Item C38BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 20, 2006 Division: Administrative Services
Bulk Item: Yes ® No ❑ Department: Grants Administration
AGENDA ITEM WORDING: Authorization for the Mayor to execute a contract with the Care
Center for Mental Health for the Monroe County Jail Incarceration Program, using funds
provided under the Residential Substance Abuse Treatment Grant, for the period from Sept 1,
2006 through Aug 31, 2007.
ITEM BACKGROUND: Seventy-five percent funding is provided by the Florida Dept. of Law
Enforcement under the Residential Substance Abuse Treatment Grant Program for inmates in
correctional institutions with six to twelve months remaining on their sentences.
PREVIOUS RELEVANT BOCC ACTION: Approval to apply for gyrant funds riven at June
2006 meeting. Contract with Florida Dept. of Law Enforcement also beingconsidered at this
meeting;.
CONTRACT/AGREEMENT CHANGES: Changes to dates only.
STAFF RECOMMENDATION: Approval
TOTAL COST: $66,667.00
COST TO COUNTY: $16,667.00
BUDGETED: Yes ® No ❑
REVENUE PRODUCING: Ycs ❑ No ® AMOUNT PER MONTH
YEAR
APPROVED BY:COUNTY ATTY OMB/PURCHASING [Z/RISK MANAGEMENT ❑
DIVISION DIRECTOR APPROVAL:
tP, Salvatore R. Zappula
DOCUMENTATION: INCLUDED: ® TO FOLLOW: ❑ NOT REQUIRED: ❑
DISPOSITION: AGENDA ITEM #:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Care Center for Mental Effective Date: 09/01/06
Health
Expiration Date: 08/31/07
Contract Purpose/Description: Funds provided through FDLE Agreement for implementation of
the Residential Substance Abuse Treatment Program, services provided by the Care Center for
Mental Health.
Contract Manager: David P. Owens
(Name)
for BOCC meeting on 09/20/06
4482 OMB/Grants Mgt.
(Ext.) (Department)
Agenda Deadline: 09/05/06
CONTRACT COSTS
Total Dollar Value of Contract: $66,667.00 Current Year Portion: $4,167.00
Budgeted? Yes X No Account Codes: 125-06019-530490-GG0709-XXXXXX
Grant: $66,667.00
County Match: $16,667.00
ADDITIONAL COSTS
Estimated Ongoing Costs: $2,857.00 For: Staff support -filing reports, oversight
(Not included in dollar value above) (eg. Maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed ---Reviewer
eivision Director i Yes❑ No �` C o
Risk Management ' YesO No 4-
O.M.B./Purcha tng I Yes❑ No❑
County Attorney Yes No - 6
Comments:
OMB Form Revised 9/11/95 MCP tC
THIS AGREEMENT is made and entered into this 20th day of September, 2006,
by and between MONROE COUNTY, a political subdivision of the State of Florida,
whose address is 1100 Simonton Street, Key West, FL 33040, hereinafter referred to
as "COUNTY," and The Care Center for Mental Health, hereinafter referred to as
"AGENCY."
WHEREAS, the Florida Department of Law Enforcement has awarded a sub -
grant of Residential Substance Abuse Treatment Funds to the COUNTY to implement a
program that provides residential substance abuse treatment services to offenders held
in local correctional facilities who have at least six months and no more than twelve
months of their sentence left to serve; and
WHEREAS, the County is in need of an implementing agency to provide said
services under this Program; and
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Residential Substance
Abuse Treatment Funds to the AGENCY in accordance with the COUNTY'S application
for the Residential Substance Abuse Treatment Funds.
NOW THEREFORE, in consideration of the mutual understandings and
agreements set forth herein, the COUNTY and the AGENCY agree as follows:
1. TERM - The term of this Agreement is from September 1, 2006 through
August 31, 2007, the date of the signature by the parties notwithstanding, unless earlier
terminated as provided herein.
2. SERVICES - The AGENCY will provide services as outlined in the
COUNTY'S Residential Substance Abuse Treatment Sub -grant Award, attached and
made a part hereof.
3. FUNDS - The total project budget to be expended by the AGENCY in
performance of the services set forth in Section 2 of this agreement shall be the total
sum of $66,667.00. The total sum represents federal grant/state sub -grant support in
the amount of $50,000.00 and local matching funds in the amount of $16,667.00, which
amount shall be provided by the county through the grant matching funds account. All
funds shall be distributed and expended in accordance with the Project Budget
Narrative submitted as outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain
documents entitled "State of Florida Office of Criminal Justice Grants Florida
Department of Law Enforcement Sub -grant Award Certificate and Application" therefor
and all laws, rules and regulations relating thereto are incorporated by reference,
(Attachment C).
5. IMPLEMENTING AGENCY BOUND - The AGENCY is an implementing
agency under the COUNTY'S Residential Substance Abuse Treatment Program, and
shall be bound by all the provisions of the documents incorporated by reference in
Section 4 of this Agreement. Additionally, the AGENCY shall be bound by all laws,
rules, and regulations relating to the COUNTY'S performance under the Florida
Department of Law Enforcement Residential Substance Abuse Treatment Grant
Program.
6. BILLING AND PAYMENT
(a) The AGENCY shall render to the COUNTY, at the close of each calendar
month, an itemized invoice properly dated, describing the services rendered, the cost of
the services, and all other information required by the Program Director. The original
invoice shall be sent to:
Grants Administrator
1100 Simonton Street
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within
thirty (30) days of receipt of the correct and proper invoice submitted by the AGENCY.
7. TERMINATION - This Agreement may be terminated by either party at
any time, with or without cause, upon not less than thirty (30) days written notice
delivered to the other party. The COUNTY shall not be obligated to pay for any
services provided by the AGENCY after the AGENCY has received notice of
termination. In the event there are any unused Residential Substance Abuse
Treatment Funds, the AGENCY shall promptly refund those funds to the COUNTY or
otherwise use such funds as the COUNTY directs.
8. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain
appropriate financial records which shall be open to the public at reasonable times and
under reasonable conditions for inspection and examination and which comply with the
Agreement incorporated in Section 4 of this Agreement.
9. AUDIT - The AGENCY shall submit to the COUNTY an audit report
covering the term of this Agreement, within one -hundred twenty (120) days following
the Agreement's lapse or early termination and shall also comply with all provisions of
the Agreement incorporated in Section 4 of this Agreement.
