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Item C09BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: September 21, 2006 Division: Engineering Bulk Item: Yes x No Department: Facilities Development Staff Contact Person: Jerry Barnett AGENDA ITEM WORDING: Approval of Contract Amendment No. 2 with William P. Horn, Architect, P.A. for professional services for the renovation of the Big Pine Key Fire Station. ITEM BACKGROUND: On May 2, 2006, Mr. William P. Horn submitted a new cost of construction estimate for the Big Pine Key Fire Station. The cost of construction has increased significantly since his original contract was approved in November, 2002. Mr. Horn is requesting an increase in his fee from $136,800.00, to $178,993.00, based on his cost of construction estimate increasing from $1,800,000.00 to $2,355,171.00. PREVIOUS RELEVANT BOCC ACTION: On November 20, 2002, the BOCC approved a contract with William P. Horn Architect, P.A. for professional services for the renovation of the Big Pine Key Fire Station. On February 18, 2004, The BOCC approved Contract Amendment No. 1 revising his fee by an increase of $58,800.00 due to increased construction costs from $1,000,000.00 to $1,800,000.00. On April 19, 2006 the BOCC approved to reject the bid of March 21, 2006 and to re- bid. CONTRACT/AGREEMENT CHANGES: To increase the architectural fee from $136,800.00 to $178,993.00, due to the increase in the estimated construction costs. STAFF RECOMMENDATIONS: Approval as stated above. TOTAL COST: $42,193.00 BUDGETED: Yes X No COST TO COUNTY: $42,193.00 SOURCE OF FUNDS: One -Cent Infrastructure REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasing Risk Management DOCUMENTATION: DISPOSITION: Revised 8/06 Included X Not Required AGENDA ITEM # MONROE COUNTY FACILITIES DEVELOPMENT M E M O R A N D U M TO: David Koppel County Engineer FROM: Ann Riger, Contracts Administrator Facilities Development DATE: September 1, 2006 RE: Agenda Item — To increase the Architectural/Engineering fee for the Big Pine Key Fire Station Renovation. The original contract with the Architect for the Big Pine Key Fire Station Renovation project, William P. Horn, is dated November 20, 2002. The construction costs back then were estimated at $1,000,000.00. Due to delays, the estimated cost of construction increased to $1,800,000.00 and Mr. Horn was granted approval to increase his contract on February 18, 2004. A bid opening was held on March 21, 2006 with one bidder responding with a construction cost of $4,849,000.00. Staff was granted approval by the BOCC on April 19, 2006 to reject the bid and to re -bid. Currently, the estimated construction cost is $2,355,171.00, which is $555,171.00 higher that his last estimate in 2004. Staff recommends increasing his Architectural/Engineering fee to accommodate this increase. Thank you. If you have any questions please call me at ext. 4439. n. Ka Contract with: William P. Horn Architec Contract # Effective Date: Expiration Date: 09/20/06 Contract Purpose/Description: To increase the Architectural/Engineering fee for the Big Pine Key Fire Station Renovation. Contract Manager: Ann Riger 4439 Facilities Develop/Stop #1 (Name) (Ext.) (Department/Stop #) for BOCC meeting on 09/20/06 Deadline: 09/05/06 CONTRACT COSTS Total Dollar Value of Contract: $ 42,193.00 Current Year Portion: $ 0.00 Budgeted? Yes® No ❑ Account Codes: 304-26000-560620-CP0606-530310 Grant: $ - - - - County Match: $ - - - - ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: (Not included in dollar value above) (eg. maintenance, utilities, janitorial, % Date In Division Director L� Risk Management O. .B./Purc asi�ig County Attorney Comments: CONTRACT REVIEW Changes Needed / z4evie r Yes❑ No[ Yes❑ NoEJ/ j{rY'l tt e 4 Yes[] No[] S6 Yes❑ ME F OMB Form Revised 2/27/01 MCP #2 Date Out pe 1-1 Nov WA IMA KIM 0 11 WS DOW N Flo)• Total Previous Amendments $58,800.00 Amount This Amendment $42,193.00 Original Contract Amount $78,000.00 Revised Contract Amount $178,993.00 Detailed description of Amendment and justification: Increase the Architectural contract