Item C05BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September
20, 2006
Division: Housing
& Community Development
_
Bulk Item: Yes
X No
Department: Emergency
Communications
Staff Contact Person: Randee Rae Guthrie
AGENDA ITEM WORDING:
Approval to award bid for the purchase of one (1) new 33KW Skid Mounted Generator from Florida
Detroit Diesel -Allison in the total amount of $20,500.00.
ITEM BACKGROUND: See attached Additional Information Memorandum
PREVIOUS RELEVANT BOCC ACTION:
On June 21, 2006, the Board granted approval to advertise for sealed bids for one (1) new generator for
the Sigsbee Tower Site.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $20,500.00
COST TO COUNTY: $20,500.00
BUDGETED: Yes No X
Interagency Communications
SOURCE OF FUNDS: Account- Non Ad Valorem
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty N/A OMB/Purchasing N/A Risk Management N/A
DOCUMENTATION:
DISPOSITION:
Revised 8/06
Included X Not Required
AGENDA ITEM #
Additional Information Memorandum
To: Monroe County Board of County Commissioners
From: Randee Rae Guthrie
Director of Communications Systems and Programs
Date: August 31, 2006
Re: Approval to award bid for the purchase of one (1) new 33KW Skid Mounted Generator
from Florida Detroit Diesel -Allison in the total amount of $20,500.00.
Monroe County maintains a communications tower and facility at Sigsbee Park Naval
Installation, Key West, Florida. There is an electrical generator located at the site which provides
emergency back-up power.
Monroe County Fleet Management Department has deemed the generator at the site as
economically beyond repair. The Monroe County Board of County Commissioners on June 21 ", 2006
gave approval for Fleet Management to advertise for sealed bids for the purchase of a new generator.
On August 16th, 2006 the sealed bids were opened. After reviewing the bids, Fleet Management has
determined that Florida Detroit Diesel -Allison is the lowest qualified bidder having met all of the bid
specifications. Monroe County Emergency Communication is requesting approval to acquire the
generator using funds from the Interagency Account (10505-560640) in the amount of $20,500.00. The
Interagency Account is a non -ad -valorem account.
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Sep 01 06 02:04p p 3
SECTION TWO: BID RESPONSE AND COUNTY FORMS
SUBMISSION RESPONSE FORM PART I
Minimum 30KW Skid Mounted Generator
BID TO: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
c/o PURCHASING DEPARTMENT
GATO BUILDING, ROOM 1-213
1100 SIMONTON STREET
KEY WEST, FLORIDA 33040
The undersigned, having carefully examined the specifications, bid and addenda thereto and other
bid documents for:
Minimum 30KW Skid Mounted Generator
in conformance with said specifications and other bid documents including Addenda issued
thereto.
a e/
_t1A1 C_IJT%( 7TWou S Awl o "F1V IS H V N {,1jc E 0 /k yC Dollars.
(Total Base Bid - words)
$, Z a O D • Off_
I acknowledge receipt of Addendum(a) No.(s)
Delivery 17a days A.R.O.
I have included:
o The Submission Response Form Parts I and 11
o Lobbying and Conflict of Interest Clause Form
o Non -Collusion Affidavit
o Drug Free Workplace Form
(Check mark items above, as a reminder that they are included.)
Company Narne:FL-01Z1 Did �> tmgtpi �� ►E S�� �� `�-t
Mailing Address; W 14 14* S —Tel ephone: .305 37- 1 6-73
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3312-�6'
Signed: Witness:
Name: IAV 1 E�fL 1�fl Q► E Cam_,_ (;
Title:
Applicable License(s) Number:
Type:
Oate: $ I /q/1)
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Bonded 0rN&k WHeWvAa
Federal I.D. # 59 _ z 0q 3` 90
Sep 01 06 02:04p
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SUBMISSION RESPONSE FORM PART II
Specifications:
Manufacturer/Model
(Standby) Kilowatts (KW)
Engine (manufacturer)
Engine Model
Fuel Capacity (gallons)
Fuel tank structure (materials)
Housing/Enclosure (materials)
Warranty (years)
Automatic Transfer switch (manufacturer)
Automatic Transfer switch (model)
Generator operating weight
Dimensions
Overall length
Overall width
Overall height
Paint
Powder Coat
Other Coating
Bidder's Rely:
3o'U5G 7T 3
33 t4L,)
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17 Z. G4,t-_oN 5
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Yes)( No
Yes r No