10. NOTICES - Whenever either party desires to give notice unto the other, it
must be given by written notice, sent by registered United States mail, with return
receipt requested, and sent to:
FOR COUNTY:
FOR PROVIDER:
Grants Administrator
Dr. Michael Funk
1100 Simonton Street
Care Center for Mental Health
Key West, FL 33040
1205 Fourth Street
Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding
from the Florida Department of Law Enforcement cannot be obtained or cannot be
continued at a level sufficient to allow for the services specified herein, this Agreement
may then be terminated immediately, at the option of the COUNTY, by written notice of
termination delivered in person or by mail to the AGENCY at its address specified
above. The COUNTY shall not be obligated to pay for any services provided by the
AGENCY after the AGENCY has received notice of termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all
services pursuant to this Agreement, the AGENCY shall abide by all statutes,
ordinances, rules, and regulations pertaining to, or regulating the provision of, such
services, including those now in effect and hereafter adopted, and particularly Article 1,
Section 3 of the Constitution of the State of Florida and Article 1 of the United States
Constitution, which provide that no revenue of the state or any political subdivision shall
be utilized, directly or indirectly, in aid of any church, sect or religious denomination or
in aid of any sectarian institution. Any violation of said statutes, ordinances, rules, or
regulations shall constitute a material breach of this Agreement immediately upon
delivery of written notice of termination to the AGENCY. If the AGENCY receives notice
of material breach, it will have thirty days in order to cure the material breach of the
contract. If, after thirty (30) days, the breach has not been cured, the contract will
automatically be terminated.
13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this
Agreement shall assign this Agreement or any interest under this Agreement, or
subcontract any of its obligations under this Agreement, without the written consent of
the other.
14. EMPLOYEE STATUS — The AGENCY is an independent contractor.
Persons employed by the AGENCY in the performance of services and functions
pursuant to this Agreement shall have no claim to pension, worker's compensation,
unemployment compensation, civil service or other employee rights or privileges
granted to the COUNTY'S officers and employees either by operation of law or by the
COUNTY.
15. INDEMNIFICATION - The AGENCY agrees to hold harmless, indemnify,
and defend the COUNTY, its commissioners, officers, employees, and agents against
any and all claims, losses, damages, or lawsuits for damages, arising from, allegedly
arising from, or related to the provision of services hereunder by the AGENCY.
16. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is
contained herein and that this Agreement supersedes all oral agreements and
negotiations between the parties relating to the subject matter hereof as well as any
previous agreements presently in effect between the parties relating to the subject
matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of
this Agreement shall be valid only when expressed in writing and duly signed by the
parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their
names to be affixed hereto by the proper officers thereof for the purposes herein
expressed at Monroe County, Florida, on the day and year first written above.
(SEAL)
ATTEST- DANNY L. KOLHAGE, Clerk
0
Deputy Clerk
Witness
Witness
BOARD OF COUNTY
COMMISSIONERS
OF MONROE COUNTY, FLORIDA
M-O
Mayor/Chairman
Care Center for Mental Health
In
Title:
MONROE COUNTY ATTORNEY
APPROVED AS TO FORM:
ATTACHMENT A
EXPENSE REIMBURSEMENT REQUIREMENTS
This document is intended to provide basic guidelines to Human Service Organizations,
county travelers, and contractual parties who have reimbursable expenses associated with
Monroe County business. These guidelines, as they relate to travel, are from Florida Statute
112,061.
Acover letter summarizing the major line items on the reimbursable expense request needs
to also contain a notarized certified statement such as:
"I certify that the attached expenses are accurate and in agreement with the records
of this organization. Furthermore, these expenses are in compliance with this organization's
contract with the Monroe County Board of County Commissioners."
Invoices should be billed tnthe contracting agency. Third party payments will not be
considered for reimbursement. Remember, the expense should be paid prior to requesting a
Only current charges will be considered, no previous balances.
Reimbursement requests will be monitored in accordance with the level of detail in the
contract. This document should not be considered all-inclusive. The Clerk's Finance
Department reserves the right to review reimbursement requests on an individual basis.
Any questions regarding these guidelines should be directed to]O5-292-3534.
Data Processing, PC Time, etc.
The vendor invoice is required for reimbursement. Inter -company allocations are not
considered reimbursable expenditures unless appropriate payroll journals for the charging
department are attached and certified.
Payroll
A certified statement verifying the accuracy and authenticity of the payroll expense is
needed. If Payroll Journal is provided, it should include: dates, employee name, salary or
hourly rate, total hours worked, withholding information and payroll taxes, check number
and check amount. If Payroll Journal is not provided, the following information must be
provided: check amount, check number, date, payee, support for applicable payroll taxes.
Postage, Overnight Deliveries, Courier, etc.
A log of all postage expenses as they relate to the County contract is required for
reimbursement. For overnight or express deliveries, the vendor invoice must be included.
Rents, Leases, etc.
A copy of the rental or lease agreement is required. Deposits and advance payments are
not allowable expenses.
Reproductions, Copies, etc.
A log of copy expenses as they relate to the County contract is required for reimbursement.
The log must define the date, number of copies made, source document, purpose, and
recipient. A reasonable fee for copy expenses will be allowable. For vendor services, the
vendor invoice and a sample of the finished product are required.
Supplies, Services, etc.
For supplies or services ordered, a vendor invoice is required.
lFeUefax, Fax, etc.
Afax log is required. The log must define the sender, the intended recipient, the date, the
number called, and the reason for sending the fax.
Telephone Expenses
A user log of pertinent information must be remitted including: the party called, the caller,
the telephone number, the date, and the purpose ofthe call.
Travel Expenses
Travel expenses must be submitted on a State of Florida Voucher for Reimbursement of
Travel Expenses. Travel must besubmitted inaccordance with Florida Statute 112.061.
Credit card statements are not acceptable documentation for reimbursement. If attending a
conference or meeting a copy of the agenda is needed. Airfare reimbursement requires the
original passenger receipt portion of the airline ticket. A travel itinerary is appreciated to
facilitate the audit trail. Auto rental reimbursement requires the vendor invoice. Fuel
purchases should be documented with paid receipts. Taxis are not reimbursed if taken to
arrive at o departure point: for example, taking a taxi from one's residence to the airport for
a business trip is not reimbursable. Parking is considered a reimbursable travel expense at
the destination. Airport parking during a business trip is not.
A detailed list of charges is required on the lodging invoice. Balance due must be zero.
Room must be registered and paid for bytraveler. The County will only reimburse the
actual room and related bed Lax. Room service, movies, and personal telephone calls are
not allowable expenses.
Meal reimbursement is: breakfast at$3.O0, lunch et$6.0O, and dinner ot$12.0O. Meal
guidelines state that travel must begin prior to G a.m. for breakfast reimbursement, before
noon and end after p.m. for lunch reimbursement, and before 6 p.m. and end after p.m.
for dinner reimbursement.
Mileage reimbursement is calculated at .29 cents per mile for personal auto mileage while
on County business. An odometer reading must be included on the state travel voucher for
vicinity travel. Mileage is not allowed from a residence or office to a point of departure. For
example, driving form one's home to the airport for a business trip is not a reimbursable
expense.
Non -allowable Expenses
The following expenses are not allowable for reimbursement: capital outlay expenditures
(unless specifically included inthe conirucf), contributions, depredation expenses (unless
specifically included inthe contracU,entertainment expenses, fundraising, non -sufficient
check charges, penalties and fines.
