Item D19
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 16, 2006
Division: Public Works
Bulk Item: Yes X
No
Department: Solid Waste Management
Staff Contact Person: Carol A. Cobb
AGENDA ITEM WORDING: Approval of a Resolution and acceptance of the 4th year Consolidated
Small County Solid Waste Management Grant Agreement
ITEM BACKGROUND: For the 4th year, the Department of Environmental Protection is
offering a Consolidated Small County Solid Waste Management Grant.
PREVIOUS RELEVANT BOCC ACTION: Approval of three (3) previous years' applications
and grant agreements; approval of the current grant application on 6/21/2006
CONTRACT/AGREEMENT CHANGES: None
ST AFF RECOMMENDATIONS: Approval
TOT AL COST: N/ A
BUDGETED: Yes ~ No
COST TO COUNTY: NI A
SOURCE OF FUNDS: Department of
Environmental Protection
REVENUE PRODUCING: Yes -1L. No
AMOUNT PER MONTH_ Year $191,176.00
APPROVED BY: County Atty Yes
OMB/Purchasing Yes
Risk Management _ NI A ~
DIVISION DIRECTOR APPROVAL:
D~ Pi.eY(;e/
DOCUMENTATION:
Included X
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 2/05
MEMORANDUM
TO:
Dent Pierce, Director
Public Works Division
FROM:
Carol A. Cobb, Sr. Administrator
Solid Waste Management
DATE:
July 28, 2006
RE:
Grant Agreement Agenda Item
For the 4th year, the Department of Environmental Protection is offering a Consolidated
Small County Solid Waste Management Grant.
The current grant application was approved by the Board on 6/21/2006 and returned to
the Department of Environmental Protection. That agency has now issued the grant
agreement which is the subject of this agenda item.
MONROE COUNTY BOARD OF COUNTY CD:MMISSIONERS
CONTRACTSillvfMARY
Contract with: FDEP Contract #SC724
Effective Date: 1 % 1/06
Expiration Date: 09/30/07
Contract Purpose/Description:
Consolidated Small County Solid Waste Grant to be used for program costs.
Contract Manager: cf;;'i2.o~ 4432 Solid Waste Management/Stop
#1
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 08/16/06 Agenda Deadline: 08/01/06
CONTRACT COSTS
Total Dollar Value of Contract: $ 191, 176
Budgeted? Yesrxl No D Account Codes:
Grant: $ 191,176
County Match: $ N/ A
Current Year Portion: $ 0
414-41003-530490-GR0703-530340
- - - -
-----
- - - -
- -------..--.... ----- -
- - - -
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $NI Alyr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed
Division Director 7/24/06 YesD No,0
Date Out
~~r
r _______
7 /2- 'l10(.
Risk Management ,/n/~ YesD NoD
~ ~ ~ ^.a.\'~
O.M.B.IPurc'n'asibg _ YesD NoD
County Attorney 7;?5/b(, YesD No
Comments:
OMB Form Revised 2/27/01 MCP #2
RESOLUTION NO.
- 2006
A RESOLUTION OF THE BOARD OF COM:MISSIONERS OF
MONROE COUNTY FLORIDA, AUTHORIZING THE EXE-
CUTION OF A GRANT AGREEMENT WITH THE FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR
THE ACCEPTANCE OF SMALL COUNTY SOLID WASTE
GRANT FUNDS.
WHEREAS, by Resolution No. 207~2006, the Monroe County Board of
Commissioners authorized the submission of a grant application to the Department of
Environmental Protection for Consolidated Solid Waste Management Grant funds; and
WHEREAS, the Florida Department of Environmental Protection has awarded
Monroe County a Small County Solid Waste Grant, in the amount of $191,176.00; and
WHEREAS, the Florida Department of Environmental Protection has issued
Grant Agreement SC724 as part of the grant awards; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY CO:M:MISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The grant is hereby accepted and the Mayor is authorized to execute the grant
contract.
2. This resolution will become effective immediately upon adoption by the
Commission and execution by the Mayor and Clerk.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a meeting of said Board held on the 16th day of August 2006.
