Item N6
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 16, 2006
Division: Clerk's Office
Bulk Item: Yes X No
AGENDA ITEM WORDING: Consideration by the Board to rescind the Maintenance
Agreement between Monroe County and the State of Florida, Department of Juvenile Justice
concerning the first floor juvenile justice building located on Stock Island.
ITEM BACKGROUND: This item was approved at the July 14, 2004 Board meeting (Agenda
Item No, C2) and executed on behalf of Monroe County on July 28,2004, The State of Florida
never signed the amendment. County Attorney and Public Works have no objection to rescinding
this item,
DIVISION DIRECTOR APPROVAL:
Danny L. Kolhage, Clerk
DOCUMENTATION:
Included X To Follow
Not Required _
AGENDA ITEM NO.
Page 1 of 1
Pam Hancock
From:
To:
Sent:
SUbject:
"Leto-Beth" <Leto-Beth@MonroeCounty-FL.Gov>
"Pam Hancock" <phancock@monroe-clerk.com>
Wednesday, July 19, 2006 4:00 PM
FW: Outstanding Document
FYI,
Beth
From: Stone-Bob
Sent: Wednesday, July 19, 2006 3: 14 PM
To: Leto-Beth
Subject: RE: Outstanding Document
Beth - No objection from me -I do not think we are going to get anything back from the state - We are working with the State on
a month to month basis and they are paying - Thanks - Bob
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From: Leto-Beth
Sent: Wednesday, July 19,20062:46 PM
To: Stone-Bob
Subject: FW: Outstanding Document
.._,...._.~..._..._._..._...........,...._,...._,~.....,.....,.....,....~~......_,...__,...__,~._._~._._~._._~...._,"'...,"'...._,.....,..~.....,.....,...._,...._,~.___~._._~._._..~..~.....,.....,"'...,"'....~....~....~~...,~.c.,....-,...c-,..._-...._..._._..._._.,~..........-,....-,..~....~....~.....,~.,~..\.,...c-,...c-....c~._._..._._..._._~~..-,....-,....-,....-."'....~....~.....,~...,....-,....-,..._-,._._._~._._~._'\.~..~..~....-,....~....-,"'..-,~'...'.'.','.'.',';';~';';~';'.-,";..-,";..-,....-,._'_..'-'-._';'_..';~"""'."""".-,'.'.-,'...-,....-,..
From: Pam Hancock [mailto:phancock@monroe-clerk.com]
Sent: Wednesday, July 19,20062: 16 PM
To: Hutton-Suzanne
Cc: Leto-Beth
Subject: Outstanding Document
Suzanne,
This is the last outstanding that we discussed. The Maintenance Agreement for DJJ Detention Center in Monroe County
approved at the July 14, 2004 BOCC meeting. This document was executed on behald of Monroe County within 1-2 weeks of
approval. However, we have never received the fully executed dcoument back from the state.
I would like to place this on the August agenda to be rescinded. Any objections?
7/19/2006
Page 1 of 1
Pam Hancock
From:
To:
Sent:
Subject:
"H utton-$uzan ne" < Hutton -Suzan ne@MonroeCounty-FL.Gov>
"Pam Hancock" <phancock@monroe-clerk.com>
Wednesday, July 19, 2006 2:12 PM
RE: Outstanding Document
No objection.
From: Pam Hancock [mailto:phancock@monroe-clerk.com]
Sent: Wednesday, July 19, 20062:16 PM
To: Hutton-Suzanne
Cc: Leto-Beth
Subject: Outstanding Document
Suzanne,
This is the last outstanding that we discussed. The Maintenance Agreement for DJJ Detention Center in Monroe County
approved at the July 14, 2004 SOCC meeting. This document was executed on behald of Monroe County within 1-2 weeks of
approval. However, we have never received the fully executed dcoument back from the state.
1 would like to place this on the August agenda to be rescinded. Any objections?
7/19/2006
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
July 28, 2004
TO:
Dent Pierce, Director
Public Works Division
FROM:
Beth Leto, Administrative Assistant
Public Works Division
Pamela G. Hanc~
Deputy Clerk c:v
ATTN:
At the July 14, 2004, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
/Maintenance Agreement between Monroe County and the State of Florida, Department of
Juvenile Justice concerning the first floor juvenile justice building located on Stock Island.
Enclosed are three duplicate originals, executed on behalf of Monroe County, for your handling.
Please be sure to fonvard the fully executed "Monroe County Clerk's Ongina'" and "Monroe
County Finance Department's Original" to our office as soon as possible.
Contract Amendment between Monroe County and Conch Cruisers, Inc., concerning
Salute Restaurant at Higgs Beach, to correct the monthly rental amount to include janitorial
services with CPI increase. Enclosed is a duplicate original for your handling.
Should you have any questions please do not hesitate to contact this office.
cc: County Administrator wlo documents
County Attorney
Finance
File.!
..
MAINTENANCE AGREEMENT FOR DEPARTMENT OF JUVENILE JUSTICE
DETENTION CENTER IN' MONROE COUNTY
This Maintenance and Repair Agreement is made and entered into between
the State of Florida, Department of Juvenile Justice ("DJJ") and Monroe
County ("County"), a political subdivision of the State of Florida, effective Julv
1. 2004.
WITNESSETH:
WHEREAS, the state of Florida, Department of Juvenile Justice (DJJ) has
entered into a construction and occupation agreement for a Juvenile Justice
facility with the Monroe County Sheriffs Office and Monroe County, said
agreement being attached and incorporated within this agreement as Exhibit A;
and,
WHEREAS, DJJ owns the Ground Floor and First Floor of the Juvenile
'Justice Center located at 5503 College Road, Key West, Florida; and,
WHEREAS, the Florida Legislature has determined that the operation of
needed residential and detention facilities for juvenile offenders is critical to the
public heaJth, safety and welfare of the citizens of the community and to the
effective rehabilitation of juvenile offenders; and,
WHEREAS, DJJ and Monroe County desire to collaborate in the
maintenance of the first floor of the Juvenile Justice Center; and
THEREFORE, DJJ and Monroe County agree to the following terms
regarding the maintenance and repair of the fIrst floor of the Juvenile Justice
Center;
ARTICLE I - TERM
1. The term of this agreement shall be concurrent with the term of the
Construction and Occupation Agreement between DJJ t Monroe County
Sheriffs Office and Monroe County (Exhibit A), which ends at midnight,
June 28, 2049.
2. The agreement amount agreed to herein will be reviewed in March of
each year by both parties and may be adjusted through a mutual letter
of understanding that would then become part of this agreement.
O(ij2J/04
3. Either of the parties hereto may cancel this agreement without
cause by giving the other party sixty (60) days written notice of its
intention to do so. In order for DJJ to terminate this agreement, it
shall pay all costs incurred on a pro rata basis.
