Item D34
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 16. 2006
Division: Housing & Community Development
Bulk Item: Yes ----.L.. No
Department: Housing & Community Development
Staff Contact Person: James R. "Reggie" Paros
AGENDA ITEM WORDING:
Approval of payment to Jerry Coleman, P.L., for professionai iegai services rendered regarding
Workforce Housing and other Monroe County issues, in the total amount of$33,841.63
ITEM BACKGROUND: The attached Invoice #10321, in the amount of$33,841.63, covers the
period of June 1 - 30, 2006.
PREVIOUS RELEVANT BOCC ACTION: On August 17,2005, Board approved a Standard Legal
Services Agreement No. CA Y-CON-2005-07-01 between Monroe County and Jerry Coleman for Legal
Services for the Workforce Housing Committee. On January 18, 2006, Board approved a First
Amendment to Standard Legal Services Agreement No. CAY-CON-2005-07-01 (Consulting/Advising)
between Monroe County and Jerry Coleman, Esq. to provide for John Rockwell, Esq, to assist Mr.
Coleman in providing legal services to Monroe County.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: $33.841.63
BUDGETED: Yes X
No
COST TO COUNTY: $33.841.63
SOURCE OF FUNDS: General Fund Ad Valorem
REVENUE PRODUCING: Yes
No-X
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty YES
OMBIPurchasing N/ A Risk Management N/ A
DIVISION DIRECTOR APPROVAL: James R. "Reaaie" Paras
DOCUMENTATION:
Included X
Not Required
DISPOSITION:
AGENDA ITEM #
Jerry Coleman, P.L.
201 Front Street
Suite 203
Key West, FL 33040
Invoice submitted to:
Stacy DeVane
Monroe County Housing and Community
Development
c/o Marathon Airport
9400 Overseas Highway, Suite 200
Marathon FL 33050
6/9/2006
July 17, 2006
Workforce Comm.
Invoice # 10321
Professional Services
Date Description
H rs/Rate Amount
0.90 225.00
250.00/hr
0,30 75.00
250.00/hr
1.50 375.00
250.00/hr
0.10 25.00
250.00/hr
0.20 50.00
250.00/hr
0.10 25.00
250.00/hr
1.20 300.00
250.00/hr
1.40 350.00
250.00/hr
1.40 350.00
250.00/hr
0.50 125.00
250.00/hr
6/1/2006 Lease revision; Telephone call with S, Hutton RE lease
JC
Meet With J. Sanders RE litigation preparation statutes
JC
Draft/revise lease
JC
6/2/2006 Message to S. Seibert
JC
Wilson Atkinson RE Seahorse (Key Largo)
JC
Email RE Task Force appointees
JC
Telephone call to N. Petrick; ordinance staff reports - 9.5-120.4; Messages to H.
JC Beckmann
Review/analyze lease; E-Mail To E. Swift
JC
Conference Call with C, Hamlin, Esq, RE Tradewinds
JC
Return telephone call from T. Symroski; Telephone call to J. Sanders RE DCA
JC change
305-292-3095
Telephone call with A. Joulani RE housing planning 0.70
/>'"""-1 ._ 250.00/hr
Telephone call with R. Paros; appraisal policies and resolutions, etc. (.j1!~
I .../ 250.00/hr
Review/analyze em ails RE appraisals; E-Mail from C. Hamlin RE Tradewinds 0.20
175.00/hr
Stacy DeVane
Date
Description
6/2/2006 Telephone call to B. lannotta - NO CHARGE
JC
Telephone call to S. Seibert; lease revisions
JC
Conference Call with R. Jetton RE ordinances; Telephone call to E. Hughes
JC
6/3/2006 Draft/revise lease; updates to S. Hutton on lease revisions; update to BOCC4
JC
JC
Draft/revise ordinances - 9.5-120.4; staff report: E-Mails To Planning
JC
Telephone call from H. Beckmann RE ordinances
6/5/2006 Review/analyze nrrlin;'lnrAS OOOR-nn1.1 ?n06: TAIi=~phone Calls With.J. Sanders and
JC M TA7;olIH..,S
JC
DrafUrevise appraisal policies
JC
JC
JCR
JCR
Conference With J. Coleman RE affordable strategy planning; review census data;
Telephone Calls With M. Tezanos RE Tier Map ordinances; Telephone call with J.