Mayor McCoy _
Mayor Pro Tem Spehar
Commissioner Neugent
Commissioner
Commissioner Patton
(SEAL)
BOARD OF COUNTY COM:MISSIONERS
OFMONROECOUNTY,FLOIDDA
Attest:
Mayor/Chairperson
Danny L. Kolhage, Clerk
MONROE COUNTY ATTORNEY
APPROVED AS TO FORM:
SU
ASSIST T COUNTY ATTORNEY
?-,.<.t"-oG
Jeb Bush
Governor
Department of
Environmental Protection
Twin Towers Office Building
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
Colleen M. Castille
Secretary
2006-2007 SMALL COUNTY SOLID WASTE GRANT AGREEMENT
FOR STATE ASSISTANCE UNDER SECTION 403.7095, FLORIDA STATUTES
PART I - GRANT NOTIFICATION INFORMATION
1. Grant Agreement Number: SC724 2. Date of Award: August 1, 2006
3. Grant Title: Small County Solid Waste Grant
4. Grant Period: October 1, 2006 or Execution (whichever is later) - September 30,2007
5. Grant Amount: $191,176.00
7.
Grantee:
6. CSFA # and Project Name: 37.012fSmall County Grants
Monroe County
Address:
1100 Simonton Street, Room 2-231
Key West, Florida 33040
8. Grantee Fiscal Year End: September 30, 2007
9. Federal Employer Identification Number: 59-6000749
10. Grantee's Authorized Representative:
Name:
Title:
Phone:
Charles "Sonny" McCoy
Mayor of Monroe County
305-292-4432
11. Grantee's Contact Person:
Name:
Title:
Address:
Phone:
Carol A. Cobb
Senior Administrator
1100 Simonton Street, Room 2-231
Key West, Florida 33040
305-292-4432
13. Issuing Office:
12. Total County population from official April 1, 2005 population estimates: 82,413
Mr. Bobby Adams, Grant Manager
Florida Department of Environmental Protection
Bureau of Solid and Hazardous Waste (MS4565)
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
(850) 245-8736
DEP AGREEMENT No. SC724, Page 1 of 6
DE? 55-235 (06/06)
"More Protection, Less Process"
Printed on recycled paper.
. .
PART II - GRANT CONDITIONS
GENERAL CONDITIONS:
1. The method of payment, for the period October 1, 2006 through September 30, 2007, will be on a
reimbursement basis for direct costs only.
2. The Grantee, using forms prescribed by the DEP Grant Manager, shall elect to submit
reimbursement requests on either a monthly or quarterly basis. The method chosen shall be
followed for the entire grant period. An original of the reimbursement request, with summaries
and appropriate contracts attached, shall be due on the fast day of the month following the end of
the reporting period (monthly or quarterly). Each reimbursement request shall be submitted in
detail sufficient for pre-audit and post-audit review.
3. Grant funds may be expended through September 30, 2007. A final reimbursement request must
be submitted no later than October 31, 2007.
4.
A.
Reimbursement requests must be signed by the designated authorized representative.
This should be the same person who signed the Grant Agreement. If there is a change in
the authorized representative during the Grant period, the Department must be notified of
the new representative by resolution or minutes of a commission meeting.
B. In addition to the requirements in the paragraph above, the Department will periodically
request proof of a transaction (invoice, payroll register, etc.) to evaluate the
appropriateness of costs to the Grant Agreement pursuant to State and Federal
guidelines (including cost allocation guidelines), as. 'appropriate. This information, when
requested, must be provided within 30 calendar days '6f such request. The Grantee may
also be required to submit a cost allocation plan to the Department in support of its
multipliers (overhead, indirect, general administrative costs, and fringe benefits). All bills
for amounts due under this Grant Agreement shall be submitted in detail sufficient for a
proper pre-audit and post-audit thereof. State guidelines for allowable costs can be found
in the Department of Financial Services' Reference Guide for State Expenditures at
http://www.fldfs.com/aadirlreference%5Fqu ide.