ARTICLE II - CONSIDERATION
1. As consideration for Monroe County providing skilled
multidiscipline labor per the attached Scope of Work (Exhibit B) for
the repair and maintenance of the first floor of the Juvenile Justice
Center (Juvenile Detention Center), DJJ shall pay the County Forty
Five Thousand Dollars ($45,000.00) per year.
2. As provided in Article V of the Construction And Occupation
Agreement For Juvenile Justice Facility In Monroe County (Exhibit
A), DJJ and the County will pay equal shares for maintaining the
two Elevators and Fire Suppression System. In addition, included
is the equally shared expense of maintaining the Building
Automation Systems and the Fire Alarm System. DJJ's shared
cost for maintaining these systems may be adjusted from time to
time and shall be invoiced by the County and paid by DJJ as
described in paragraph 3 below. DJJ's current portion of the
annual cost for maintaining these systems is Thirteen Thousand
Nine Hundred Two Dollars ($13,902.00).
3. Payments shall be made to the County quarterly in arrears and
pursuant to Florida's Prompt Payment Law. County shall invoice
DJJ quarterly. The requirement for final payment of monies due
for services rendered shall survive the term of this agreement.
4. All material or equipment required for the maintenance or repair of
the Juvenile Detention Center will be acquired by DJJ. A Purchase
Order System shall be established whereby Monroe County is to
submit a Purchase Order Request to DJJ. DJJ will then directly
purchase from the vendor all required material or equipment and
make said materials and equipment available to the County in
order for the County to perform the requisite maintenance and
repair. All material or equipment purchased by DJJ will be
dedicated for the Juvenile Detention Center's use.
5. With the exception of shared services, any and all services of
Contractors that are deemed necessary for the repair or
maintenance of the Juvenile Detention Center that is outside the
attached Scope of Work (Exhibit B) shall follow the Purchase Order
System described in the preceding paragraph.
2
06{23/04
6. If it is deemed necessary to expedite a purchase or Contractor's
services, DJJ can request in writing that the County proceed with
the necessary purchase or service. The County would then invoice
DJJ at the next quarterly invoice for the actual costs that were
incurred. These costs are in addition to the sum described in
paragraph 1 and paragraph 2 above,
7. Any service calls that are required beyond what is stated in the
attached Scope of Work (Exhibit B) will be invoiced by the County
to DJJ per the following:
A. Labor costs for service calls during normal working hours
(7:30 AM to 4:30PM) Monday through Friday, excluding
holidays shall be $35.00 per man-hour.
B. Labor costs for service calls during hours other than normal
working hours as stated in the preceding paragraph
(premium time), including holidays shall be $52.55 per man-
hour.
8. The parties shall maintain all books, records, and documents
directly pertinent to performance under this Agreement in
accordance with generally accepted accounting principles
consistently applied. Each party to this Agreement or their
authorized representatives shall have reasonable and timely access
to such records of each other party to this Agreement for public
records purposes during the term of the Agreement and for four
years following the termination of this Agreement.
9. Non-Reliance by Non-Parties. No person or entity shall be entitled
to rely upon the terms, or any of them, of this Agreement to enforce
or attempt to enforce any third-party claim or entitlement to or
benefit of any service or program contemplated hereunder, and the
County and DJJ agree that neither the County nor DJJ or any
agent, officer, or employee of either shall have the authority to
inform, counsel, or otherwise indicate that any particular
individual or group of individuals, entity or entities, have
entitlements or benefits under this Agreement separate and apart,
inferior to, or superior to the community in general or for the
purposes contemplated in this Agreement.
ARTICLE III - LIABILITY AND INSURANCE
3
06(23(04
1. DJJ and the County are agencies of the State of Florida, or political
subdivisions thereof, as defined in Section 768.28, Florida
Statutes. The Parties hereto agree that each shall be responsible
for any and all claims, suits, actions, damages and/or causes of
action arising during the term of this agreement for any personal
injury, loss of life and/or damage to property sustained in or about
the Property by reason or as a result of the negligence or tortious
conduct of their agents, employees, licensees, and invitees in the
manner provided in Section 768.28, Florida Statutes, as amended
from time to time, or any other law providing limitations on claims.
ARTICLE IV - OTHER OBLIGATION UNDER THIS AGREEMENT
1. If DJJ or the County fail to perform any other obligation of this
Agreement, then the party to whom the obligation was owed may
give the party responsible for the obligation written notice. If the
party to whom the notice is directed fails to cure its non-
performance within 60 days after notice was sent, the party to
whom the obligation was owed may perform the obligation at the
expense of the offending party.
2, The requirements of 60 days written notice do not apply when non-
,performance creates an imminent danger to the safety of persons
or property. In these cases, the party to whom the obligation is
owed is required to give such notice as is possible under the
circumstances, and the party responsible for the obligation will
reimburse the reasonable expenses of curing the problem.
3. Authority. Each party represents and warrants to the other that
the execution, delivery- and performance of this Agreement have
been duly authorized by all necessary County and corporate
action, as required by law.
4. Claims for Federal or State Aid. The parties agree that each shall
be, and is, empowered to apply for, seek, and obtain federal and
state funds to further the purpose of this Agreement; provided that
all applications, requests, grant proposals, and funding
solicitations shall be approved by each party prior to submission.
5. Nondiscrimination. The parties agree that there will be no
discrimination against any person, and it is expressly understood
that upon a determination by a court of competent jurisdiction
that discrimination has occurred, this Agreement automatically
terminates without any further action on the part of any party,
effective the date of the court order. The parties agree to comply
4
06/23/04
with all Federal and Florida statutes, and all local ordinances, as
applicable, relating to nondiscrimination. These include but are
not limited to: 1) Title VI of the Civil Rights Act of 1964 (PL 88-
352) which prohibits discrimination on the basis of race, color or
national origin; 2) Title IX of the Education Amendment of 1972, as
amended (20 USC ss. 1681-1683, and 1685-1686), which
prohibits discrimination on the basis of sex; 3) Section 504 of the
Rehabilitation Act of 1973, as amended (20 USC s. 794), which
prohibits discrimination on the basis of handicaps; 4) The Age
Discrimination Act of 1975, as amended (42 USC ss, 6101- 6107)
which prohibits discrimination on the basis of age; 5) The Drug
Abuse Office and Treatment Act of 1972 (PL 92-255), as amended,
relating to nondiscrimination on the basis of drug abuse; 6) The
Comprehensive Alcohol Abuse and Alcoholism Prevention,
Treatment and Rehabilitation Act of 1970 (PL 91-616), as
amended, relating to nondiscrimination on the basis of alcohol
abuse or alcoholism; 7) The Public Health Service Act of 1912, ss.
