Item D12
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Aueust 16. 2006
Division: County Administrator
Bulk Item: Yes ~ No
Department:
Airoorts
Staff Contact Person: Peter Horton
AGENDA ITEM WORDING: Approval to purchase one Utility Tractor with Quick-Change Broom
attachment and loader from Highland Turf & Tractor for the amount of $64,559.54 as established by
the Florida Sheriffs Association State Contract Bid No. 05-13-0822.
ITEM BACKGROUND: This vehicle and the purchase amount were approved by the FAA in their
most recent grants package. This vehicle is necessary for removal of hurricane debris from runways.
PREVIOUS RELEVANT BOCC ACTION: On July 24,2006 BOCC approved to accept FAA Grant
#3-12-0037-028 with AIP cost allocation for this vehicle.
CONTRACVAGREE~NTCHANGES:N/A
STAFF RECOMMENDATIONS: Approval.
TOTAL COST:
564.559.54.00
BUDGETED: Yes ~ No
COST TO COUNTY: 0
SOURCE OF FUNDS: FAA-AlP Grant #28/PFC
REVENUE PRODUCING: Yes
No -X- AMOUNT PER MONTH: NIA Year
APPROVED BY: County Attorney NI A
OMB/Purchasing NI A Risk Management NI A
~J:tL
~er i1~on)
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included X
Not Required _
DISPOSITION:
AGENDA ITEM #
Revised 2/05
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FLORIDA SBERIFI'S ASSOCIATION,
,
FLORIDA ASSOCIATION OF COUNTIES It
FLORIDA FIRECIDEFS' ASSOCIATION
2006 JOlIN DEERE 5526 CANOn
8pecl8catfOD '40
Agriculture Type Tractor
'the John Deere 5525 agnculture type tractor purchued through this contract comes with all the
standard equipment as spedfted by the manufacturer for thJs model and FSAts base ve1Uc1e
spedfk:aUon{e) requJmnents wbU:h are Included aDd made a part or this contract's vehicle base
pr1ce as awarded by manufacturer by speclftcatlon by zone.
IOn:
BA8B PRlCB:
* ....tena * !fortbena * Ceatnl * 80atbena
.28,983.00 _.883.00 $28.883.00 $28.883.00
Purehaaers are advised that the above referenced w:bicle speclflcation cames equipped. .. a base
unit only. The Florida Sbt:rUTs Aasodation, P10rtda AseodaUon of Counties and FlorIda FIre Cbiets'
Association have klenUfted and equtpped the baBe unit wtth thoee apeclftcattona and equipment
Items required to meet Nattonal Standards. Since equipment needs and preferences are going to
very from agency to agency - any addtttonal options required or changes to the baR unit desfred
by the purchaser shall be made through the vendor Bsted~
lUaIt. AJ1 omcialllstlng of aU add/delete opt1oDs and their prSces abould be obtained from the
awarded vendor. Customera may ee1ect from any pub1Sehed optkmalltema within this
bid contract. or from any Wlpubllahed options submitted to the purchaser by the
manufacturer.
A 1~ discount off manufacturer's current published MtaIl prk:es Cor non-spedfted
opUons and any optional modele bid. (lbe d1scount .. appUed to the manuf'acturer's
CUJTent pubUshed retail prices.) Date of current publiahed price book: oe-os.os
* . SpecUk:aUon Low Bid
UGIIID ...
Dl:L&'m/ADD 0I'1IOK8
BtoeIJllDewdlrequnaDOU.AJtYAUJa
or one of a. ~ aIIbrettatIOaa:
... . ~.etaDclmdequlp.
IlIoL . Ir1duded w8h lIMe 81**.
