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Item D30 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: August 16, 2006 Division: Emergency Services Bulk Item: Yes X No Department: Fire Rescue Staff Contact Person: Susan Hover AGENDA ITEM WORDING: Approval to issue a Purchase Order to Municipal Equipment Company, LLC, sole source stocking distributor of Lion Apparel's Janesville Brand of Turnouts in the state of Florida, in the amount of$55,221.00 for the purchase of 37 sets of personal protective ensembles. ITEM BACKGROUND: See attached memo. PREVIOUS RELEVANT BOCC ACTION: On July 22,2003 the Board approved the replacement of one seventh of the total number of personal protective ensembles annually. On June 15, 2005 the first purchase of the annual replacement program was made with Municipal Equipment Company, LLC, sole source stocking distributor of Lion Apparel's Janesville Brand of Turnouts in the state of Florida, in the amount of $59,312.00 for the purchase of 44 sets of personal protective ensembles. During the Fiscal Year 2006 budget process, funds were appropriated again for this purpose. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Approval. TOTAL COST: DISTRICT 6: DISTRICT 1: $ 55,221.00 $ 8,835.00 $ 46,386.00 BUDGETED: Yes ~ No 146-12500-530520 141-13001-530520 and 141-11500-530520 COST TO COUNTY: $55,221.00 SOURCE OF FUNDS: Ad valorem taxes REVENUE PRODUCING: Yes No -.L AMOUNT PER MONTH Year APPROVED BY: County Atty N/A OMB/Purchasing N/A Risk Management N/A DIVISION DIRECTOR, Clark O. Martin, Jr. ~ Not Required DOCUMENT A TION: Included X DISPOSITION: AGENDA ITEM # Revised 2/05 MEMORANDUM ATTACHMENT TO AGENDA ITEM SUMMARY TO: FROM: Board of County Commissioners of Monroe County, Florida Clark O. Martin, Jr., Fire Chief/Directof2 II Emergency Services Division LJ/j1't{( MEETING DATE: August 16,2006 ITEM WORDING Approval to issue a Purchase Order to Municipal Equipment Company, LLC, sole source stocking distributor of Lion Apparel's Janesville Brand of Turnouts in the state of Florida, in the amount of$55,221.00 for the purchase of] 7 sets of personal protective ensembles. ITEM BACKGROUND On July 22, 2003 the Board approved the replacement of one seventh of the total number of personal protective ensembles annually. On November 13, 2003, Chief Clark Martin formed the Apparatus and Equipment Committee. (See attached MCFR Informational Bulletin 2003-020) He then tasked the Committee to conduct a study to test several different types of firefighting protective clothing, and then make a recommendation based on which brand best meets the needs ofMCFR, based on cost and effectiveness. The four major providers of personal protective ensembles were invited to provide their gear to the department for trial. In January of 2005, the Committee completed their study and prepared a 2-page document entitled "Monroe County Fire Rescue Protective Clothing Recommendation 2005" (See attached), recommending Lion Apparel's Janesville Brand to best meet the needs ofMCFR. Chief Martin reviewed the document and concurs with their recommendation. It is important to continue to purchase the same brand of gear so that all equipment is compatible. Municipal Equipment Company, LLC, is the sole source stocking distributor of Lion Apparel's Janesville Brand of Turnouts in the state of Florida. (See attached) VU/L"/':VVQ IIIUN UO::U4 fAX 407 648 4142 MUNICIPAL EQtlIPMENT 14I 0011003 'c1 MUNICIPAL EQUIPMENT COMPANY, ltc 2049 West Central Boulevard, Orlando, FL 32805 800.228.B448 - FAX 877-775.2448 www.MeeoFire.com-MunicipaIEquip@MecoFlre.com ~= :~~~;~~t.t;~:~~J 1 ~~~,ff.