Item C33BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 20, 2006
Bulk Item: Yes X No
Division: Public Works
Department: Facilities Maintenance
Staff Contact Person: Beth Leto
AGENDA ITEM WORDING: Approval of a Lease Agreement with the Archbishop of the
Archdiocese of Miami concerning funding for improvements to the soccer field at St. Peters Church,
Big Pine Key, Florida.
ITEM BACKGROUND: On June 21, 2006, the Board discussed the possibility of funding
improvements to the soccer field located at St. Peters Church, and the Board directed that a project be
included in the 2007 budget. The project is proposed in the FY07 Capital Improvement Plan, which
will be considered during the final budget hearing later today. A lease needs to be in place prior to
improvements being made.
PREVIOUS RELEVANT BOCC ACTION: In 1991, the Board entered into a similar agreement
where the County provided recreational improvements in exchange for the site being made available to
the public.
CONTRACT/AGREEMENT CHANGES: New ten-year agreement.
STAFF RECOMMENDATIONS: Approval, contingent upon approval of the FY07 Capital
Improvement Plan.
TOTAL COST:$100,000
COST TO COUNTY:
BUDGETED: Yes x* No
*FY07 Capital Improvement Plan
SOURCE OF FUNDS: Infrastructure Sales Tax
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty. OMB/Purchasing Risk Management
DOCUMENTATION: Included Not Required
DISPOSITION: AGENDA ITEM #
Revised 2/05
M E M O R A N D U M
DATE: September 5, 2006
TO: Dent Pierce, Division Director
Public Works
FROM.: Beth Leto, Asst. Director
Public Works Division V`�
RE: September 20th Agenda Item — Lease Agreement for
St. Peter's Church soccer field improvements
On June 21, 2006, the BOCC discussed Commissioner Neugent's agenda item to fund the
re -grade and replacement of sod at the existing soccer field at St. Peter's Church, Big Pine
Key. After discussion, the Board deleted the item and directed the County Administrator
to include the project in the 2007 budget.
The project is included in the proposed FY2007 Capital Improvement Plan which will be
considered after 5.00 p.m. during the final budget hearing on September 20, 2006. The
project worksheet prepared by the Engineering Division is attached and includes $100,000
for a sprinkler system on timers, approximately 80,000 sq. ft. of Bermuda 419 sod, and a
chain link fence and trees along the west side of the field; labor for the site work, including
installation of the sod, is to be done by volunteers.
Prior to funding the improvements, a Lease Agreement needs to be approved and signed by
both parties. Since the Board will consider the proposed lease prior to adoption of the final
FY07 budget, the lease is being recommended for approval, contingent upon final approval
of the budget.
Please note that in 1991, the Board entered into a similar lease agreement for previous
recreational improvements made at the Church in exchange for the site being made
available to the public.
bl
attachment
Monroe County Board of County Commissioners FY 2007 thru FY 2011 Capital Improvement Program
Project: CC0701 Title: l3ig Pine Socceer Field Status: Proposed
Category: Fund 304 Culture & Recreation Business Center: Engineering LMS:
CIE Project: Plan Reference: District: District#2
LOSlConeurrency: Project Need: Growth, Other Location: 31300 Overseas Hwy., Big Pine Key
rogrammed Funding
Programmed Appropriated Budgeted Non -Appropriated Programmed M Funding
Funding To Date FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 Future Funding
100,000 0 100,000 01 01 0 -01 0
Improve the current socceer field condition at St. Peters Church on Big Pine Key. Improvements include: a sprinkler system on timers, approx.
80,000 sq ft of Bermuda 419 sod and a chain link fence and trees along the west side of the field. Labor for the site work including the installation
of the sod will be done by volunteers.
Fund 304 FY07 first year of funding.
GovMax
Project Activities From -To Amount
Design/Engineering 10106 - 09107 2,500
Demolition 10/06 - 09107 26,000
Construction 10106 - 09107 71,500
Total Budgetary Cost Estimate: 100,000
Funding Source _ Amount
One Cent Infrastructure Sales Tax 100.000
Total Programmed Funding: 100,000
Future Funding Requirements: 0
711112006