523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended,
relating to confidentiality of alcohol and drug abuse patient
records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. et
seq.), as amended, relating to nondiscrimination in the sale, rental
or financing of housing; 9} The Americans with Disabilities Act of
1990 (42 USC s. 1201 Note), as maybe amended from time to time,
relating to nondiscrimination on the basis of disability; 10) Any
other nondiscrimination provisions in any Federal or state statutes
which may apply to the parties to, or the subject matter of, this
Agreement.
6. Covenant of No Interest. The parties covenant that neither
presently has any interest, and shall not acquire any interest,
which would conflict in any manner or degree with its performance
under this Agreement, and that only interest of each is to perform
and receive benefits as recited in this Agreement.
7. Code of Ethics. County agrees that officers and employees of the
County recognize and will be required to comply with the
standards of conduct for public officers and employees as
delineated in Section 112.313, Florida Statutes, regarding, but not
limited to, solicitation or acceptance of gifts; doing business with
one's agency; unauthorized compensation; misuse of public
position, conflicting employment or contractual relationship; and
disclosure or use of certain information.
8. No Solicitation/Payment. The parties warrant that, in respect to
itself, it has neither employed nor retained any company or person,
other than a bona fide employee working solely for it, to solicit or
5
06/23/04
secure this Agreement and that it has not paid or agreed to pay
any person, company, corporation, individual, or firm, other than a
bona fide employee working solely for it, any fee, commission~
percentage, gift, or other consideration contingent upon or
resulting from the award or making of this Agreement. For the
breach or violation of the provision.
9, Public Access. This agreement may be canceled by either party for
refusal to allow public access to all documents~ papers, letters or
other material subject to the provisions of Chapter 119.07, Florida
Statutes, and made or received in conjunction with this agreement.
10. Legal Obligations and. Responsibilities: Non-Delegation of
Constitutional or Statutory Duties. This Agreement is not intended
to, nor shall it be construed as, relieving any participating entity
from any obligation or responsibility imposed upon the entity by
law except to the extent of actual and timely performance thereof
by any participating entity, in which case the performance may be
offered in satisfaction of the obligation or responsibility. Further,
this Agreement is not intended to, nor shall it be construed as,
authorizing the delegation of the constitutional or statutory duties
of the County, except to the extent permitted by the Florida
constitution, state statute, and case law.
11. No Personal Liability. No covenant or agreement contained herein
shall be deemed to be a covenant or agreement of any member,
officer, agent or employee of Monroe County in his or her
individual capacity, and no member, officer, agent or employee of
Monroe County shall be liable personally on this Agreement or be
subject to any personal liability or accountability by reason of the
execution of this Agreement.
12. Execution in Counterparts. This Agreement may be executed in
any number of counterparts, each of which shall be regarded as an
original, all of which taken together shall constitute one and the
same instrument and any of the parties hereto may execute this
Agreement by singing any such counterpart.
13. Section Headings. Section headings have been inserted in this
Agreement as a matter of convenience of reference only, and it is
agreed that such section headings are not a part of this Agreement
and will not be used in the interpretation of any provision of this
Agreement.
6
06/23/04
ARTICLE V - NOTICE AND ADDRESSES
1. All notices required under this agreement must be provided by
certified or registered mail, addressed to the proper party at the
following address:
For DJJ:
Asst. Secretary for Detention
2737 Centerview Dr.
Tallahassee, Florida 32399-3100
For Monroe County:
County Administrator
Gato Building
Key West, Florida 33040
2. All parties to this Agreement are governmental agencies. To the
extent that this Agreement may extend past the term of office of
any individual noted above, it shall not be necessary for any party
to notify the other of a change of name' for any official above in
order for this Agreement to be enforceable.
ARTICLE VI - INTERPRETATION OF AGREEMENT
1. This Agreement shall be interpreted and construed under the Laws
of Florida.
2. If anyone or more of the provisions of this Agreement are for any
reason held to be invalid, illegal, or unenforceable in any respect,
the invalidity, illegality or unenforceability will not affect any other
provision of this agreement, which shall be construed as if it had
not included an invalid, illegal or unenforceable provision.
3. This Agreement constitutes the entire agreement of the parties and
supersedes any prior understandings or written or oral agreements
between the parties with respect to the subject matter.
4. No amendment, modification, or alteration of the terms of this
Agreement is binding unless in writing, dated after the date of this
Agreement and executed by an individual authorized by each party
to enter in binding contacts.
7
06/23/04
5. The provisions, terms, or conditions of this agreement shall not be
construed as consent by DJJ or the County to be sued because of
this Agreement or the operation of juvenile justice facility.
6, The parties agree that, in the event of conflicting interpretations of
the terms or a term of this Agreement by or between any of them
the issue shall be submitted to mediation prior to the institution of
any other administrative or legal proceeding.
7. Severability. If any term, covenant, condition or provision of this
Agreement (or the application thereof to any circumstance or
person) shall be declared invalid or unenforceable to any extent by
a court of competent jurisdiction, the remaining terms, covenants,
conditions and provisions of this Agreement, shall not be affected
thereby; and each remaining term, covenant, condition and
provision of this Agreement shall be valid and shall be enforceable
to the fullest extent permitted by law unless the enforcement of the
remaining terms, covenants, conditions and provisions of this
Agreement would prevent the accomplishment of the original intent
of this Agreement. The parties agree to reform the Agreement to
replace any stricken provision with a valid provision that comes as
close as possible to the intent of the stricken provision.
8. Binding Effect. The terms, covenants, conditions, and provisions of
this Agreement shall bind and inure to the benefit of the County
and DJJ and their respective legal representatives, successors, and
assigns.
9. Adjudication of Disputes or Disagreements. The parties agree that
all disputes and disagreements shall be attempted to be resolved
by meet and confer sessions between representatives of each of the
parties. If no resolution can be agreed upon within 30 days after
the first meet and confer session, the issue or issues shall be
discussed at a public meeting of the Board of County
Commissioners. If the issue or issues are still not resolved to the
satisfaction of the parties, then any party shall have the right to
seek such relief or remedy as may be provided by this Agreement
or by Florida law.
10. Cooperation. In the event any administrative or legal proceeding is
instituted against either party relating to the formation, execution,
performance, or breach of this Agreement, the parties agree to
participate, to the extent required by the other party, in all
proceedings, hearings, processes, meetings, and other activities
8
06{23/04
related to the substance of this Agreement or proVIsion of the
services under this Agreement. The parties specifically agree that
no party to this Agreement shall be required to enter into any
arbitration proceedings related to this Agreement.