5. Expenditures shall be limited to allowable items as listed in the Solid Waste Grants Program Rule,
Section 62-716.510, Florida Administrative Code. Allowable items include:
A. Purchasing or repairing solid waste weight scales;
B. annual solid waste management program operating costs;
C. planning costs;
D. construction and maintenance of solid waste management or recycling facifities;
E, solid waste management education for employees or the public; and,
F. recycling demonstration projects,
6. Each recipient of Grant funds shall maintain accurate records of aU expenditures of Grant funds
and shall assure that these records are available at all reasonable times for inspection, review or
audit by Department personnel and other personnel authorized by the Department. Records shaH
be kept for a period of at least 5 years following the end of the Grant period. The Grantee agrees
that it will expeditiously initiate and complete the program work for which assistance has been
DEP Agreement No. SC724, Page 2 of 6
DEP 55-235 (06/06)
7,
awarded under this Grant Agreement in accordance with all applicable provisions of Florida
Statutes and the Florida Administrative Code.
A.
In addition to the requirements of the preceding paragraph, the Grantee shall comply with
the applicable provisions contained in Attachment A (Special Audit Requirements),
attached hereto and made a part hereof. Exhibit 1 to Attachment A summarizes the
funding sources supporting the Agreement for purposes of assisting the Grantee in
complying with the requirements of Attachment A. A revised copy of Exhibit 1 must be
provided to the Grantee for each amendment which authorizes a funding increase or
decrease. If the Grantee fails to receive a revised copy of Exhibit 1, the Grantee shall
notify the Department's Grants Development and Review Manager at 850/245-2361 to
request a copy of the updated information.
S. The Grantee is hereby advised that the Federal and/or Florida Single Audit Act
Requirements may further apply to lower tier transactions that may be a result of this
Agreement. The Grantee shall consider the type of financial assistance (federal and/or
state) identified in Attachment A, Exhibit 1 when making its determination. For federal
financial assistance, the Grantee shall utilize the guidance provided under OMS Circular
A-133, Subpart 8, Section .210 for determining whether the relationship represents that of
a subrecipient or vendor. For state financial assistance, the Grantee shall utilize the form
entitled "Checklist for Nonstate Organizations RecipientlSubrecipient vs Vendor
Determination" (form number DFS-A2-NS) that can be found under the "Links/Forms"
section appearing at the following website:
https://apPs.fldfs.com/fsaa
The Grantee should confer with its chief financial officer, audit director or contact the
Department for assistance with questions pertaining to the applicability of these
requirements.
8. Allowable costs may be expended under this Grant Agreement beginning on October 1, 2006 or
the date this Grant Agreement is fully executed, whichever date is later.
9. The Department has the right to terminate a Grant award and demand refund of Grant funds for
non-compliance with the terms of the award or the Solid Waste Grants Program Rule, Chapter
62-716, Florida Administrative Code. Such action may also result in the Department declaring the
local government ineligible for further participation in the program untif the local government
complies with the terms of the Grant award.
10. Grantee shall obtain all necessary construction-related permits before initiating construction.
11. The State of Florida's performance and obligation to pay under this Grant Agreement is contingent
upon an annual appropriation by the Legislature.
12. Travel expenses incurred are included in the amount of this Grant and no additional travel
expenses will be authorized. Any requests for reimbursement of travel expenses must be
submitted in accordance with Section 112.061, Florida Statutes.
13. This Agreement may be unilaterally canceled by the Department for refusal by the Grantee to
allow public access to all documents, papers, letters, or other material made or received by the
Grantee in conjunction with this Agreement, unless the records are exempt from Section 24(a) of
Article r of the State Constitution and Section 119.07(1), Florida Statutes.
14. Pursuant to Section 216.347, Florida Statutes, the Grantee is prohibited from using Grant funds
for the purpose of lobbying the Legislature, the judicial branch, or a State Agency,
DEP Agreement No. SC724, Page 3 of 6
DEP 55-235 (06/06)
15. To the extent required by law, the Grantee will be self-insured against, or will secure and maintain
during the life of this Grant Agreement, Workers' Compensation Insurance for all of its employees
connected with the work of this project and, in case any work is subcontracted, the Grantee shall
require the subcontractor similarly to provide Workers' Compensation Insurance for all of the
latter's employees unless such employees are covered by the protection afforded by the Grantee.
Such self-insurance program or insurance coverage shall comply fully with the Florida Workers'
Compensation law. In case any class of employees engaged in hazardous work under this Grant
Agreement is not protected under Workers' Compensation statutes, the Grantee shall provide,
and cause each subcontractor to provide, adequate insurance satisfactory to the Department, for
the protection of his employees not otherwise protected.