Monroe County Board of County Commissioners
Finance Department
500 Whitehead Street
Key West, FL 33040
AMR
The following is a summary of the expenses for ( Organization name) for the time
period of to
Check # Payee
Reason
Amount
101 Company A Rent $ X'XXX.XX
102 Company B Utilities XXX.XX
104 Employee A P/R ending 05/14/01 XXX.XX
105 Employee B P/R ending 05/28/01 XXX.XX
(A) Total A --X--? Ox .X X
(B) Total prior payments $ X'XXX.XX
(C) Total requested and paid (A + B) $ X'XXX.XX
(D) Total contract amount $ X'XXX.XX
Balance of contract (D-C) $ X,XXX.XX
I certify that the above checks have been submitted to the vendors as noted and
that the expenses are accurate and in agreement with the records of this
organization. Furthermore, these expenses are in compliance with this
organization's contract with the Monroe County Board of County Commissioners and
will not be submitted for reimbursement to any other funding source.
Executive Director
Attachments (supporting documentation)
Sworn to and subscribed before me this day of 2001
by who is personally known to me.
Notary Public Notary Stamp
I affll] U011111111 ago "MON I Uy I AM IVA I a 01
"A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not submit
a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real property
to public entity, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity,
and may not transact business with any public entity in excess of the
threshold amount provided in Section 287.017, for CATEGORY TWO for a
period of 36 months from the date of being placed on the convicted vendor
list."
ETHICS CLAUSE
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1A00orany County officer oremployee inviolation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer oremployee.
Date:
COUNTY OF
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, affixed his/her
signature (name of individual signing) in the space provided above on thisday of
20
NOTARY PUBLIC
My commission expires:
Florida Department of Office of Criminal Justice Grants Mailing Address:
Law Enforcement Office of Criminal Justice Grants
Florida Department of Law Enforcement
Gerald M. Bailey 2331 Phillips Road
Commissioner Tallahassee, Florida 32308
AUG - 3 ZG 15
i
AUG u 7 nuG
The Honorable Charles McCoy
Mayor
Monroe County Board of Commissioners
530 Whitehead Street
Key West, FL 33040
Re: Contract No. 2007-RSAT-MONR-1-P2-004
Dear Mayor McCoy:
The Florida Department of Law Enforcement is pleased to award a Residential
Substance Abuse Treatment for State Prisoners grant in the amount of $ 50,000.00 to
your unit of government.
A copy of the approved subgrant application with the referenced contract number is
enclosed for your file. All correspondence with the Department should always refer to
the project number and title.
Your attention is directed to the Standard Conditions of the subgrant. These conditions
should be reviewed carefully by those persons responsible for project administration to
avoid delays in project completion and costs reimbursements.
The enclosed Certification of Acceptance should be completed and returned to the
Department within 30 calendar days from the date of award. This certificate constitutes
official acceptance of the award and must be received by the Department prior to the
reimbursement of any project expenditures.
Committed to
Service a integrity • Respect , Quality
The Honorable Charles McCoy
Page Two
We look forward tOworking with you ODthis project. IfVV8can beCffurther assistance,
please contact Martha McWilliams 8t850/410-87[}O.
Sincerely,
.
uuy |dg[
Enclosures
State of Florida
Office ofCriminal Justice Grants
Florida Department ofLaw Enforcement
2331PhDBps Road
Tallahassee, Florida 323OG
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subonantee.through its authorized representative, acknowledges receipt and
acceptance ofsubgn]nt 8vv8rd number 2O07-RSAT-k8(]NR-1-P2-O| . in the amount
Of$5O.000.00.for 8project andUed,MONR(]ECC)UNTYJA|L|NCARCERAT/ON
PROGRAM, for the period ofOS/O1/2OO6 through 08/31/2007. in 8oC0rd@DcH with the
statement Ofwork contained inthe Subgn8ntapplication, and Subi�CitOthe Florida
Dep8rtnl8niOfL8vvEnforcement's Conditions OfAgrBern8nt8nd' any special
conditions governing thiosubgr8nL
Signature ofSubonanbae's Authorized {JffiCiol
Typed Name and Title of Official
Date of Acceptance
State ofFlorida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331Phillips Road
Tallahassee, Florida 32388
SUBGRANTAWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date OfAward: AUG - 3 2006
Grant Period: From: 09/01C2008 TO: 08/31/2007
Project Title: MONROE COUNTY JAIL INCARCERATION PROGRAM
Grant Number: 2007-RGAT-K4{}NR-1'P2-004
Federal Funds: $ 50.000.00
BGK4TFFunds:
State Agency Match:
Local Agency Match: $1O.007.0O
Total Project Cost: $ 66.607.00
Program Area: 0001 : Residential Substance Abuse Treatment
Award is hereby made inthe amount and for the period shown above ofagrant
under Title IV of the Violent Crime Control and Law Enforcement Act of 1994, P.L
1O3-322.aSamended, tOthe above mentioned SUbgrant8eand subject b}any
attached standards Orspecial conditions.
This award is subject to all applicable rules, regulations, and conditions as contained
in the Financial and Administrative Guide for G[8DtS. DffiCS OfJustice. Programs,
COrnD1OD Rule for State and LOC@| Governments and A-87, or OMB Circulars A-110
and A-21.iOtheir entirety. It iSalso subject |Osuch further rules, regulations and
policies 8Smay bRreasonably prescribed bythe State O[Federal Government
consistent with the purposes and authorization of P.L. 103-322, as amended,
This grant shall become effective on the beginning date of the grant period provided
that within 30 days from the date of award, a properly executed Certification of
Acceptance/ Request for Payment iSreturned t]the department.
Clayton H.Wilder
Administrator
( ) This award issubject t0special COndkk)nS(att8ChBd).