ARTICLE VII - FUNDING AVAILABILITY
1. In the event funding for this agreement becomes unavailable, the
Department may terminate the Contract upon no less than fifteen
(15) days written notice to the County. The Department shall be
the final authority as to the availability of State funds.
Performance of the County is contingent upon receipt of annual
appropriations of its budget by Monroe County.
Remainder of page left blank intentionally
9
06/23/04
IN WITNESS WHEREOF t the parties have caused this Agreement to
be executed on the day and year first above written.
STATE OF FLORIDAt DEPARTMENT OF JUVENILE JUSTICE
APPROVED:
Authorized Signature
Type/Print Signatory's Name
Type/Print Title
Type/Print Date
BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA ::f;"ly ''1) 7--00lf
Murray E. Nelson
Name of Signatory
~(~
Mayor/Ch' rson Attest: ?c~~rz:..,:' KOLHAGEt CLERK
r .,,",_'~" _-'",' ~.' ~', -':-'
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July 14, 2004
By:
Date:
10
06/23/04
EXHIBIT A
('ONSTH lJCTION AN)) OCCUPATION AGRE)~MENT FOH
,JUVENILE JUSTICE FACILITY IN MONROll~ COllNTY
'I'll is Construction llnd O~cupation ^grc~mcnt i~ made anu entereu
inlo nc[wccn the Sl<\lC of Florida, Department or Juvenile Justice ("J).IJ"),
~thc Mnnw('. County Sheriffs Office ("MeSO"), and Monroe COllnLy
("(:\)\\1)\ y"), hoth pol itic<l! suhdivis.ions or the Slate of HOl'lda.
WITNESSETH:
WHI':I\I~AS, the Slale of Florida, Department or .Juvenile Justice
(DJJ) ha~ entered into a kasc C\ljfccment with the County for the
cons1 ruell 011 alld llpc.rlltinn of a juveni Ie justice facillty, said ICrlse ami il ~
I"lrst :lIlll'ntlmcnl beinp, attached and incorporated within this agreement as
P,xhibilS ^ and U rcsflcclivdy~ and,
WHEREAS, })JJ will own Lhe First Floor of a tWQ-story auJi\inn (the
uAJtlililm") to the Mnnrot.: Counly Deknlion Facility and the Cuunty will
own the Sccono floor orthc Additlon mlo;
WIIERt::AS, OJJ and MeSO tlcsire to collaborate in the rll1~HJGjng.
COllstfut.liol\ L1ml opcr;llion of the juvenile justice facility; <lIld
WIIEIU~^S, I)J), MeSO, and tbe County desire to determine their
rc~pedive rcsronsibilitics for maintenance and repair or the Acldition~ ann
WIIEREAS, the I'loridCl Legislature has determined that locatin~,
~iting and dcvdopment of needed residential and detention facilities for
juvenile offenders is crit"rcalto the public health, safety ~md welfare or the
citizens orthc community and to the effective rehabilitation urjuvcnile
orh.mUtel's; anu
WI1EREAS, il is importanllhat such a facility he located in ar(;a~
d()s~ to the home communitIes of the children in order to as~urc the most
c(rl..:ctlvc rehabililation efforts tlS well as the most intensive PO$[ release
supervisio!l and <..:as~ manngement; and
; ~
TI1U~FFORl~, OJJ, MeSO, and the County agree to the following
tcnns regarding the construction and occupancy of the addition cnntainil1[',
tht~ juvt:nile:. jlls-tiel..: l':1ci!ity:
l'nr~('. I \)[' 12
...
ARTICl.1': 1 - Tt:RM
. \, rile lertl! or this :lgrccl11cnt :ihall be concutTcn\ with tl\~ \.crm or the
land lease bClwccn Monroe County an.d OJJ (Exhibits ^ and 13.)
2, 111 the cVl:ntllwt DJJ holds over in its tenancy. CfH:h p:lrly shall
\l~IH:\i\\ l\':~pl.)n~,ibk ror cumpliancc with the terms orlhl~ Agreement
ARTICLE) I .- CONSTRUCTION Of F ACll-tTY
I. UJJ shall be n::sponsible ror conslruction of the Addition P\lfSU:)I\\ to
plalls ,lIld specifications developed in coordination with MeSO.
I.. l)JJ shall be cOllsidered the Owner oftnc Project for pUrptbCS of ;111
Cl'nstruc,tl01\ contracts and agreements with gcncral contractors, architects,
cngillL'Cf'S, con~ultants or other professional::> required for construction uf the
juvenile jU~ilicL facility.
\ Illtltl' event of any c"sua1\y includinG. but notlimjrcd [fl, Jln.~.
b\\l'l'it'.~n~, tlllllaJo, or any other casualty that is not the fa\.ll\ or l)JJ. sulTereu
by lhl~ l'roject during cons.truction that damages the Project, but does not
r(,:l\dcr L\)1nplction of the project impractical, D1J shalt rccei vc all funds
intended for continuation or construction and remediatio1l or the Project.
h)( purposes or this p:1fagrapb, completion of the project shall be t\ccmcu
illlpractic;ll i r:
\1, The cost of continued construction i5 greater than available
i nSlIrancc proceeds and the remaining construction budget, or
h. Said casualty alters the lcased site or the surro1111ding, land ~uch
that I )JJ dLlt;nnincs the loculion is flO longer suitable for a juvenile justice
facility,
fl. III lllt: event that continuatiun or completion of the Projecl h rendered '.
impr<tctical by any casualty including, bul not limited lO, firc, hurricane.
loml1uo or :lnY other t:asualty that i$ not the fault ofDJJ, DJJ nnd MeSO
shull be compensated Cram insumncc procecds in amounts proportionate to ;.
their fin;\nci,,1 contributions lo lhe project budget. '
I'ngc..: 2 (\112
S. Plior lo complctioll of the Project, OJ] shall notify MeSO and the
Counly {If the date and time or the substantial complcflon inspeclion of the
Projccl. MeSO and County may provide comments for DJJ's con~ideration
in compilation of any final punch li~ls to be addressed by the general
conlructor prior lo acceptance of the completed Project. However) D1J ~hall
/lol ue obligated to require the gcm:ral contractor to make any allerations or
corn.:clion$ not in comrliancc with the conslmction plans or specifications.
6, DJJ .shall be responsible for coordination of all warranty work
required under its construction contracts and ngrecmcnts. DJJ shall provide
MeSO ,md the County with a list of items that are covered by warranty by
:my contr:\clor. Upon occupancy by the County of the Second Floor, a!'>
dC$uibcu in Article lil, the County shaU promptly notify OJJ or allY tIefcels
ill material or workmanship that are covered under warranty from the
gc nem! contractor.