16. The Grantee, as an independent contractor and not an agent, representative, or employee of the
Department, agrees to carry adequate liability and other appropriate forms of insurance. The
Department shall have no liability except as specifically provided in this Agreement.
17. Each party hereto agrees that it shall be solely responsible for the negligent or wrongful acts of its
employees and agents. However, nothing contained herein shall constitute a waiver by either
party of its sovereign immunity or the provisions of Section 768.28, Florida Statutes.
18. Upon satisfactory completion of this Grant Agreement, the Grantee may retain ownership of the
equipment purchased under this Grant Agreement. However, the Grantee shalf complete and
sign a Property Reporting Form, provided as Attachment B, and forward it along with the
appropriate invoice to the Department's Grant Manager. The following terms shall apply:
A. The Grantee shall have use of the equipment for the authorized purposes of the
contractual arrangement as long as the required work is being performed.
B. The Grantee is responsible for the implementation of adequate maintenance procedures
to keep the equipment in good operating condition. .
C. The Grantee is responsible for any loss, damage, or theft of, and any loss, damage or
injury caused by the use of, non-expendable personal property or equipment purchased
with state funds and held in his possession for use in a contractual arrangement with the
Department.
D. The Grantee shall report the inventory of the equipment, on an annual basis, no later than
January 31st for each year this Agreement is in effect.
19.
A.
No person, on the grounds of race, creed, color, national origin, age, sex, or disability,
shall be excluded from participation in; be denied the proceeds or benefits of; or be
otherwise subjected to discrimination in performance of this Grant Agreement.
B. An entity or affiliate who has been placed on the discriminatory vendor list may not submit
a bid on a contract to provide goods or services to a public entity, may not submit a bid on
a contract with a public entity for the construction or repair of a public building or public
work, may not submit bids on leases of real property to a public entity, may not award or
perform work as a contractor, supplier, subcontractor, or consultant under contract with
any public entity, and may not transact business with any public entity. The Florida
Department of Management Services is responsible for maintaining the discriminatory
vendor list and intends to post the list on its website. Questions regarding the
discriminatory vendor list may be directed to the Florida Department of Management
Services, Office of Supplier Diversity, at 850/487-0915.
20. A person or affillate who has been placed on the convicted vendor list following a conviction for a
public entity crime may not perform work as a Grantee, contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any public
DEP Agreement No. SC724, Page 4 of 6
DEP 55-235 (06/06)
, .
entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for
Category Two, for a period of 36 months from the date of being placed on the convicted vendor
list.
21. This Agreement represents the entire Agreement of the parties. Any alterations, variations,
changes, modifications or waivers of provisions of this Agreement shall only be valid when they
have been reduced to writing, duly signed by each of the parties hereto, and attached to the
original of this Agreement, unless otherwise provided herein.
THE REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
DEP Agreement No. SC724, Page 5 of 6
DEP 55-235 (06/06)
PART III ~ OFFER AND ACCEPTANCE
The State of Florida, acting by and through the Department of Environmental Protection, hereby offers
assistance to the county of MONROE for all allowable costs incurred up to and not exceeding
$ 191,176.00.
Grant Application dated June 21, 2006, included herein by reference~
THE STATE OF FLORIDA BY THE DEPARTMENT OF ENVIRONMENTAL PROTECTION:
~~/
Charles F. Goddard, Chief
Bureau of Solid & Hazardous Waste
::/~4"
Date
Approved as to form and legality:
This form has been pre-approved as to
Form and leaality bv Chris McGuire.
Senior Assistant General Counsel. on
Auaust 1. 2006. for use for one year.
In accepting this award and any payments made pursuant thereto, (1) the undersigned represents that he
is duly authorized to act on behalf of the recipient county, and (2) the recipient agrees to the general and
special conditions.
BY AND ON BEHALF OF THE DESIGNATED RECIPIENT COU~TY~.
