Item D07
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 8/16/06
BULK ITEM: YES
DIVISION: COUNTY ADMINISTRATOR
DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
AGENDA ITEM WORDING: Approval of and authorization for the Mayor to execute a contract with THC, Inc. for the
Noise Insulation Program, Phase 5 Construction Services, for the Key West International Airport.
ITEM BACKGROUND: This project will be funded 95% by the Federal Aviation Administration, and 5% by Passenger
Facility Charge Revenue.
PREVIOUS RELEVANT BOCC ACTION: Approval to submit PFC Application # 9, to the Federal Aviation Administration,
August 18, 2004.
CONTRACT/AGREEMENT CHANGES: New contract
STAFF RECOMMENDATION: Approval
TOTAL COST: $468,820.00
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: $23,441.00
COST TO COUNTY: None
SOURCE OF FUNDS: FAA, PFC Revenue
REVENUE PRODUCING: No
AMOUNT PER MONTH NEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
AIRPORT DIRECTOR APPROVAL
~
Peter J. Horton
DOCUMENTATION: Included X
Not Required
AGENDA ITEM #
DISPOSITION:
/bev
AO
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: THC, Inc.
Effective Date: Execution
Expiration Date: 500 days
Contract Purpose/Description: Implementation of Noise Insulation Program, Phase 5 Construction Services
Contract Manager: Bevette Moore
(name)
# 5195
(Ext.)
Airports - Stop # 5
(Department! Stop)
~
for BOCC meeting on: 8/16/06
Agenda Deadline: 8/1106
CONTRACT COSTS
Total Dollar Value of Contract: 468,820.00
Budgeted? Yes
Grant: FAA
County Match: PFC Revenue
Current Year Portion: -30,000.00
Account Codes: Pending FAA Grant 037-29
Estimated Ongoing Costs: nla
(not included in dollar value above)
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries, etc.)
~
CONTRACT REVIEW
Changes
Date In Needed Reviewer Date Out
Yes No ~-tt
Airports Director ~~.Qb )~ -.1J1.h1 Qb
Risk t~a:.:e~ent LJJbJ~ ) (/) L/~ ex;
~M.B./p~r6~~ing ~_I- ( ) ( ) 2/2-a/~
County Attorney _/~- ( ) ( ) ~~
Comments:
~k~lliID@
To:
Board of County Commissioners
From:
Peter Horton, Director of Airports
Date:
8/1/06
Re:
Agenda Item - THC
This item requests approval of a contract with THC, for the Noise Insulation Program, Phase 5
Construction Services, for the Key West International Airport.
The project will be funded 95% by the Federal Aviation Administration, and 5% by PFC Revenue.
The Commission granted approval to submit PFC Application # 9, to the FAA, 8/18/04. This project is
noted in this PFC Application.
Thank you
Ibev
PROFESSIONAL I SERVICE ORDER
FOR
MONROE COUNTY
To: THC. Inc. Professional Service Order No. 5
Re: PSO Agreement, Dated 10-15-03 Resolution No.
Project Name: Implementation of Noise Insulation Program - (Phase 5 Construction Services)
Description of Services:
(See attached Scope of Services)
Multiple of Direct Salaries
Lump Sum X Reimbursable Expense
Days to Complete 500 Fee this Service Order
Payment for Services shall be in their entirety as per PSO.
$468.820.00
Prepared by:
d~ IL
(g-L7-o~
Date:
5-31-06
Date:
Accepted by:
Approved by:
d f--'L t&- (1..-;3
//
Date:
5-31-06
Date:
PHASE 5 CONSTRUCTION MANAGEMENT SCOPE OF SERVICES
IMPLEMENTATION OF NOISE INSULATION PROGRAM
KEY WEST INTERNATIONAL AIRPORT
This Scope of Services will describe tasks necessary to implement the Noise Insulation
Program for Phase 5 Construction Services. The services will include preliminary
construction tasks through project close-out. As of this writing, this phase will require
the construction management of forty-nine (49) buildings, comprised of sixty-two (62)
residential dwelling units, to be sound insulated. This is because there are multiple unit
buildings in this phase (duplex, triplex, quadraplex). Each unit has to be addressed as a
separate house due to the mechanical systems being separate for multiple unit
buildings. In the past there have been scattered units that have fallen out of the project
for various reasons. While this does impact the design phase costs, due to the need for
less design packages, it only reduces the scope for the construction management
phase if it results in a lower amount of construction sub-periods. Whereas Phase 4 had
five (5) construction sub-periods, due to the increased number of residential units, this
phase is forecast to have six (6) construction sub-periods, thereby requiring additional
time for construction management services.