�ippX^cat'on for Funding Ass -stance
Florida Department OfLaw Enforcement
Residential Substance Abuse Treatment
Subgrant Recipient
Organization Name: Monroe County Board ofCommissioners
County: Monroe
FE|DORSAK0AS: 586000740
Chief Official
Name:
Charles McCoy
Title:
Mayor
Address:
53OWhitehead Street
C ity:
Key West
State:
FL Zip: 33040
Phone:
305-292-3438 Ext
Fax:
305-282'3577
Sunoom:
Email: b000dis3@nxonroeoounh/-f|.Aov
Chief Financial Officer
Name: DannyKohage
Title: Clerk
Address: 50OWhitehead Street
City: Key West
State: FL Zip: 33040
Phone: 305-292'3550 Ent:
Fax: 305-295-3663
Suncmno:
Email: dkolhage@monroe-clerk.com
Application Ref # 2007-RSAT-20 Section #1 Page 1 of
Contract 2007-RSAT-[00NR-1-P2-004
Application for Funding Assistance
Florida Department OfLaw Enforcement
Residential Substance Abuse Treatment
Implementing
Organization Name: Monroe County Board ofCommissioners
County: Monroe
FE|OORSAK8AS: 596000740
Chief Official
Name:
Charles McCoy
Title:
K8oyo/
Address:
530Whitehead Street
City:
Key West
State:
FL Zip: 33048
Phone:
305'292'3430 Eot:
Fax:
305'292'3577
Suncomn:
Email:
roecounh/4l.gov
Project
Nome:
David Owens
Title:
Grants Administrator
Address:
1100Simonton Street
City:
Key West
State:
FL Zip: 33040
Phone:
505'292-4482 Ext:
Fax:
305'292-4515
Suncomm:
Email:
owens'Uav|d@monnoeoounty-0.gov
Application Het 9 2007RSAT-20 Sec1ion#1 Poge2of2
Contract 2007-RSAT-MONF-1-P2-004
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Project Information
Project Title:
MONROE COUNTY JAIL INCARCERATION PROGRAM
Project Sequence No:
1
Subgrant Recipient:
Monroe County Board of Commissioners
Implementing Agency:
Monroe County Board of Commissioners
Project Start Date:
9/1/2006 End Date: 8/31/2007
Problem Identification
N/A (as specified in instructions)
Project Summary
The Jail Incarceration Program is an in house substance abuse treatment program. It began in
1997, funded by a Byrne Grant, and has served approximately 900 inmates with an overall
recidivism rate of thirty-five per cent compared to a seventy per cent recidivism rate for the jail. It
provides the administrative and case management services as mandated by Florida Administrative
Code 10-E16.
Under the RSAT grant, the program has been expanded and enhanced. This year, the program
will serve approximately 190 inmates. The inmates (male) are housed in a separate dorm with its
own recreation area. All the inmates in the program are screened to determine special needs.
They have liaison and advocacy to help them get treatment in JIP or another appropriate program.
All participants have individualized treatment plans that plan are reviewed monthly and
adjustments are made if needed. The program includes special counseling in anger management,
domestic abuse, parenting classes, conflict resolution, grief work, life skills, and job skills. Inmates
are screened and referred for mental health counseling, educational and/or vocational training,
transitional housing, aftercare, work release, and medical assistance. This helps increase success
in the recovery process and decreases the criminal activity associated with substance abuse.
Referrals will be made for inmates that need English as a second language, literacy skill
improvements, and GED classes. Life Skills will address how to find a place to live, how to open a
bank account, how to make a budget, and basic nutrition. Job Skills will address how to look for
work, fill out a job application, interview, and obtain a job (work release if possible). All inmates will
create a resume to take with them. Educational assistance will be given, providing basic
communication skills, computer literacy, and how to mentor. The Substance Abuse counseling will
continue in its present form. The emphasis on cognitive behavioral therapy and rational emotive
therapy (RET) is its backbone. The twelve -step approach, life skills, art/music therapy, and group
therapy provide a well-rounded approach.
Last year the program, "Touchstones" was added. Touchstones discussion groups are aimed at
developing verbal skills, active listening, using evidence to support an opinion and the
development of careful, respectful and yet critical consideration of the opinions of others. Its
central purpose is to enable people who are products of a technological world to become
responsible, thoughtful inhabitants of that world. The texts are chosen from Western classical
thought because they are characteristically abstract and impersonal and allow the group to bring
their own experience to bear. Touchstones is selected as an adjunct to therapy to see if the
inmates could follow the arguments of the reading, present their own ideas in a logical fashion and
deal with conflict in a dialectical
Application Ref # 2007-RSAT-20 Section #2 Page 1 of 2
Contract -RSAT-MOLAR- - -
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
manner rather than using old patterns of behavior involving unsubstantiated opinions reinforced by
acting out behavior. From a therapeutic point of view, it is an excellent way to reduce aggression
and expand cognitive skills.
There are no barriers to admission because of co-occurring disorders, spanish-only speaking,
learning disabilities, or illiteracy. There are videos, books on tape, and bi-lingual staff to assist
clients.
The Detention center continues to operate a farm and petting zoo that is maintained by inmates in
JIP. It is very therapeutic to work with the animals and to give something while getting no tangible
reward. This is a concept new to many of the inmates.
Treatment is a minimum of six months with the possibility of lasting one year. Aftercare is six
months and is provided by the Care Center for Mental Health in Key West.
Objectives
The number of inmates expected to complete the program is 100.
It is also projected that:
70% of the inmates served will complete an Aftercare Program.
97% of the inmates served in the program will remain drug free while participating.
70% of the inmates in the aftercare program will not test positive for drugs/alcohol.
75% of the inmates will not violate probation during aftercare and
70% of the inmates served will not return to jail during the first year after release.
The program will have administrative coordinator who also serves as a counselor. There will be
two additional full-time counselors and two part-time counselors. All staff will have a strong
background in substance abuse counseling with appropriate certification or work towards
certification. Staff expertise has a direct impact on the program efficiency.
Random drug testing is conducted weekly with all inmates being tested at random. The program
coordinators further evaluate the program's effectiveness by tracking the inmates who have
completed the program through probation and checking for any new arrests in Monroe County and
nationwide. For recidivism purposes, a sample of the program's inmates is compared to a random
sample of inmates who received no treatment.
The Program Coordinators will review all the testing and screening of the inmates and make the
final selection of appropriate inmates to participate in JIP.
Additional programs available to participants include "Street Smarts," an HIV/AIDS prevention
program, and "Healthy Heart," a diet, nutrition, blood pressure and health program.
Aftercare priority is given by the Care Center for Mental Health, in Key West, not funded by
RSAT.