JIC . 110 lIddlUoaa1 cbarae
M . nat ~'* to &lie wIdcIe
-. DOt tiki wndor
BidAwardA~ (OJ.lS-DB22)
495
VElllCI.B: John Deere John Deere John Deere John Def;.re
S52S 5525 5525 5525
~~UI!D: mghland IItplAnd HJgb1and HJgb1and
zon: * Western * Northern * Central ' * Southern
BAI& PRICE: $26.983.00 $26.883.00 $26,883.00 $26.983.00
lJquld cooled 4 cylinder ctieee1 englne with
mJn1mum 85 pro HP 0 2200 RPM
Enclosed cab With heating and
aU conditioning
4-wheel drtve
Powershutt1e t.ransmtssfon With 24F x 24R
Syncbro8huttle traI18mJaston with 12F x 12R
3 fJpool valve and aelectDr & ydraullc joy8Uck control
AIr suspension Ieat cab only
AddttJonal fuel tank
LVB25712 Rear washer/wiper
ALB0126/27 ~1e8copic mirrors
Heavy-duty 3 point 11ft - 5700 lba. cap
High capacity aJt cleaner
Hydraulic tra1Jer brakes
AL71215 4WD front lenders
Set of 12 wefghta - 64 lba. each
Set of 12 weights - 89 Ibs. each
Extended wammty - 3rd year (power tra1n - 3.000 hrs.)
Extended warranty - 3ni " 4th years (power b'afn - 4.000 bra.)
AM/FM stereo With cassette and quartz clock
18.4 - MRI radta1 pressed single d1sc rear (4WD only)
14.9 - 24RI radial pressed NO wheel fiont (4WD only)
Older
Code
Older
Code
1511
1004
2220
2321
7320
W/1511
RE234151
4061
6210
Delete 0ptJ0u
EngIne. 4 cyJipder diesel. 5PTO HP . 2200 RPM
Add.OpdoDa
AD Zo...
N/A
.All 2'.0..
N/A
$ 8.900.00
$ 5.090.00
$ 2.431.00
$ 3.491.00
$ 1.510.00
He
NA
$ 215.00
$ 194.00
MIA
Incl.
NA
$ 440.00
NA
NA
See Note-
See Note-
$ 712.00
Incl.
Incl.
PI..BA8B lfOTB: 5525 is a new model Introduced in June. 2005. Warranty prices are not avail-
able at this time. When avaUable. sale price will be per NOtE on Page 632.
496 Bid Award Announcement (Oe.I:J.08JJ)
To At.ln 0 "rench ~ 2 of 2
2008-05.2202 .., ~ (GMT)
10014018'" From'.Mr\ Stt."p
II~~~
Highland Turf and Tractor
11664 West CalDmll On". Willler 0...... FL )4717
(401)656-1011 PI. (407)6~5.}148
May 21.2006
Mr. Alan D. Funch
MUlqa of Airpon PIUIliag &. Development
Key WeSl hlternahon.1 Airpon
3491 South Roosevelt Blvd.
Key Welt,FL 33040
Our Mr. FUDch.
We are plused to ....s, you in prleln. a JOM Deere SS2S Traclor based UpOIl \he Florida
SIIeri1fs Auociatioa CoatrICt " 05-13-0122. Specificacioft II 40.
1)
10hn Deere 5525 Tractor - Basc Price
1 S II - c.b and Air CaadiUoNna
1004 - .. wheel drive
2321 -12 X 12 Sync:roshDltle Transminlon
7390 - 3" 'pool valve ad selector
AL712IS - Froat Fendtn
1.E.234151- Weldlft Bud I.adio
T.... Price ." Sc:bId.... I..s:
S 26.913.00
1,900.00
5,090.00
3.491.00
1,510.00
440.00
712.00
547,126.00
NOTE: r4.pool v.lve .dded al I IcquircnaeDI for bydraulic: aec:enoriel '0 front of
tt actor,
2)
Sinl!e Elemellt , Quick Chanle Broom
less Ic:heduled discoua, of 10~
Total oI11111isW i--.s at diseount .......t: ,
JastaII.... 01 Brooaa (ncm .usca.n.....)