This scope differs from Phase 4 Construction Management in three areas:
1) Due to tMe increase in units from 55 to 62, we have added another construction
sub-period (Total of 6). This increases the time allotted for program
management, homeowner liaison services, on-site construction inspections and
oversight. It includes 1,624 hours of full-time residency for the MDA Construction
Manager in Key West.
2) We have added approximately 358 hours to the budget for construction phase
oversight from the MDA Construction Services Director, and
3) We have increased the time allotted to THC personnel due to the increase in
construction sub-periods and the administrative requirements on previous CM
phases.
The THC Director of Sound Insulation Programs is the ultimate party of responSible for
THC, Inc., and will provide program management consultation throughout the 13 month
period. We have added time to the schedule due to the delays we have seen in the
past as a result of in dement weather. The Consultant Team will be directed on a daily
basis by a THC Project Manager who will report directly to the Key West International
Airport's Noise Program Coordinator and the THC Director of Sound Insulation
Programs. It is anticipated that the actual construction period will consist of 11 months
within the 13 month project timetable.
Key West International Airport - Residential Sound Insulation Program
Phase 5 Construction Scope of Services
5/23/06
Page 1
The Consultant Team is composed of the following disciplines. Their billable rates are
shown in parenthesis:
. THe. Inc. - The Program Manager, THC, Inc. (THC) will provide overall program
management services. THC will provide support to the Airport Noise Program
Coordinator. THC will provide database services and project scheduling, along
with interaction with all participating property owners and tenants. The Director
of Sound Insulation Programs ($185.00) will have overall responsibility for the
project and provide master planning, document review and development,
scheduling and overall program management throughout the project. THC will
also assign a Project Manager ($107.00) to the project for the entire construction
phase, which will travel back and forth from Atlanta to Key West on a periodic
basis. THC will also utilize the services of an Assistant to the Project Manager
($73.00) for administrative work from the Atlanta headquarters office.
· Miller-Dunwiddie Architects - The Construction Management firm (Miller
Dunwiddie Architects) (MDA) will provide a full-time Construction Manager
($95.00) on-site for the 11 month construction period. MDA will also utilize the
services of the Principal Architect ($175.00), and considerable project oversight
from the Construction Services Director ($130.00).
. The Sun GrouD - The Sun Group will provide architectural assistance during the
construction management process. When required by either THC or MDA, The
Sun Group's responsibilities will include providing design clarification, assisting in
the evaluation of unforeseen site issues, providing field clarifications, reviewing
shop drawings and providing change order review. In addition, The Sun Group
will provide clarification of the constnJction specification language to the Program
Manager and Construction Contractor. The Sun Group will utilize the services of
the Project Architect ($130.00) and a Professional Engineer ($100.00).
. Landrum & Brown - The Acoustical Engineer, Landrum & Brown (L&B) will
provide "post" modification noise testing in homes previously "pre" tested during
the design phase (approximately eight (8) homes). L&B will utilize a Senior
Consultant ($210.00), two Consultants (both rates are $140.00) and an
Administrative Assistant ($65.00) on this project.
Travel
This section explains the travel budgeting for the THC Consultant Team. Each task has
a travel section following the task description where appropriate. If there is no travel
section following a task description, then there is no travel planned for this task. The
following information explains the number of trips planned and the allotted days, nights
and budgeted costs for each member of the various companies represented on the
consultant team.
