturerBJ' ~~ 1:;b
;0~
$1,000.01 to $5,000.00
Signature
$5,000.01 to $10,000.00
Signature
$10,000.01 to $25,000.00
$25,000.01 & greater
Notes:
Signature
BOCC Approval
Only one invoice per audit slip, please!!
BOCC Depts. complete all areas.
Invoice # must be the invoice number from the vendor's invoice.
Description is a 25-position field for additional information.
Date
Date
Date
Date
Date
Amount /
885.00
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MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUDIT SLIP
910tff
Vendor Name Monroe Service Co
Invoice # 9312 / /
Invoice Date 6/11/06
Invoice Amount 885.00
,Ii ' t '''''" .'.; , ,
'A; ~ 1
RECEIVED. JUN 2 9 fIT'D
Fund 1
Cost Ctr
Account #
(Optional)
Project #
(Optional)
Project Acct
Amount
404-5420
Description (Opt)
630113
530-460
885.00
Description (Opt)
~~
CIAuX- 04
Description (Opt)
Description (Opt)
Description (Opt)
Approve to $1,000.00
J1.1CArlL-
.
/ilate
/ Date ~ /.,..9 / at.
, ~
Review
Signature
Signature t73 ...J2-, ~
$1,000.01 to $5,000.00
Signature
Date
$5,000.01 to $10,000.00
$10,000.01 to $25,000.00
Signature
Date
Signature
Date
$25,000.01 & greater
BOCC Approval
Notes:
Only one invoice per audit slip, please!!
BOCC Depts. complete all areas.
Invoice # must be the invoice number from the vendor's invoice.
Description is a 25-position field for additional information.
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