Sanders and review and compare Tier map ordinances
Conference Call with A. Joulani and J. Coleman
JCR
JCR
DrafUrevise SOCC agenda items for fractional ROGO, ROGO transfer and 6 point
JCR
Review/analyze and revise 9.5-227 ordinance and staff report
Hrs/Rate
0.20
250.00/hr
1.40
250.00/hr
0.90
250.00/hr
2.50
250.00/hr
0.30
250.00/hr
0.10
250.00/hr
1.60
250.00/hr
0.70
250.00/hr
1.40
175.00/hr
0.10
175.00/hr
0.70
175.00/hr
1.80
175.00/hr
Page
2
Amount
50.00
350.00
225.00
625.00
75.00
25.00
400.00
175.00
175,00
375.00
35.00
245.00
17. 50
122.50
315.00
Stacy DeVane
Date Description
6/5/2006 E-Mail From H. Beckmann; E-Mail From B. Calhoun RE RFP
JCR
6/6/2006 Telephone call from D. Rice RE RFP
JC
Telephone call from J. Stuncard RE PC opposition - NO CHARGE
JC
Review/analyze 9.5-227 ordinance
JC
Plan & Prepare for meeting; Meet With County RE Carlisle
JC
Telephone call with T. Willi; review Tier ordinances; Meet With E. SWift; Telephone
JC call with S. Hutton
Meet With J. Rockwell RE 9.5-227
JC
Review/analyze ordinances; comp plan research RE height; begin height drafting
JC
Review/analyze and compare Tier Map ordinances
JCR
Meet With R. Paros, J. Sanders, J. Coleman, M. Rosch, T. Willi, S. Hutton, A
JCR Joulani RE Carlisle prep - NO CHARGE
E-Mail To J. Sanders RE Tradewinds lease comments; draft agenda items; E-Mail
JCR To J. Sanders and M. Tezanos; Conference With J. Coleman
Meet With Carlisle group
JCR
Draft/revise 9.5-227 staff report and ordinance; Conference With J. Coleman;
JCR E-Mail To N. Petrick; E-Mail From J. Sanders RE 9.5-227
6/7/2006 Plan & Prepare for T. Suber call; Telephone call with D. Rice
JC
Message to T. Willi RE LOU; Meet With J. Rockwell RE 6 point RaGa
JC
Page
3
Hrs/Rate Amount
0.20 35.00
175.00/hr
0.20 50.00
250.00/hr
0.10 25.00
250.00/hr
0.80 200.00
250.00/hr
2.90 725.00
250.00/hr
1.40 350.00
250.00/hr
0.30 75.00
250.00/hr
1.90 475.00
250.00/hr
0.50 87.50
175.00/hr
1.40 245.00
175.00/hr
0.80 140.00
175.00/hr
1.50 262.50
175.00/hr
1.60 280.00
175.00/hr
1.00 250.00
250.00/hr
0.20 50.00
250.00/hr
Stacy DeVane
Date
Description
6/7/2006 Telephone call with S, Hutton RE DCA
JC
JC
JC
JC
JC
JC
JC
JC
JCR
JCR
JCR
JCR
JCR
JCR
JCR
Telephone call with T. Willi RE DCA
Conference Call with J. Rockwell and H. Beckmann RE ordinance drafting
Review/analyze emergency ordinance; Conference With J. Rockwell
Telephone call with E. Hughes RE Park Village purchase agreement
Meet With J. Rockwell RE 6 point ordinance
Conference Call with J. Rockwell and J. Sanders RE 380s and 9.5-227
Conference With J. Rockwell RE max height ordinance
Message to J. Sanders RE 9,5-227; Conference Call with T. Suber, R. Jetton and
J. Coleman
E-Mail From N. Petrick RE 9.5-227; E-Mail From H. Beckmann RE 6 point lot
DrafUrevise 6 point Jot ordinance; Telephone call with J, Sanders RE 9.5-227;
E-Mail From H. Beckmann RE 6 point lot; Conference With J. Coleman
Telephone call from S. Hutton with J. Coleman RE DCA update; Conference Call
with H. Beckmann and J. Coleman RE 6 point and fractional ROGO
Conference With J. Coleman RE 9.5-227 and revise 9.5-227 and 6 point