THC has budgeted four (4) trips for the Project Manager and two (2) trips for the
Director of Sound Insulation Programs, for a total of six (6) trips. These trips include
four (4) nights, five (5) day stays for the Project Manager, and two (2) nights, three (3)
Key West International Airport - Residential Sound Insulation Program
Phase 5 Construction Scope of Services
5123/06
Page 2
day stays for the Director of Sound Insulation Programs, each trip. Where other tasks
require trips for the Project Manager, they will be absorbed into the four (4) trips
budgeted so that more than one task can be addressed by the Project Manager during
the same trip. All trips budgeted for THC are scheduled as non-stop, round trip flights
from Atlanta, GA to Key West. Airfare for round trip service from Atlanta to Key West is
budgeted at $750.00 per flight. Hotel accommodations are budgeted at $250.00 per
night. Auto rental is budgeted at $50.00 per day. Per deim is budgeted at $40.00 per
day.
MDA will place the Construction Manager on-site for the duration of the construction
period, which is forecast to be 1,624 hours, or eleven (11) months. MDA has budgeted
one flight per month for this employee to return home to Minneapolis (11 'nights).
MDA has budgeted thirteen (13) trips for the Construction Manager and four (4) trips for
the Construction Services Director, for a total of seventeen (17) trips. Two (2) trips for
the Construction Manager are outside of the time period of the residency for daily
construction administration where the Construction Manager is living on site in Key
West. One of these trips is scheduled for a six (6) night, seven (7) day stay at a hotel
($250.00 per night) for measurement visits. That one trip also includes a rental car at
$50.00 per day, since this is prior to the Construction Manager's on-site residency in
Key West and a $40.00 per deim for the three (3) days. The other trip is budgeted for
two (2) nights and three (3) days to be used as necessary. There are eleven (11) trips
budgeted for the Construction Manager during the 11 month construction period
residency. There are no trips budgeted for the Principal Architect for MDA.
The four (4) trips scheduled for the MDA Construction Services Director are budgeted
for three (3) nights, four (4) day stays per trip. All trips budgeted for MDA are scheduled
from Minneapolis, MN to Key West and budgeted at $1,200.00 per flight. Hotel
accommodations are budgeted at $250.00 per night. Auto rental is budgeted at $50.00
per day. Per deim is budgeted at $40.00 per day.
The Sun Group will support the THC team as a sub-consultant and assist MDA with
various tasks such as review of construction shop drawings and product submittals,
review of contractor requests for information (RFls), change order requests, and
attending construction progress meetings as necessary. The Sun Group has budgeted
for two (2) trips to Key West. These trips are forecast to be two (2) night, three (3) day
trips. All trips budgeted for The Sun Group are scheduled from West Palm Beach, FL to
Key West and budgeted at $705.00 per flight. Hotel accommodations are budgeted at
$250.00 per night. Auto rental is budgeted at $50.00 per day. Per deim is budgeted at
$40.00 per day. All project related work from The Sun Group will be performed by the
Project Architect. except for some minor review work to be performed by the
Professional Engineer.
The Acoustical Engineer. Landrum & Brown, has budgeted for one (1) trip for two (2)
employees (total of two (2) trips) for post modification noise testing in the field. These
two employees (Consultant 1 and Consultant 2) will spend two (2) nights and three (3)
Key West International Airport - Residential Sound Insulation Program
Phase 5 Construction Scope of Services
5/23106
Page 3
days in Key West. All trips budgeted for Landrum & Brown are scheduled from Boston,
MA to Key West and budgeted at $750.00 per flight. Hotel accommodations are
budgeted at $250.00 per night. Auto rental is budgeted at $80.00 per day (only one
vehicle budgeted for both Consultants) due to the L&B employees needing a van to
accommodate the noise testing equipment. Per deim is budgeted at $40.00 per day for
each Consultant.
Also included in the expense budget for L&B are expenses associated with their noise
testing equipment. These include the fee for use of their noise testing equipment, the
LD824, at $200.00, and the shipping expenses associated with transporting this
equipment at $280.00.