~jf~~~~f11 MONROE COUNTY FlRE RESCUE ~~:fi_~~I;J;f,~i:~~;1:jm8? :~;';P:O(.:~/i\1;::: 4?U 63JW STRJ::ET, SUI1'E Hl</2 ~:f;gr~:f'lyI~t:;~i~~ MARATHON, FL 33050 ~i{{~~~~~[~'f:'~;:!i1 MONROE COUNTY FIRE RESCUE 1~Q!:1:::"~~':~::':: i\CCOUNTS PA Yi\Dl.E lrj;:,mUn~~;~cm 4!J0 63lU> STREET SUITE 162 ~;~~(A:0~~j!,~::~i:: MARATHON. FL 33050 ".;..."...".,;. \.".:. ....' .:-.",.t...~ :~~~~~~!~];~~~~j:~~~,~i;i: ;~:I~rii~~~~~~\ !~~~~~;J J.~i~~;;~~~[%~,:,i:;'~:r;!;~.~;~!;:j; j~:li; .~i.tm~~#~nt~: ~~;rl.r:~1,~:~\i:;~~['::!~~;~lf~t&r[,[\!::~..~~::r:1l'~~f:;[::~if::;\;g;:;i' 10/01/06 90 NET 10 O.4YS 1)1 1'llEl'AlD UI'S J,~,tl$B~!~q~~?t~ PETE LUBERT p; lTFMoEscFfIPrioN OFtDERE'O 11M "MI.Cf: Wit , EXT[N$ION CSTM-U-7!i7 lANDSVn..U:; IS0DRI SUPER DELUXE COAT. 3200 LBNGTIi 7.25 OZ. NATURAL pUI GOLU+ MATRIX OUTER SHELL K7 L1N~R FREEDOM BI-SWING BACK FREEDOM BELLOWS IN ALL LA YBR~ ZIPPl:::R LINER INTERFACE THRRMAL RElNFORCEU YOK~ IN THE L.1NHlt 800 OVER-THE-HAND NOMEX/KEVlA RISPA NDP.X ISODIU WRISTLETS WITH THUMB HOLE EVER-DRY SLEBVEWELL SYSTJ::M FIREPIGI.rrI:R RECOVERY HARNESS 4" OVERLAPPING COLLAR WITH FR nOOK AND LOOI' CLOSURE EXTERNAL SELf rAIlRIC IIANGl:R LOOP FREEDOM nLDOW WITli seLF MATERIAL REINFORCEMENT GOLl) ~OLYMER COATED K13VLAR CUFF REINfORCf.MP.NT SELF FABRIC SHOULDER REINFORCEMI:.NT 3" STORMFLAP WITH FR HOOK AND f.OoP CLOSURE AND ZIPPER COAT CLOSURE 8.S' X900 BRAVO POCKETS wITH 2" EXPANDABLE PLEAT, SELF fABRIC REIl'lFORCED INSIDE. HOOK AND LOOP CLOSURE. HA NnW A R MF.R RF.NP.^ TH ).5"X9"X2" RADIO POCKET ON THE Lnr-r CHEST, FULLY UN!!.D 3 SIDES WITH MOISTURE BARRIER, EA 908.500 EA !l08.50 REC!l JUN 1 9 211 ~: VV/'~/'VVO MUN U~:U4 fAX 407 648 4142 MUNICIPAL EQUIPMENT llJ 0021003 'c1 MUNICIPAL EQUIPMENT COMPAN~ lie 2049 West Central Boulevard, Orlando, FL 32805 800-228-8448" FAX 877-775.2448 www.MecoFire.com-MunlcipaIEquip@MecoFire.com .= -.' W~{~~ki~+!E 2 ~EjJ~~~;~;Y;i~i MONROb: COUNTY "'R~ RESCU~ 11"1~ :~~~~~]:~.rrE"" i~:;fJrmti:ii~.ii MONROE COUNTY mUi: lU::SCUE ~t!~j1~~~t~~~: Z9~~~~~~':~~'~~~~TF. 162 ~':;':':'::i.:;.::h'l<~:,';: MARATHON, FL 330~O ............"......A.....I..... ~;~~~~~~~~1~~~.t.~~~.~~~~.' j;,~r!~~{~~~~~~ .~~@~~: ~Tf~;~~gt~~mft,t;t.jJ).~~f~m.tr1t; '~!~f .:!::!;~~~~~~!! :.~~~fft1~1~~,~~~;!:):~]~~+J:j:*].4[~~.~im:;j1.i;1fij~t~j0i:?if~)~~ 10/01/06 90 NU 10 DAYS 01 I'RF;Pr\ID UPS !.tl1~~~~~~~~. PETE LUDERT '. . 011DEf{~D UM . . . r-RIC! tJM . . D<TCNSiON . ...... .. "ITEM O'SCffIPTION . : . . '. '.' . '. , . .-.'. ,.. ,.-.- ..,. . T.:~;";"';'..: HOOK ANi) LOOI' CLOSUIlli I" X:;" Mrc TAil ON THl! Ll!FI' CHEST ABOVE THE RADIO POCKET. SELF FABRIC OVER POLYMER COATED KEVLAR 3' L1Mt: vnuow SCOTCHLITr! LETTERS SEWN ON THE YOKE IN AN ARCH "MONROE COUNTY" 4' X IS" ONE LINE LETIER PATCH ATTACHED 1" ABOVI; HEM TRIM WITH H()()K AND 1.001' 3' LIME YELLOW SCOTCHLITE LETTERS seWN ON THl! U'I'rER P^TCH FOR THE PERSON'S NAME I .25' X 7" FLASHUGHT T-10t.DF.R ON THE RIGHT CHEST, SELF rAnRIC STRAP WIT" !lOOK AND LOOP CLOSURE 5" BELOW REVERSE HOOK ]" NVC UME YELLOW SCOTCHLlTE PERFORATED TRIPLE TRIM PSUW4162 JAN!;SV)Ll..E ISODRI ~UPER PANT 7.25 OZ. NATURAL PBI GOLD + MATRIX OUTER SHUI.L K7 LINER CONTOURP.D WAISTLINE IN UACK INDEl'ENJ)BNT WAISTBAND WITH SNAPS AT WAIST LTNER INTERFACE FRF.F.OOM l1A NOF.O INSF.