Item C08BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 20, 2006 Division: Engineering
Bulk Item: Yes X No Department:, Facilities Development
Staff Contact Person: Jerry Barnett
AGENDA ITEM WORDING: Receipt of monthly report on Changes Orders reviewed by the
Deputy County Administrator.
ITEM BACKGROUND: There were three change orders considered for approval by the Deputy
county Administrator for the period beginning August 1, 2006, and ending August 31, 2006, totaling
$28,408.56. See attached for details.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, ordinance no. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non -cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly
report of all change orders considered by the County Administrator.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: N/A
TOTAL COST: N/A BUDGETED: Yes N/A No
COST TO COUNTY: N/A SOURCE OF FUNDS:
n
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty
DOCUMENTATION: Included
DISPOSITION:
Revised 8/06
OMB/Purchasing
X Not Required
Risk Management
AGENDA ITEM #
MONROE COUNTY
FACILITIES DEVELOPMENT
M E M O R A N D U M
TO: David Koppel
County Engineer
FROM: Ann Riger, Contracts Administrator
Facilities Development
DATE: August 31, 2006
RE: Agenda Item — September 2006
Attached is an Agenda Item Summary with supporting documentation for the monthly
report of change orders reviewed by the Deputy County Administrator. The total number
of change orders reviewed, and approved, are three, totaling $28,405.56. Below is a brief
description of each:
1. For the Big Pine Key Roads X project, 400 feet of additional drainage swales and
60 feet of seepage trenches were needed to alleviate a flood problem on Avenue
G, Fourth Street.
2. For the Freeman Justice Center Building project a treatment for subterranean
termites was required by County Code in the amount of $4,435.20. Fire Sprinkler
modifications and additions were necessary to accommodate building changes,
totaling $11,908.73, while the original FM-200 fire protection system was deleted
for a credit of $13,500.00. Elevator finishes were changed from bronze finish to
stainless steel and aluminum resulting in a credit of $5,828.00. The net cost of
this change order is a credit for $2,984.07.
3. The final change order approved by the Deputy County Administrator was for the
Freeman Justice Center to extend the travel of elevator #1 to the roof level to
facilitate access to the air handling units for maintenance, at a cost of $22,092.63.
The above change orders were approved by the Deputy County Administrator in
accordance to Ordinance No. 026-1998 adopted to provide that the County Administrator
may approve separate, non -cumulative change orders for construction projects and
professional service contracts in amounts not to exceed $25,000.00 or 5% of the original
contract price, whichever is greater.
Thank you. If you have any questions please call me at ext. 4439.
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PROJECT TITLE:
CHANGE ORDER NO: 2
Total Previous Change Orders
Current Change Order
Y&ofOriginal Contract Amount
%ofContract after Prior C/8'u
Original Contract Amount
Revised Contract Amount
Change incontract time
Revised date of
Substantial Completion
Detailed description ofchange order and justification:
$9.300.00
Item Description
Quantitv Unit Price
Total
-----
Total $830000
CONTRACTOR:
CONSTRUCTION ENGINEER:
COUNTY ENGINEER:
r ow
ate
711
COUNTY ADMINISTRATOR:
CAII}807110387
0 Change Order was not included in the original contract specifications. Yes M No [:1
If Yes, explanation: Flooding of Ave. G. Fourth 3t. @ Ave. F required additional Drainage
3me|esand Seepage Trenches installed toalleviate this problem.
0 Change Order was included in the original specifications. Yes [:] No E
If Yes, explanation of increase in price:
0 Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes No
If Yes, explanation as to why it is not subject for a calling for bids.-
0 Pro] . ect architect approves the change order. Yes F-1 No Z
If no, explanation of why: N/A
0 Change Order is correcting an error or omission in design document. Yes E]No Fx_1
Should aclaim under the applicable professional liability policy bomade? Yes [l0oEl
Explain:
F r,,),, h ni 7 (.,a ryi po --A b ra
& "Fuesday, ,,,�uigusl., 6:,5-9 N"A
TuCof,"nS """, iVolas,
subli(-at; Change O<der
Flease see attadied change ordeP42 fo,,,. Corrlrnunity Asphak Corp, ffcw 7-he 1�.,iqll.. Key Roadso
Al,,i-a Campo
Sr. Assi.41&711
OvTi'ce of'Cbun i�,, A dm, inishotor
1.100 5knotmonSt. Suke 205
Key West, F1 33040
(3tZ5,rN,24,145
j"g Eo 0 R A N D V IN,
TO: Eloard of Coutnty Corranissioners
J. Wifli
County Admiris igrntor
Date: August 4, 2006
Ch
an Orders
Attached is a proposed chanc .)e order for Community Asphalt Corp. for the Big Pine
Key Roads. Change Order #2 is $9,300.00 for additional Drainage Swales and
Seepage Trenches to alleviate flooding of Ave. 6, and Fourth 5t. @ Ave. F.
Accordirky to the ordinance adopted by the Board of County Commissioners,
proposed chaNe orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the ROCC agenda.
The Deputy Administrator intends to approve this change order on Monday,
August T/2006.
Thomas,)J Willi
County Administrator
Tj',AJ: adc
CONTRACT ORDER
PROJECT TITLE:
Freeman Justice Center
Jackson Square
Key West, FL
TO CONTRACTOR:
The Tower Group, Inc.
405 SW 148th Avenue Suite One
Davie, FL 33325
The Contract is changed as follows:
CHANGE ORDER NO: 14
INITIATION DATE: N/A tt.t�r,w4k t`;ta;od,.