No. of Tri s
2
4
4
13
2
1
1
Other Expenses
The MDA expense budget also includes an amount of $650.00 per month for various
office expenses during the 11 month construction period. The MDA expense budget
also includes a housing expense of $3,000.00 per month for the Construction Manager
during the 11 month construction period. There are no per deim charges or rental car
charges budgeted for the Construction Manager during the 11 month construction
period.
Project Tasks
There are four (4) tasks associated with the Phase 5 Construction Management project.
There are 5 sub-tasks of Task 3. They are:
1) Project management
2) Conduct Pre-construction tasks and conference
3) Construction period management
a. Maintain Project Office and Provide Information to the Public
b. Conduct Contractor Walk-Through
c. Provide Construction Phase Services
d. Conduct Final Inspections
Key Westlntemational Airport - Residential Sound Insulation Program
Phase 5 Construction Scope of Services
5/23/06
Page 4
e. Evaluate and Close-out Project
4) Conduct post-modification noise test and prepare final report
TASK 1 PROJECT MANAGEMENT
THC will perform general project-related management and coordination with the Airport
Noise Program Coordinator. This task includes preparation of monthly invoices and
progress reports, FAA coordination as necessary, project management plan updates,
sub-consultant coordination and management, and schedule updates. The Project
Manager will travel to the project site as necessary for coordination with the participating
homeowners, the airport staff, and the various members of the consultant team. The
Project Manager will also provide services off-site on a continuing, basis. The Project
Manager will always be available for interaction as circumstances arise. Since Project
Management encompasses the entire project, 100% of the THe employees' hours
are included in this task as follows:
Hours
140
600
340
Houri Rate
$185.00
$107.00
$73.00
This task also includes conference calls with the Consultant Team and related
documentation. MDA, The Sun Group and L&B will perform general project-related
coordination with the THC Project Manager. This includes preparation of monthly
invoices and progress reports, FAA coordination as necessary, and schedule updates.
Miller-Dunwiddie (MDA) employees will assist THC in the program management due to
their key role in the construction management task. The MDA Principal Architect will
have corporate responsibility for MDA on this project. He will utilize the services of the
MDA Construction Services Director to oversee MDA performance on this project. The
MDA Construction Manager will provide daily construction inspections and a continuous
analysis of contractor performance and report directly to the MDA Construction Services
Director, and the THe Project Manager. This task includes 100% of the MDA
Principal Architect's hours and 84% of the MDA Construction Services Director's
hours. The summary of hours for this task is as follows:
Key West International Airport - Residential Sound Insulation Program
Phase 5 Construction Scope of Services
5/23/06
Page 5
Summa of Hours.. MDA
Position
Princi al Architect
Construction Services Director
Hours
24
302
The MDA Construction Manager will coordinate and direct the contractor's daily on-site
performance and direct all change orders andlor changes to the scope of work. The
Construction Manager will coordinate change order requests with the Project Architect
(The Sun Group) as necessary. This task also includes coordination with the airport, as
well as weekly conference calls with the Consultant Team and related documentation.
The Construction Manager will perform general project-related coordination with the
THC Project Manager. This includes preparation of monthly invoices and progress
reports, and schedule updates. There are no hours shown for the Construction
Manager under this task.
There are no hours budgeted for L&B or The Sun Group under this task.
No. of Trl s
2
4
3
TASK 2 CONDUCT PRE-CONSTRUCTION TASKS & CONFERENCE
Prior to the construction period, the MDA Construction Services Director and
Construction Manager, along with the Project Architect from The Sun Group, will
conduct pre-construction tasks and document the Pre-Construction Conference. This
will require a review of the scope of work and the coordination plan. The Sun Group will
make all necessary revisions to the Phase 5 NIP Construction Specifications, including
technical specifications, architectural details and shop drawing review. This will also
require some time from a Professional Engineer from The Sun Group. The Professional
Engineer's time will be provided from the offices of The Sun Group in West Palm Beach,
FL, and therefore will not require travel to the project site. The Sun Group and MDA will
review all administrative procedures and performance requirements with the
contractors. The Project Architect and the Construction Manager will acquaint
contractor personnel with the detailed requirements of noise insulation design.
