Item C03BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 9/20/06 DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
AGENDA ITEM WORDING: Approval of and authorization for the Mayor to execute a Joint Participation Agreement with
the Florida Department of Transportation for additional funds for Security Requirements at the Key West International
Airport.
ITEM BACKGROUND: This agreement provides additional funds in the amount of $980,000.00 for Security
Requirements. The FDOT agreement pays for 100% of eligible costs
PREVIOUS RELEVANT BOCC ACTION: Approval of revised Security Expenditure Plan for the Key West International
Airport, as required for funding by FDOT, 2115/06. Approval of Security Requirements JPA, dated 2/6/03.
CONTRACT/AGREEMENT CHANGES: New agreement
STAFF RECOMMENDATION: Approval
TOTAL COST: $980,000.00 - Grant amount BUDGETED: Yes
COST TO AIRPORT: None SOURCE OF FUNDS: FDOT
COST TO PFC: None
COST TO COUNTY: None
REVENUE PRODUCING: No AMOUNT PER MONTH /YEAR:
APPROVED BY: County Attorney X OMB/Purchasing X Risk Management X
AIRPORT DIRECTOR APPROVAL
Peter J. Horton
DOCUMENTATION: Included X
DISPOSITION:
/bev
AO
Not Required
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: FDOT Effective Date: Execution by FDOT
Expiration Date: 12/31/07
Contract Purpose/Description: Additional funds for Security Requirements at the Key West International
Airport
Contract Manager: Bevette Moore # 5195 Airports - Stop # 5
(name) (Ext.) (Department/ Stop)
for BOCC meeting on: 9/20/06 Agenda Deadline: 9/5/06
CONTRACT COSTS
Total Dollar Value of Contract: 980,000.00, Supplement # 4 Current Year Portion: 140,000.00
Budgeted? Yes Account Codes: 404-63072-530490-GAKD69
Grant: FDOT 100%
County Match: None
ADDITIONAL COSTS
Estimated Ongoing Costs: n/a For: .
(not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed Reviewer Date Out
Yes No
Airports Director �/u /O� ( ) (� I /Ot--,
Ho
Risk Managementel
O"f�.B./Purchasing for Risk Manag
_/ / ( ) ( )/
for
County Attorney _/ /_ ( ) ( ) ?. v Q 4' /i7 / 0G
County Attorney
Comments:
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number 4
725-030-07
PUBLIC TRANSPORTATION
07102
Page 1 Df 4
Financial Project No.: Fund: DDR FLAIR Approp.: 088719
41458418401 Function: 215 FLAIR Obj.: 750004
(Rem-segment-p ase-sequence Org. Code: 55062020628
Contract No.: AN103 Federal No.: Vendor No.: F596000749053
Catalog of Federal Domestic Assistance Number: _ Catalog of State Financial Assistance Number: 55004
THIS AGREEMENT, made and entered into this day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and MONROE COUNTY
3491 S. ROOSEVELT BLVD. KEY WEST, FL 33040
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 6th day of February 12003
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $3,972,316.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
The project description is not amended.
725-030-07
PUBLIC TRANSPORTATION
07/02
Page 2 of 4
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by 980,000.00
bringing the revised total cost of the project to $ 3,972,316.00
Paragraph 4.00 of said Agreement is increased by 980,000.00
bringing the Department's revised total cost of the project to $ 3,972,316.00
3.00 Amended Exhibits:
Exhibit(s) "B" of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement December 31st ,2007
Financial Project No.
Contract No. AN 103
Agreement Date
725-030-07
PUBLIC TRANSPORTATION
07M2
Page 3 of a
41458418401
Except as hereby modified, amended or changed, all other terms of said Agreement dated February 6th 2003
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first
above written.
AGENCY
MONROE COUNTY
AGENCY NAME
FDOT
See attached Encumbrance Form for date of Funding
Approval by Comptroller
SIGNATORY (PRINTED OR TYPED) LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
SIGNA
DEPARTMENT OF TRANSPORTATION
D-6 Director of Transportation Development
TITLE
MO OE COUNTY ATTORNEY
RO EO A
G,
ASSISTA40 ME
N UNT ATTORNEY
725-030-07
PUBLIC TRANSPORTATION
07102
Page 4 of 4
Financial Project No. 41458418401
Contract No. AN103
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and MONROE COUNTY
3491 S. ROOSEVELT BLVD. KEY WEST, FL 33040
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
This supplemental agreement provides operational and maintenance assistance to Key West International Airport.
In accordance with section 332.07(8) of Florida Statutes, attached is a revised expenditure plan submitted by the BCC of
Monroe County as approved on February of 2006.
Exhibit "D" has been added.