ARTICLE III ~ OCCUPANCY AND USE
I. The Addilion will be a three level facility. Use and occupancy of
those It.;vcls shall be as follows: the Ground Floor shall consist orthe parking
arCJ~ camera-operated secured elevator and entrance to the Addition and
structural support for the First and Second Floors, For purposes of this
~grccmcnt the unsecured area of the Ground Floor shall be considered a
Common Area for those using the Addition.
2. The First Floor shaH be occupied by OJJ [or the operation of a forty-
live (45)bed residential juvenile facility. Said residential facility may
contain both l). secure detention facility and a residential juvenile program.
011 In<lY conlract with n. third party (Provider) [or any or all operations of
the detention facility or residential program. Any such provider shall
indemnify and hold harmless the Counly, Department of Juvenile Juslice,
and MCSO for any t0l1\.lOtlS acts pursuant to the provisions of Section
7()~.2H., Floridi\ Statutes and comply WiUl any insurance requirement:) of the
, attached Exhibits A and B. Each providcrls individual contract and sublease
whether in privity with DJJ, the County or MeSO, wilt spcciflCUlly contain
provisions for proper indemnification and hotd harmless agreements as
rnentioncd. including insurance requirements noted in Exhibits A and B.
1. The County will own the Second Hoor. The County may use the
Second Floor i'nr()ny lawful government purpose, illduding. without
Pa~c 3 of 12
li1l\it;ltinll.Ic~lsinl~ to privale I\ol\~prolil (lgt:ncies. lIowcvcr. the County rn~y
1\ot use 01' permit use or the Second l-'ioor in any manner tl)(\t u'nrcasonahly
. illlt;rft:n::~ with the operation ofthcjuvcnilcjusticc facility. The County
Illusl req\Jire ~\nY tenant or the Second Floor to agree to indenmi ry OJJ I
~CS(). ,In(\ the County, and comply with the insurance requircmcnls
previously tk.scribed. Lndcmnific<,tioll a~rccmcf\ls will not be required or
IC11;1l1ls thaI arc agcnc;~s of the Uniteo St"tcs or SI;)ll~ otTlorida
01. ^ny ()pcralOr or LC5isCC not:m original pclrly to this Agn:clllcrll mUSl
agree in writing to abide by it::> terms as a condition of any contract, lease, or
agreclllc/l( permitting use orthe AdJilioll.
S. ^ I'lcr occlIpilncy. the County or MeSO mny makc nO/l-stl1lctur,ll
alteratio1\s, additions, or improvements 10 the Second Floor "ftcr reasonahle
~Hlvn/lCl.: wrillcll not Ice to OJJ,
(" Th~ County warranls to DJ] that it owns lawful title to the lcilscd
Proper t y,
^RT1CLE lV - CONSIDERATION
1. ^ ~ consideration for OJ J' s construction of the Addition a.nd
;1grccmcnllo OperJ1C J juvcnile justice facility on the First Floor, MeSO
sh~\1 contrihute Three and Onc-h31f Million Dollars ($3,500,000.00) towilrd
the construction of the Addition. DJJ shall contribute Four Minion Eight
llulldrcu NineLy hve Thousand rOlll' Hundred Dollar:) ($4,895.400.00) to
tilt; projecl "net provide all construclion related services through it$
contractors, engineers, architects, and other professionals.
7., Payment shall be made as follows:
a. DJ] sb;}ll make monthly progress payments to its contractor
llll[i! il has raid Eighty Percent (80%) of il~ total contribution or
, $4,W)S,400,OO, or $3,91{i,320.00.
h, When [)1J h:)s paid 80% of its total contribution, MeSO shaH
:',
bcgl1l paying ils contribution to DJJ.
c, MeSO ShHl1 pay its contribution in this manner:
Page 4 or J J.
i. When a request for a mon\hly prngrl~s:; payment is
suhn\\\tl:t1 by DJJ's contractor, con~\ruc\ion mnnagcrs I'llI' D.lhmu the:
. ('mll1ly shall rcvi~w it and il1SpCr.:-t the work.
ii, When the conslruction lni'\nagcrs determine thalthc work
~;s :>.all~l"ach)fY ~nd J)JJ delermtncs that payment is due unuer the construction
C<lIllltlC,I, MeSO shall pay the monthly progress raymcnl (suojc.ct to allY
Cft;dil due lo partial paym~nt by DJ),)
d. MeSO shall transmit funds to DJJ electronically or by check or
ur;,fl ~\S!)JJ instnlcts.
,
e. ^Jter MesO has paid its contribulion, DJJ will pay the
reJllailll!\l; \0'% or its contributlon according to the terms ur its construction
C(lnlr:KI.
^ I~T1CLE V - MAtNTENANCF. AND OPERATING COSTS
I. L^( 'II P ^ RTY M^l NT AINS ITS PREMI~ES: DJJ anu the County
s!tat! h.... rt:.spu1lsible fM their own rcspet:.livc opcralin!:', cosLs of the First and
Second Hoors.
2 UTI] .JTES: Water and electric service will be provided to ench rlt)(Jr
and metered separately. DJJ and the County will pay their own costs for
IIIt;sc ~Lrvic.cs. 011 will pay the cost uftapping into a new sewer tine to be
c()nstruc.ted. DJJ c\l1d the County will birly npportion the costs or Sl~wcr
~ervicc alkr installation.
1 EI.l.':V ATOR MAINTENANCE: OJ] and the Counly will pay cqu~t
shares or the costs of maintaininG elevators installed in the AJditiolL
4, J^NITOIUAL SEHVICE: OjJ and the County will be rcspul1$ihle for
providing ),m;lori:ll service to their Ooors.
5. C;1Z0UND FLOOR MAINTENANCE: MeSO will he rcsponsihlc lor
kccpinl~ lit!.; parking lot and walkways swept. DJJ will be responsible fur
mnjrllcllaJ\~t: of concrete llnd asphalt surfaces, includtng striping, Pllrking ;;
areas
Pagc5nCl2
(l. 1'.XlJ;.J~IUR 1'^INT1NG: 0.1) illlUlhc Counly will p,~y cqlli.d SIHIl\,~S or
Ihl; costs or extcriu\' p~\in\ing ur the ^ddition. 1 r the County !)ub1,c Works
. J)t:(lilrtm~l\t do~s the rainlillG, DJ1 willl'e.imbursc the County O\\C-\1;'dI' or lhe
cosl.
7~ INTERIOR PAINTING: OJ] <lnd the CO\l11ty wd\ be (csp\}n~iblc fOI
interllll j1;\llltillg or their respective noors.
l{, \:\IU:, SUPPRESSION SYSTEM: DJ] and the County wjJl pay all
t.:qual :,harc nr the costs or mainwining the tire suppression syskm, [I" 11\1.:
COUllly Public Works l)cp::utmcl1t performs the maintenance, OJJ will
rcilllburst: lhe County ()l)e-half of the ens!.