Approximately 7% of the Construction Services Director's hours are included in
this task. Approximately 2% of the Construction Manager's hours are included in
this task. The summary of hours for MDA is as follows:
Key West International Airport - Residential Sound Insulation Program
Phase 5 Constl\lction Scope of Services
5/23106
Page 6
S
fH
MDA
ummary 0 ours.
Position Hours Hourly Rate
Construction Services Director 24 $130.00
Construction Manager 40 $95.00
100% of The Sun Group Professional Engineer hours are included in this task.
Approximately 40% of The Sun Group Principal Architect's hours are included in
this task. The summary of hours for The Sun Group is as follows:
Summa of Hours - SUN GROUP
Position
Pro' ect Architect
Professional En ineer
Hours
80
40
Houri Rate
$130.00
$100.00
The Construction Services Director, the Construction Manager and the Project Architect
will all attend the Pre-Construction Conference. The Project Manager and the Director
of Sound Insulation Programs will attend if necessary (all travel expenses are provided
for THC personnel under Task A). They will also provide various services prior to the
beginning of the construction period. The Project Architect will prepare written material
and research products for approval and discussion prior to the Pre-Construction
Conference. The Project Architect will utilize the services of the Professional Engineer
to provide research and expertise relative to the products to be used during this phase
as well as their performance on previous phases. The Professional Engineer, along
with the Project Architect, will also field questions from various interested contractors
following the meeting. This will require approximately one full week of time form the
Professional Engineer, and two full weeks of time from the Project Architect. The Pre-
Construction Conference will cover the following material:
. Purpose of the project;
. Goals to be achieved;
. Homeowner interaction and sensitivity training:
. Simplified description of noise transmission into buildings;
. Noise insulation treatments;
. Submittal requirements;
. Scheduling and phasing of trades;
. Level of workmanship;
. Coordination requirements;
. Progress payments;
. Requisitions and change orders;
. Final closeout documentation requirements.
Key West International Airport - Residential Sound Insulation Program
Phase 5 Construction Scope of Services
5/23/06
Page 7
for this Task
Position
Construction Services Director
Construction Mana er
Pro'ect Architect
No. of Tri s
1
1
1
TASK 3
CONSTRUCTION PERIOD MANAGEMENT
There are several tasks that take place during the same general period of time andlor
simultaneously during the Construction Period. The balance of the hours for the
Construction Services Director (MDA), Construction Manager (MDA) and Project
Architect (Sun Group) are budgeted for Task 3. These hours are spread out
among the sub-tasks of this section. The following sub-tasks all fall under Task 3
Construction Period Management.
3A. MAINTAIN PROJECT OFFICE AND PROVIDE INFORMATION TO THE PUBLIC
The Consultant's Project Manager (THC), Project Architect (Sun Group) and
Construction Manager (MDA) will answer inquiries from and provide information to the
public, the media, and the County as appropriate. They will support the Airport Noise
Program Coordinator in conducting daily program implementation. The Construction
Services Director (MDA) will also provide assistance to the Construction Manager
during this task.
As directed by the Airport Noise Program Coordinator, either the Construction Manager
(MDA) or the Project Manager (THC) will attend the airport's Ad-Hoc Committee
meetings on noise to provide status reports on the progress of the Noise Insulation
Program and other related matters during the term of this phase. The Project Manager
will attend if in town for project related tasks. They will provide status reports on the
progress of the Noise Insulation Program and other related matters. The Construction
Manager will also attend project management meetings as necessary in Key West, to
coordinate with THC and the Airport Noise Program Coordinator regarding the overall
construction management of the project.
Approximately 2% of the Construction Manager's hours are included in this task.
The summary of hours is as follows:
Key West International Airport - Residential Sound Insulation Program
Phase 5 Construction Scope of Services
5123/06
Page 8
38. CONDUCT CONTRACTOR WALK-THROUGH
The Construction Manager will conduct the walk-through of the homes. The
Construction Manager will work with the THe Project Manager to coordinate these
inspections with the homeowners. This walk-through will involve the following:
. Product Measurements - The contractor and manufacturer representatives, if
present, will measure the window and door openings for ordering and
manufacturing the designated products.
