Item C31BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 20. 2006
Bulk Vern: Yes X No
Division: Public Works
Department: Facilities Maintenance
Staff Contact Person: John W. King__
AGENDA ITEM WORDING. Approval of a new Interlocal Agreement with the City of Marathon
for the Use of the Meeting Room at the Marathon Government Center and the televising of Marathon
City Council Meetings.
ITEM BACKGROUND: On September 30, 2006, the Interlocal Agreement with the City of
Marathon will expire. Monroe County and the City of Marathon would like to enter into an Agreement
for an additional year beginning October 1, 2006.
PREVIOUS RELEVANT BOCC ACTION: The BOCC granted approval and authorized execution
of an Agreement with the City of Marathon for the utilization of the County meeting room on May 17,
2000. One year renewal options were approved on August 15, 2001, August 21, 2002, December 17,
2003, October 20, 2004, and October 19, 2005. On May 16, 2006 an Amendment to Interlocal
Agreement was approved reducing the annual fee from $25,978.68 to $20,000. The original Interlocal
Agreement was re -typed for visual clarification.
CONTRACT/AGREEMENT CHANGES: Fees for 26 meeting room dates increased to $26,891.92
and term is from October 1, 2006 through September 30, 2007.
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: NIA
BUDGETED: Yes NIA No
COST TO COUNTY: NIA SOURCE OF FUNDS: NIA
REVENUE PRODUCING: Yes X No__, AMOUNT PER MONTH Year $26.881.92
APPROVED BY: County Atty _ OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM 9
Revised 2/05
M E M O R A N D U M
DATE: August 23, 2006
TO: Dent Pierce, Division Director
Public Works
FROM: John W. King, Sr. Director
Lower Keys Operations
RE: Agenda Item September 20, 2006 BOCC Meeting
Marathon Government Center/Marathon ILA
On September 30, 2006, the Interlocal Agreement with the City of Marathon will expire.
Monroe County and the City of Marathon would like to enter into an Agreement for an
additional year beginning October 1, 2006.
The BOCC granted approval and authorized execution of an Agreement with the City of
Marathon for the utilization of the County meeting room on May 17, 2000. One year
period renewal options were approved on August 15, 2001, August 21, 2002, December
17, 2003, October 20, 2004, and October 19, 2005. On. May 16, 2006 an Amendment to
Interlocal Agreement was approved reducing the annual fee from $25,978.68 to $20,000.
The original Interlocal Agreement was re -typed for visual clarification.
I hereby request approval of a new Interlocal Agreement with the City of Marathon for the
Use of the Meeting Room at the Marathon Government Center, and the televising of
Marathon City Council Meetings from October 1, 2006 through September 30 2007 at an
annual rate of $26,881.92.
!WK/jbw
Enclosures
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: City of Marathon
Contract #
Effective Date: 10/01/06
Expiration Date: 09/30/07
Contract Purpose/Description:
Interlocal Agreement for the Use of the
Meeting Room at the Marathon Government
Center.
Contract Manager: Ann Riger
4549 Facilities Maint/Stop #4
(Naive)
(Ext.) (Department/Stop #)
for BOCC meeting on 09/20/06
Agenda Deadline: 09/05/06
CONTRACT COSTS / REVENUE
Total Dollar Value of Contract: S REVENUE Current Year Portion: $ � s
Budgeted? Yes[] No ❑ Account Codes: - - - -
Grant: $ N/A - - - -
County Match: $ NIA - - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance,
CONTRACT REVIEW
Changes
Date In Needed e
Division Director i 'e Yes[:] No[:] -�`--
Risk Manage ent-(J,11' Yes❑ No❑
..yyam� :��'410
g 0.11�I.A./Purc aslg 31 Yes❑ No
County Attorney Yes[:] Not
I Comments:
OMB Form Revised 2/27/01 MCP #2
etc.
Date Out
P TERLOCAL AGREEMENT FOR THE USE OF THE MEETING ROOM
AT THE MARATHON GOVERNMENT CENTER
THIS INTERLOCAL AGREEMENT is entered into pursuant to Sec. 163.01, FS, by
and between MONROE COUNTY, a political subdivision of the State of Florida, whose
address is 1100 Simonton Street, Key West, FL 33040, hereafter County, and the CITY OF
MARATHON, a municipal corporation, whose address is 10045-55 Overseas Highway,
Marathon, FL 33050, hereafter City.