Signature of Authorized Representative
Charles "Sonny" McCoy
Mayor of Monroe County
Date
Please return to:
Department of Environmental Protection
Bureau of Solid and Hazardous Waste
Solid Waste Section - M.S. # 4565
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
List of attachments/exhibits included as part of this Agreement
Specify
Tvpe
Letter/
Number
Description (include number of paqes)
Attachment
Attachment
A
B
Special Audit Requirements (5 Pages)
Property Reporting Form (1 Page)
DEP Agreement No. SC724, Page 6 of 6
DEP 55-235 (06/06)
ATTACHMENT A
SPECIAL AUDIT REQUIREMENTS
The administration of resources awarded by the Department of Environmental Protection (which may be referred to
as the "Department'~ "DEP", "FDEP" or "Grantor", or other name in the contract/agreement) to the recipient
(which may be referred to as the "Contractor", Grantee" or other name in the contract/agreement) may be subject
to audits and/or monitoring by the Department of Environmental Protection, as described in this attachment.
MONITORING
In addition to reviews of audits conducted in accordance with OMB Circular A-133 and Section 215.97, F.S., as
revised (see "AUDITS" below), monitoring procedures may include, but not be limited to, on-site visits by
Department staff, limited scope audits as defined by OMB Circular A-I33, as revised, and/or other procedures. By
entering into this Agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes
deemed appropriate by the Department of Environmental Protection. In the event the Department of Environmental
Protection determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with
any additional instructions provided by the Department to the recipient regarding such audit. The recipient further
agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the
Chief Financial Officer or Auditor General.
AUDITS
PART I: FEDERALLY FUNDED
This part is applicable if the recipient is a State or local government or a non-piofit organization as dermed in OMB
Circular A-133, as revised. ' "
1. In the event that the recipient expends $500,000 or more in Federal awards in its fiscal year, the recipient
must have a single or program-specific audit conducted in accordance with the provisions of OMS Circular
A-133, as revised. EXHIBIT 1 to this Agreement indicates Federal funds awarded through the Department
of Environmental Protection by this Agreement. In determining the Federal awards expended in its fiscal
year, the recipient shall consider all sources of Federal awards, including Federal resources received from
the Department of Environmental Protection. The determination of amounts of Federal awards expended
should be in accordance with the guidelines established by OMB Circular A-133, as revised. An audit of the
recipient conducted by the Auditor General in accordance with the provisions ofOMB Circular A-l33, as
revised, will meet the requirements of this part.
2. In connection with the audit requirements addressed in Part I, paragraph 1. the recipient shall fulfill the
requirements relative to auditee responsibilities as provided in Subpart C ofOMB Circular A~133, as
revised.
3. If the recipient expends less than $500,000 in Federal awards in its fiscal year, an audit conducted in
accordance with the provisions of OMB Circular A-133, as revised, is not required. In the event that the
recipient expends less than $500,000 in Federal awards in its fiscal year and elects to have an audit
conducted in accordance with the provisions of 0 MB Circular A -133, as revised, the cost of the audit must
be paid from non-Federal resources (i.e., the cost of such an audit must be paid from recipient resources
obtained from other than Federal entities).
4. The recipient may access information regarding the Catalog of Federal Domestic Assistance (CFDA) via
the internet at http://12.46.245.173/cfda/cfda.html.
DEP 55-215 (04/06)
DEP Agreement No. SC724, Attachment A, Page 1 of 5
PART II: STATE FUNDED
This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2)(m), Florida Statutes.
1. In the event that the recipient expends a total amount of State [mancial assistance equal to or in excess of
$500,000 in any fiscal year of such recipient, the recipient must have a State single or project-specific audit
for such fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Department
of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General. EXHIBIT I to this Agreement indicates State financial
assistance awarded through the Department of Environmental Protection by this Agreement. In deterntining
the State financial assistance expended in its fiscal year, the recipient shall consider all sources of State
[mancial assistance, including State financial assistance received from the Department of Environmental
Protection, other state agencies, and other nonstate entities. State financial assistance does not include
Federal direct or pass-through awards and resources received by a nonstate entity for Federal program
matching requirements.
2. In connection with the audit requirements addressed in Part II, paragraph 1; the recipient shall ensure that
the audit complies with the requirements of Section 215.97(7), Florida Statutes. This includes submission of
a financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (local
governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General.
3. If the recipient expends less than $500,000 in State financial assistance in its fiscal year, an audit conducted
in accordance with the provisions of Section 215.97, Florida Statutes,. is not required. In the event that the
recipient expends less than $500,000 in State financial assistance in its fiscal year, and elects to have an
audit conducted in accordance with the provisions of Section 215.97, ,Florida Statutes, the cost ofthe audit
must be paid from the non-State entity's resources (Le., the custof ~uch an audit must be paid from the
recipient's resources obtained from other than State entities).
