Item C32BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September
20, 2006
Division:
Public Works
Bulk Item: Yes
X No
Department:
Facilities Maintenance
Staff Contact Person: John W. Kin
AGENDA ITEM WORDING: Approval to renew a contract with Evans Environmental &
Geological Science & Management, LLC, (EE&G) for the beach cleaning, maintenance, &
beautification of Higgs Beach.
ITEM BACKGROUND: On September 21, 2005 the current contract with EE&G will expire. In
accordance with Article 1.06(B) of the original contract dated September 21, 2005, the Owner has the
option to renew the contact for two additional one-year periods. This renewal will exercise the first
option to renew.
PREVIOUS RELEVANT 13OCC ACTION: On September 1, 2005, the BOCC approved award of
Bid to EE&G for the beach cleaning, maintenance, and beautification of Higgs Beach.
CONTRACT/AGREEMENT CHANGES: Renewal contract to commence October 1, 2006 and
terminate September 30, 2007, with a CPI-U adjustment of 4.1 % for an annual increase of $3,597.75
thereby bringing the total annual amount from $87,750.00 to $91,347.75, and monthly payments from
$7,312.50 to $7,612.31.
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST: $91,347.75 per ,year BUDGETED: Yes X No
COST TO COUNTY: $91,347.75 SOURCE OF FUNDS: T.D.C.
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty X OMB/Purchasing X Risk Management X
DOCUMENTATION: Included X Not Required
DISPOSITION:
Revised 2/05
AGENDA ITEM #
DATE: August 23, 2006
TO: Dent Pierce, Division Director
Public Works
FROM: John W. King, Sr. Director
Lower Keys Operations
RE: Agenda Item — September 20, 2006 BOCC Meeting
Marathon Government Center/ Evans Environmental &
Geological Science & Management, LLC
On September 21, 2005 the current contract with EE&G will expire. In accordance with
Article 1.06(B) of the original contract dated September 21, 2005, the Owner has the
option to renew the contact for two additional one-year periods. This renewal will exercise
the first option to renew.
On September 1, 2005, the BOCC approved award of Bid to EE&G for the beach
cleaning, maintenance, and beautification of Higgs Beach.
I hereby request approval to renew a contract with Evans Environmental & Geological
Science & Management, LLC, (EE&G) for the beach cleaning, maintenance, &
beautification of Higgs Beach.
JWK/jbw
Enclosures
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: E E & G Contract #
Effective Date: 10/01/06
Expiration Date: 09/30/07
Contract Purpose/Description:
Exercise first of two one-year options to renew contract for professional beach cleaning,
maintenance and beautification at Higgs Beach, Key West, Florida
Contract Manager: Jo B. Walters 4549 Facilities Maint/Stop #4
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 09/20/06 Agenda Deadline: 09/05/06
CONTRACT COSTS
Total Dollar Value of Contract: $ 91,347.75 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 77040-530460-T58M102X-_
Grant: $ N/A - - - -
County Match: $ N/A - - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg, maintenance;
CONTRACT REVIEW
Changes
Date In
Needed
Division Director
Yes❑ No[:]
Risk ManageTen ., `Z�uk,
Yes[:] No®'
O.M.B./Pur a"sing
Yes[:] No[,
County Attorney U-U-9-i
Yes[] No❑
I Comments:
OMB Form Revised 2/27/01 MCP #2
Ili
utilities, janitorial, salaries, etc.)
Date Out
-/-v4
CONTRACT RENEWAL
(Professional Beach Cleaning, Maintenance & Beautification, Higgs Beach
Key West, Monroe County, Florida)
THIS CONTRACT RENEWAL is made and entered into this day
of , 2006, between the MONROE COUNTY (hereinafter sometimes
called "Owner") and EVANS ENVIRONMENTAL & GEOLOGICAL SCIENCE &
MANAGEMENT, LLC. (hereinafter called "Contractor"), in order to renew the
agreement between the parties dated September 21, 2005, (a copy of which is
incorporated hereto by reference); as follows:
1. Owner will exercise the first of two renewal options in accordance to
Articlel.06 (B) of the original contract dated September 21, 2005, and adjust the
contract amount in accordance with the percentage change in the Consumer
Price Index for all urban consumers (CPI-U) for the most recent twelve months
available.
2. The renewed contract shall commence on October 1, 2006, and will expire on
September 30, 2007.
3. In all other respects, the original agreement dated September 21, 2005 remains
in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the day
and year first written above.
Attest: Danny L. Kolhage, Clerk BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
LIN
EVANS ENVIRONMENTAL & GEOLOGICAL
Witness: SCIENCE & MANAGEMENT, LLC.
Witness: By:
MONROE COUNTY ATTORNEY
APPROVED AS TO J RM:
NATILEENE W. LASS
ASSISTANT COUNTY ATTORNEY
Date 9-/-a