WHEREAS, the County has a meeting room at the Marathon Government Center with
the technical facilities to enable meetings to be cablecast;
WHEREAS, the County desires to permit the City to use the County meeting room;
now therefore
IN CONSIDERATION of the mutual promises and covenants set forth below, the
parties agree as follows:
Section 1.
a) The County authorizes the City to hold 26 City Council meetings per year
(October 1 — September 30) at the Marathon Government Center meeting room
with each meeting approximately two weeks apart_ The City must coordinate
sheeting dates with the Facilities Maintenance office so that no County/City
schedule overlap occurs. The City will provide a full year's meeting schedule
prior to October 1, each year. If a schedule conflict between a City Council
meeting and a meeting of the County Commission, County Planning
Commission or County Code Enforcement hearing does occur, then the County
meeting or hearing will take precedence.
b) The County will televise live the City Council meetings, unless there is a
meeting of the County Commission, County Planning Commission, County
Code Enforcement hearing or similar organization going on at the same time,
and will videotape all City Council meetings. If there is a County meeting or
hearing going on, then the City Council meeting will be televised live on
Channel 76 as soon as the County meeting or hearing is concluded. If the City
Council meeting ends before the County sheeting or hearing concludes, then
the tape of the City Council meeting will be shown on Channel 76 twice on
later dates.
c) Except as provided in Sec. 1(b), the County will replay each City Council
meeting tape one time before the next City Council meeting. The City may
request a specific time and date for each replay through the Technical Services
office which shall accommodate the City's request unless the time requested
by the City would conflict with a live telecast of a County meeting or hearing.
d) The County will furnish the City one video tape copy of each City Council
meeting.
Section 2.
From the effective date of this agreement, until September 30, 2007, City shall pay the
County $26,881.92 in advance for 26 City Council meetings to be held at the
Marathon Government Center, televised live (if there is no conflict with a county
meeting or hearing), meeting video tapes, and one replay on Channel 76 of each
meeting. The City may add three additional meetings to the 26 authorized above
without additional charge. If the City Council holds meetings in excess of 29 during
the period of October 1, 2006 through September 30, 2007, and desires that the extra
meetings be held at the Marathon Government Center pursuant to this agreement, then
the City must pay the County an additional $1,033.92 for each meeting held. If the
City holds less than 23 meetings using the Marathon Government Center, pursuant to
this agreement, during the period of October 1, 2006 through September 30, 2007,
then the County must refund or credit $1,033.92 to the City for each meeting less than
23. If this agreement is extended for subsequent years after September 30 2007, then
for each year thereafter the fee will be adjusted to reflect changes in County costs.
Section 3.
The term of the Agreement is from October 1, 2006 through September 30, 2007,
Section 4.
The parties to this agreement stipulate that each is a state governmental agency as
defined by Florida Statutes and represents to the other that it has purchases suitable
Public Liability, Vehicle Liability, and Workers' Compensation insurance, or is self -
insured, in amounts adequate to respond to any and all claims within the limitations of
Florida Statute 768.28 and 440, arising out of the activities governed by this
agreement.
Each party shall be responsible for any acts of negligence on the part of its employees,
agents, contractors, and subcontractors and shall defend, indemnify and hold the other
party harmless from all claims arising out of such actions.
Section S.
This agreement will take effect when executed certified copies are filed in the Office
of the Clerk of the Sixteenth Judicial Circuit and in the Office of the Clerk of the City
of Marathon, Florida.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals on the date set
forth below.
(SEAL)
ATTEST. DANNY L. KOLHAGE, CLERK
By
Deputy Clerk
Date
ATTEST:
By
City Clerk
Date
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
0
Mayor/Chairperson
CITY OF MARATHON, FLORIDA
Marathon Mayor
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08/21/2006 04:18 3052894123
City Council
Mayor Chris Bull
Vice Mayor €4lladle Mearns
Counci€member Jeff Pinkus
Counci€member Marylin Tempest
Councilmember Pete Worthington
CITY OF MARATHON
City of Marathon
PAGE 02
City Manager
Michael H. Puto
City Attarn
Stearns Weaver Miller
Weissler Aladeff
& Sitterson, PA
REGULARLY SCHEDULED CITY COUNCIL MEETINGS
2006-2007
Tuesday
10/10106
6:30 p.m.
Tuesday
10124106
6:30 p.m.
Tuesday
11/14/06
6:30 p,M.
Tuesday
11/28/06
6:30 p.m.
Tuesday
12112106
6:30 P.M.
Tuesday
12/26/06
6:30 P.M
Tuesday
01/09/07
6:30 p.m,
Tuesday
01123/07
6:30 p.m.
Tuesday
02113107
6:30 p.m.
Tuesday
02127107
6:30 P.M.
Tuesday
03/13/07
6.30 p.m.
Tuesday
03/27107
6:30 p.m.
Tuesday
04110107
6:30 P.M.
Tuesday
04124107
6:30 P.M.
Tuesday
05108/07
6:30 p.m.
Tuesday
06=07
6.30 p.m.
Tuesday
06/12107
6:30 p.m.
Tuesday
06126107
6:30 P.M.
Tuesday
07/10107
6;30 P.M.
Tuesday
07124107
6:30 p.m.
Tuesday
08/14107
6:30 p.m.
Tuesday
08/28/07
6:30 p.m.
Tuesday
09/11107
6:30 p.m.
Tuesday
09125107
6:30 p.m.
Time: V%O T —LLQM " f.
Yes X.
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08/22/2006 01:54l-_ 3052894123 CITY OF MARATHON PAGE 01
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