CONTRACT DATE: June 16, 2004
i.. .
slEdii :_ � u
The original (Contract Sum) (Guaranteed Maximum Price) ........................................ $13,804,000.00
Net change by previously authorized Change Orders ................................................ $ 893,634.61
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change Order was ......... $14,697,634.61
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanged) by this Change Order ................. $ (2,984.07)
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is ... $14,694,650.54
The Contract Time will be (increased) (decreased) (unchanged) by .................. ( ) N/A
The date of Substantial Completion as of the date of this Change Order is ..................January 25, 2007
Detailed description of change order and justification:
Treatment for Subterranean Termites ($4 224.00 + 5% profit/overhead) $4 435 20
Fire Sprinkler Modifications & Additions:
15 Floor $5 131 50
2" Floor 2,024.00
3r Floor 4,081.00
Tax 110.40
5% Overhead/Profit 561.83
Total Fire Sprinkler Modifications & Additions 11,908.73
Elevator Finish Modifications:
All reveals frames and panels to stainless steel in lieu of bronze
All car and landings sills extruded aluminum in lieu of bronze
All molding for wood veneer panels is "Contemporary" stVle
Total Elevator Finish Modifications (5,828.00)
Credit for deleting FM-200 Fire Protection System 113,500.00)
Net Change Order aZ294 07)
Not valid until signed by Owner Construction Manager and Contractor
ARCHITECT: N/A
Date
r
CONTRACTOR:
The Tower Group Date
DIRECTOR, FACILITIES DEVELOPMENT:.;
Jerry Rarnett Date
�.
COUNTY ENGINEER:
David S. Koppel, P.E. Date
COUNTY ADMINISTRATOR w
Thomas Willi/Debbie Frederick -Deputy Date
Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: The termite protection is necessary per county code. Building Security
Upgrades created the need for fire sprinkler modifications, and the elevator finish changes
were decided to reduce costs.
Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
0 Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No EJ
If Yes, explanation as to why it is not subject for a calling for bids:
® Project architect approves the change order. Yes ❑ No
If no, explanation of why: Current Architect was not under contract at time this work was
performed.
Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
i'lay 2,-1 06 05:10p Anthony Burke 305-296-2587 p.2
The Tower Group, Inc. CHANGE ORDER REQUEST
507 Wiitchead St Phone: 305-296-2521 No.00036
Key West. Fl 33040 Fax: 305-296-2587
TITLE: Subterranean termite treatment DATE: 5/24/2006
PROJECT: Freeman Justice Center (FJC)
TO: Attn: Jerry Barnett
Monroe County Facilities Development
1100 Simonton Street
Key West, Florida 33040
Phone: 305-292-4429 Fax: 305-295-4321
JOB: 0417
RE: EST To: TTG From: KEYPEST Number: 01
DESCRIPTION OF PROPOSAL
Based on Keys Pest Control nT0p0sal 5i24106 (copy attached) in response to letter from Monroe County Construction Management,
Director of Construction & Planning, Larry Chalmers dated 1/7/05 (copy attached).
Lump Sum:
Lamp Tax:
Lump Total:
Subtotal:
S4,224.00
$0.00
$4,224.00
Description -Markup Percent Markup Arnount
Profit /cv&LYUVn 5.000% $2 11.20
Total Cost- $4435.20
Play, 2� 06 05:10p Anthony Burke 305-296-2587 p.3
C35/2d/2006 16:11 3052969981 KEYS PEST CUNIPIUL rHut 014
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NAWM. The Tower Group, Inc.
SIMVICE A
Freeman Justice Center
302 Fleming Street
405 SW 148th Ave. Suite One
Key West, Florida 33040 Davie, Florida 33325
RO1M9E PHOM 2 9 6- 2 5 21 OTHERp'H+ONR: 9 5 4- 4 7 6- 3 20 0
296-2587 Fax 954-474-311IFax
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MR-11-2005 FRI 09:20 AM FAX NO,
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01 /10/2005 09:51 FAX 954 37a "01 U. K'ad West 2:3 Bass
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The "Yower Group,Inc. CHANGE ORDER REQUEST
405 ';W 148 Avenue No. 00013
Suite One Phone: (954) 476-3200
Davie, FL 33325 Fax: (954) 474-3111
'['YYLE: Firc Sprinkler Changes
PROJECT: Freeman Justice Center (F.fC)
TO: Attn: Clark Briggs
Monroe County Facilities Development
1100 Simonton Street
Key West, FL 33040
Phone: (305) 295-4306 Fax: (305) 295-4321
RE: PCO To: vm
DESCRIPTION OF PROPOSAL
From: SPKMTC
DATE,: 12/15/2005
JOB: 0417
CONTRACTiNfte CoUdiv t
= r,°d°ai9i D(Wdopnleni
Number: SM001 R 1
Change Order Request (COR) 1/`13 provides means of increasing the Contract Value for the fire sprinkler modifications and additions
to accommodate the building changes as follows:
First (Ground) Floor: Main Lobby, Sally Port and stairway modifications resulting from the Building Security Upgrades.
Second Floor: Card Reader Rooms added as a result of the Building Security Upgrades.
'third Floor: Functional changes to Room 10070 at the Owner's request.
Detailed breakdowns of the costs associated with these changes are attached (10 pages).
Please provide means of payment in the amount of $14,366.54 for this extra work. This extra work does not change the Contract
Ti me.
Item
Description Stock#
Quantity Units
Unit Price Tax Rate Tax
Amount Net Amount
00001
1st Floor- Modifications &
1.000 t S
$5,611.72 0.00%)
$0.00r.T?