^ M (ill.'iSl!T t'REElJOM KNEE WITH RADIAL INSEA M LITE N DR! KNEE CUSHIONING IN TilE LINER 1 EA 542,250 EA 542.25 VV' H" ",VVQ IlIUJ~ U;:: U4 /-'AX 407 648 4142 MUNICIPAL EQUIPMENT l4J 003/003 'CJ MUNICIPAL EQUIPMENT COMPAN~ IlC 2049 West Central Boulevard, Orlando, FL 32805 800-228-8448. FAX 877.775-2448 www.MecoFire.com-MunicipaIEquip@MecoFlre.com ~= i~~~W~0h~in!n: 3 :~1Jfft~.:f4ii;. MONROE COUNTY 1"1 RE RESCUE f~'il1 ::~~~,~~~~;,~TE "" ~fflst~K~~i:i'~tJ~ MONROE COUNTY FIRE RESCUE :1~ifj.'l~i~e::::;-~ ACCOUNTS P II. V ABLf; J~~~_~'~{:I~~~~~]!'~ :~~I~~~~~1~~~~ 162 l~~~~~!.!~J:~~~,~~.~;tf; ~1'~~it~~~~~.~~: :~i~l~;: ~~f1~~'~1:lll~~~ii!,:],~j~.~:':'m~,;J~~~ .~;~~~f~%~~M .~~~!~~{1~~~:!.:~!~~i:~i€;~\"~'~?~~:Gf[~1~~0~~;~~~Wi~;';ltW~~, 10/01/06 90 mT 10 DAYS 01 PREPAID UPS ~ji~it~~~~~' PETE LUBERT )ilfMb~:S~/PTiQiV:: ..... ".',', "'; t,,_., . ORDERED (/~ MICE IjM EXTENSION SF.MPBlll>IU SYSTEM IN THE THERMAL 1,INt:::R J;XTt!RNAL SELF FABRIC TAKE.UP STRAPS WITH 5/8" PO~IMAN'S SLIDE E^CH SIDE ZIPPER WITH FR HOOK AND LOOll STORM FT,Y CLOSURE, ONE SNAP AT TNt::: TOP GOLD POLYMER COATED KEVLAR KNF.P. RIHNFORCEMENT WITH TWO LAYERS OF LIT~ N onl PADDING ON THE OUTER SHELL GOLD POLYMER COATED KEVLAR CUFFS WITH REVERSE BOOT CUT IO"Xl0"X2" FULL BELLOWS POCJ(UTS foULLY LINED 4 SlOES WITH KEVLAR 1WILL, \" X 10" LOOP FASTENER ON THE POCKET, 3.PC \" X )" HOOK ON THE FLAP; RIGHT POCKET SPLIT 6" t=RONT/4" }JACK 3" LIME YELLOW SCUTCHLlTE PERfORATED TRIPLE TRIM AROUND T~E CUFFS JAS8341 SUSPENDER. BLACK. NON.STRETCH 42",MET^L LOOPS,H.BACK,TRAD+SU LETTER JANESVILLE 3" l.P.TIER SEWN ON LETTER PATCH POlt VERSON'S NAME PRIC E l'eR LETTER 1 EA 15,000 EA Z5,00 1 EA 3.000 EA 3.00 PRICES QUOTED INCLUDF. FRF.I(jHT };~~tt~~1~~~~~~~;[ ;;~;~;~.~~fI~1},1l:~i1~{f~! ~~~~~~,!:[Jil!?i.~':~i~~ 'I:f~:~:?~~~~' .j~t~j:i~~~~:'\~~:~~{~: 1478,75 .00 .00 .00 1478.75 THIS QUOTE IS Y AUf> PUll _ l>A '(S MONROE COUNTY FIRE RESCUE PH: 305-289-6004 FAX: 305-289-6336 REQUEST TO PURCHASE To: Purchasing Date: July 21,2006 From (Dept.) FIRE RESCUE Approved Name: Captain Peter Lubert By: Phone/Ext: 6212 Ship to Location: 627 Account #: 11500530520 13001 530 520 Grant/Project #: 12500530520 QTY. Unit 37 ea _ Eea _ 37 PR 206 Prod.# Description Bunker Coats Bunker Pants SuspendE;Hs Letters for name on back of Bunker Coat Unit ----~ -$ $ $ Cost Total Cost 908.50 I $ 33,614.5g.L_ 542.25 L$ 20,063.2!? ~__ 25.00 i $ _ .92~"--()g_ 3~ _ _~ _~__ _~18~OJ~- 1$_ - '. $ -~ -------~- - _. .____ .__:li.__ _____ -____ $ - $ - $ -- , $ 55,220.75 - -- --- -- .