4. For information regarding the Florida Catalog of State Financial Assistance (CSFA), a recipient should
access the Florida Single Audit Act website located at https://apps.fIdfs.comlfsaa/ or the Governor's Office
of Policy and Budget website located at htto://www.ebudget.state.fI.us/for assistance. In addition to the
above websites, the following websites may be accessed for information: Legislature's Website
http://www.1eg.state.fl.uslWelcome/index.cfin, Governor's Website htto://www.mvflorida.coml. Department
of Financial Services' Website http://www.fldfs.comland the Auditor General's Website
htto:l/www.state.fl.us/audgenlpages/fIsaa.htm.
PART ill: OTHER AUDIT REQUIREMENTS
(NOTE: This part would be used to specify any additional audit requirements imposed by the State awarding entity
that are solely a matter of that State awarding entity's policy (i.e., the audit is not required by Federal or State laws
and is not in conflict with other Federal or State audit requirements). Pursuant to Section 215.97(8), Florida
Statutes, State agencies may conduct or arrange for audits of State financial assistance that are in addition to audits
conducted in accordance with Section 215.97, Florida Statutes. In such an event, the State awarding agency must
arrange for funding the full cost of such additional audits.)
PART IV: REPORT SUBMISSION
I. Copies of reporting packages for audits conducted in accordance with orvrn Circular A-133, as revised, and
required by PART I of this Attachment shall be submitted, when required by Section .320 (d), orvrn
Circular A-133, as revised, by or on behalf of the recipient directly to each of the following:
DEP 55-215 (04/06)
DEP Agreement No. SC724, Attachment A, Page 2 of 5
A. The Department of Environmental Protection at the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of
copies required by Sections .320 (d)(l) and (2), OMB Circular A-133, as revised, should be
submitted to the Federal Audit Clearinghouse), at the following address:
Federal Audit Clearinghouse
Bureau of the Census
120 I East 10th Street
Jeffersonville, IN 47132
C. Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (f),
OMB Circular A-133, as revised.
2. Pursuant to Section .320(f), OMB Circular A-133, as revised, the recipient shall submit a copy of the
reporting package described in Section .320(c), OMB Circular A-B3, as revised, and any management
letters issued by the auditor, to the Department of Environmental Protection at the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
3. Copies of financial reporting packages required by PART II of this Attachment shall be submitted by or on
behalf of the recipient directly to each of the following:
A. The Department of Environmental Protection.at the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
B. The Auditor General's Office at the following address:
State of Florida Auditor General
Room 401, Claude Pepper Building
111 West Madison Street
Tallahassee, Florida 32399-1450
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
DEP 55-215 (04/06)
DEP Agreement No. SC724, Attachment A, Page 3 of 5
4. Copies of reports or management letters required by PART III of this Attachment shall be submitted by or
on behalf of the recipient directly to the Department of Environmental Protection at the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
2600 Blair Stone Road
Tallahassee, Florida 32399~2400
5. Any reports, management letters, or other infonnation required to be submitted to the Department of
Environmental Protection pursuant to this Agreement shall be submitted timely in accordance with OMB
Circular A-133, Florida Statutes, or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and
for-profit organizations), Rules of the Auditor General, as applicable.
6. Recipients, when submitting financial reporting packages to the Department of Environmental Protection
for audits done in accordance with OMB Circular A-133, or Chapters 10.550 (local governmental entities)
or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date
that the reporting package was delivered to the recipient in correspondence accompanying the reporting
package.
FARTV: RECORD RETENTION
The recipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a
period of 5 years from the date the audit report is issued, and shall allow the Department of Environmental
Protection, or its designee, Chief Financial Officer, or Auditor General access to such records upon request. The
recipient shall ensure that audit working papers are made available to the DepiUtment of Environmental Protection,
or its designee, Chief Financial Officer, or Auditor General upon requesffor a'period of 3 years from the date the
audit report is issued, unless extended in writing by the Department of Environmental Protection.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
DEP 55-215 (04/06)
DEP Agreement No. SC724, Attachment A, Page 4 of 5
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