Additions less sales tax (Re:
�. i
PC'O #SM00IR1, attached)
00002
2nd Floor Modifications &
1.000 LS
$2,497.16 0.00%
$0.00
Additions less sakes lax (Re:
�'r ` �' �'
I'M #SM002, att ached)
00003
31-d Flora Modifications &
1.000 Ls
$,468.40 0.00'%,
$0.00
—51 i8.40
Additions less sales lax (Re:',¢7'
I CO #SM004,
L3�)
attached)
Unit Cost: 10'-
' S L°°
Unit Tax:
$0.00
Unit Total:
S1-3,.5.7-7,.28
Subtotal:-S4-a;557"7-.28
Description Markup Percent 1-Warkup Amount
Profit 5.000`%, - -:
Sales Wax for Materials $110.40
Total Cost: ` 1� 54
i r s
Sprilnklee Mafic PROPOSED CHANGE ORDER
No, SM001 RI
321 1 North 74th Avenue Phone: 954.986.1106
Hollywood, Florida 33024 Fax: 954.986.1109
TITLE: I st Floor Changes DATE: 5/25/2006
PROJECT: Fivenian.1tisticc ('enter (F,JC)
TO: Attn: John Chandler
The Tower Group, Inc.
405 SW 148 Avcinie
SUItC One
Davie, Ff. 33325
Phone: (954) 476-3200
Fax: (954) 474-3 111
,JOB: 0417
CONTRACT NO: 0417-015
RE: COR To: MCCM From: TTG Number: 00013
DESCRIPTION OF PROPOSAL
FX- I st floor changes. In receipt ofTTG letter of 3/15/05 describing store fi-ont, stair access & shown in Attachment A.
Item Description
00001 1 St floor changes - Lobby &
Sally Port 111odfications, and
wall additions at Stairs fl I &
1/2.
By:
IZOI)III Collier
Date:
Stock# Quantity Units Unit Price 'Fax Rate Tax Amount Net Amount
1.000 I'S $5,611.72 0.00(v. $0.00 $5,611.72
Unit Cost:
Unit Tax:
Unit Total:
Subtotal:
$0.00
-735,0T.72
Description Markup Percent Markup Amount
Sales Tax on Materials $51.30
Total Cost: S5,54&�Al2
By:
John Chandler
Date:
Of)� t
r
43
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AUTOMATIC FIRE SPRINKLERS, INC.
, ,./.
May 25, 2006
John S. Chandler Re: C13ANGE ORDER # 1 ( Rev 05/20/2006)
The Tower Group (I" Floor Changes)
302 Flerning Street (Job Site Trailer)
Key West, Florida 33040 Freeman Justice Center - Key West
Dear John:
This letter will serve as an amendment to the above sub -contract for changes described below thereby increasing the sub -contract by the sum of $5,663.02**
Description of Chan_ ;_es: In receipt of your letter dated March 15's 2005 describing store front, stair access and shown in Attachment "A"
Direct Costs of Design:
m Tcavet e
Mrs P. 75
- 60_0'-
• 7esi>ner.r
I L 75
75.00
• Designer
i t� � 125 �
(
125.00
• Design
5hrs (q;175, , j
375.00
• Printing
1 @ 125_
125.00
• Rev Permit tpro rated)
215.00
• E;xpediting.-, "F.,
2 (q. 75 .=_-.-
150.00
• Calculations
1 g 150
150.00
• P.E. Seal
1 @1,, 200
200.00
• "total
$2;075:00
[viaterials:
-- -
+ Add
(2) ( 75
150.00
Relocate
(6) (cry 55 «_ _, )
330.00
• Cores ,_, a u, %"'
(5) (a) 75 )"
375.00
• Total
j ra
855.00
Vdv r
:Fietd Labor
.24ay/2men 4150
1360.00
o Per diurn
2days "i5 @ 2 men �
300,00
Housing
2days �b, 125 (a), 2men
500.00
l'otai
2,160.00 ;
Subtotal
s,nF�:0:J0
0 01I x 5%
5,344.50
o Profit x 5%
$5,61 1.72 ,
O Material tax
1 I . 30
o total
S5,663.02' � '
E.rclusions:
• Alarm/Electrical Wiring
• Systcm Shut Down Fees, if applicable
• SprinklerMatic will not be responsible for existing deficiencies with the system.
• SprinklerNlatic will not be responsible for existing deficiencies with system
• Cutting, patching, fire stopping or painting
• Fire Fxtinguishers
Work outside normal working hours
�o work shall commence without this signed authorization Please feel free to call with any questions. 'Thank you.
Print Name and Date
in hJC'ollicr -.
President Signature of Acccptance
3211 Swath 74tA auenuz 33e24
954-986-1106 phone ®954-986-110 fti r
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SprinklerMatic PROPOSED CHANGE ORDER
PRO3EC" 1': Freeman Justicc Ccntcr (FJC)
TO: Attn: John Chandlcr
The Towcr Group, Inc.
405 SW 148 Avenue
Suite One
Davie, FL 33325
Phone: (954) 476-3200 Fax: (954) 474-31 1 1
RE: COR To: MCCM
DESCRIPTION OF PROPOSAL
Item Description Stock#
00001 2nd floor changes - Add two (2)
Card Reader Rooms
By:
Robin Collier
Date:
I+'rom: TTG
Quantity Units
1.000 LS
,JOB: 0417
CONTRACT NO: 0417-015
Number: 00013
Unit Price Tax Rate Tax Amount Net Amount
$2,497.16 0.00'h, S0.00 $2,497.16
Unit Cost: ��-
Unit Tax: $0.00
Unit Total: —$'2 49�.