Application Ref # 2007-RSAT-20 Section #2 Page 2 of 2
Cortract -RSAT-MOLAR- - -
Application -for Funding Assistance
Florida Department ofLaw Enforcement
Residential Substance Abuse Treatment
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: OOO1-Residential Substance Abuse Treatment
State Purpose Area: 0001 - Residential Substance Abuse Treatment
Aotk/bV:
Target Group:
Geographic
Location Type
Address(es) :
------ Activity Description
Cognitive Restructuring
Adult Males
State of Florida
Jail
Monroe County Detention Center
5525College Road
Key West, FL33U4O
Activity Description
Activity: 12-Step
Target Group: Adult Males
Geographic State ufF|ohda
Location Type: Jail
Address(es):
Monroe County Detention Center
5525College Road
Key West, FL 33040
Activity Description
Activity:
Aftercare Services
Target Group:
Adult Males
Geographic
State ofFlorida
Location Type:
Jail
Application Ref # 2007-R8AT-20 Section #3 Page of 11
Contract -R8AT-M0NR'
Application for Funding Assistance
Florida Department nfLaw Enforcement
Residential Substance Abuse Treatment
Monroe County Detention Center
GG25College Road
Key West, FL 33040
Activity:
Target Group:
Geographic
Location Type:
Address(es):
Activity Description
Community Service
Adult Males
State of Florida
Jail
Monroe County Detention Center
5525College Road
Key West, FL 33040
Activity Description
Activity: Drug Testing
Target Group: Adult Males
Geographic State ofFlorida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Educational Programs
Target Group: Adult Males
Geographic State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5S25College Road
Key West, FL3304U
Application Ref # 2007-RGAT- 0 Section #3 Page 2n[11
Contract -RGATM0NR-
Application ��� ��0�«�-��� J���'�f�nce
"'"��� - - Funding Assistance
Florida Department ofLaw Enforcement
Residential Substance Abuse Treatment
Activity: Group Counseling
Target Group: Adult Males
Geographic State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525College Road
Key West, FL 33040
Activity Description
Activity: Financial Management
Target Group: Adult Males
Geographic State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525College Road
Key West , FL 33040
Activity Description
Activity: |mpulso/AmgerContro|
Target Group: Adult Males
Geographic State ofFlorida
Location Type: Jail
Address(es):
Monroe County Detention Center
5G25College Road
Key West , FL 33040
Activity:
Target Group
Geographic
Job Placement
Adult Males
State ofFlorida
Application Ref# 2007-R8AT'20 Section #3 Page 9 of 11
Contract -RGATMONR-
Application for Funding Assistance
Florida Department ofLaw Enforcement
Residential Substance Abuse Treatment
Location Type: Jail
Address(es):
Monroe County Detention Center
5525College Road
Key West, FL 33040
Activity Description
Activity: Leadership Training
Target Group: Adult Males
Geographic State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525College Road
Key West .FL33O40
Activity Description
/\otk/by: Individual Counseling
Target Group: Adult Males
Geographic State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5£25College Road
Key West , FL 33040
Activity: Mental Health Counseling
Target Group: Adult Males
Geographic State ofFlorida
Location Type: Jail
Application Ref # 2007RSAT-20 Section #3��--
Page *m 11
Contract -RSAT-MONR'
Application for Funding Assistance
Florida Department ofLaw Enforcement
Residential Substance Abuse Treatment
Monroe County Detention Center
552GCollege Road
Key West, FL 33040
Activity Description
Activity: k8entohng
Target Group: Adult Males
Geographic State of Florida
Location Type: Jai}
Address(es) :
Monroe County Detention Center
5525College Road
Key West, FL3304O
Activity Description
Activity: Other Drug Treatment
Target Group: Adult Males
Geographic State ofFlorida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5S26College Road
Key West , FL 33040
Activity Description
Activity: Phormaootheoapy
Target Group: Adult Males
Geographic State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525College Road
Key West .FL33O4O
Application Ref # 20071R8AT-20 Section #3 Page 5of11
Contract -RSAT4MONR'
Application for Funding Assistance
Florida Department nfLaw Enforcement
Residential Substance Abuse Treatment
Activity Description
Activity: Parenting Training
Target Group: Adult Males
Geographic State ofFlorida
Location Type: Jail
/\ddress(es):
Monroe County Detention Center
5525College Road
Key West, FL 33040
Activity Description
Activity: Work Activities
Target Group: Adult Males
Geographic State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525College Road
Key West, FL 33040
Activity Description
Activity: Therapeutic Community
Target Group: Adult Males
Geographic State of Florida
Location Type: Jail
Address(ees):
Monroe County Detention Center
5525College Road
Key West .FL33O4O
Objective 0001 - To continue to fund previously funded RSAT beds during this grant cycle,
Application Ref # 2007-RSAT' 0 Section #3 Page Oof 11
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Measure: 0001
Specify the number of previously funded RSAT beds continued during this grant
cycle.
Goal: 54
Objective 0003 - To enhance RSAT treatment beds previously funded through other sources
Measure: 0003
Specify the number of treatment beds previously funded through other sources to be
enhanced with RSAT during this grant cycle.
Goal: 0
Objective 0004 - To maintain adequate sentencing so that a minimum of 6 months and a
maximum of 12 months of residential treatment is provided to each participant during
this grant cycle.
Measure: 0004
State the anticipated average length of stay (in days) for those who will complete the
residential program during this grant cycle.
Goal: 182
Objective 0005 - To provide a minimum of six months and a maximum of 12 months of
residential treatment services to each participant during this grant period.
Measure: 0005
Specify the number of days residential treatment services are to be provided during
the grant period.
Goal: 260
Objective 0006 - To make aftercare treatment available to offenders completing the RSAT
program.
Measure: 0006
Specify the anticipated number of days aftercare will be provided to offenders
completing the RSAT program.
Goal: 130
Objective 0007 - To enroll adult male offenders into the RSAT program during the grant cycle.
Measure: 0007
Specify the anticipated number of adult male offenders who will enter the RSAT
program during the grant cycle.
Goal: 150
Application Ref # 2007-RSAT-20 Section #3 Page 7 of 11
Contract -RSAT-MOLAR- - -
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Objective 0011 - To enroll adult male RSAT completions into an aftercare program during this
grant cycle.
Measure: 0011
Specify the anticipated number of adult male RSAT completions to enter an aftercare
program during the grant cycle.
Goal: 70
Objective 0015 -To successfully treat RSAT patici pants enrolled in the residential program
during the grant cycle.
Measure: 0015
Specify the anticipated number of successf6l RSAT completions during the grant
cycle.
Goal: 100
Objective 0016 - To maintain records of offenders that dropped out of the residential program
during the grant cycle.
Measure: 0016
Specify the anticipated number of offenders who will drop out of the residential
program during the grant cycle.
Goal: 30
Objective 0017 - To maintain records of offenders that were terminated from the residential
program during the grant cycle.
Measure: 0017
Specify the anticipated number of offenders who will be terminated from the
residential program during the grant cycle.
Goal: 20
Objective 0018 -For RSAT completions to successfully complete the aftercare program
Measure: 0018
Specify the anticipated number of RSAT completions who will successfully complete
the aftercare program during the grant cycle.
Goal: 50
Objective 0020 -To maintain a reasonable and consistent average cost per day for the RSAT
program during the grant cycle.
Measure: 0020
State the anticipated average cost per day for the RSAT prgram during the grant
cycle.
Application Ref # 2007-RSAT-20
Contract -RSAT-MONR- - -
Section #3 Page 8 of 11
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Goal: 366.30
Objective 0022 - For RSAT completions to remain drug -free during the residential program.
Measure: 0022
Of the number of RSAT completions, specify the anticipated number who will remain
drug -free during the residential program.
Goal: 145
Objective 0025 - To fund RSAT beds during the grant cycle.
Measure: 0025
Specify the number of RSAT beds to be funded during this grant cycle.
Goal: 54
Objective 0026 - To keep RSAT participants separate and apart from the general population of
the facility.
Measure: 0026
Specify the manner in which the RSAT participants are to be kept separate and apart
from the general population of the facility during the grant cycle.
Goal: RSAT participants are housed in a separate dormitory within the detention center.
Objective 0027 - To provide adequate treatment activities to be carried out during the grant
period.
Measure: 0027
List the treatment activities to be carried out during the grant cycle.
Goal: Treatments include Moral Reconation Therapy, the Touchstones program, which
deals with communications skills, art and music, employment assistance, personal
finance education, 12-step programs, life -skills training, grief counseling, anger
management, rational emotive therapy, and parenting classes.