ordinances; E-Mail To J. Sanders and N. Petrick
Message from and Return telephone call to J. Sanders RE 9.5-227; revise 6 point
staff report and ordinance; E-Mail To H. Beckmann and N. Petrick
DrafUrevise max height ordinance; E-Mail To S. Maloney RE height language
Hrs/Rate
0.20
250.00/hr
0.20
250.00/hr
0.50
250.00/hr
0.50
250.00/hr
1.20
250.00/hr
0.10
250.00/hr
0.20
250.00/hr
0.20
250.00/hr
0.90
175.00/hr
0.20
175.00/hr
0.70
175.00/hr
0.70
175.00/hr
1.00
175.00/hr
0.60
175.00/hr
0.80
175.00/hr
Page
4
Amount
50.00
50.00
125.00
125.00
300.00
25.00
50.00
50.00
157.50
35.00
122.50
122.50
175.00
105.00
140.00
Stacy DeVane
Page
5
Date Description Hrs/Rate Amount
6/8/2006 Plan & Prepare for and Conference Call with E, Swift; S. Seibert and J, Rockwell 1.00 250.00
JC 250.00/hr
J Ried RE Upper Keys rental sites 0.20 50.00
JC 250.00/hr
To court case to confer with M, Conaway and R Shine 0.80 200.00
JC 250.00/hr
Review/analyze Park Village with J. Rockwell 0.40 100.00
JC 250.00/hr
Message to and Return telephone call from M. Rosch RE Park Village 0.20 50.00
JC 250.00/hr
E-Mails To RE Overseas and Park Village; Compare v9 to v14 100 250.00
JC 25000lhr
-
Conference Call with E. Swift, J. Coleman and S. Seibert 0.80 140 00
JCR 175.00/hr
DrafUrevise max height ordinance; E-Mail To J. Sanders and J. Coleman 0.20 35.00
JCR 175.00/hr
Revise 9.5-227 ordinance; Conference With J. Coleman RE Park Village purchase 1,10 192,50
JCR agreement and revise 17500/hr
Conference Call with E. Hughes RE lease; revise lease; Conference With J. 0.80 140.00
JCR Coleman; E-Mail To E. Hughes and E. Swift 175.00/hr
6/9/2006 Telephone call to J. Marston and T. Koenig RE lease; Telephone call from
JC Hutton - Overseas
E-Mail From S. Hutton RE lease comments; review Tier ordinances
S. 1.90 475.00
250.00/hr
1.00 250.00
250.00/hr
1.00 250.00
250.00/hr
1.20 210.00
175.00/hr
0.50 125.00
250.00/hr
JC
Telephone call with R. Jetton and review items
JC
Telephone call with M. Rosch HE appraisals
JCR
JC
Return telephone call from S. Hutton
Stacy DeVane
Page
6
Date Description Hrs/Rate Amount
6/10/2006 Scan and send expected Tier adoption objections to MC parties; store BOCC 2.50 625.00
JC materials, resolutions, minutes - electronic versions for ongoing affordable taskings 250.00/hr
Meet With J. Rockwell RE max height ordinance 0.10 25.00
JC 250.00/hr
Compend affordable statutes - distribute 1.00 250.00
JC 250.00/hr
DrafUrevise and review v14 Park Village lease 2.70 675.00
JC 250.00/hr
Review/analyze resolutions authorizing affordable housing ordinances; Conference 0.80 140.00
JCR With J. Coleman RE planning and coordinating 175.00/hr
Conference With J. Coleman RE max height ordinance 0.10
JCR 175.00/hr
6/11/2006 Telephone call with D. Windle RE PC affordable ordinances 0.70
JC 250.00/hr
DrafUrevise Park Village/Overseas leases 3.00
JC 250.00/hr
Return telephone call from C. Bull RE council housing 0.30
JC 250.00/hr
6/12/2006 Return E-Mail To R. Paros RE dates of ordinances 0.40
JC 250.00/hr
Email res pones RE ordinance challengers and scheduling 1.90
JC 250.00/hr
Messages to G. Patton RE various workforce issues 0.20
JC 250.00/hr
