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Item C25Meeting; Date: 9/20/06 Division: Public Works Bulk Item: Yes X No _ _ Department: Corrections/Fleet MSt. Staff Contact Person: Roy Sanchez AGENDA ITEM WORDING: Approval to purchase one (1) new &OKW Trailer Mounted Generator from Millenium Products, Inc. in the total amount of $25,995.00. ITEM BACKGROUND: The emergency generator located at the Cudjoe Sheriff's Substation is on loan and is designated for installation at one of the County's hurricane shelters when needed. PREVIOUS RELEVANT BOCC ACTION: As part of the 2005-2006 budget process, the BOCC allocated funds for purchase of one (1) new emergency generator for the Cudjoe Key Sheriff's Substation. At the 5/16/06 regular meeting, the BOCC gave approval to advertise for sealed bids for a new emergency generator for the Cudjoe Key Sheriff s Substation. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Approval to purchase as stated above "from the low bidder", Millenium Products, Inc. TOTAL COST: $25 995.00 BUDGETED: Yes X No COST TO COUNTY: 25,995.00 SOURCE OF FUNDS: 304-26000W560620- CP0602-560620 REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasing Risk Management DOCUMENTATION: DISPOSITION: Revised SHIP, Included X Not Required AGENDA ITEM # TO: Dent Pierce, Director Public Works Division FROM: Roy Sanchez, Director Fleet Management Department DATE: August 25t", 2006 RE: Agenda Submission / Information Memo The attached BOCC agenda item is to replace the Cudjoe Key Sheriff's Substation emergency generator which was approved by the BOCC as part of the 2005-2006 budget process. After requesting and receiving BOCC approval to go out for bids, they were opened 8/15/06. After reviewing the low bid from Kelly Tractor Company, it was determined their bid does not meet the County's minimum specification in areas of generator output and housing rust/corrosion resistance. After reviewing all other bids and direct communications with the second lowest bidder Millenium Products, Inc., it was determined their bid meets or exceeds all requirements. The Fleet Management Department's recommendation is for the County to provide a purchase order from the Corrections Department account number 304-26000-560620-CP0602- 560620 in the total amount of $25,995.00. Thank you. a� } rn a �- u V � N W 01 06) +- O d v� s o d - 0 0 0 W F- CL Z co +�- O L W O © d Q LU Z 4 L C o WvWto ©U.x f s f� o WORN ukDZ J a a z�a��70 WU=� v m zz'�aa' � �= Q CL ono ° V L UJ W adi 4- 61 O p, a U CL m W Z r a4'i ro m OCL N a L V -O W L u o .J j o o> N a Z a n- F~■# o sn L O d qZi o N V y N y _0 - as } j U t V N ._ O -O L p V U xQ. CL d T C m 70 L o } O V LL o oLi CL Cp 2r H Ln m "-� � a J 0 c7 o o a O �- O o � rn i.f} #f� o O o o M ifs O o � � CD, � o O o u� � � o o u-i rn ON � � O 0 o o N � � c7 0 � o� d. CO � Z c c c c c c c c m z r3 Z O O L � E.�.I 1--f •� � Cl _ QJ � 1--1 � � L U O L � O p i "� W � [� � Y li � � � U C7 =