------t--- I I TOTAL Req# Vendor Name: Municipal Equipment Co. Vendor #:001102 RemarksIRecommendations: these items were approved by the BOCC this is the replacement program for Fire Bunker Gear we replace 1/7 of the gear each year. County PO #: Date Ordered: Monroe County Fire Rescue Field Personnel Getting Bunker GEAR In FY 06 Name Date Measured Bunker Coat Bunker Pants Career Personnel Bock Don 4/18/06 Kyburz Patrick 4/18/06 Leonard Timmy 4/18/06 Wilson Dale 4/18/06 Johnson Ryan 4/18/06 Leon Manuel 4/18/06 Ross Paul 4/17/06 Bie: Coppitt Fire Becker Anita 4/1 7/06 Cuneo Edward 4/17/06 Goodman Sheldon 4/17/06 Martinez Jason 4/17/06 Pichardo Jose 4/1 7/06 Thompson Brent 4/17/06 Whittington Angie 4/17/06 Young Scott 4/1 7/06 Sue:arloaf Fire Artigue Alisca 4/17/06 Gerard Kevin 4/1 7/06 Grempler James 4/17/06 Johnson Michael 4/17/06 Bi!! Pine Fire Bevis Jen 4/18/06 Canjemi Joe 4/18/06 Rosplock Steven 4/19/06 Rosploch Andrew 4/19/06 Siler Jamie 4/17/06 Thomas Herve 4/18/06 Layton Fire Bressler Thomas 4/19/06 MacLaren Carol 4/19/06 Tavernier Fire Fink Barbara 4/20/06 GassIer John 4/20/06 Roque Jorge 4/20/06 Key Lar~o Fire Byrd Victoria 4120/06 Conord Don 4/20/06 Degraff Wayne 4/20/06 Garlobo Jose 4/20/06 Mirabella George 4/20/06 Frank Conklin 4/20/06 Ogden Jack 4/21/06 FY2004 Fire Rescue Services Prioritized Additions (Wish List) Priority 1 Items Item: Replacement personal protective ensembles (PPE) Need: PPEs for structural fire fighting, even with limited exposure to fire combat, have a shelf life that renders the thermal and vapor barrier protection ineffective at the expiration of that shelf life. Seven years is the generally accepted life span of PPE. We currently have members wearing PPE in excess of twice the shelf life. This budget amount needs to be in place for every year, adjusted for inflation, to enable Fire Rescue to annually replace one seventh of the PPEs in the stations. I(fI1 , 'I ~oo I 300 I ;l 10 I --; 11500 7bQo -:: S--S;!;"KO 1:2 5"00 Estimated FY2004 Cost: District 1: District 6: Total: $ 73,080 $ 13,920 $ 87,000 C 6';'0 ) "~ /), SI -10: I~ fa Gg,995" C?o ;} Q. / / Lj (51 ~ / /5"00 1300 I Page 2 of 2 07/22/2003 2003/181 Fire Chief, Clark Martin addressed the Board. Motion was made by Commissioner Neugent and seconded by Commissioner McCoy to approve the request from District 1 in the amount of $92,250 for replacement of all self contained breathing apparatus throughout Monroe County. Roll call vote was unanimous. The Board discussed two additional firefighter positions to be assigned to Fire Station 17 (Conch Key). Andy McBroom, representing the Professional Firefighters of Monroe County addressed the Board. Action is taken later in the meeting. The Board discussed replacement of personal protective ensembles. Motion was made bY) Commissioner Neugent and seconded by Commissioner McCoy to approve the request from District 1 in the amount of$73,080 for the replacement of personal protective ensembles (PPE). Roll call vote was unanimous The Board then returned to the discussion of the two additional firefighter positions. Motion was made by Commissioner Rice and seconded by Commissioner McCoy to approve the request from District 1 in the amount of$128,570 for the two additional firefighters to be assigned to Fire Station 17 (Conch Key). Roll call vote was unanimous. Motion was made by Commissioner Neugent and seconded by Commissioner Rice to approve the tentative budget request for Fiscal Year 2003-2004 of the Fire & Ambulance District 1, as amended by the above adjustments approved by the Board. Roll call vote was unanimous. There being no further business, the meeting of