Telephone call to D. Spehar RE workforce ordinances and policies 0.80
JC 250.00/hr
Review with J. Rockwell v15 and Overseas; Telephone Calls With E. Swift and 5,20
JC Conference Call with E. Hughes 250.00/hr
E-Mails To Marathon RE County plans; Return E-Mail To S. Hutton 0.50 125.00
JC 250.00/hr
Stacy DeVane
Page
7
Date Description Hrs/Rate Amount
6/12/2006 E-Mail statutes to Marathon 0.60 150.00
JC 250.00/hr
Draft/revise v15 Park Village lease 3.20 560.00
JCR 175.00/hr
Conference With J. Coleman RE Park Village v15 and Overseas; revise lease; 4.40 770.00
JCR E-Mail To E. Hughes; Conference Call with J. Coleman, E. Swift and E. Hughes 175.00/hr
6/13/2006 Conference Call with J. Rockwell and J. Marston; revise lease 2.00
JC 250.00/hr
Return telephone call to A. Henson RE transfer ordinance - NO CHARGE 0.50
JC 250.00/hr
Telephone Calls To S. Hutton and J. Marston; finalize leases 2.80
JC 250.00/hr
Conference Call with N. Petrick RE schedule 0.10
JC 250.00/hr
Travel To Marathon council for presentation 1.20
JC 250.00/hr
-
Conference Call with J. Marston and J. Coleman RE Overseas 2.00
JCR 175.00/hr
Draft/revise Park Village v16; Overseas v1 2.00
JCR 175.00/hr
Conference Call with J. Coleman and J. Marston RE Overseas v1 0.20
JCR 175.00/hr
E-Mail To E. Hughes and E. Swift 0.10
JCR 175.00/hr
Plan & Prepare for PC meeting 0.50
JCR 175.00/hr
Telephone call from N. Petrick RE agenda ads 0.10
JCR 175.00/hr
Draft/revise max height ordinance, advertising language and staff report; update 0.20
JCR ordinance tracking chart 175.00/hr
Travel From Marathon 1.20 300.00
JC 250.00/hr
Stacy DeVane
Date Description
Page
8
Hrs/Rate Amount
2.40 600.00
250.00/hr
1.00 250.00
250.00/hr
4.20 1,050.00
250.00/hr
1.00 250.00
250.00/hr
1.00 250.00
250.00/hr
2.40 420.00
175.00/hr
4.20 735.00
175.00/hr
0.50 87.50
175.00/hr
0.20 35.00
175.00/hr
0.20 35.00
175.00/hr
1.00 175.00
175.00/hr
1.50 375.00
250.00/hr
0.30 75.00
250.00/hr
0.60 150.00
250.00/hr
0.50 125.00
250.00/hr
6/14/2006 Travel To and Travel From PC meeting; Telephone call from R. Jetton
JC
Meet With A. Joulani and Planning Department
JC
Attend PC meeting
JC
Lunch Meeting With G. Neugent; S. Popham, B. Loewy and J. Rockwell- NO
JC CHARGE
Meet With S. Hutton and 8. Shillinger
JC
Travel To and Travel From Marathon for PC meeting
JCR
Attend PC meeting
JCR
DrafUrevise ordinance tracking chart; revise 9.5-120.4 ordinance per PC's
JCR comments
Telephone calls from R. Jetton RE borrow forward ordinance
JCR
E-Mails to and From N. Petrick RE withdraw and agenda
JCR
Lunch Meet With G. Neugent, B. Loewy, S. Popham and J. Coleman - NO
JCR CHARGE
6/15/2006 Meet With S. Hutton - NO CHARGE
JC
Conference With J. Rockwell RE ROGO borrow forward; LOU; review LDRs/comp
JC plan
Message to G. Patton; Telephone call to G. Patton RE Housing
JC
Telephone Calls With M. Tezanos; S. Hutton; Messages to and E-Mails to DCA RE
J C Overseas
Stacy DeVane
Date
Description
6/15/2006 Message from and Return telephone call to B. lannotta RE RFP; online research -
JC NO CHARGE
E-Mail To B. Calhoun RE RFP award
JCR
Draft/revise staff report and RaGa transfer updated ordinance for 6/28 PC;