Subtotal:---$2;q��7- �)
Description Markup Percent Markup Amount
Sales Tax on Materials $15.60
Total Cost:
By:
.John Chandlcr
Date:
SM v_') -
May 25, 2006
John S. Chandler
Re: CHANGE ORDER # 2 ( Rev 05/20/2006)
The Tower Group
( (2) Card Room Revisions)
302 Fleming Street (Job Site Trailer)
Key West., Fl 33040
Freeman Justice Center- Key West
Dear John:
This letter will serve as an amendment to the abov; sub -contract for changes described below thereby increasing the sub -contract by the sum of $2,512.76**
Description of Changees:
(2) Card Room Revisions
Direct Costs Associated to Dcsi^n_
Design
4hrs @ 75
300.00
Printing
1450
50.00
• Rev Permit (prorated)
1 @.125
Z,i_00—
• Expediting (prorated)-_-
2 @ 75
150.00
+ Calculations
I @ 150
150.00
P.E. Seal
I @ I50
1-50.00
• Total
925.00
Material:
+ Added
2 @ 75
150.00
• Relocated
2 @ 55
i 10.00
Total
260.00
Labor_
Field Labor
I day/2men @, 42.50
680.00
o Per ilium Filed Labor
1 Day @ 75 ra 2 men
150.00
o Housing Field Labor
1 day @ 125 @ 2 men
250.00
o Total
1,080.00
o Subtotal
2,265-00
0
o OHxS/o
237825 '
o Profit x 5%
2,A97.16
�15.60
o Material tax
o Subtotal
$2,512.76**
Frclusions:
• Alami/Electrical Wiring
• System Shut Down Fees, if applicable
® SprinklerMatic will not be responsible for existing deficiencies with the system.
• SprinklerMatic will not be responsible for existing deficiencies with system
+ Cutting, patching, fire stopping or painting
+ Fire Extinguishers
+ Work outside normal working hours
No work shall commence without this signed authorization. Please feel free to call with any questions_ Thank you.
Sincerely,
Print Name and Date
Rohm F Collier
President
Si-_>nanrre of Acceptance
3211 Nattk 74th Clrcentce waod, Rav:,,& 33C24
954-986--1106 phone 954-986-1/0 fax
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SprinklerMatic PROPOSED CHANGE ORDER
K� 11 North 74th Avenue Phone: 954986.1106 No. S 004
Hollywood, Florida 33024 Fax: 954.986.1 109
TITI,E:3rd Floor Changcs
PROJECT: l rccman Justice Ccntcr (F.1C)
'1D: Attn: John Chandler
The Tower Group, Inc.
405 SW 148 Avenue
Suitc Onc
Davic, FI 33325
Phonc: (954) 476-3200 Fax: ((54) 474-31 11
RE: COR To: MCCM , From: TTG
DESCRIPTION OF PROPOSAL
Item Description Stock#Quantity Units
00001 3rd floor changcs- Add
f`t,`% 1.000 IS
sprinklers for Room /13070.
w0
.v
�k
M
Robin Collicr
Date
F,pcdinon -✓)
Description
Sales Tax
DATE: 5/25/2006
JOB: 0417
CONTRAC'F NO: 0417-015
Number: 00013
Unit Price Tax Rate Tax Amount Net Amount
$5,468.40 0.00% $0.00 $5,408.40
Unit Cost:
Unit "Tax:
Unit Total:
Subtotal:
-- $Sj46SA.Q,
$0.00
Markup Percent Markup Amount
$43.50
'I'otal Cost:
By:
John Chandler
Date:
11:37�
May 25, 2006
Anthony Burke 305-296-2587
r
J 1
AUT iO MA.TIC�FIRE SPRINKLERS, INC.
o. �Jb��a:� i.ei A.. .� ..�4: ��tt..i A. ... .�•JL .. s!�t'...�r. _.. ._ �.. �4•._..1 .. 1 �.f. .. i _
John S. Chandler
The Tower Group
302 Fleming Street (Job Site Trailer)
Key West., F13304C
Dear John:
p.1
'5M,60+
Re: CHANCE ORDER # 3-B (Revised 0512012006)
ti?elete FM-200)
Freeman Justice Center- Key West
This letter will serve as an amendment to the above sub -contract for changes described below th=by increasing the sub -contract by the sure of$5,115.90••
Description of Changes:
• In receipt of your letter deleting Network Room and New Administrative Offices. Delete F-200 Gas System and add Wet Fire Protection as follows:
Wet Fire Protection
• Site Survey Design (Travel expense due to Change)
• Per diurn (Designer expense due to change)
• Housing (Designer expense due to change)
• Design (Network room & Administration)
• Printing *Change in Network & Administration)
'Revised Permjj,(Qsotattd-Heads)
® _ Bxpeo ting_(Prorited Costs)
• Calculations (Specific Redesign)
• P.E. Seal (Revicw specific to Network/ Administration)
• Total
Material'
• Cross main
• Mechanical Tees
• Branch Line S sprinklers
• Fabrication
• Total
Labor
•
Field Labor
o
Per diurn Filed tabor
0
Housing Field Labor
o
Total
o
Subtotal
o
OHx5%
o
Profit x 5%
o
Material tax
o
Subtotal
Exclusioru
• Alarm/Electrioal Wiring
• System Shut Down Fees, if applicable
• SprinklerNfatic will not be rrsponsible for existing deficiencies with the system.
• SprinklerMatie will not be responsible for existing deficiencies with system
• Cutting, patching, fire stopping or painting
• Fire Extinguishers
• Work outside normal working hours
S hr @ 75
1 @ 75
1@125
5hr ® 75
1 ® 100
1 Q 275
2 @75
1@150
1 ® 200
1 @125
5 8 25
5 @75
1 @ 100
7 Apl'S
12day%2men @42.50
2days @ 75 Q 2men
2days ® ® 2mcn �� O
Post -it° Fax Note 7671
Date6
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From
ColDept `
Co.