(). FENCES ^N]) GATES: l)J] will pay for relocation oflllc existing
Vl..:hic.\c g:.1tc but th~ County shall be: responsible for its future mai.ntcn;.\nce
\)JJ will he n:sponsibfc {or maintainin(', the any new fences or [',.\tcs ins\<llkd
hy D.l.l
I (), ^( :CLSS CUNTl{OL AND DOORS: 011 i\nd thl.:, County will he
l'I.',:-:;j)I)Il.\ihk 1'01' fJl:.lin(Jining .1CCCSS cOlllrol sy~tems and doors Oil their
it.:spcctivc !100r:5.
II. ] IV AC: DJJ and the County wi!l be responsible for maintaining aflY
HV AC ~ystcms instal lcd, on "their respective 11oors.
12. (;I.~NF,lt^TOl\S: DJ] will inslull a 1500 kW electric generator with
p~r<llkli!lG e4uipmcnt to rcrmil it to run separately or in conjunction with
MeSO's eXlslinG generator. DJ] and MeSO wiil be responsible for
maintaining their own l;cncrators. Each gcnc[tllor may be used ~~:; (l bilck-up
gelleralor fur olht:r party's crncr~cncy use.
I~. TEI..LPIIONP,S AND INTERNET ACCESS: DJJ will be solely
rc:-;pufl:;iblc Cl.)r providing telephone scrvi<:c and internet access foJ' its use.
'.
1 II: !ZO()!-': OJJ is responsible {or the costs of rcpo.ir and rcpbccfm:nt I,lr
[hl: roof or tlw Addjl ion.
~ ~
I ~L TENANTS AND OPERATORS: DJJ and MeSO shall nol b~
r~~p()lI:-\iblc for any costs rdatetlto the occur~ncy of each l'cspcctivl.: nom by
;l cOlllrac.:leu ()p~ralnr ur I,cs:>cc with whom it has no privity of contr,H;t.
r~l'.C () or' 2
This ;\~',H~Clllenl is not int\:l1ctcJ lo confer rights upon allY third pell.ties cWU is
:-;oldy I'm the benellt or DJJ. Meso, and the County.
ARTICLE VI- Ll^l3lLlTY AND lNSURANCF
I \)J.I. MeSO, and the CQU[\ly ;Ht: agencies ofllle Slale or~:I()rjtl:1. or
j)llliIIC;d ~lfhdivisions lhereof, ;lS {kIlned in Section 76~.2R, Florida S[;'I(utcs.
The l)<lrtie~ hereto t'grcc th111 each shall be responsible for any ~tnd ill! c!llims"
::.1I its, adio1\s. ui.lmages <tnd/or causes of action arising duril\b the term of \h is
l.ca~e fOf <lny personal injury, los:;: of life and/or damage (0 property
sustained in or about the leased l)rop~rty by rcason or a!> a result or the
ncgligcllcL or lorluQUS conduct or their agents, employees, liccns~l:s, ilnd
invitees ill Ihe manncr provided in Section 768.28, Florida Statult:s (200 I).
NOlhillb'. berein ~haH he Gomtrtlcd as a waiver or sovereign imntllnity
cnjoycJ by 'Iny party hereto, as provided in Section 768.2R, r-ll)ridi' St"tult:s.
as amended rrOll1 time to time, or any other law providing Iimit,\tions on
clailns. ^11 y such Contracl rrovidcr I l.cssec or Sublessee or either P:lrly
shall jndl~llll1iry ano hold harmless the County, Department (If Juvcnile
Justice, and MeSO for any It)r11JOU~ acts rursuant to the provisiolls or
Section "{(1V-.lB, Florid~i St<1tulc'.i "nJ comply with any illsuranct:
n~lIuirCmcl1ls of Exhibit ^ and n. Indemnification agreements. will not be
required or tenants that Me agencies of the United States or SIMe or f1orida.
2. PurSlJi.mt to ilS obligations in Exhihit A and 8, DJJ sh..:dl procure
:mu Illaillt:lin ;l,dcquatc f\rc and extended risk insurance CQvcm!;c for ;1[\Y
illlfJrov~n\cl\(~ or :;truc1urcs located on the Addition in amounts not less than
the full insul<:'lblc replacement value of such improvemenls by preparing Ulld
delivering to the Division of Risk Management) Department of Insurance, a
complclcu norian Fire Insurance Trust fund Coverage Request form
immcdialdy upon erection of any structures. However, Monroe County sh;l.1l
rei Illbllrs~ D J 1 for thc County's proportionate share of the premium, based
Oil ~qll~re footage oflhc second Ouor, upon request from DJJ, unless
olhcrwi~<..~ ap.recd in writing belwcen the palties. Likewise, if a loss occurs,
DJ1 skill reiIllburse the Cuunty proportionately for its loss from the proceeds
in :lCconJancc with the Iimils of the policy.
3, Tile cunlractor during construction shall maintain completed vallie
huildl:fs risk insurance and shalt mum: OJJ 3$ Hadditional insured". In the
event a loss occurs, should 1)11 ckctnot \0 rebuild or repair, DJJ wuuld
"ag~ 7 of' \2
reimburse the County proportionately for its loss from the proceeds ill
/Lj)dlloce wlth the limits of\iabi\ity in the builders risk policy.
~ ARTICLE VII - USE OF COMMON AREAS
~l_ Elevators., stairs, parking areas within fenced perimeter. gn.lund~
within fenced perimeter, and walkways shull constitute the Common Areas
of l.he Addition. The Common Arens of the building are for the joint use of
DJJ, MeSO, and the County, os well as !.heir officers, employees, agcnL'\ and.
In.vitees including any Operator or Lessee ofDJJ, MeSO, or the County.
Any and all such persons shall use the common areas in B rca~on3.blc,
orderly, and sanitary manner in cooperation with all other occupants and
lheir officers, employees, agenl.s and invi\ees.
2. Each occupant will conduct itself and will cause its officers,
employees, 3,;cnl'\, und in'litees to conduct themselves with full regard for
tbe rights, convenience, and welfare of all other occupants in the facility.
ARTICLE VIII - MECHANIC'S LIENS
I. No Operators or Lessees will permit any mechanic's lien or liens to be
placed on the Property or on improvements on them, Ifa mechanic's lien is
fllcd, it shall be the sole responsibility of the Operator or Lessee causing the
lien to be filed to discharge the Hen and to hold harmless and defend DJJ,
MeSO, and the County against enforcement of such lien. Provisions
concerning State not being subject to liens shall be placed in every contract,
kase or s.ublease that OJ] J MeSO) and the County has with such provider,
operator, lessee, or sublessee. D1J, MeSO, the County and their Operators
or Lessees shall give notice to 0.11 contractors before making improvements
on the Property of this provision of this agreement.