. Review of Installation Details - The contractor must review the existing
condition of the window and door openings.
. Verification of Homeowner Pre-Work Completion - The Construction Manager
will, along with the Airport Noise Program Coordinator, inspect items listed in
the contract documents as Homeowner pre-work for satisfactory resolution.
Where necessary, the Construction Manager, along with the Airport Noise
Program Coordinator, will address these issues with the Homeowner.
. Verification of Finishes, Colors and Styles - The Construction Manager, along
with the Airport Noise Program Coordinator, will verify with the Homeowner
the product selection styles, colors. and finishes, the window grille
configuration (if applicable), and the location of the air condensing unit (if
applicable).
. Construction Survey Form - The Construction Manager, along with the Airport
Noise Program Coordinator, will complete the Construction Survey with the
Homeowner.
Approximately 9% of the Construction Services Director's hours are included in
this task. Approximately 2% of the Construction Manager's hours are included in
this task. The summary of hours for MDA is as follows:
Summa of Hours. MDA
Position
Construction Services Director
Construction Mana er
Hours
32
40
Houri Rate
$180.00
$95.00
3c. PROVIDE CONSTRUCTION PHASE SERVICES
The Construction Manager will provide construction observation services and conduct
daily field inspections to help ensure quality control. The Construction Manager will
consult with the Construction Services Director for guidance and assistance throughout
this phase. If change orders are necessary, the Construction Manager will secure the
Key West International Airport - Residential Sound Insulation Program
Phase 5 Construction Scope of Services
5/23/06
Page 9
approval of the airport and the FAA prior to approving any major changes to the
contract. The Construction Manager will utilize The Sun Group Project Architect to
assist in the administration and completion of all necessary change orders, review and
approval of shop drawings, and review and approval of materials and products. The
Project Architect will travel to the project site for these tasks as needed. The tasks
involved in construction administration include the following:
· Review and process all submittals and shop drawings that are required by the
Specifications.
· Review materials before they are installed to ensure that they comply with
approved submittals.
· Review work covered by shop drawings to ensure that it complies with
Contract Documents.
. Conduct daily inspections at each site that is under construction.
. Coordinate with the Contractors to insure all appropriate building permits
have been secured.
· Observe work in progress to verify that it meets the requirements and intent of
the Contract Documents.
· Attend, conduct, and document weekly construction progress meetings with
the contractors and subcontractors.
. Notify the General Contractor of any part of the work in progress that does not
conform to approved submittals, shop drawings, or Contract Documents.
. Consider and evaluate the Contractor's suggestions for modifications to the
Contract Documents.
. Maintain files and records of all pertinent documents including submittals,
shop drawings, addenda, minutes of meetings and reports.
. Review applications for payment to ensure that they agree with the work
actually done and materials actually received.
. Prepare punch lists at the appropriate time for each unit, distribute the lists to
the General Contractor for execution, verify that punch list items are
complete, and then certify the General Contractor's final invoice for payment.
The Construction Manager will write daily reports for approximately 40 to 41 weeks to
perform the tasks described above. It is planned that this period of time will be adequate
to complete construction activities with a maximum of 10 houses per each sub-
construction period for the duration of Phase 5. There are 62 units at the time of this
writing. We are anticipating 6 sub-periods of 10 units each. We believe that it is
reasonable to assume that at least two units will drop out. If they do not, they will be
absorbed into the six sub-periods, making two of the sub-periods 11 dwelling units.