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Phone#
Phoge#
Fax 3.74
Fax #
.' 741A / ,
` 6 Oam 954-986-1109 I
,� ;
600,00
75.00
_—St:00ra5
375.00
100.00
275.&)
150.Uo
150.00
2C13.00
..7u47i.Ila
125.00
125.00
375.00
100.00
725.00
1,360.D0 ��L
300.00
500.00
2,160.011
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06/12'2006 09:55 FAX 3055949774 TOWER GROUI)
0 001/007
General
Contractors
Construction
Management
Construction
Design.Build
Planning
Site Development
Infrastructure
Consulting
Estimating
Scheduling
Value Engineering
_. v
May 12, 2006
Attn: Clark Briggs, Senior Project Manager
Monroe County Facilities Development
1100 Simonton Street
Key West, FL 33040
Re: Freeman Justice Center (FJC)
Subject: Change Order Request #30
Change Finish for Elevators 91, 92, #4 & 46
AP;ba rotY Ccxn'iy
0417-01913
Fax: (305) 295-4321
Dear Mr. Briggs:
We are pleased to submit our Change Order Request (COR) 930 to change the bronze
finishes specified for Elevators #1, 42, 44 and 96 to stainless steel and aluminum, and to
furnish "Contemporary" style molding for the wood veneer panels. COR #30 proposes a
Contract Price Reduction of $5,828.00 and a Contract Time Extension of 0 days for these
changes.
This change was requested by AES Interiors on behalf of the 16`h Judiciary Circuit.
Please furnish your approval and issue a Change Order to provide direction to proceed and
paeans to adjust the Contract Price for these changes.
We appreciate your prompt attention to this matter. If you have any questions you may call
me at (786) 367-0549,
Sincerely,
Post -it' Fax Note
John S. Chandlery'
Project Manager
Encl. Change Order Request 430 (6 pages)
r
Post Construction
J a y
r ,
CCCA38309
cc: TTG/iv10 (COR.-30), FF (COR-30)
�0� W143tt�Aver7ue Suit®Cne 1, Davla, Horfda33325 , Te,, 954-476,'3200 w w. 954"474y3111
i60'. S.`t/. host "divert and Stuart, Fiorida 34497 - Tel: 772-2287e7525 , Fax 7J2°2C77524
9440 e'hihos Highway, Sulla5 Jacksonville, aorida 32256 , Tel: 904 � 292.161 1 r Fax: 9041a292,418(55
00/1�./21006 09:56 FAX 3055949774 '11MVI"R GROUP U002/007
M%safflawn-MUIL CHANGE ORDER REQUEST
'the Tower Groupq Inc. No.00030
302 Fleming St. Phone: (305)296-2521
(Jobsite Trailer) Fax-, (305) 246-Z587
Kev West, FL 33040 _
T ITLE: Change Elevator Finishes DATE: 4/24/2006
PROJ'ECT: Freeman Justice Center (FJC) JOB: 0417
TO: Attn: Clark Briggs CONTRACT NO:
Monroe County Facilities Development
1100 Simonton Street
Key West, FL 33040
Phone: (305) 295-4306 Fax: (305) 295-4321
RE: PCO To: TTG From: SCHELE Number. SE
CO03
DESCRIPTION OF PROPOSAL
On April 6, 2006 AES interiors marked up pages 14240-6 & 14240-7 of the Elevator specifications to indicate finish changes for
Elevators 41, #2, 94 & 96 requested by the 16th Judiciary Circuit, which TTO sent to Schindler Elevators on April 10, 2006 (copy
attached).
This Change Order Request (COR) proposes a credit to the Contract in the amount of $5,828.00 for these finish changes based on the,
April 24, 2006 proposal from Schindler Elevators (copy attached). This COR does not change the Contract Time. 1.
Item Description Stockft Quantity, Units, Unit Price Tax Rate Tax ArnountNet Amount
0000! implement the following 1,000 LS (S5,823-00) 0,00% S0,00
changes to the Finishes for
Elevators 9 1, #2, 44 & IIJ6:
- All reveals, frames and panels
are stainless Steel instead of
bronze,
- All car and landing sills are
extruded aluminum instead of
bronze.
- All molding for vvccd veneer
panels is 'Contemporar-v" StY10,
Unit Cost: ($5,828.00)
Unit Tax: $0.00
Unit Total' (S5,82&00)
SprinklerMatle PROPOSED CHANGE ORDER
No. S1 003
3211 North 74th Avenue Phone• 954.986.1106
Hollywood, Florida 33024 Fax: 954.986.1109
'1'1TL.h.:Delete FM-200 System DATE: 5/25/2006
PROJECT: Freeman Justice Center (FJC) JOB: 0417
TO: Attn: John Chandler CONTRACT NO: 0417-015
The Tower Group, Inc.
405 SW 148 Avenue
Suite One
Davie, FL 33325
Phone: (954) 476-3200 Fax: (954) 474-3111
RE: COR To: MCCM From: TTG
MSCRIP'TION OF PROPOSAI.
Item Description Stock# Quantity Units
00001 Credit for deleting the FM-200 1.000 IS
System less design costs
already incurred.
M
Robin Collier
Date:
Number: 00012
Unit Price 'Tax Rate Tax Amount Net Amount
($13,500.00) 0.00% $0.00 ($13,500.00)
Unit Cost:
Unit Tax:
Unit Total:
($13,500.00)
$0.00
($13,500.00)
By:
Cohn Chandler
Date:
s
May 25, 2006
John S. Chandler
The Tower Group
302 Fleming Street (Job Site Trailer)
Key West., Fl 33040
Dear John:
AUTOMATIC FIRE SPRINKLERS, INC.
Re: CHANGE ORDER # 3-A
(Delete FM-200)
Freeman Justice Center - Key West
This letter will serve as an amendment to the above sub -contract for changes described below thereby increasing the sub -contract by
the sum of `$-13,500.00**
Desertion of Changes:
• In receipt of your letter deleting Network Room and New Administrative Offices.
* Delete FM 200 Gas System
* FM-200
• Design FM-200
• Credit
F:xcl unions:
• Alarm/Electrical Wiring
• System Shut Down Fees, if applicable
• SprinklerMatic will not be responsible for existing deficiencies with the system.