ARTICLE IX - SPECIAL CONSIDERATIONS
I.
Payment by MeSO's share of construction budget
'.
lfMeso roils to pay its ag,rced share toward the construction of the
juvenile justice facility, D11 may proceed with construction of a juvenile ;;
jU9tlcc facilit)' of its own design pursuant to its lease with the County. At
that time, any nmendment in existence to the ground lease bctw~cn DJJ and
the County which allows ownership or use by the County of the $ccond floor
Pace a of \2
of the Addition will be considered !lull and void unless stated otherwise in
writinc, by OJ J,
. 2. Operation of juvenile justice facility
It is understoud it is DJrs intent to operate a IS-bed dc\cntion and 30-
bl.:d res.idential program nt the site in accordance wid1 the terms tind
conditions of the VOlffIS grant. Should DJJ be unable to operate the facility
for 8 period in excess of three yc::trs DJ] will allow the Coun'y to utilize the
facility during the period of non-use so long as it conforms with restrictions
and conditions, if any, of the Office of Justice Programs. Oll will continue
to share. in routine maintenance and repair costs during the period or non-
use. Furthermore, the County agrees to turn the facility back over to DJJ
upon sufficient written notice that DJJ intends to resume operation at the
Facility,
3. Other obligations under this Agreement
;j, 1 f DJJ, the County, or MeSO fail to perform any othcr
obI igation of this Agreement, then the party to whom the obligatiun was
owed may r,ive the party responsible for the obligation written nutice. If the
party to whom the notice is directed fails to cure its non~pcrformance within
60 days after notice was scnt, the party to whom the obliglltion was owed
may perform [J1C obligation at the expense of the offending party.
b. The requirements of 60 days written notice do not apply when
non~pcrfomlJ.nce creates an imminent danger to the safety of persons or
property. In these cases. tile party to whom the obligation is owed is
required to give such notice as is possible under the circumstances, and the
party responsible for the obligation will reimburse the reasonable expenses
or curing the problem.
ARTICLE X - NOTICE AND ADDRESSES
I . All notices required under this agreement must be provided by
ccrti tied or registered mail, addressed to the proper pa.rty at the following
address:
Page 9 of 12
"
:. ~
For DJl:
Kenneth Mostyn, Construction Project ^dl1lll\i~\ralOr
Department of Juvenile Justice
2737 Ccntcrvicw Drive
Tallahassee, Florida 32399-3 lOO
For MeSO:
Richard D. Roth, Sheriff of Monroe County
Monroe County Sheriffs Office
5 S25 CoHcgc Road
Key West, Florida 33040
For the County: James Roberts, County Administrator
Public Scr.rice Building
College Road
Key West, Florida 33040
'1 AU p3rties Lo this Agreement are governmental agencies. To the
extent that this Agreement may extend past the term of offIce or nny
inu;vidunl noted above, it shalt not be necessary for any party to notify lhc
other of a chan[?,c of name for any official nbovc in order [or this Agreement
to be enforceable.
ARTICLE Xl- INTERPRETATION OF AGREEMENT
!. This Agreement shall be inlerpreted and construed under the Laws or
Florida. Vertuc ghall be in the Second Judicial Circuit in and [or Leon
County.
2. I f anyone or more of the provisions of this Agreement arc for any
reason hc\d to be invalid, illegal, or unenforceable in any rc.spect, the
invalidity) illegality or uncnforccabilily will not affect any other provision of
this a~rcement, which shaH be construed as if it hud not included in invalid,
illegal or unenforceable provision.
, ,
, 1. This Agreement constitutes the entire agreement of the parties a.nd
supersedes nny prior understandings or written or ornl agreements between
the pnrtics with respect to the subject mntter.
4. No amendment, modification or alteration of the tcrm~ of this
Agreement is binding unless in writing, duted subsequent to lht= dale of this
P"g,c I 0 of 12
^grccmCl\t and executed by an individual authorized by each party to cnler
into binding, contracts.
. 5. The provisions, terms or conditions of this agreement shall not be
cunstrued a~ consent by DJJ, MeSO, Of the County to be sued because this
A~rcerncnl or the operation ora juvenile justice facility l:\S anticiralcd
herein.
ARTICLE XII - MISCELLANEOUS PROVISIONS
I . The State of Florida's performance and obligation 10 P;\y under this
cOnlmet is contingent upon an annual appropriation by the Legislature llS
spccific"Uy outlined in Section 255.2502, Florida Statutes. Performance by
MeSO, other than contributions to the construction budget, is contingent
upon receipt of annual appropriation of its budget by the County.
2. Provisions of this agreement regarding DJJ's responsibility for
cunstruction arc subject to 011 receiving budgetary spending authority from
the Legislature. In the event the Legislature docs not approve DJJ's request
Cor spending authority in excess of its intended contribution to the
construction of the juvenile justice facility, DJJ and MeSO reserve the right
to nmcnd this agreement to provide for an alternate method of arranging for
conslnlction without altering any other provisions of this agreemenl related
10 the occupancy and use of the juvenile justice facility.
]. Before the juvenile justice facility is rcady for occupancy. DJ] nnd
MeSO will work together to secure food service, laundry, nnd medical and
dental care for residents of the juvenile justice facility in coordination with
MeSO's Bureau of Corrections and the vendors who currently provide such
services. The objective of this effort tS to achieve cost savings and efficient
delivery or services. Neither MeSO nor the County has any financial
obligation by reason of this section. It imposes on MeSO only an obligation
to participate in negotiations with current and future vendors and to
coordinate the delivery ofnny such services provided by MeSO now or in
the future. OJ] shall reimburse MeSO the reasonable costs o( any services
provided hy MeSO to the residents of the juvenile justice facility.
(Remllimkr of patte intentionally bJIUlk-signnttlrc page follow,,)
Pace II of \2
IN WITNl':SS Wlll~HE()F. \he r;1Tlics have caused this ^erc('.l1\l:lll [0 be
\~x.tLu\cd 011 lht: {lay ilml yeM rlrSlllhnvc Wl'lllcl\,
Z:N'l~t6 Ol,'F1CE
Sheriff nit:h~l'd 1>. Holh
S[ale of Florida
('llunly of' Monrot.:
n.le: ~}6 r
Hcfnrc me, Ihe undersigned authority. pcrson<llly appeared Sheri IT R it;h:m\ I).