amount due to the increase in construction costs Previous estimated construction costs were $1,800,000.00 in February 2004. The Architectural fee was 7.6% of construction costs, or $136,800.00. Currently, construction costs are estimated at $2,355,171.00 with the Architectural fee at 7.6%, or $178,993.00, thereby increasing; the contractual price by $42,193.00. (SEAL) Attest: DANNY L. KOLHAGE, CLERK 0 Deputy Clerk BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA M. Mayor/Chairperson WILLIAM P. HORN ARCHITECT, P.A. William Horn, President STATE OF FLORIDA COUNTY OF On this day of 2006, before me, the undersigned notary public, Personally appeared known to me to be the Person whose name is subscribed aove or who produced as identification, and acknowledged that he/she is the person who executed the above contract with Monroe County for the renovation of the Big Pine Key Fire Station for the purposes therein contained. My commission expires: Notary Public Seal Print Name MONROE COUNTY ATTORNEY PPROVED AS T" ORM: NATILEENE W. CASSfL ASSISTANT COUNTY ATTORNEY Date Z- 5"' lad 03 06 10401a William P. Horn (305)296-1033 P.1 O��,% COUNIN d ' T�ehi�T�3t_ ,` WIL,ILIAM P. HORN ARCHITECT, P-A_ N., AA 000,040 915 CATON STREET, KEY WEST, FLORIDA 33040 PI-IONE: 305 296-b302 FAX 305-296-1033 Date: 5/2/06 To: Jerry Barnett Facilities Development Coordinator Monroe County Re: Conch Key Fire Station Big Pine Key Fire Station Dear Mr. Barnett, I am writing to ask that you update nay contract on the Conch Key and Big Pine Fire Stations. It has been a while on both projects. The original fees on both projects were assumptions made prior to clarifying the size and scope of the projects and are very low costs compared to what each project consists of and costs today. In June, 2004 I had updated both project costs, but was asked to hold on updating my contracts until the bids came in. Since then, both projects have had delays (Conch Key was on hold for a while and Big Pine had land and. lease issues with the Forestry Department). The Conch Key Fire Station contract is based on a construction cost of $850,000.00. The architectural fee is 7.9% = $67,150.00. In June 2004 1 had updated the costs to $1,092,367.00. Attached is a new cost update bringing the construction cost estimate to $1,660,417.00 (with the flood proofing of the first floor of the new addition included). My contract would adjust to 7.35°/a= $122,040.64. "I'lie Big Pine Fire Station contract is based on a construction cost of $1,800,00.00. The architectural fee is 7.6%= $136,800.00. In June 2004 1 had updated the construction costs to $2,355,171.00. Attached is a new cost update showing the construction cost estimate --at My contract would adjust to 6.4%= $201,576.44. Please call if you have any questions. mad 03 OG 10:01a William P. Horn (305)296-1033 P.2 William P. Horn, Principal AGPR19- PRODUCER... G_ ER tl IHC.4 -:� , ra ��Ei d"i�a -._,� -_ - OP ID NE DATE(MM/DDIYYYY) HORNW--�1 01/26/06 The Fullers, Inc 1432 Kennedy Drive Key West FL 33040 Phone:305-294--6677 INSURED Fax:305-292-4641 William P Horn Architect PA, Inc 915 Eaton St Key West FL 33040 COVERAGES THIS CERTIFICATE I> iIED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # INSURER A: Bankers Security Insurance Co. INSURER B: Technology Insurance Company"`( E C E 1 V "+J INSURER C: INSURER D: — —� INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITUSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSU IRFR - - - - - - - - - - - MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IRS'DD' LTR NSR — TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE MM/DD/YY POLICY EXPIRATION DATE MM/DD/YY -- -- LIMITS GENERAL LIABILITY - EACH OCCURRENCE $ 1,000000 X COMMERCIAL GENERAL LIABILITY 090004962995801 PREMISES(Ea occurence)s 50000 _A CLAIMS MADE U OCCUR MED EXP (Any one person) $ 5000 A X Business Owners 09/21/05 09/21/06 PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ 2000000 GENT AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ X POLICY PRO LOG JECT CSL lOOOOOO AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) $ HIRED AUTOS NON -OWNED AUTOS eq.ri�a f 9+ i,: t `, t +s)' . r'e a " r" idl.fl^�I�v �t Allr,.?j+ -4- PROPERTY DAMAGE (Per accident) $ ,-,— :y'- --- GARAGE LIABILITY ANY AUTO f , "--_'-` ��113 1 1E11 .