the Board of Governors was adjourned. '" '" '" '" '" '" The meeting of the Monroe County Board of County Commissioners reconvened with all Commissioners present. Fire Rescue The Board then discussed fire and rescue services for the incorporated areas. Motion was made by Commissioner Nelson and seconded by Commissioner McCoy to approve the request for District 6 in the amount of$27,750 and Countywide in the amount of$17,250 for replacement of all self contained breathing apparatus throughout Monroe County; and the amount of $13,920 for District 6 for the replacement of personal protective ensembles (PPE); and the tentative budget request for Fiscal Year 2003-2004 of Fire Rescue, as amended by the above adjustments. Roll call vote was unanimous. Public Safety Public Safety Director, Reggie Paros addressed the Board. Motion was made by MONROE COUNTY FIRE RESCUE INFORMATIONAL BULLETIN Sub.ect: APPARATUS AND EQUIPMENT COMMITTEE No. 2003-020 Effective: 11/13/03 Ex iration: N/A Pa e: 1 of 1 Initiated By: Approved By: Clark O. Martin, Jr., Fire Chief I am pleased to announce the formation of the department's Apparatus and Equipment Committee. This committee will be meeting periodically as required to accomplish the following tasks: . Draft or review specifications for new fire rescue apparatus and make recommendations of new types to be explored. . Review of equipment specifications for equipment to be carried on fire apparatus or ambulances. . Participate in the evaluation of new equipment or protective clothing, other research and development as assigned by Fire Rescue administration. . Quality review of apparatus maintenance services. The standing committee consists of the following members: Ike Beal Casey Kyburz Cassie Lamperti Peter Lubert Rob Burley (non-voting member, advisory only) In addition, the department chief, or his designee, will be appended to the committee when specific apparatus is being designed/considered for his/her specific station. All members of Monroe County Fire Rescue are encouraged to contact a committee member of their choosing to relate concerns about apparatus or equipment needs. Monroe County Fire Rescue Protective Clothing Recommendation 2005 Conducted by the Apparatus and Equipment Committee Committee Members: Cassy Lamperti FF/EMT, Committee Chairperson Rob Low Battalion Chief of Training Pete Lubert Captain of Logistics Casey Kyburz FFIPM James Griffeth FF/EMT Paul Ross Paramedic Other employees assisting with evaluation: Manny Leon FFIEMT David Alan FFIEMT Committee Recommendation This Committee recommends the purchase and distribution of the Lions Apparel (Janesville) Protective Clothing Ensemble. After weighing all the considerations for our personnel in the field we found the Janesville to be of higher quality, the service provided to be exemplary, and the needs of our department indicated a strong consideration for custom sized and constructed gear. Page 1 of2 Methodolo2V The Process for evaluating the protective clothing proceeded as follows: 1. Test sets of gear were acquired from the following manufacturers; Globe, Morning Pride, Quaker, Lions Apparel. 2. Each set was issued to a field member to evaluate, and was put into service. 