Item D28
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 16, 2006
Division:
Emergency Services
Bulk Item: Yes 1L-
No
Department: Fire Rescue
Staff Contact Person: Susan Hover
AGENDA ITEM WORDING: Approval of Resolution terminating the ambulance service agreement
dated September 17, 1997 between Monroe County Board of County Commissioners as governing
Board for Municipal Services Taxing District 6 and the Key Largo Volunteer Ambulance Corps, Inc.,
and all addenda thereto, in accordance with Section 30 of said agreement, effective midnight
September 30, 2006; providing an alternative termination date if necessary.
ITEM BACKGROUND: See attached memo.
PREVIOUS RELEVANT BOCC ACTION: On September 17, 1997, the Board approved a new
basic service agreement with Key Largo Volunteer Ambulance Corps, Inc. This service agreement has
been amended from time to time since inception, and is currently on a month-to-month basis.
CONTRACT/AGREEMENT CHANGES: Termination of service agreement effective midnight
September 30, 2006.
STAFF RECOMMENDATIONS: Approval.
TOTAL COST:
N/A
BUDGETED: Yes
No
COST TO COUNTY:
N/A
SOURCE OF FUNDS:
N/A
REVENUE PRODUCING: Yes
No
AMOUNT PER MONTH_ Year
::::~~::~R:CT:::nty Ally Y::rk O. :::~~~:Chas~
Risk Management N/ A
Not Required
DOCUMENTATION:
Included X
DISPOSITION:
AGENDA ITEM #
Revised 2/05
MEMORANDUM ATTACHMENT TO AGENDA ITEM SUMMARY
TO:
Board of County Commissioners of Monroe County, Florida
Clark O. Martin, Jr., Fire Chief/D;a;1
Emergency Services Division (PfIU
FROM:
MEETING DATE: August 16,2006
ITEM WORDING
Approval of Resolution terminating the ambulance service agreement dated September 17, J 997 between Momoe
County Board of County Commissioners as governing Board for Municipal Services Taxing District 6 and the Key
Largo Volunteer Ambulance Corps, Inc., and all addenda thereto, in accordance with Section 30 of said agreement,
effective midnight September 30, 2006; providing an alternative termination date if necessary.
ITEM BACKGROUND
The Key Largo Fire and EMS District was created on June 8, 2005, the effective date of the bill that
created it. The referendum was for the purposes of taxation and to elect a governing board, which
had to be voted upon by the electorate within the district by October 4,2005.
Although the Key Largo Fire and EMS District existed and had a governing body as of October 4,
2005, it had no money and borrowed funds from the County to begin operation, and in addition
elected to continue functioning under the existing service agreements with the County until their
official transition effective October 1, 2006.
Section 30 of the service agreement allows termination without cause by giving sixty (60) days
written notice. (See attached page 9 of Agreement)
On July 25,2006, a written notice was prepared by Fire Chief Clark Martin to Key Largo Volunteer
Ambulance Corps, Inc. stating the intent of the County to terminate the agreement as of midnight
September 30, 2006, contingent upon Board approval. (See attached Written Notice letter)
RESOLUTION No.
- 2006
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY FLORIDA
PROVIDING THAT THE AMBULANCE SERVICE
AGREEMENT DATED SEPTEMBER 17, 1997 BETWEEN
MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS AS GOVERNING BOARD FOR
MUNICIPAL SERVICES TAXING DISTRICT 6 AND THE
KEY LARGO VOLUNTEER AMBULANCE CORPS, INC.,
AND ALL ADDENDA THERETO, IN ACCORDANCE WITH
SECTION 30 OF SAID AGREEMENT, BE TERMINATED
EFFECTIVE MIDNIGHT SEPTEMBER 30, 2006; PROVIDING
AN ALTERNATIVE TERMINATION DATE IF NECESSARY.
WHEREAS, On September 17, 1997, the Board of County Commissioners of Monroe County,
Florida approved a new basic service agreement (Agreement) with Key Largo Volunteer Ambulance
Corps, Inc; and
WHEREAS, Said Agreement has been amended from time to time smce inception, and IS
currently on a month-to-month basis; and
WHEREAS, The Key Largo Fire and EMS District (District) was created on June 8, 2005, the
effective date of the bill that created it, and a referendum was held for the purposes of taxation and
election of a governing board; and
WHEREAS, Although the Key Largo Fire and EMS District existed and had a governing body as
of October 4,2005, it had no money and borrowed funds from the County to begin operation; and
WHEREAS, the District elected to continue functioning with the existing service agreements
with the County until the official transition by Interlocal Agreement (ILA) between Monroe County and
District, which should be effective October 1, 2006; and
WHEREAS, Section 30 of the Agreement allows termination of the Agreement without cause by
giving sixty (60) days written notice; and
WHEREAS, On July 25, 2006, in order to comply with the terms of the Agreement, a written
notice was sent by Fire Chief Clark Martin to Key Largo Volunteer Ambulance Corps, Inc. stating the
intent of the County to terminate the agreement as of midnight September 30, 2006, contingent upon
approval of the Board of County Commissioners acting as the Board of Governors of District 6;
NOW, THEREFORE, BE IT RESOL VED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA:
Section 1. That the ambulance service agreement dated September 17, 1997 between Monroe
County Board of County Commissioners as Governing Board for Municipal Services Taxing District 6
and the Key Largo Volunteer Ambulance Corps, Inc., and all addenda thereto, in accordance with Section
30 of said agreement, be terminated effective midnight September 30, 2006.