3)
Full nrobe lilhl p.c:kale
Visibility from air au1llouad
Totlll o.rfllot~:
S 10.460.81
( 1.046.09)
S 9,414. '74
735.00
S 635.00
S j 7,91(). 74
PJease let us bow if then is all)' additioaal informatioll or doeumenUlion required for
dus tranuclion. Thank you for this opporhUliay to assist you.
Jim StruBe
Governmental Sales
FAX COVER SHEET
TO
COMPANY
FAX NUMBER
FROM
DATE
RE
To Allin 0 French Pllge 1 of 2
.iUUb.U~.H' '10 ~'IU" '....M I'
'\AI'''Ulg,=,.. "Ull'. \11111 JLID"!:I'IIIOO
Alan D Frenoh
Key West International
13052923578
Airport
Jim strange
2006-05-19 18:50:31 GMT
Loader Quote for Tractor
COVER MESSAGE
Hope this is the information that you need.
Thanks
Jim strange
www,efaxcom
To: Ala., 0 French Page 2 of 2
2006.05-19185101 (GMT)
10014018194 From Jim Strange
II JoHN DEERE
.........U'l.'.RI.lI'\;l, ;_1114.11 ,),f'.....e.r.:;.
Highland Turf and Tractor
12664 Welt Colorua! Drive Winter Garden, FL 34787
(407) 6S6.1 088 Fax (407) 6S6-S !48
May 19, 2006
Mr. Alan D. French
Manager of Airport Planning &: Development
Key West InternatioDal Airport
3491 South Roosevelt Blvd.
Key West, FL 33040
Dear Mr. French:
We are pleased to assist you with pricing on a self-levelins loader and bucket to auach to
a John Deere 5525 Tractor with Cab and Air Conditioning.
1)
542 Self Leveling John Deere Loader Assembly
(includes 71 inch bucket)
Hydraulic Hose adapter Kit
Mounting Frame
Hood Guard
Ballast Box
$ 6,070,00
156.00
171.00
188.00
197.00
Total
$ 6,782.00
Scheduled discount of 10%
( 678.20)
Installation on Tractor (not discountable)
545.00
Total. Quotation Prke:
S 6,64&80
NOTE: Above pricing is based upon Florida Sheriffs Association Bid 1# 05-13-0822
Jim Strange
Governmental Sales
!/,
~
.nuuy It 2008
KEY WEST INTERNATIONAL AIRPORT
ATTACHMENT -A-
GRANT PRE-APPUCAnoN
GRANT DESCRIPTION AND CosT BREAKDOWN SHEET
I. Grant DacrlptIon:
A) Acquire Pavement Sweeper Un1t8 (2)
A large vaccum unit 18 needed to keep the Runway and Taxiway free from foreign objects. A second small unit
would be used on the aprons to keep them free of foreign objects from Jet engine Ingestion.
~ Farm Sbmd by Generator .
The existing alrport owned fuel fann which doe8 not havelfand.by power. Considering the 8011'18 what unreliable
convnerclal power source and the potential for Io8e of power due to hurricane, etc. It Ie appear prudent to have
IhII option.
C) Replace Bacon and Rehabilitate TowaI'
The existing beacon 18 over 15 ya.... old and IUbject to continual aa1t aJr environment, which make It necessary
to replace thl8lmportant aJrcraft navigati0nai ald. The tower hu been exposed to the same emvlronment and
requires preparallon of the met8I for repainting. AdcItIonaI damage was .ustalned during the hurricane.
D) Acquire Airport ~ EqulplMl1t
The recent hunfcane has shown the urgent need for a Front End Loader and .mall Dump Truck to keep the
aJrport In operation under all condftlona.
E) New Terminal Bond Repayment (principal only, ,.....1)
The repayment of bond funda luued for the new Tenrinal Building Development
F) Additional Emergency Power for the ARFF Building
Due to the unreliable power supply and 1h&~ntI8J for hurricane effects on the power supply,
addlUonal emergency power for the entire MiFF bUIldIng 18 required.