JCR Conference With J. Coleman
E-Mail To J. Coleman RE 6/14 PC
JCR
Telephone call from R. Jetton and E-Mail To M. Tezanos RE Overseas
JCR
Telephone call with J. Coleman RE Overseas
JCR
Conference Call with J, Coleman and M. Tezanos - NO CHARGE
JCR
JCR
Review LDRs RE borrow forward provisions
6/16/2006 Messages to T. Willi
JC
Telephone call from R. Jetton; E-Mail To T. Cohen; E-Mail To S. Hutton and T. Willi
JC
Review/analyzecomp plan RE borrow forward
JCR
E-Mail To R. Jetton RE borrow forward
JCR
E-Mail To M. Tezanos
JCR
6/18/2006 DrafVrevise White Paper; online research RE deed restrictions
JC
Boca 380 v2 review; E-Mail To S. Hutton; review ordinances
JC
6/19/2006 Telephone call from and Return telephone call to H. Casas RE Park Village leases
JCR
Page
9
Hrs/Rate
Amount
0.40
250.00/hr
100.00
0.10 17,50
175.00/hr
0.80 140.00
175.00/hr
0.10 17.50
175.00/hr
0.20 35.00
175.00/hr
0.10 17.50
175.00/hr
0.10 17.50
175.00/hr
2.30 402.50
175.00/hr
0.20 50.00
250.00/hr
2.10 525.00
250.00/hr
2.50 437.50
175.00/hr
0.10 17.50
175.00/hr
0.10 17.50
175.00/hr
2.00 500.00
250.00/hr
1.50 375.00
250.00/hr
0.10 17.50
175.00/hr
Stacy DeVane
Date Description
6/19/2006 E-Mail To J. Sanders, R. Paras, T. Willi, S. Hutton and J. Coleman
JCR
E-Mail From and Return E-Mail To M. Tezanos and J. Sanders; various emails RE
JCR affordable and Task Force planning
Message fram and Return telephone call to J. Sanders RE agenda; E-Mail To J.
JCR Coleman and D. Rice RE Tallahassee; E-Mail From K. Metcalf RE model
Review/analyze purchase and development ordinance in Preparation for SOCC
JCR meeting
Review/analyze Rowell's; Telephone call to G. Patton; Telephone Calls To G.
JC Neugent; Telephone Calls To S. Hutton RE Rowell's
JC
Online Research RE ordinances; Return E-Mails To JDH RE modeling
6/20/2006 E-Mail To C. Hamlin and P. Rososco RE Overseas v1
JCR
JCR
Plan & Prepare for SOCC meeting
JCR
Conference With J. Sanders RE SOCC meeting; Preparation for meeting
E-Mail To J. Sanders RE DCA ROGO position; E-Mail Fram N. Petrick; Conference
JCR With J. Coleman; revise 6/28 PC staff reports
Telephone call with J. Coleman RE PC staff reports; revise and E-Mail To N.
JCR Petrick
JC
Telephone call to D. Rice RE SOCC mtg
JC
E-Mails To S. Perez and J. Little (DC affordable dinner)
JC
DrafVrevise White Paper
Page 10
H rs/Rate Amount
0.20 35.00
175.00/hr
0.50 87.50
175.00/hr
0.40 70.00
175.00/hr
0.20 35.00
175.00/hr
1.10 275.00
250.00/hr
0.30 75.00
250.00/hr
0.10 17.50
175.00/hr
0.30 52.50
175.00/hr
0.60 105.00
175.00/hr
0.40 70.00
175.00/hr
0.90 157.50
175.00/hr
0.30 75.00
250.00/hr
0.20 50.00
250.00/hr
2.20 550.00
250.00/hr
Stacy DeVane
Date Description
6/20/2006 Online Research RE administrative relief; online research RE White Paper
JC
6/21/2006 Travel To and Travel From Marathon
JCR
Attend SOCC meeting to present Commissioner Rice's affordable housing report;
JCR Telephone call from R. Jetton RE max sale price ordinance (RATE REDUCED
PER J. COLEMAN DIRECTION) t P-.eJtU1:,l..A - i> &~ Sf . Sf; '>
6/22/2006 E-Mail To R. Jetton RE max sale price ordinance; Return telephone call to R.