Section 2. That in the event the transition ILA is delayed, the Agreement shall terminate on the
day the ILA is approved.
Section 3. That a copy of this document shall be furnished to the President, Key Largo Volunteer
Ambulance Corps, Inc.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida
at a regular meeting of said Board held on the day of , A.D., 2006.
Mayor Charles "Sonny" McCoy
Mayor Pro Tern Dixie M. Spehar
Commissioner George Neugent
District IV
Commissioner Glenn Patton
(SEAL)
Attest: DANNY L. KOLHAGE, Clerk
BOARD OF COUNTY COMMISSIONERS
MUNICIPAL SERVICES TAXING
DISTRICT 6
By
By
Deputy Clerk
Mayor/Chairman
MONROE COUNTY ATTORNEY
APPROVED AS TO FORM:
SU
ASSIST COUNTY ATTORNEY
1"';1. 7-cJ?
Key Largo Volunteer Ambulance Corps, Inc.
Agreement dated September 17, 1997, Page 9
28. The AMBULANCE CORPS may provide group heal th insurance
for the members of the AMBULANCE CORPS consistent with the
provisions of Section 112.08 (4) (a) Florida Statutes. The cost
of such insurance shall be a cost, charge or expenditure for
which the DISTRICT, upon receipt of proper invoice and applicable
documentation, shall pay in a sum. not to exceed the available
funding.
29. The AMBULANCE CORPS shall present a copy of its annual
audit report, prepared by a certified public accountant licensed
to do business in the State of Florida, to the DISTRICT. . The
report shall be presented to the DISTRICT within thirty (30) days
of its receipt by the AMBULANCE CORPS. The AMBULANCE CORPS shall
comply with this requirement for each audit year concurrent in
whole or in part with the term of this agreement. The cost of
such audit shall be a cost, charge, or expenditure of the
AMBULANCE CORPS for which the DISTRICT, upon receipt of proper
invoices and other applicable documentation, shall reimburse the
AMBULANCE CORPS in a sum not to exceed the budgeted allocation
for same. .
30. The DISTRICT may terminate this AGREEMENT at any time
during its term if the AMBULANCE CORPS defaults under any of the
provisions specified herein, or violates any standard specified
in this AGREEMENT or violates any other law, regulations or
standard applicable to furnishing of ambulance service in Monroe
County. In such event, the Administrator of the County shall
furnish the AMBULANCE CORPS written notice of any such default or
violation and the AMBULANCE CORPS shall have thirty (30) days
from receipt of said notice to correct or remedy such default or
violation. If such violation is not corrected or such default is
not remedied within said thirty (30) day period, or is of such
nature that it cannot be corrected or remedied, this AGREEMENT
may be terminated at the discretion of the County Administrator.
The AMBULANCE CORPS may terminate this AGREEMENT without cause by
giving sixty (60) days written notice indicating their desire to
terminate same.
31. Notice under this AGREEMENT shall be given to the
DISTRICT by sending written notice to the Office of the County
Administrator, Public Service Building, Wing II, Key West,
Florida 33040 and notice shall be given to the AMBULANCE CORPS by
sending written notice to the President of the Key Largo
Volunteer Ambulance Corps, Inc., 98600 Overseas Highway, Key
Largo, Florida 33037. All vehicles and equipment owned by the
DISTRICT or Monroe County and. used by the. AMBULANCE CORPS to
provide ambulance service shall be returned to the DISTRICT when
requested upon expiration or termination of this AGREEMENT.
During the interim period between expiration of this AGREEMENT
and execution of a new AGREEMENT, the AMBULANCE CORPS shall be
authorized to use the vehicles and equipment for continued
provision of ambulance service.
9
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OFFICE of
EMERGENCY SERVICES
490 63fd Street
Marathon, FL 33050
PHONE; (305) 289-6010
FAX: (305) 289-6336
July 25,2006
Brenda Beckmann, President
Key Largo Volunteer Ambulance Corps, Inc.
98600 Overseas Highway
Key Largo, FL 33037
Dear Ms, Beckmann,
WRITTEN NOTICE
BOARD OF COUNTY COMMISSIONERS
Mayor Charles "Sonny" McCoy, District 3
Mayor Pro Tern Dixie M. Spehar, District 1
George Neugent, District 2
David P. Rice, District 4
Glenn Patton, District 5
This is written notice that ambulance service agreement dated September 17, 1997, and
all addenda thereto, will be terminated effective midnight September 30,2006, contingent
upon approval by the Board of County Commissioners of Monroe County Florida.
If you have any questions, please feel free to contact me.
Sincerely,
c?UO./~1?
Clark O. Martin, Jr.
Fire Chief/Director, Emergency Services