• SprinklerMatic will not be responsible for existing deficiencies with system
• Cutting, patching, fire stopping or painting
• Fire Extinguishers
• Work outside normal working hours
-17,000.00
3,500.00
-13,500.00**
No work shall commence without this signed authorization. Please feel free to call with any questions. Thank you.
Sincerely,
Robin E. Collier
President
Print Name and Date
Signature of Acceptance
3211 Na dh 74th Cbwnuz m , Frjw"_d, Wo"i- 33C24
954-986-1106 1r6aae 9.54-9 §'6-110 fax
ee#174314CO 1197
MEA4 ORA YA4D UM
TO. Board of County Commissioners
Froirc bebbie Frederick
County Administrator
Date: August 11, 2006
PE. Change Orders
Attached is a proposed change order for The Tower Group, 'for the Freemen
Justice Center. (Change Order #14 is for a decrease of $2,984.07 reflecting
elevator finish modifications and a credit for deleting FM-200 Fire Protection
System.)
According to the ordinance adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the ROCC agenda.
The A.dmana t rotor, intends to approve this change order on Monday e 'August 14,-
2006.
Debbie Frederick
Deputy County Administrator
Or" ram' add
Page I of I
Campo-Abra
Promo: Campo-Abra
Sent- F0day, August 11, 20067:06 PM
To- County Commissioners and Aides
Subject. Change Order 914 FJC
AftachmeMs000022583528.fif
Nease review altached Change Order 9 14 for the Freeman Justice Center.
Abra Campo
Offte of Goui-Ity Admimstrofor
1100 SimofMon St. Suite 205
Key West, Ft 33040
(305),292-4445
MONROE COUNTY/ ENGINEERING /FACILITIEs DEVELOPMENT
CONTRACT CHANGE ORDEt
PROJECT TITLE:
Freeman Justice Center
Jackson Square
Key West, FL
TO CONTRACTOR:
The Tower Group, Inc.
4U5SVV148"'Avenue Suite One
Davie, FL 33325
The Contract is changed as follows:
CHANGE ORDER NO: 15
INITIATION DATE.- 06/38/06 Monroe
—�
CONTRACT DATE: June 1G.20U4
04 2006
II "-'-,
RECEIVED 3y:_')7
The original (Guaranteed Maximum Price) .---'-----.---'$13.804.00O.U0
Net change bypreviously authorized Change Orders ................................................ $ 890.650.54
The (Guaranteed Maximum Price) prior tothis Change Order was ...$14.804.850.54
The(Contract Sum) (Guaranteed Maximum Price) will be (decreased)
(unchanged)bythis Change Order ................. $ 22.092.63
The new (Guaranteed Maximum Price) including this Change Order iu... $14.710.74317
The Contract Time will be(inoroauad)(deoraus*d) by'' ............. ( )N/A
The date ofSubstantial Completion aaofthe date ofthis Change Order is .................. January 2b.2O07
Detailed description ofchange order and justification:
The travel of Elevator #1 is extended to the roof level to facilitate access to the air handlinq uni
for maintenance. Below are additional costs for concrete and re-routing of fire sprinkler main.
Concrete work to raise hei_qht of elevator shaft $17,591.20
Re-routin_q fire sprinkler main around extended elevator shaft 3,449.40
Sub -total �1040.60
Net Chanqe Order
1171S Uhange Order is .16% of the ori_qinal contract amount.
Not valid until signed by Owner, Construction Manager and Contractor
ARCHITECT. -
CONTRACTOR:
DIRECTOR, FACILITIES DEVELOPMENT:
COUNTY ENGINEER:
COUNTY ADMINISTRATOR
Koppel,
.E. .
Thomas Willi/Debbie Frederick -Deputy
Date
0 Change Order was not included in the original contract specifications. Yea M No [:]
IfYes, *xp|anation� The elevator was extended tobmvelhrbhemoflevel to facilitate access
to the air handling units for maintenance.
* Change Order was included in the original specifications. Yes F-1 No E
If Yes, explanation of increase in price:
0 Change Order exceeds %25.000or6%ofcontract price (whichever isgreaker). Yes F-1NoZ
If Yes, explanation as to why it is not subject for a calling for bids:
* Project architect approves the change order. Yes F-1 No Z
If no, explanation of why: The Architect is not required to approve Change Oodon/ for the
Freeman Justice Center.
0 Change Order iccorrecting anerror momission indesign document. Yes F]NoZ
Should a claim under the applicable professional liability policy be made? Yes F� No E
Explain:
The Tower Group,Inc.�-- CHANGE ORDER REQUEST
405 SW 148 Avenue Nom 00043-RI
Suite One Phone: (954) 476-3200
Davie, FL 33325 Pax: (954) 474-3 11 1
TITLE: l levator 91 Modifications
PROJECT: Freeman Justice Center (FJC)
TO: Attn: Clark Briggs
Monroe County Facilities Development
1100 Simonton Street
Key West, F1, 33040
Phone,. (305) 295-4306 Fax: (305) 295-4321
DATE: 6/28/2006
JOB: 0417
CONTRACT NC) �JMIonfoa
RE: PCO To: TTG From: EGBRASWE Number: EG021R1
DESCRIPTION OF PROPOSAL
The Tower Group submits this Change Order Request (COR), 1143-R1, in response to the Owner's and Architect's request for a
proposal to extend the travel of Elevator #1 to the roof level to facilitate access to the Air Handling Units for maintenance.
This COR includes the additional cost for the concrete work only and the costs to offset the fire sprinkler main to clear the revised
shaft. The additional costs for the elevator supplier, less the cost for deleting three of the four roof hatches, plus the cost for an access
ladder for access to the roof hatch, plus the cost for roofing membrane modifications were previously submitted and approved for
payment to TTG via Contract Change Order # 13.