G) Acquire 1 &00 GIllon CRF Vehicle
A back up CRF vehicle Ie e8l8f1t1a1 to the airport aJrUne operatlona. The existing vehicle frequently
requires maintenance and It 18 out of service for conaIderable period of time, due to
unavaJlable local servlcea.
~MPAOJECTN'PIJCA~~
I
II. C~, BlNkdorm:
A) Acquire Pavement SWeeper Units (2)
Adninlltratlon
1 000.00
8000.00
110000.00
250.00
.00
SubtoMl
C) Aepl... Bacon and Rehabilitate Tower
1 000.00
10000.00
5 000.00
80 000.00
10000.00
E
~
00nItruaII0n AdmIrUtratIon Incl. AltKiIll and 't:
AdminIatraIIon S 1 000.00
Ena\neerinalArchItecture S 13000.00
ConItrucIIon Administration. Incl. Aabullll and Teatina IS 5.000.00
ConIIrucIIon S 70.000.00
I S 7500.00
ProIect ADDIIcatIon ., S 300.00
Subtotal I 88.100.00
D) Acquire Airport ~
nee Equipment
~
~ Mniniltndlon S 1.000.00
E 1whItectur8 S 10000.00
E S 120000.00
Pro Ilcatlon S 250.00
Subtotal S 131,250.00
"~AAPAOJECTAPPUCATIONIZ7OI-PAEAP~
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PROJECT:
ACQUIRE Pit VEMENT SWEEPER UNITS (2)
KEY WEST INTERNATIONAL AIRPORT
AIRPORT:
1. ObJective:
Provide new Pavement Sweepen for R1W, TIW, and Aprons.
2. Benefits Anticipated:
, Increase airport safety by keeping aircraft operation area free from foreign objects.
3. Approach:
Co~Jant's means and methods using standard design and co.nstruction practices.
4. Geographic Location:
ThIs project IIlolnl to take place at the Key West international Airport, located on
3491 South Roosevelt Boulevard, Key West, Florida.
5. Sponsor's Representative:
Peter J. Horton
P:\kcywat\PAA PROJECT APPLICATION\2706-PRBAPPUCATION\dacriptiClDC2706.doc
l' AiIport: ~y:=~=ENVIRONMENTAL IMPACI'S
1 j;J Detailed Project Deacription~AcQulre Pavement Sweeuer Units (2): Provide new
~ Pavement Sweeoen for RIW. TIW. and Aprons free from forelm obJects.
In order for the FAA to determine the appropriate course of action, the FAA must determine
and the sponsor must certify that the proposed action is not likely to:
a. Have an effect on properties protected under Section 106 of the Historic Preservation Act
of 1966, as amended, Section 4(f) of the Department of Transportation Act of 1966, or
Section 6(f) of the Land and Water Conservation Act;
b. Be highly controversial on environmental grounds. A proposed Federal action is
considered highly controversial when the action is opposed by a Federal, state or local
government agency or by a substantial number of persons affected by such action on
enviroma~grounds; :
c. Have a signifiC8llt.lmpact on natural, ecological, cultural, or scenic reso~eS:fJf national,
state, or local significance, including endangered species, wetland, floodplains, coastal
zones, prime or unique farmland, energy supply and natural resowces, or resources
protected by the Fish and 'Wildlife Coordination Act;
d. Be highly controversial with respect to the availability of adequate relocation housing. In
an action involving relocation of perIODI or businesses, a controversy over the amount of
the acquisition or relocation payments is not considered to be a controversy with respect
to the availability of adequate relocation housing;
e. Cause substantial division or disruption of an established community, or disrupt orderly,
planned development, or is likely to be not reasonably consistent with plans or goals that
have been adopted by the community in which the project is located;
f. Have a significant environmental impact on minority or low-income populations;
g. Cause a significant increase in surface traffic congestion;
h. Have a significant impact on noise levels of noise sensitive areas;
i. Have a significant impact on water quality or contaminate a public water supply system;
j. Have a significant impact on air quality or violate the local, state or Federal standards of
air quality;
k. Be inconsistent ~th any Federal, state, or local law or administrative :determination
relating to the environment. .