Much of the Construction Services Director's time will be spent on this task
conferring with the Construction Manager on various issues; however the hours
for the Construction Services Director are shown under Task 1 Project
Management instead of here. Approximately 90% of the Construction Manager's
hours are included in this task. The summary of hours for MDA is as follows:
Key West International Airport - Residential Sound Insulation Program
Phase 5 Construction Scope of Services
5/23/06
Page 10
Summa of Hours. MDA
Position
Construction Mana er
Hours
1624
Approximately 60% of The Sun Group Principal Architect's hours are included in
this task. The summary of hours for The Sun Group is as follows:
Hours
120
for this Task
Position
Construction Mana er
Pro' ect Architect
No. of Tri s
11
1
3D. CONDUCT FINAL INSPECTIONS
Once the outstanding punch list items for a particular house are completed, the
Construction Manager will conduct a final inspection of that house. The Construction
Manager will verify that all items identified on the punch list have been addressed, that
all work has been performed in accordance with the contract plans and specifications,
and that the work meets project standards for workmanship and quality.
The Construction Man~ger and the THC Project Manager will schedule and perform the
final inspections with the Homeowners.
Approximately 2% of the Construction Manager's hours are included in this task.
The summary of hours for MDA is as follows:
Summa of Hours - MDA
Position
Construction Mana er
Hours
40
Key West International Airport - Residential Sound Insulation Program
Phase 5 Construction Scope of Services
5/23/06
Page 11
3E. EVALUATE AND CLOSE-OUT PROJECT
The Construction Manager will prepare a full technical assessment of performance and
achievements, including the following:
. The adequacy of technical specifications.
· Project revisions required, if necessary, to the technical specifications in order
to achieve the Project objectives.
· An evaluation of the predicted versus the actual costs for modifications.
. Contract schedule compliance.
· Full cost accounting including Bid cost and Change Order Request
evaluation.
The Project Architect will assist the construction Manager in the close-out of the project.
Approximately 2% of the Construction Manager's hours are included in this task.
The summary of hours for MDA is as follows:
Hours
40
TASK 4 CONDUCT POST - MODIFICATION NOISE TEST AND
PREPARE FINAL REPORT
The Acoustical Engineer will conduct post-modification noise audits of the homes that
were pre-tested during the design phase (approximately eight (8) homes). Pre-
modification data will be compared with post-modification measurements to document
the achieved increase in noise reduction, and as a check on quality control. L&B will
utilize the services of two consultants to perform this task on-site. The Senior
Consultant for L&B will analyze the information and document the results in a final
report. He will utilize the services of an Administrative Assistant to complete the report.
All L&B employees' hours are included in this task. This includes the Senior
Consultant, Consultant 1, Consultant 2 and the Administrative Assistant.
s
fH
L&B
ummary 0 ours -
Position Hours Hourly Rate
Senior Consultant 4 $205.00
Consultant 1 58 $140.00
Consultant 2 32 $140.00
Administrative Assistant 2 $65.00
Key West International Airport - Residential Sound Insulation Program
Phase 5 Construction Scope of Services
5123/06
Page 12
The noise level reduction (NLR) measurements essentially consist of placing a
loudspeaker inside each of the rooms that will be measured. The electrical signal of a
pink noise sou rce is fed through the amplification/loudspeaker system and is filtered to
simulate aircraft noise. The consultants will measure the average interior sound level
within the room and the sound level directly outside each exterior element (Le., doors,
windows, and walls). An overall NLR will be mathematically computed based on the
measured test data and the acoustical conditions of each room.
Travel Summa
Com an
L&B
L&B
for this Task
Position
Consultant 1
Consultant 2
No. of Tri s
1
1
Key West International Airport - Residential Sound Insulation Program
Phase 5 Construction Scope of Services
5/23/06
Page 13
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IKE
INDEPENDENT KOST ESTIMATES
P. O. Box 46681
St. Pete Beach
Florida 33741
(727) 367-2910
June 3, 2006
Ms. Bevette Moore
Business Coordinator
Airports Business Office
3491 S. Roosevelt Boulevard
Key West, Florida 33040
Subject: Key West International Airport
Consultant Fee Assessment
Dear Ms. Moore:
Per our agreement, attached is my assessment of the consultant fees for the proposed
AlP Project (Phase 5 Construction Management Services, Implementation of Noise
Insulation Program) at Key West International Airport. This estimate covers all tasks
which are included in the scope of services for this project.
The estimated consultant fee for the proposed project is $455,000.
I am also attaching an invoice for $1,050 for my services.
