Item D08
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 8/16/06
BULK ITEM: YES
DIVISION: COUNTY ADMINISTRATOR
DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
AGENDA ITEM WORDING: Approval of and authorization for the Mayor to execute a Purchase Service Order with URS,
for Noise Coordinator Services for the Key West International Airport.
ITEM BACKGROUND: This project will be funded 95% by the Federal Aviation Administration, and 5% by Passenger
Facility Charge Revenue.
PREVIOUS RELEVANT BOCC ACTION: Approval to submit PFC Application # 9, to the Federal Aviation Administration,
August 18, 2004.
CONTRACT/AGREEMENT CHANGES: New contract
STAFF RECOMMENDATION: Approval
TOTAL COST: $66,095.00
COST TO AIRPORT: None
COST TO PFC: $3,304.75
COST TO COUNTY: None
BUDGETED: Yes
SOURCE OF FUNDS: FAA, PFC Revenue
REVENUE PRODUCING: No
AMOUNT PER MONTH /YEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
AIRPORT DIRECTOR APPROVAL
~
Peter J. Horton
DOCUMENTATION: Included X
Not Required
AGENDA ITEM #
DISPOSITION:
/bev
AO
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: URS
Effective Date: Execution
Expiration Date: 365 days
Contract PurposelDescription: Noise Coordinator services for the Key West International Airport
Contract Manager: Bevette Moore
(name)
for BOCC meeting on: 8/16/06
# 5195
(Ext.)
Airports - Stop # 5
(DepartmenUCourier Stop)
Agenda Deadline: 8/1/06
CONTRACT COSTS
Total Dollar Value of Contract: $66,095.00
Budgeted? Yes
Grant: Yes - FAA
County Match: PFC Revenue
Current Year Portion: -$3,000.00
Account Codes: Pending FAA Grant
# 3-12-0037-29
Estimated Ongoing Costs: nla
(not included in dollar value above)
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed Reviewer Date Out
Yes No .?1t
Airports Director -1J~~ ( ) M ~(,.( Db
Risk Man~~ment lJJd-j~ ( ) (...1 'illt(11J:~~a:'uHf~n --:L! IJ-I QE
'(.,. .\' "t $0/1
O.M.B.lPu Ch~ing -1_1- ( ) ( ) _u.aja,
for OM
County Attorney -1-1- ( ) ( f? eo . "'- 0 e. ft,. 0\ cl. J;!_LL-' 0'
County Attorney
Comments:
~@lliID@
To:
Board of County Commissioners
From:
Peter Horton, Director of Airports
Date:
8/1/06
Re:
Agenda Item - URS 35
This item requests approval of Purchase Service Order with URS, for Noise Coordinator Services for
the Key West Intemational Airport.
The project will be funded 95% by the Federal Aviation Administration, and 5% by PFC Revenue.
The Commission granted approval to submit PFC Application # 9, to the FAA, 8/18/04. This project is
noted in this PFC Application.
Thank you
Ibev
PURCHASE / SERVICE ORDER
FOR
MONROE COUNTY
To:
URS
Purchase Service Order No. 05/06-35
Re: PSA Agreement, Dated: 1-1-02
Resolution
Project Name:
Key West International Airport - Noise Coordinator
Description of Services:
(See attached Exhibit A Scope of Services)
Multiple of Direct Salaries
Lump Sum
x
Reimbursable Expense
Days to Complete
365
Fee this Service Order
$ 66,095.00
Payment for Services shall be in their entirety as per PSO.
./
Recommended by:
~i+
Prepared by:
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./ " ','
-
Milford A. Reisert
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Date:
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Date:
(0-(0-06
Accepted by:
Approved by:
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;~.( ,'>-:'-/'~<~--' '
Carlos Garcia
Date:
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Date:
U'MA-RECEPTIONIST\PSO\PSO-35,DOC
URS
EXHIBIT A
SCOPE OF SERVICES
EXTENSION OF STAFF: AIRPORT NOISE PROGRAM COORDINATOR
KEY WEST INTERNATIONAL AIRPORT
This Scope of Services will describe tasks necessary for URS to assist the airport with duties
previously performed by the Airport Noise Program Coordinator, including certain homeowner
liaison tasks as described below.
The PSO associated with this Scope of Services will cover services for Fiscal Year 2005
(October 1, 2004 through September 30, 2005). URS will conduct a telephone conference call
with the airport once every two weeks, or more often if necessary.
URS will provide staff on an as-needed basis to answer inquiries from and provide information
to the public, the media, the County, and the NIP Consultant Team, as appropriate. URS will act
as the liaison between the Homeowners and the County, and will attend the bi-monthly meeting
of the airport's Ad-Hoc Committee on Noise. URS will prepare the Agenda Package and
distribute the Agenda Package to the Ad-Hoc Committee Members in advance of these
meetings. URS will also prepare minutes of these Ad-Hoc Committee meetings.
URS will provide Homeowners with a toll-free telephone number, and maintain and monitor an
answering machine connected to the local phone number. URS will maintain contact with
Homeowners in all active phases of the NIP to ensure homeowner satisfaction, answer
questions, and assist in the resolution of any issues that arise during the NIP.
URS will monitor the NIP Consultant Team during the Phase5" construction period, including
pre-construction activities.
URS will attend some of the Measurement Visits, with the NIP Consultant Team and the
Contractor. If necessary, URS will verify with the Homeowner the product selection styles,
colors and finishes, the window grille configuration (if applicable), and the location of the air
condensing unit (if applicable). URS will follow up with Homeowners to assist in collecting this
information as needed.
URS will be responsible for all reviewing NIP Consultant Team Invoices, Contractor Payment
Applications, and Change Orders prior to their submission to Monroe County.
URS will make frequent visits during construction to observe progress, ensure compliance with
contract requirements, and monitor Homeowner satisfaction.
URS will verify Homeowner satisfaction and document that the Homeowner has received their
warranty manuals. The manuals will list the length of workmanship and product warranties, and
the names and telephone numbers of whom to call should warranty service be required.
URS will attend some of the post-modification noise measurements, and review the final report
that documents acoustical improvements.
D:\Key West\Scopes and Costs\Extension of Staff.doc
Created by wp_dwm
September 29, 2004