JCR Jetton
E-Mail To M. Cunningham RE Task Force details - NO CHARGE
JCR
JCR
E-Mail From and Return E-Mail To J. Sanders RE ordinance tracking; E-Mail From
and Return E-Mail To N. Petrick RE 9.5-227
E-Mails To and E-Mails From S. DeVane and R. Paros RE 6/27 Task Force agenda
JCR
E-Mail To Senator L. Bullard and J. Sanders
JCR
6/23/2006 E-Mails From S. DeVane RE task force agenda
JCR
6/26/2006 Plan & Prepare for Task Force meeting
JCR
Plan & Prepare for 6/28 PC meeting
JCR
6/27/2006 Travel To and Travel From Marathon for Task Force meeting
JCR
Attend Task Force meeting
JCR
JCR
Plan & Prepare for PC meeting
6/28/2006 Travel To and Travel From Key Largo for PC meeting
JCR
Page 11
Hrs/Rate Amount
0.20 50.00
250.00/hr
2.40 420.00
175.00/hr
7.70 693.00
90.00/hr
0.30
175.00/hr
0.10
175.00/hr
0.20
175.00/hr
0.20
175.00/hr
0.20
175.00/hr
0.10
175.00/hr
0.30
175.00/hr
0.40
175.00/hr
2.40
.. - 175.00/hr
,'J"//. 2?t\
}./_....{- _-,i~
~--f! ~.-'rr5.00/hr
,/
1.00
175.00/hr
4.40
175.00/hr
52.50
17.50
35.00
35.00
35,00
17,50
52.50
70.00
420.00
402.50
175.00
770.00
3052923516
MONROE COUNTY ATT
12:39:34 p,m. 07.27-2006
1 /1
Stacy DeVane
Date DescriDtion
6/28/2006 Attend PC meeting
JCR
E-Mail From and Return E-Mails To M. Cunningham RE Task Force - NO CHARGE
JCR
6/29/2006 Draft PC resolutions for Fractional ROGO and Emergency Housing; E-Mail To N.
JCR Petrick; revise ordinances; online research
Draft/revise ordinance tracking chart; E-Mail To N. Petrick RE PC resolutions
JCR
Telephone call from J. Sanders RE 9.5-120.4 and BOCC agenda reports; E-Mail
JCR To J. Sanders and M. Tezanos; draft BOCC agenda reports
6/3012006 Conference Call with J. Sanders and J. Coleman RE 9.5-120.4 planning
JCR
E-Mail From J. Sanders; E-Mail To J. Coleman RE 9.5-120.4 and 9.5-227 BOCC
JCR staff reports
JC
Message from J. Sanders; Conference Calls with J. Sanders and J. Rockwell RE
text and comp plan amendments
Subtotal of charges
TOTAL AMOUNT NOT CHARGED
For professional services rendered
Additional Charges:
Date DescriDtion
Page 12
Hrs/Rate Amount
2.60 455.000KJ
175.00/hr
0.20 35.00
175.00/hr
1.70 297.50
175.00/hr
0.20 35.00
175.00/hr
0.60 105.00
175.00/hr
0.40 70.00
175.00/hr
0.10 17.50
175.00/hr
1.90
250.00/hr
475.00
ffK-
$35,705.50
($21069.50)~
169.20 $33,636.oo.{'I,
6/30/2006 legal library charges
Total additional charges
205.63
$205.63 trY
Total amount ofthis bill .
Previous balance
&, :5)00 l/ _ 530 3/0 - $. 33/ 'g'tft. ~.3
$33,841.63 €i
$74,623.49