3. After approximately 6 months of service each member was requested to write an evaluation of the gear they were issued. They were asked to detail the training and calls they participated in while evaluating the gear. Each set of gear was used in a minimum of one live bum training. 4. All vendors that supplied gear were invited to the training facility to discuss and exhibit their products, all field personnel were also invited to attend. 5. The committee discussed all information gathered over the evaluation period and voted in majority to recommend the Janesville gear. Evaluation Observations and Comments Both the Globe and Janesville gear excelled in short drying times after washing and use, as well as wicking of perspiration from the body. Mobility was not significantly restricted by the Globe, Janesville, or Quaker gear. All sets of gear had equal heat protection capabilities. There are significantly more construction and accessory options with the Janesville gear and service has been out standing. Quaker and Janesville both offer custom sizing options as well as custom construction options. Janesville offers specialty construction options such as a Firefighter rescue strap and sewn in harness. The stitching quality of the Janesville gear is far superior under heavy use. Recommended Specifications Commando Coat (Custom) Super Pants (Custom) Glide Center Cut Thermal Liner system Cross-tech Moisture Barrier Vented Moisture Barrier Natural PBI Matrix Outer shell with Rip Stop Polymer Coated Aramid Reinforcements (Knees, Elbows) 3M Scotch-Lite Reflective Material Firefighter Recovery Harness Single Radio Pocket with lapel mic strap on right side Jacket Pockets (optional on one side or both, selected by employee) Sewn in Harness (Optional for USAR members) Page 2 of2 April 12, 2005 Captain Peter Lubert Monroe County Fire Rescue 490 63rd Street Marathon, Florida 33050 Dear Captain Lubert: This letter Is to Infonn the appropriate Jurisdiction that Municipal Equipment Company of Orlando, Florida Is the sole stocking distributor of the Halx Leather Fire Fighting Boots, manufactured by Halx of Malnburg, Germany and distributed exclusively through Lion Apparel, Protective Systems Group In the state of Florida, USA. Municipal Equipment maintains the appropriate backup stock of Halx Leather Boots In Orlando, Florida and Is authorized to handle all warranty and factory repairs or replacement Issues for the Halx Leather Fire Fighting Boots. Municipal Equipment Is also the sole stocking distributor of Lion Apparel's Janesvllle Brand of Turnouts In the state of Florida. In addition to being the single stocking distributor of our turnout gear, Municipal Equipment Is the exclusive authorized Cleaning, Repair and Warranty Center for all of Lion Apparel's Brands for the State of Florida. Lion Apparel, Protective Systems Group Is proud of our partnership with Municipal Equipment. Please do not hesitate to call or write regarding this relationship. Yours truly, ~.l"'.LJ,,,,~~ Regional Sales Manager Lion Apparel Protective Systems Group CellteJephone # 937-609-4196 ~ LION V APPAREL Pro...ctlyo I'....... Group 6 4 5 0 POE AVE PO. BOX 13576 DAYTON o H I 0 45413.0576 800.421.2926 CUSTOMER SERVICE IOL 8005485514 TEL 937.8961949 fAX 917.4151994 PROTECTIVE SYSTEMS GROUP