I{oth, to c pr.:rsonal1y known and acknllwlcd~ed that he signed \he ron~~nin~'. ror tIll:
purpose. lcn::ill eXl' '~'CI.L
FFI 11\1. OTAR'(S}-'AL
ANNIi1'TIi MRRI05
NOrAll.Y l'UIlUC STATE Of J-WR1UA.
COMMISSION NO. c."CT.I74GO
M\' COMMISSION F.xP AN. 15.1002
STA'n': OF FLORIDA, DV,PARTMENT OF JUVENILE JUSTICI.-:
^I'l'HOYED:
"'1:~""""
lhQr\7};:,d ~i
F allCj~f:.9_. ,Jfcon
Type/Prillt Stcnatory's Name
__~.c.
...~nill.Y S(;S,r.~t:\ry
Typc-1Print Tille
~
10' "l.,.......,/
.-..-.......----,-..". -.....-.....
TYl'c/Prinl l)~lc
HOAIUJ OF COliN
.OMM1SSI0NE.RSOF MONROE COUNTY, I'LOHIf)A
By:
I )ale;
Mnyor/( h;sjrpcr~on
~ f\'I. C COt}
Name of Signalory
If/<1r1 ;101
1\
Attest: DANNY L. KOUlt\GE. < '\crll
04'1!;(fi, "
'.
~ \
EXHIBIT B
SCOPE OF WORK
~ DEPARTMENT OF JUV~NILE JUSTICE DETENTION CENTER
5503 COLLEGE ROAD, KEY WEST, FLORIDA
PREVENTATIVE MAINTENANCE/REPAIR COMPONENTS
1) HEATING, VENTILATION AND AIR CONDITIONING SYSTEMS
A) Chillers-Water Coated; daily, monthly, quarterly or annual
preventative maintenance activities shall include the
following:
1) Inspect unit for proper operation, excessive noise or
vibration
2) Run system diagnostics
3) Check oil level and oil temperature; add oil as
necessary
4} Check refrigerant pressures; add as necessary
5) Check contactors, sensors and mechanical safety
limits
6) Perform spectrochemical analysis of compressor oil
7) Check electrical wiring and connections; tighten loose
connections
8) Inspect cooler and condenser tubes for leaks
9) Check evaporator and condenser for corrosion
10) Clean chiller and surrounding area
B) Air Handling Units - Quarterly or annual preventative
maintenance activities shall include the following:
1) Check con troIs and unit for proper operation
2) Inspect for unusual noise or vibration
3) Clean coils, evaporator drain pan, blower, motor and
condensate drain piping, as required
4 ) Lubricate shaft and motor bearings
5) Check belts for wear, proper tensionl and alignment;
adjust as necessary
6) Inspect exterior piping and valves for leaks; tighten
connections as required
7) . Check operation and clean dampers and louvers;
lu bricate all pivot points and linkages
1
0(,/0<1/0'1
8) Replace air filters
9) Replace out side air filters
10) Clean area around equipment
C) Exhaust Fans Quarterly preventative maintenance
activities shall include the following:
1) Start and stop fan with disconnect
2} Check motor and fan shaft bearings for noise,
vibration and overheating; lubricate bearings
3) Check belts for wear, tension and alignment, if
applicable; adjust as required
4) Check electrical wiring and connections; tighten loose
connections
5) Clean fan and surrounding area
D} Assist Building Automation Controls Contractor with
quarterly PMs for building HVAC controls and VAV boxes
E) Work with detention personnel in adjusting building controls
to maintain occupant comfort levels
F) During normal working hours, provide up to ten man hours
per month of service related calls
2) PLUMBING
A] URINALS, TOILETS, LAVATORIES AND SHOWERS
Monthly preventative maintenance activities shall include
the following:
1) Flush and check for proper operation; make mInor
adjustments if required
2) Inspect for missing or damaged parts
3) Observe drain flow of lavatories, clean trap if flow is
obstructed
B) VERTICAL LIFT WATER PRESSURE PUMP - Quarterly
preventative maintenance activities shall include the
following:
1) Check for proper operation of pump
2) Check for leaks on suction and discharge piping, seals,
packing glands, etc.; mak:e minor adjustments as
required
2
06/0<1/0"1
3) Check pump and motor operation for excessive
vibration, noise and overheating
4) Lubricate pump and motor
5) If available, check and record suction or discharge
gauge pressure and flow rate
6) Clean exterior of pump and surrounding area
C) During normal working hours, provide up to ten man hours
per month of service related calls
Dj During other than normal working hours (premium time],
provide up to ten man hours per month of service related
calls
E) Assist Fire Protection Contractor with sprinkler inspections
and testing
3) ELECTRICAL
A) EMERGENCY DIESEL GENERATOR - Monthly preventative
maintenance activities shall include. the following:
1) Check engine oil level; add as required
2) Check battery charge and electrolyte, add water as
required; check terminals for corrosion, clean as
required
3) Check that crank case heater is operating
4) Check wiring, connections, switches, etc.; adjust as
required
5) Check belts for wear and proper tension
6) Maintain a generator log where operating hours, water
temperature and oil pressure are recorded
B) PANELBOARDS - Semi-annual preventative maintenance
activities shall include the following:
1) Remove and reinstall cover
2) Check for discoloration, hot spots, odors, noise,
vibrations and charred insulation
3) Clean and check general condition of panel.
C) Assist Fire Alarm Contractor with fire alarm inspection and
testing
3
U(,/1)I1/iJ'1
OJ Assist Generator Contractor with the established emergency
generator maintenance and testing
E) During normal working hours, provide up to ten man hours
per month of service related calls
4) DOORS AND HARDWARE
A) SWINGING SECURITY DOORS - Semi-annual preventative
main tenance activities shall include the following:
1) Remove obstruction that retard full movement/swing
of door
2) Check swing of door. Door must latch on normal
closing, perform minor adjustments as necessary
3) Test operation of locking mechanisms, perform minor
adjustments as necessary
4) Check operation of special devices such as door
position switches or magnetic door releases, perform
minor adjustments as necessary
5) Lubricate hardware
B) ROLL-UP OVERHEAD DOOR Semi-annual preventative
main tenance activities shall include the following:
1) Check for proper operation, binding or misalignment;
perform minor adjustments as necessary
2} Check and lubricate door guides, pulleys and hinges
3) Inspect and lubricate motor gearbox, drive chain (or
belt), and motor; perform minor adjustments as
necessary
4) Check operation of limit switch; perform minor
adjustments as necessary
5) Check electrical operator, wiring, connections and
contacts; perform minor adjustments as necessary
6) Clean area around door
C) During normal working hours, provide up to ten man hours
per mon th of service related calls.
5) EXCLUSIONS
A) JaJ;litorial and/or custodial service or activities arc
specifically excluded from this scope of work
4
U(,! 1)/1/ WI