+N/A,..y.,.,. ------- ---- , ,- AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC AUTO ONLY: AGG $ $ EXCESS/UMBRELLA LIABILITY `V J,� EACH OCCURRENCE $ OCCUR F1 CLAIMS MADE DEDUCTIBLE / s-a ✓ , 9 "r It-V iJ AGGREGATE $ — — — —_-- $ — ----...-------- - $ -- — -- RETENTION $ $ WORKERS COMPENSATION AND X TORY LIMITS ER B EMPLOYERS' LIABILITY------- ANY PROPRIETOR/PARTNER/EXECUTIVE TWC3064752 01/01/06 01/01/07 E.L. EACH ACCIDENT _ $ lOOOOO ----------- E.L. DISEASE - EA EMPLOYEE — _ - $ 100000 OFFICER/MEMBER EXCLUDED? If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE -POLICY LIMIT ----"- $ 500000 OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS architect. Certificate holder is an additional insured for liability. CERTIFICATE HOLDER CANCELLATION MONBOCC SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIOP DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN Monroe County BOCC NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL Risk Management IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR 1100 Simonton St. Key West FL 33040 REPRESENTATIVES. AUTHORIZED REPRESENTATIVE / r ACORD 25 (2001108) Norman Fuller 1V p © ACORD CORPORATION 198; ---'" CERTIFICATE LIABILITY INSURANCE OP ID N� DATE (MM/DD/YYYY) � HORNWII 06/12L06 PRODUCER THIS CERTIFICAII � ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS HID RIGHTS UPON THE CERTIFICATE The Fullers, Inc HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 1432 Kennedy Drive ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Key West FL 33040 Phone 305-294-6677 Fax : 305-2 2-4641 , , ' INSURERS AFFORDING COVERAGE NAIC # INSURED a ._. INSURER A: i Progressive Commercial Div INSUR11R B: - - - William Horn �1� i� 'd,: :INSURER C — ---- — - 151 Key Haven Rd ---- ..... ---- ----- INsuR�`R D: Key West FL 33040 -._ —_--------_ ___---__-_-- -— INSUR R E: -- — COVERAGES nanmr_nc nnIINTV 4 THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN SUED TO THE IA' VE FOR ' LICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONRAG I OR 0[HER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. --- _....---...___...--- Z:iK--- LTIR NSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE MM/DD PO ICY EXPIRATION--- DATE MM/DD/YY ----------------- LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 7AMIAGIf-1'O-RENTED-- -- PREMISES La occurence) --- $ COMMERCIAL GENERAL LIABILITY CLAIMS MADE 1 OCCUR MED EXP (Any one person) $ - PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GENT AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ PRO-JECT LOC POLICY Ll --- - -- AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ A X ANY AUTO 2158316-3 05/29/06 05/29/07 (Ea accident) ALL OWNED AUTOS X SCHEDULED AUTOS BODILY INJURY (Per person) $ 100000 HIRED AUTOS X BODILY INJURY X NON -OWNED AUTOS i i ) � (Per accident) $ 300000 � � PROPERTY DAMAGE (Per accident) $ 50000 GARAGE LIABILITY -. 0V i { AUTO ONLY - EA ACCIDENT $ ANY AUTO g •''1 OTHER THAN EA ACC AUTO $ —_ $ ONLY: AGG EXCESSIUMBRELLA LIABILITY (`U� �'-'"--� r� EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ DEDUCTIBLE [ I $ RETENTION $ $ WORKERS COMPENSATION AND TOR_ LIMITS ER EMPLOYERS' LIABILITY ----- --- ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYEE $ If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE -POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS `"110111fleS Dev (Oliirl. zg certificate holder is additional insured g 1 CERTIFICATE HOLDER CANCELLATION MONBOCC: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIO6 DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN Monroe County BOCC NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL Risk Management IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR 1100 Simonton St. Key West FL 33040 REPRESENTATIVES. AUTHORIZED REPRESENTATIVE Norman Fuller �f r r�COe�D 25 (2001i08)©ACORD CORPORATION 1988