I. Project Cost: As Approved As Amended Net
$2,992,316.00 $3,972,316.00 $980,000.00
Total Project Cost $2,992,316.00 $3,972,316.00 $980,000.00
I. Fund
As Approved
As Amended
Net
Department:
$2,992,316.00
$3,972,316.00
$980,000.00
Agency:
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Project Cost
$2,992,316.00
$3.972,316.00
$980,000.00
Comments:
The job F1989NDR; user I.D. To PT628AG@dot.state.fl.us
' F1989ND <MVSQDOT>
cc
08/04/2006 03:53 PM bcc
Subject FUNDS APPROVAUREVIEWED FOR CONTRACT AN103
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #AN103 Contract Type: AG Method of Procurement: G
Vendor Name: MONROE COUNTY
Vendor ID: VF596000749053
Beginning date of this Agmt: 02/06/03
Ending date of this Agmt: 12/31/07
Description:
41458418401
ORG-CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA
(FISCAL YEAR) *BUDGET ENTITY *CATEGORY/CAT YEAR
AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S)/STATUS
Action: SUPPLEMENTAL Funds have been: APPROVED
55 062020628 *PT *750004 * 980000.00 *41458418401 *215
2007 *55100100 *088719/07
S004 *00 * 4 *0005/04
------------------------------------------------------------------------
TOTAL AMOUNT: *$ 980,000.00 *
------------------------------------------------------------------------
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 08/04/2006
72"30-06
EXHIBIT D
PUBLIC TRANSPORTATION
04/06
Financial Project No. 41458418401
Contract No. AN103
FEDERAL and/or STATE resources awarded to the recipient pursuant to this agreement should be listed below. If the
resources awarded to the recipient represent more than one Federal or State program, provide the same information for
each program and the total resources awarded. Compliance Requirements applicable to each Federal or State program
should also be listed below. If the resources awarded to the recipient represent more than one program, list applicable
compliance requirements for each program in the same manner as shown here:
• (e.g., Eligibility requirements for recipients of the resources)
• (Etc...)
NOTE: Instead of listing the specific compliance requirements as shown above, the State awarding agency may elect to
use language that requires the recipient to comply with the requirements of applicable provisions of specific laws, rules,
regulations, etc. The State awarding agency, if practical, may want to attach a copy of the specific law, rule, or regulation
referred to.
FEDERAL RESOURCES
Federal Agencv
Compliance Requirements
1.
2.
3.
STATE RESOURCES
State Agencv
FDOT
Compliance Requirements
Catalog of Federal Domestic Assistance (Number & Title)
Catalog of State Financial Assistance (Number & Title)
55.004 Aviation Development Grants
Amount
Amount
980,000.
1. In developing audit procedures to test compliance with the requirements for a state project, the auditor
should first look to Part Two, Matrix of Compliance Requirements, to identify which of the 10 types of
compliance requirements described in Part Three of the Compliance Supplement are applicable and then
look to Parts Three and Four for the details of the requirements.
Activities Allowed
Airport Planning
Airport Planning Grants are to study options for airport development and operations. The Department
funds airport master plans, airport layout plans (ALP), noise and environmental studies, economical
impact, services development, and airport promotion. Examples of projects are:
- Master plans and ALPs;
- Master drainage plans;
- Environmental assessments (EA);
- Development of regional impact (DRI);
- Operations and emergency response plans;
EXHIBIT D 725
PUBLIC TRANSPORTAATIONTION
04/06
- Federal Aviation Regulations (FAR) Part 150 noise studies;
- Environmental impact studies (EIS);
- Wildlife hazard studies;
- Feasibility and site selection studies;
- Business plans;
- Airport management studies and training;
- Air services studies and related promotional materials.
(FDOT Aviation Grant Program Handbook)
Airport Improvement
These grants are to provide capital facilities and equipment for airports. Examples of projects are:
- Air -side capital improvement projects (runways, taxiways, aprons, T-hangers, fuel farms, maintenance
hangers, lighting, control towers, instrument approach aids, automatic weather observation stations);
- Land -side capital improvement projects (terminal buildings, parking lots and structures, road and other
access projects);
- Presentation projects (overlays, crack sealing, marking, painting buildings, roofing buildings, and other
approved projects;
- Safety equipment (including AARF fire fighting equipment and lighted Xs);
- Safety projects (tree clearing, land contouring on overrun areas, and removing, lowering, moving, and
marking, lighting hazards);
- Information technology equipment (used to inventory and plan airport facility needs);
- Drainage improvements.
