Item C29BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 20, 2006
Bulk Item: Yes X No
Division: Public Works
Department: Facilities Maintenance
Staff Contact Person:. John W. King__
AGENDA ITEM WORDING: Ratification of approval of contract amendment with Synagro
Southeast, Inc. for the operation and maintenance of the wastewater treatment plant at the Roth
Building.
ITEM BACKGROUND: On May 16, 2006, the current contract with Synagro Southeast, Inc. was
renewed for the First one-year option. In that renewal, sludge removal was increased from 380 to 400;
the contract dated May 18, 2005 states that sludge removal is cost plus 15%.
PREVIOUS RELEVANT BOCC ACTION: On May 18, 2005, the BOCC approved award of bid
and contract with Synagro Southeast, Inc. for the operation and maintenance of the wastewater
treatment plant at the Roth Building. On May 16, 2006, the BOCC approved the first of two one-year
renewal options. On August 16, 2006, the Board approved the contract amendment, but due to
technical difficulties, the electronic backup of documentation was not complete.
CONTRACT/AGREEMENT CHANGES: To clarify that sludge removal (beyond the first four
required as regular maintenance per year) is Cost plus 15% (as stated in original contract dated May 18,
2005).
STAFF RECOMMENDATIONS: Approval.
TOTAL COST:
COST TO COUNTY:
BUDGETED: Yes No
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty, OMB/Purchasing Risk Management
DOCUMENTATION:
DISPOSITION:
Revised 2/05
Included x Not Required
AGENDA ITEM #
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Au gust 16 2006
Bulk Item: Yes X No
Division: Public Works
Department: Facilities Maintenance
Staff Contact Person:_ John W. King
AGENDA ITEM WORDING: Approval of a contract amendment with Synagro Southeast, Inc. for
the operation and maintenance of the wastewater treatment plant at the Roth Building.
ITEM BACKGROUND: On May 16, 2006 the current contract with Synagro Southeast, Inc. was
renewed for the first one-year option. In that renewal, sludge removal was increased from 38¢ to 400;
the contract dated May 18, 2005 states that sledge removal is cost plus 15%.
PREVIOUS RELEVANT BOCC ACTION: On May 18, 2005, the BOCC approved award of bid
and contract with Synagro Southeast, Inc. for the operation and maintenance of the wastewater
treatment plant at the Roth Building. On May 16, 2006, the BOCC approved the first of two one-year
renewal options.
CONTRACT/AGREEMENT CHANGES: To clarify that sludge removal (beyond the first four
required as regular maintenance per year) is Cost plus 15% (as stated in original contract dated May 18,
2005).
STAFF RECOMMENDATIONS: Approval.
TOTAL COST:$ BUDGETED: Yes No
COST TO COUNTY: SOURCE OF FUNDS:
REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year
APPROVED BY: County Atty. OMB/Purchasing _ Risk Management
DIVISION DIRECTOR APPROVAL: Dent Tierce
DOCUMENTATION: Included Not Required
DISPOSITION: 601L60 AGENDA ITEM #
Revised 2/05
M E M Q R A N D U M
DATE: July 26, 2006
TO: Dent Pierce, Division Director
Public Works
FROM: John W. King, Sr. Director
Lower Keys Operations
RE: Agenda Item —August 16, 2006 BOCC Meeting
Key Largo — Synagro Southeast/Roth
On May 18, 2005, the BOCC approved award of bid and execute a contract with Synagro
Southeast, Inc. for the operation and maintenance of the wastewater treatment plant at the
Roth Building. On May 16, 2006, the BOCC approved the first of two one year options to
renew. In that renewal, sludge removal was increased from 380 to 400; the contract dated
May 18, 2005 states sludge removal is cost plus 15%.
I hereby request approval of a contract amendment with Synagro Southeast, Inc. for the
operation and maintenance of the wastewater treatment plant at the Roth Building for
sludge removal (beyond the first four required as regular maintenance per year)to be cost
plus 15% (as stated in original contract dated May 18, 2005).
J W K/j bw
Enclosures
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Synagro Southeast Contract #
Effective Date: 06/01 /06
Expiration Date: 05/31/07
Contract Purpose/Description:
Operation and Maintenance of the Wastewater Treatment Plant at the Roth Building
amend May 16, 2006 action to delete sludge increase from $.38 to$.40 and return to cost +
15% as stated in original contract dated May 18, 2005
Contract Manager: Jo B. Walters 4549 Faclities Maint/Stop 44
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 08/16/06 Agenda Deadline: 08/01/06
CONTRACT COSTS
Total Dollar Value of Contract: $ -0-
Budgeted? Yes[] No ❑ Account Codes:
Grant: $ N/A
County Match: $ NIA -_
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance,
CONTRACT REVIEW
Current Year Portion: $ -0-
aitorial, salaries, etc.
Changes Date Out
Date In Needed iew
Division Director Yes[] No[:] l
Risk Management 'i`'[' Yes[] NOD-
O.M.
./Purchasing Yes❑ Noo,"'
County Attorney kvzo Yes❑ NOD"
I Comments:
OMB Form Revised 2/27/01 MCP #2
CONTRACT AMENDMENT
Operation and Maintenance Sewage Treatment Plant, Roth Building, Tavernier, Florida
THIS Renewal is made and entered into this day of , 2006
between MONROE COUNTY, FLORIDA and SYNAGRO SOUTHEAST INC. in order
to amend the agreement between the parties dated May 18, 2005, and as renewed May 16,
2006 (copies of which are incorporated hereto by reference), as follows:
To correct action of May 1.6, 2006, to delete
"Sludge removal (beyond the first four required as
regular maintenance per year) shall increase from $0.3 8
to $0.40 per gallon."
2. To read as stated in original contract dated May 18, 2005:
"Sludge removal (beyond the first four required as
regular maintenance per year): Cost + 15%"
In all other respects, the original agreement between the parties dated May
18, 2005, and as renewed May 16, 2006, remains in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the day and
year first written above.
(Seal)
Attest: DANNY L KOLHAGE, CLERK
By:
/'
f Deputy ACC
d`
witaeis
BOARD OF COUNTY COMMISIONERS
OF MONROE COUNTY, FLORIDA
M
SYNAGRO SOUTHEAST, INC.
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