Objective 0028 - To make aftercare treatment available to RSAT completions during the grant
cycle.
Measure: 0028
Specify the aftercare provider and services to be rendered during the grant cycle. If
no aftercare is provided, state the reason.
Goal: The local aftercare provider will be the Care Center for Mental Health. The program
includes relapse prevention, individual counseling, and psychiatric services.
Many clients move out of Monroe County after completing the program;
arrangements are made for them to enroll in an aftercare program in their
Application Ref # 2007-RSAT-20
Contract -RSAT-MONR- - -
Section #3 Page 9 of 11
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
destination city or town.
Objective 0029 - To develop criteria to be used to assign offenders to the RSAT program.
Measure: 0029
Specify the criteria to be used to assign offenders to the RSAT program during the
grant cycle.
Goal: Criteria from the Diagnostic and Statistical Manual of Mental Disorders (specifically
DSM-IV) are used to select eligible clients. SASSI (Substance Abuse Subtle
Screening Inventory) is also utilized in the selection of clients.
Objective 0030 - To be in accordance with federal and state licensure laws.
Measure: 0030
Specify the entity issuing licensure for RSAT services rendered during the grant
cycle.
Goal: State of Florida, Department of Children and Families
Objective 0031 - To maintain notable progress throughout the life of the grant.
Measure: 0031
Specify the progress anticipated to occur in the RSAT program during the grant
cycle.
Goal: Successful completion of program.
Few or no relapses.
Employment after release.
Improved attitude.
Objective 0032 - To employ an adequate number of sufficiently trained and licensed staff to
render RSAT services during the grant cycle.
Measure: 0032
Specify the title(s) and anticipated date of hire for each grant funded position to be
filled during the grant cycle.
Goal: Program Director/Counselor Sept. 1
Counselors(3) Sept. 1
Objective 0033 - To perform drug testing of all RSAT participants during the grant cycle.
Measure: 0033
Specify the frequency and type of drug testing to be performed during the grant
cycle. State the sanction imposed for positive tests.
Application Ref # 2007-RSAT-20 Section #3 Page 10 of 11
Contract -RSAT-MONR---
Appl-Gat'0n for Funding Ass'stanGe
Florida Department nfLaw Enforcement
Residential Substance Abuse Treatment
Goal: Random urine testing will be conducted on all participants.
The sanction imposed for a positive test will be "lock -up" for thirty days and an
appearance before the Judge.
Application Ref # 2007-RGAT-20 Section #3 Page71 of11
Contract -RGAT-MDNR'
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
SAMAS / Vendor Number: 596000749
Budget:
Budget Category Federal Match Total
Salaries and Benefits $50,000.00 $16,667.00 $66,667.00
Contractual Services
$0.00
$0.00
$0.00
Expenses
$0.00
$0.00
$0.00
Operating Capital
$0.00
$0.00
$0.00
Outlay
Indirect Costs
$0.00
$0.00
MOO
Totals --
$50,000.00
$16,667.00
$66,667.00
Percentage
74.9996
25.0003
100.0
Project Generated Income:
Will the project earn project generated income (PGI)
No
Application Ref # 2007-RSAT-20 Section #4 Page 1 of 3
Contract -RSAT-MONR---
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Budget Nrrab
Salaries and Benefits:
Substance Abuse Counselors 1.85FTE: 59.152.00
FICA @ 7.65% 4.525.00
Health Insurance @24S.24/mordh 2'990.08
Total 66.667.00
Match will be provided from the Monroe County Board of County Commissioners Fine and
Forfeiture Fund.
Purchasing methods will comply with all county, state, and federal requirements.
Monroe County will contract with the Care Center for Mental Health for this program.
Application Ref # 2807-R8AT' 0 Section#4 Pege2uf3
Contract -RSATMONR-
APplication for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
Question: Identify specific sources of matching funds.
Answer: Monroe County Fine and Forfeiture Fund
Question: Indicate the Operating Capital Outlay (OCO) dollar threshold established by the
subgrantee.
Answer: 750
Question: Are indirect costs included in the budget? If so, has a copy of the subgrantee's
Indirect Cost Plan approved by the cognizant federal agency, been submitted to the
OCJG?
Answer: Indirect costs are not included.
Question: If a contract for contractual services will be executed by the subgrantee, has a copy
been received by the OCJG?
Answer: Copies have been provided in prior years, and a copy will be sent with our
application.
Question: If salaries and benefits are included in the budget, is there a net increase in
personnel?
Answer: Yes
Question: Will the project earn Program Generated Income?
Answer: No
Question: Will the applicant be requesting an advance of federal funds?
Answer: No
Application Ref # 2007-RSAT-20 Section #4 Page 3 of 3
Contract -RSAT-MONR- - -
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
I I I I Section 5: Standard Conditions
Insert Standard Conditions Page here.
Application Ref # 2007-RSAT-20 Section #5 Page 1 O—fl
Contract -RSAT-MONR---
Standard Conditions
Conditions of agreement requiring compliance by units of local government (subgrant
recipients), implementing agencies and state agencies upon signed acceptance of the
subgrant award appear in this section and will become binding upon approval of this
subgrant. Failure to comply with provisions of this agreement will result in required
corrective action up to and including project costs being disallowed.
All persons involved in or having administrative responsibility for the subgrant must read
these conditions. This Section must be returned as part of the completed application.
Definitions:
"Department", unless otherwise stated, refers to the Florida Department of Law
Enforcement.
"Recipient" refers to the governing body of a county that performs criminal justice functions
as determined by the U.S. Secretary of the Interior, and includes an "Implementing Agency"
which is a subordinate agency of a county or an agency under the direction of an elected
official (for example, Sheriff).
1. Reports
A. Project Progress Reports:
Regardless of whether project activities occur or not, the recipient must submit
Quarterly Project Progress Reports to the Office of Criminal Justice Grants
(OCJG) by February 1, May 1, August 1, and November 1 covering subgrant
activities occurring during the previous calendar quarter. In addition, if the
subgrant award period is extended beyond the "original" project period,
additional Quarterly Project Progress Reports shall be submitted.
B. Financial Reports:
(1) The recipient shall have the choice of submitting either Monthly or
Quarterly Reimbursement Requests to the OCJG. All Reimbursement
Requests are due thirty-one (31) days after the end of the reporting
period. A final Reimbursement Request and a Criminal Justice Contract
(Financial) Closeout Package shall be submitted to the OCJG within forty-
five (45) days of the subgrant end date. Such Reimbursement Requests
shall be distinctly identified as "final".
(2) Regardless of whether costs are incurred or not, all claims for
reimbursement of recipient costs shall be submitted on the
Reimbursement Request forms prescribed and provided by the OCJG. A
recipient shall submit either monthly or quarterly reimbursement requests
in order to report current project costs. Reports are to be submitted even
when no reimbursement is being requested.