Based on the attached Environmental Determination Checklist, I certify that the project(s)
described ve meet(s) the test for a Categori~al Exclusion in accordance with FAA Order
SOSO.4A paragraphs a thm k above.
,
J.O("'Oc.
Date
Sign
FAA Determination (by Program ManagerlEnvironmental Specialist signature):
Categorically Excluded:
Date
Requires Further Environmental Analysis:
Date
F:\keywac\PAA PROJECT APPLlCA 11ON\Z706-PRBAPPUCA 11ON'avinlamaltalf0rm3-2706.cIac
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ENVIRONMENTAL DETERMINATION CHECKLIST (FY06)
Airport: Key West International Ait:port
Detailed description of Proposed Project: (attach drawing) Acoulre Pavement
Sweeoer Units Gl1..fm!Ide new Pavement SweeDen for RlW. TIW. and ADrons
free from forelm ob-lm '
Prepared and certified by: Andles Gutierrez. m Date: January 6. 2006
YES NO COMMENTS
IS THIS PROPOSED PROJECf LISTED AS
CATEGORICALLY EXCLUDED IN FAA
ORDER 505O.4A?
THIS PROPOSED PROJEeI' CONSISTS OF:
First Time ALP ADDl'Oval X
Commercial Service A. :_- Location Approval X
New Air Camer Runway X
New Location X
New Runway X
Runway Extension X
Runway Stren2tbenina w/1.5 DNL Increase X .
Construction or Relocation of a Roadway X
Land Acquisition X
n.s or ALS X
THIS PROPOSED PROJECf WILL
AFFECf:
Section 4(t) Land X
Historic! Archaeological Resources X
Farmland X
Wetlands X
Floodplains X
Coastal Zone X
Endangered or Threatened Species X
. THIS PROPOSED PROJECT IS Ll"I'CRI.Y TO: "7'
Be Highly Controversial on Environmental X
Orounds
Cause Natural Resource Impacts X
Be Controversial Regarding Relocation Housing X
Cause Community Disruption X
Cause Surface Traffic Congestion X
Cause Increase of 1.5 DNL over Noise Sensitive X
Areas
Cause an Effect on Air Quality X
Cause an Effect on Water Quality X
Cause Environmental Justice Concerns X
Contain or Affect Hazardous Materials X
Be Inconsistent with Other Environmental Laws X
Attach detailed comments for all "yes" answers on a separate sheet, and explain your
justification for a request for a determination of Categorical Exclusion.
P:\Uywcst\PAA PROlBCT APPLICA T1ON\2706-PRBAPPLICA T1ON\eaviroamaatalform3-2706.doc
Memo To: Monroe County BOCC
From: Alan French, Mgr. Airport Planning & Development
Re: TRACTOR/SWEEPER RUNWAY CLEARING VEHICLE
July 31,2006
This vehicle is urgently needed to remove storm debris from runway surfaces in order to restore
airport operations following a hurricane or other storm event.
The base price for this vehicle was established by the Florida Sheriffs Association State
Contract for 2006. The selected options, quick change Broom attachment and Loader were
priced according to the contract guidelines as follows.
"The Florida Sheriffs Association, Florida Association of Counties and Florida Fire Chiefs'
Association have identified and equipped the base unit with those specifications and equipment
items required to meet National Standards. Since equipment needs and preferences are going to
vary from agency to agency-any additional options required or changes to the base unit desired
by the purchaser shall be made through the vendor listed."
"An official listing of all add/delete options and their prices should be obtained from the
awarded vendor. Customers may select from any published optional items within this bid
contract, or from any unpublished options submitted to the purchaser by the manufacturer."