Please do not hesitate to call should you have any questions regarding my assessment.
Thank you for giving me the opportunity to prepare this estimate. If I can be of any
service in the future, please let me know.
Sincerely,
IKn,V'l (~), (\ i. v' It.nv,
Ikars (Ike) A. Cakarnis
Airport Engineer
Attachments
REceIVED
JUN - 8 L\Y' .'
I
AIRPORTS _ ~~7!!,
.!::.---:;'._.~~~.... .
June 3, 2006
KEY WEST INTERNATIONAL AIRPORT
PHASE 5 CONSTRUCTION MANAGEMENT SERVICES
IMPLEMENTATION OF NOISE INSULATION PROGRAM
INDEPENDENT COST ESTIMATE
SUMMARY OF CONSULTANT FEE ESTIMATE
1. Project Management
2. Conduct Pre-Construction Tasks & Conference
3. Construction Period Management
3A. Maintain Project Office & Provide Information
to the Public
38. Conduct Contractor Walk-Through
3C. Provide Construction Phase Services
3D. Conduct Final Inspections
3E. Evaluate & Close-Out Project
4. Conduct Post-Modification Noise Test &
Prepare Final Report
5. Direct Costs
TOTAL
$147,510
$ 21,980
$ 3,420
$ 7,580
$ 171,400
$ 3,420
$ 3,420
$ 13,400
$ 82,870
$ 455,000
1. Project Management
Director SIP (THC)
Project Manager
Assistant to PM
Principal Architect (MDA)
Const. Servo Director
TOTAL
Hours
144
544
288
24
288
-2-
Rill C.Q.S.t
$185 $ 26,640
107 58,208
73 21,024
175 4,200
130 37,440
$147,510
2. Conduct Pre-Construction Tasks &. Conference
Const. Service Dir. (MDA)
Construction Manager
Proj. Arch. (Sun Group)
Project Engineer
TOTAL
32 $130
36 95
80 130
40 100
$ 4, 1 60
3,420
1 0,400
4,000
3. Construction Period Management
$ 21,980
3A. Maintain Project Office &. Provide Information to the
Public
Construction Mgr. (MDA) 36 $ 95 $ 3,420
TOTAL
38. Conduct Contractor Walk-Through
Const. Service Dir. (MDA) 32 $ 130 $ 4,160
Construction Manager 36 95 3,420
TOTAL
$ 3,420
$ 7,580
..3-
3 C. Provide Construction Phase Service
Constr. Mgr. (MDA)
Proj. Arch. (Sun Group)
Hours Rate C.QSt
1,640 $ 95 $ 155,800
120 130 15,600
TOTAL
3D. Conduct Final Inspection
Const. Manager (MDA)
36 $ 95 $ 3,420
TOTAL
3 E. Evaluate and Close-Out Project
Const. Manager (MDA)
36 $ 95 $ 3,420
TOTAL
4. Conduct Posts-Modification Noise Test &
Prepare Final Report
Senior Consultant (L&B)
Consultant
Admin. Assistant
TOTAL
4 $ 205 $ 820
88 140 12,320
4 65 260
$171,400
$ 3,420
$ 3,420
$ 13,400
-4-
s. Direct Costs
A. Transportation
1) Airline Tickets
Atlanta - Key West 6 x
Minnepolis - Key West 17x
W. Palm B. - Key West 2 x
Boston - Key West 2 x
Sub-Total
2) Rental Car & Rental Van
56 days x $50/day
3 days x $801 day
Total
$ 2,800
240
Total Transportation
B. Lodging
46 nights x $200/night
C. Per Diem
62 days x $40/day
$750
1,200
550
750
$ 4,500
20,400
1,100
1,500
D. Housing Expense - Construction Manager
11 months x $3,000/month
E. Office Expenses - Construction Manager
11 months x $650/month
F Noise Testing Equipment (L&B)
TOTAL DIRECT COSTS
$ 27,500
$
3,040
$ 30,540
$ 9,200
$ 2,480
$ 33,000
$ 7,150
$ 500
$ 82,870