(3) Before the "final" Reimbursement Request will be processed, the recipient
must submit to the OCJG all outstanding project performance reports and
Section 45 Pa0e 1 of 15
must have satisfied all special conditions. Failure to comply with the
above provisions shall result in forfeiture of reimbursement.
(4) The recipient shall submit Quarterly Project Generated Income Reports to
the OCJG by February 1, May 1 , August 1, and November 1, covering
subgrant project generated income and expenditures occurring during the
previous quarter.
HIEME32=
The recipient shall submit other reports as may be reasonably required by the
OCJG.
2. Fiscal Control and Fund Accounting Procedures
A. The recipient shall establish fiscal control and fund accounting procedures that
assure proper disbursement and accounting of subgrant funds and required non-
federal expenditures. All funds spent on this project shall be disbursed according
to provisions of the project budget as approved by the OCJG.
B. All expenditures and cost accounting of funds shall conform to the requirements
of the Office of Justice Programs' Financial Guide, U.S, Department of Justice
Common Rule for State and Local Governments, and those specified in the
federal Office of Management and Budget (OMB) CircularsA-21, A-87, A-110or
A-102, as applicable, in their entirety.
C. All funds not spent according to this agreement shall be subject to repayment by
the recipient.
3. Compliance with "Consultant's Competitive Negotiation Act"
The recipient, when applicable, agrees to satisfy all requirements provided in Section
287.055, F.S., known as the "Consultant's Competitive Negotiation Act".
4. Approval of Consultant Contracts
The OCJG shall review and approve in writing all consultant contracts prior to
employment of a consultant. Approval shall be based upon the contract's
compliance with requirements found in the Office of Justice Programs' Financial
Guide and in applicable state statutes. The OCJG's approval of the recipient
agreement does not constitute approval of consultant contracts.
5. Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to
"General Principles of Allowability and Standards for Selected Cost Items" set forth in
the Office of Justice Program's Financial Guide and federal OMB's Circular No. A-87,
"Cost Principles for State and Local Governments", or OMB's Circular No. A-21,
"Cost Principles for Educational Institutions".
All procedures employed in the use of federal funds to procure services, supplies or
equipment, shall be according to U.S. OMB's Common Rule for State and Local
Section 45 Page 2 of 15
Governments, or OMB Circular No. A-110 orA-102 as applicable and Florida Law to
be eligible for reimbursement.
When a chief officer or elected official of a subgrant recipient designates some other
staff person signature authority for him/her, the chief officer or elected official must
submit to the OCJG a letter or resolution indicating the staff person given signature
authority. The letter indicating delegation of signature authority must be signed by
the chief officer or elected official and the person receiving signature authority.
7. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive
Officers for the Subgrantee or Implementing Agency, Project Director, or Contact
Person, the OCJG must be notified in writing with documentation to include
appropriate signatures.
8. Travel and Training
A. All travel reimbursement for out-of-state or out -of -grant -specified work area
shall be based upon written approval of the OCJG prior to commencement of
actual travel. Recipients shall obtain written approval from the OCJG for
reimbursement of training costs and related travel prior to commencement of
training, if the specific training was not listed in the approved budget.
B. The cost of all travel shall be reimbursed according to local regulations, but not
in excess of provisions in Section 112.061, F.S.
C. All bills for any travel expenses shall be submitted according to provisions in
Section 112.061, F.S.
9. Written Approval of Changes in this Approved Agreement
Recipients must request in writing any significant changes to the agreement and
receive approval from OCJG. These include, but are not limited to:
Changes in project activities, designs or research plans set forth in the approved
agreement;
A. Budget deviations that do not meet the following criterion. That is, a recipient
may transfer funds between budget categories as long as the total amount of
transfer does not exceed ten (10) percent of the total approved budget and the
transfer is made to an approved budget line item; or,
B. Transfers of funds above the ten (10) percent cap shall be made only if the
Department approves a revised budget.
C. Under no circumstances can transfers of funds increase the total budgeted
award. Transfers do not allow for increasing the quantitative number of items
documented in any approved budget line item. (For example, equipment items in
Section 45 Page 3 of 15
Operating Capital Outlay or Expense categories or staff positions in the Salaries
and Benefits category.)
The obligation of the State of Florida to reimburse recipients for incurred costs is
subject to the availability of federal funds authorized under the Residential
Substance Abuse Treatment for State Prisoners Formula Grant Program.
ism• • • • Is •
All requests for reimbursement of recipient costs shall be submitted on the form
prescribed and provided by the Department. A recipient shall submit reimbursement
requests on a monthly or quarterly basis, as specified in Section G, Item lb of this
agreement, in order to report project costs incurred during the specified reporting
period.
All requests for reimbursement shall be submitted in sufficient detail for proper pre -
audit and post -audit.
12.Advance Funding
Advance funding is authorized up to twenty-five (25) percent of the federal award for
each project according to Section 216.181(15)(b), F.S. and the Office of Justice
Programs' Financial Guide. Advance funding shall be provided to a recipient upon a
written request to the Department justifying the need for such funds. This request,
including the justification, shall be enclosed with the subgrant application.
13.Commencement of Project
If a project has not begun within sixty (60) days after acceptance of the subgrant
award, the recipient shall send a letter to the OCJG requesting approval of a new
project starting date. The letter must outline steps to initiate the project, explain
reasons for delay, and specify an anticipated project starting date.
If a project has not begun within ninety (90) days after acceptance of the subgrant
award, the recipient shall send another letter to the OCJG, again explaining reasons
for delay and requesting approval of a revised project starting date.
Upon receipt of the ninety (90) day letter, the OCJG shall determine if the reason for
delay is justified or shall, at its discretion, unilaterally terminate this agreement and
re -obligate subgrant funds to other projects approved by the Department. If
warranted by extenuating circumstances, the Department may extend the starting
date of the project beyond the ninety (90) day period, but only by execution of a
formal written amendment to this agreement.
Extension of a contract for contractual services between the recipient and a
Section 95 Page 4 of 15
contractor (which includes all project budget categories) shall be in writing for a
period not to exceed six (6) months and is subject to the same terms and conditions
set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the
control of the contractor.
15.Excusable Delays
Except with respect to defaults of consultants, the recipient shall not be in default by
reason of any failure in performance of this agreement according to its terms
(including any failure by the recipient to make progress in the execution of work
hereunder which endangers such performance) if such failure arises out of causes
beyond the control and without the fault or negligence of the recipient. Such causes
include but are not limited to acts of God or of the public enemy, acts of the
government in either its sovereign or contractual capacity, fires, floods, epidemics,
quarantine restrictions, strikes, freight embargoes, and unusually severe weather,
but in every case the failure to perform shall be beyond the control and without the
fault or negligence of the recipient.