COR #00043-R1 supersedes COR ##00043, dated 6/22/06, in its entirety. This revision to the COR incorporates corrections by E.G.
Braswell to reduce the costs for the additional concrete work and adds the additional costs for SprinklerMatic to re-route the fire
sprinkler main. Copies of the subcontractor proposals are attached to this COR.
This COR excludes compensation for time extension and the associated costs. TTG reserves our right to a Contract Time Extension
should we determine that this changed condition impacted the critical path of the Work.
The total proposed cost for the changes outlined above is $22,697.05. Please provide your approval and furnish means of payment
for this work via Change Order as soon as possible.
Item Description Stock# Quantity Units Unit Price Tax Rate Tax AmountNet Amount
00001 Concrete Work 1000 Ls $17,691.00 0.00°'o $0.00 $1.7f 91 00
00002 Fire Sprinkler Modifications L000 LS $3,92524 0.00% $0.00 $3,925,24 "�q,)`t'
Unit Cost: �S21;6-1-6.24 ,)j vve-$
Unit "lax: $0.00
Unit Total: 521,616.24
Subtotal: S21,616.24
Markup Percent Markup Amount
'Fatal Cost: $22,69 7.05
06 09-23a Anthony Burke 305-296-2587 p.2
PROPOSED CHANGE ORDER
Braswell Construction Inc.
No. EG021RI
T71 "ord Street Phone: 305-296-0305
Key West, FL 33040 Fax: 305-296-4321
TITLE: Raise height of elev shaft -Revised DATE: 6/23/2006
PROJECT: Freeman Justice Center (FJQ
JOB: 0417
TO: Attn: John Chandler
CONTRACT NO: 0417-001
The Tower Group, Inc.
405 SW 148 Avenue
Suite One
Davie, FL 33325
Phone: (954) 476-3200 Fax: (954) 474-31 It
RE: To: From:
Number:
'�!['P-S,CRIPTION OF PROPOSAL
price to raise the height of the elevator shaft- Revisect.
Item Description Stock# Quantity Units
Unit Price Tax Rate Tax AmountNet
Amount
hard Cost: Concrete forms, I AN) Us
$15,992.00 000% S0.00
$I 5,992.W
rcbar,scaffolding
00002 Rond (Included in 0/11 & Profit 0 IS
S26400 0-00% S0.00
VIVO
00003 5% Owflicad Low Ls
SM950 0.00% S0-00
S949,50
O(X)04 5% Proft 1.000 Ls
S849.50 000% S0.00
SR49.5uFi)4�
Edgar G. Bra -swell
F,q-tifi". 1�
Unit Cost: --$171691.00
Unit Tax: $0.00
Unit Total: $17,691--00
za
s 7
By:
Date:
John Chandler
Jun 26 06 09:23a Anthony Burke
.iuN-zj-zuuo Pxi j3'z� nv
GENERAL COh4MACTORS I CONCRETE AND VASONRY 6-HELL WNTRACTCPS
Project:
305-296-2587 p.3
�'- 4- ,2-,o
REvISEOPCO 22 ELEVATCR TCANER HIEIG �6
G7 CV1I 0 k
E. q-y. JUICAZZ5 V EILIL, U UnZ5 A.K U t, I UJIN 9 UN 4-®
GENERALCONTRACTORS
CONCRETE AND MASONRY SHELL CONTRACTORS
6471 TEORD STREET, KEY WEST FLOREDA 33040
Pbone (305) 296-0305 Fax (305) 296-1824
FROM RICK TUCKER
FREEMAN JUSTICE CENTER Architect:
PCO 0 22 Plans:
RAISE HEIGHT OF ELEVATOR SHAFT
Contz-actor: THE TOWER GROUP
Address:
Attn .
Phone:
Fax :
Tim CLARKE, JOHN CHANDLER
305-296-2521
305-296-2587
PIP
Divisions:
SPEC BOOK)=
PER YOUR RECRIEST:
HARD COST
5
Is'm
CONCRETE FORMS, RF-aAR, SCAFFOLDING
SUBTOTAL
4
15.m
10% OVERHEAD & PROFIT
9
1,63E
SUBTOTAL
S
17,591
BOND
$
264
TOTAL RIO
17,855
5113120015
G :
---------------
j "Z3
The Tower Group,
Inc
&Q�rr.cla � 2-1 Pm
pri klcr atic PROPOSED CHANGE ORDER
No® SM006
3211 North 74th Avenue. Phone: 954.986.1106
Hollywood, Florida 33024 Fax: 954.986.1 109
TITLE: Sprinkler Mod's for Elevator #1
PROJECT: Freeman Justice Center (FJC)
TO: Attn: John Chandler
The Tower Group, Inc.
405 SW 148 Avenue
Suite One
Davie, FL 33325
Phone: (954) 476-3200
Fax: (954) 474-3111
RE: COR To: MCCM From: TTG
DESCRIPTION OF PROPOSAL
DATE: 6/23/2006
JOB: 0417
CONTRACT NO: 0417-015
Number: 00043-R1
The change to extend the travel of Elevator 41 to the Mechanical Equipment Room necessitated that the fire sprinkler main servicing
that area be re-routed around the extended elevator shaft. The value of this PCO is based on SprinklerMatic COR 95 dated 6/23/06.
Item
00001
Description
Materials
Stock# Quantity ` Units
1.000 LS
Unit Price
$1,473.40
Tax Rate Tax Amount Net Amount
0.00% $0.00 $1,473,40
00002
Labor
1.000 LS
$1,020.00
0.00% $0.00 $1,020,00
00003
Design Services
1.000 LS
$1,075,00
0.00% $0.00 $1,075.00 (_
By:
Robin Collier
Date:
Unit Cost:
Unit Tax: $0.00
Unit Total: ---$-3-,5-68 40
Subtotal: --S3-, F8:40
Description Markup Percent Markup Amount
Overhead 5.000% _$..178._42--)5-'))
Profit 5.000% S .1.7&42) )' .