(FDOT Aviation Grant Program Handbook)
Land Acquisition
This grant program protects Florida's citizens from airport noise and protects airport clear zones and
runway approach areas from encroachment. Administrative Costs, appraisals, legal fees, surveys, closing
costs and preliminary engineering fees are eligible costs. In the event the negotiation for a fair market
value is unsuccessful, the court will be petitioned for "an Order of Taking" under the eminent domain laws
of Florida. Examples of projects are:
-Land acquisition (for land in an approved master plan or ALP);
-Mitigation land (on or off airport);
-Aviation easements;
-Right of way;
-Approach clear zones.
(FDOT Aviation Grant program Handbook)
Airport Economic Development
This grant program is to encourage airport revenue. Examples of projects are:
-Any airport improvement and land purchase that will enhance economic impact;
-Building for lease;
-Industrial park infrastructure and buildings;
-General aviation terminals that will be 100 percent leased out;
-Industrial park marketing programs.
(FDOT Aviation Grant Program Handbook)
Aviation Land Acquisition Loan Program
The Department provides interest free loans for 75 percent of the cost of airport land purchases for both
commercial service and general aviation airports.
EXHIBIT D
725-030.06
PUBLIC TRANSPORTATION
04106
This is a general description of project types. A detail list of project types approved for these grant
programs can be found in the Aviation Grant Program manual which can be accessed through the internet
at www.dot.state.fl.us/Aviation/Public.htm.
Matching
Commercial Service Airports
When no federal funding is available, the Department provides up to 50 percent of the project costs.
(FDOT Aviation Grant Program Handbook and Section 332.007(6) Florida Statutes)
General Aviation Airports
When no federal funding is available, the Department provides up to 80 percent of project costs.
(FDOT Aviation Grant Program Handbook and Section 332.007(6) Florida Statutes)
Economic Development
The Department provides up to 50 percent of airport economic development funds to build on -airport
revenue -producing capital improvements. This program is for local match only.
(FDOT Aviation Grant Program Handbook and Section 332.007(6) Florida Statutes)
Airport Loans
The Department provides a 75 percent loan program to fund the Aviation Land Acquisition Loan Program.
(FDOT Aviation Grant Program Handbook and Section 332.007(6) Florida Statutes)
Matching Resources for Federal Programs
Federal Agency Catalog of Federal Domestic Assistance (Number & Titles Amount
Compliance Requirements
2
NOTE: Section .400(d) of OMB Circular A-133, as revised, and Section 215.97(5)(a), Florida Statutes, require that
the information about Federal Programs and State Projects included in this exhibit be provided to the recipient.
KEY WEST INTERNAITONAL AIRPORT SECURITY EXPENDITURE PLAN
AMENDMENT III — for FY 2004 — FY 2007
Law Enforcement Officers — Additional Staff Post 9111/01 —
Ongoing Expenses
Sheriffs Staff (LEO's): FY 2004 — FY 2007 Revised $5,426,074.00
(salary and benefits, equipment and supplies, training, communication, associated costs)
Cost - FY 2003 (reimbursed by FDOT) - $688,917.95
Revised estimated eligible costs
Estimated cost FY 2004 $826,702.00
Estimated cost FY 2005 $909,372.00 —Actual 1,678,979.00
Revised Estimated cost FY 2006 $1,800,000.00
Revised Estimated ►4oss2 rY 2007 $1,890,000.00
$5,426,074.00
Revised estimated costs for Sheriffs Staff is due to the addition of positions in late FY 2005
Airport Security Plan (required, and to be approved by Transportation Security Administration) $166.000.00
Written Plan, startup costs for Plan Implementation
Equipment — Electronic Security Equipment/Peripherals - Security cameras, $245,000.00
computers, software, monitors, alarm systems, locking systems, card readers: repair,
maintenance, and supplies
Terminal Building, FIS Building, ARFF Station, Auxiliary Buildings/Structures $360,000.00
Remodel/renovate, install security equipment, per revised/additional security needs &
requirements. Construct/renovate/remodel to accommodate TSA security equipment and staff
Airport — Air Side/Land Side $551,450.00
Reconfigure air -side security areas (includes buildings, area markings, staffing) Additional
fencing (per TSA), installation of security equipment/devices, repair, relocation of security
fencing/gates, roads and perimeter access control.
Cost estimates based on currently available information
1 /31 /06
imm
To: Board of County Commissioners
From: Peter Horton, Director of Airports
Date: 9/5/06
Re: Agenda Item — JPA Key West Airport
Approval of and authorization for the Mayor to execute a Joint
Participation Agreement with the Florida Department of Transportation for
additional funds for Security Requirements at the Key West International
Airport.
This agreement provides additional funds in the amount of $980,000.00 for
Security Requirements. The FDOT agreement pays for 100% of eligible costs
The BOCC granted approval of a revised Security Expenditure Plan for the
Key West International Airport, as required for funding by FDOT, 2/15/06,
and approved an agreement for Security Requirements, dated 2/6/03.
/bev