Total Cost:
John Chandler
Date:
jun 23 06 04.36p Sprinklermatic 854-386-1109 pm 1
June 23, 2006
John Zak Re: CHANGE ORDER # 5
The Tower Group
405 SW 148th Avenue Freeman Justice Center - Key West
Davie, FL 33172 Fax: 954-424-2524
Dear John
This letter will serve as an amendment to the above sub -contract for changes described below thereby increasing the sub -contract by the sum of 54,710.28"*
Description ofChan cs:
• Elevator Shaft was exumded to roof
• Relocate 4" Bulk main & offset (2) lines
• All galvanized materials as follows
M uteriDL
4"90's
6 @ 35
• 4" galvanized pipe
21 @ 12
t '/ galvanized pipe
21 @ 7
• I Y. Hangers
4 @ 5
• 1 '/, Tees
1 @ 15
• 1 '/ 90's
10220
® 4" Groove Couplings
16 @ 16
• 4- Hangers
4 @ 10
• Delivery
I @ 250
o Subtotal
o Wt x 1 06
Labor
• Field Labor
3men(a1 Shrs @ 42.50
SOH Costs;
® Design
4hr @ 75
• Printing
I @ 75
• Rev Permit
I rt 275
• Expediting
2 @ 75
Calculdtions
1 L 150
• P.E. Seal
1 @ 125
• Total
o Subtotal ,.
0 01-1 x p-_7— alp . � t . f a i ' 0. % Ci'
o Pre It x..l--1
Exclu,v s;
Alarm/6lectrical'Wiring
System Shut Down Fees, if applicable
• SprinklerMatic will not be responsible for existing deficiencies with the system.
• SprinklerMatic will not be responsible for existing deficiencies with system
• Cutting, patchine, fire stopping or painting
Fire Extinguishers
• Work outside normal working hours
No wort: shall commence without this signed authorization. Please feet free to call with any questions. Thank you.
Sin'.. I N" i
I
Print N,-mc and Date
Rt in C o1licr
rest Signature of Acceptance
3211 Naith 74-& auerzaaz- « ut e d, 9 33024
954-986-1106 ptrww _11, F�zrnciioa��� urr_F,_ _rcnrrctic_net_® 954-986-110
ee#174314COC197
210.00 y'
252.00
147.00
20.00
15.00 0
200.00 -
40.00
250.00
1,390.00
1,473.40 /
1,020.00
3oo.00 +�
75.00
150.00
125.00
1,075 00
r Ifs
4,�
3; JCS .-
ju:i 23 06 04m 36p 0prinklermatic 954-886-1109 pa 2
pN''�il'"printing zervice 180C- �
III--- .. 8(38-f32> NEB$, Inc. Groton, hu D1477 wvnv"nebs.com
No: G 3E8906141
Ili"TOhIATiC F'IRP SPRINKLPRS, INC WORK ORDER
12 i 1 ?.oh n74:b Avenue • HD11}nvoud, FL 33024 •
954-986-1 f06 ph 954-986.17 CC#s 17431400011997/5
6072300012(Y,)5
DATE:
TECH I:rD TECH.
JOR NAME: ` p�
ADDRESS: M 1�!�'=�L�;L t L1 SERVICE:
o "r CITY.' EMEROENCy O
SERVICE: (i"N 3 M, '
CONTACT \rA Nf E: ADDEt DUbOt T❑
CONTRACT:
CO\'TRACT'
DETAILED DESCRIPTION OF WORK. I CHANCE ORDER:
fit
i
IL
QTY MATERIAL USED
j it PRICE AMouNTT
II OcJj
v 1�
Ov OOu
SEE
TOTAL MATERIALS
SERVICE CALL CHARGE
�iR. `""LFvI30R'kw S 110.00 �
I
a of TSC�aCIAivs
HRIPFR
(,IttaichcTimrJ $ �
p OF Tt-o CLANS__,, S --PER Y-R/PER MAID
(Emctrc¢cv'[m g I
i
TOTAL LA-B OR s
SUBTOTAL, s
SALES TAX s ! 'l-" EBYACKVOWLEDC, TNP SATISFACTORI' (-0MPLET10N OFTHEABOVE DESCR/BED WAR
GRAND TOT_4L I
P[-F�,SE p7tl7tiry- v�g ,,uU SIGN:
RK ORDER
FNVOICE TO FOLLOW
i
'..
page I of I
Carn po, --Abra
From- Capri -Alga
Sent: Friday, August 11, 20067:09 PM
To: County Comrnissioners and Aides
Subject: Change Order #15 FJG
A#achments.- 000022573527.tif
Please review attached Change Order #15 for the FreemanJustice Center.
Abra Campo
S)� kafninistirdrive Assistant
Office of Count l Aclminisfnator
1100 Simonton St Sulte 205
K-ey Mcst, FL 33040
(705),292-4-145
MEA4 ORA ND Ue,41
TO: Board of County Cwnmissioners
From; Debbie Frederick
County Administrator
Date: August 11, 2006
PE -- Change Orders
Attached is a proposed change order for 'Ih e Tower Group, for the Freeman
Justice Center. (Change Order #15 in the ahnount of $22,092.63 is for extending
the travel of Elevator #1 to roof level to facilitate access to the air handling units
for maintenance.)
According to the ordinance adopted by the Board of County Commissioners,
proposed chang ge orders are to be presented to members of the Board of County
Commiisioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the SOCC agenda.
The Administrator intends to approve this change order on ,Monday, August 14,
2006.
bebbie Frederick
Deputy County Adminigtrator