If failure to perform is caused by failure of a consultant to perform or make progress,
and if such failure arises out of causes beyond the control of recipient and
consultant, and without fault or negligence of either of them, the recipient shall not be
deemed in default, unless:
A. Supplies or services to be furnished by the consultant were obtainable from other
sources,
B. The Department ordered the recipient in writing to procure such supplies or
services from other sources, and
C. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the OCJG shall ascertain the facts and the extent of
such failure, and if the OCJG determines that any failure to perform was occasioned
by one or more said causes, the delivery schedule shall be revised accordingly,
116.0bligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior tothe effective
date or subsequent to the termination date of the grant period. Only project costs
incurred on or after the effective date and on or prior to the termination date of
the recipient's project are eligible for reimbursement. A cost is incurred when
the recipient's employee or consultant per -forms required services, or when the
recipient receives goods, notwithstanding the date of order.
17.Prograrn Income (also known as Project Generated Income)
The term "program income" or "project generated income" means the gross incom e
earned by the recipient during the subgrant period, as a direct result of the subgrant
award. Program income shall be handled according to the Office of Justice
Section 45 Paoe 5 of 15
Programs' Financial Guide and the U.S. Department of Justice's Common Rule for
State and Local Governments.
The recipient shall submit Project Generated Income Reports in accordance with
Section G, Paragraph 1.b.
18.Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement
by the recipient, the recipient's consultants and suppliers, or both, the Department
shall impose sanctions it deems appropriate including withholding payments and
cancellation, termination or suspension of the agreement in whole or in part. In such
event, the Department shall notify the recipient of its decision thirty (30) days in
advance of the effective date of such sanction. The recipient shall be paid only for
those services satisfactorily performed prior to the effective date of such sanction.
19.Retention of Records
The recipient shall maintain all records and documents for a minimum of five (5)
years from the date of the project completion as provided by the Florida Department
of State, General Schedule for Local Government GS1-L, and be available for audit
and public disclosure upon request of duly authorized persons.
20.Access To Records
The Florida Department of Law Enforcement, Auditor General of the State of Florida,
the U.S. Department of Justice, the U.S. Comptroller General or any of their duly
authorized representatives, shall have access to books, documents, papers and
records of the recipient, Implementing Agency and contractors for the purpose of
audit and examination according to the Office of Justice Program's Financial Guide.
The Department reserves the right to unilaterally terminate this agreement if the
recipient, Implementing Agency or contractor refuses to allow public access to all
documents, papers, letters, or other materials subject to provisions of Chapter 119,
F.S., and made or received by the recipient or its contractor in conjunction with this
agreement.
A. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall
have a single or program -specific audit conducted for that year. The audit shall be
performed in accordance with the federal OM B's CircularA-133 and other applicable
federal law. The contract for this agreement shall be identified with the subject audit
in The Schedule of Federal Financial Assistance. The contract shall be identified as
federal funds passed -through the Florida Department of Law Enforcement and
include the contract number, CFDA number, award amount, contract period, funds
received and disbursed. When applicable, the subgrant recipient shall submit an
annual financial audit which meets the requirements of Chapters 11.45 and 215.97,
Florida Statutes; and, Chapters 10.550 and 10.600, Rules of the Florida Auditor
General.
Section 95 Page 6 of 15
B. A complete audit report which covers any portion of the effective dates of this
agreement must be submitted within 30 days after its completion, but no later than
nine (9) months after the audit period. In order to be complete, the submitted report
shall include any management letters issued separately and management's written
response to all findings, both audit report and management letter findings.
Incomplete audit reports will not be accepted by the Department and will be returned
to the subgrant recipient.
C. The subgrant recipient shall have all audits completed by an independent public
accountant (IPA). The IPA shall be either a Certified Public Accountant or a
Licensed Public Accountant. The subgrant recipient shall take appropriate
corrective action within six (6) months of the issue date of the audit report in
instances of noncompliance with federal laws and regulations.
D. The subgrant recipient shall ensure that audit working papers are made available to
the Department, or its designee, upon request for a period of three (3) years from
the date the audit report is issued, unless extended in writing by the Department.
E. Subgrant recipients that expend less than $500,000 in Federal awards during a
fiscal year are exempt from the audit requirements of OMB CircularA-133 for that
fiscal year. In this case, written notification shall be provided to the Department by
the Chief Financial Officer, or designee, that the subgrant recipient is exempt. This
notice shall be provided to OCJG no later than March 1 following the end of the
fiscal year.
F. If this agreement is closed out without an audit, the Department reserves the right to
recover any disallowed costs identified in an audit completed after such closeout.
G. The completed audit reports should be sent to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
22. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or
discovered subordinate to this agreement is governed by the terms of the Office of
Justice Program's Financial Guide and the federal OMB CircularA-110 orA-102, as
applicable.
The recipient agrees to use all non -expendable property for criminal justice
purposes during its useful life or request Department disposition.
The recipient shall establish and administer a system to protect, preserve, use,
maintain and dispose of any property furnished to it by the Department or purchased
Section 95 Page 7 of' 15
pursuant to this agreement according to federal property management standards set
forth in the Office of Justice Programs' Financial Guide and the federal OMB
Circular A-1 10 or A-102, as applicable. This obligation continues as long as the
recipient retains the property, notwithstanding expiration of this agreement.
The Department shall make its decision in writing when responding to any disputes,
disagreements or questions of fact arising under this agreement and shall distribute
its response to all concerned parties. The recipient shall proceed diligently with the
performance of this agreement according to the Department's decision.
If the recipient appeals the Department's decision, it also shall be made in writing
within twenty-one (21) calendar days to the Department's agency clerk. The
recipient's right to appeal the Department's decision is contained in Chapter 120,
F.S., and in procedures set forth in Chapters 28-5 and 9-5, F.A.C. Failure to appeal
within this time frame constitutes a waiver of proceedings under Chapter 120, F.S.
25. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any
time, a representative of the Bureau, of the U.S. Department of Justice's Bureau of
Justice Assistance or both have the privilege of visiting the project site to monitor,
inspect and assess work performed under this agreement.
26. Publication or Printing of Reports
The recipient shall submit one copy of all reports and proposed publications
resulting from the agreement twenty (20) days prior to public release. Any
publications (written, visual, or sound), whether published at the recipient's or
government's expense, shall contain the following statement, (NOTE: This excludes
press releases, newsletters, and issue analysis.)
"This project was supported by Grant No. 200 1-RT-BX-0044 awarded by the Bureau
of Justice Assistance, Office of Justice Programs, U.S. Department of Justice.
Points of view in this document are those of the author and do not necessarily
represent the official position of policies of the U.S. Department of Justice."
All recipients are required to comply with statutes that govern programs or activities
funded by the Office of Justice Programs (OJP) (Section 809(c), Omnibus Crime
Control and Safe Streets Act of 1968, as amended, 42 U. S. C. 3789d, which prohibit
such discrimination, as follows:
No person in any State shall on the grounds of race, color, religion, national origin,
sex [or disability]* be excluded from participation in, be denied the benefits of, be
subjected to discrimination under, or denied employment in connection with any
program or activity funded in whole or in part with funds made available under this
title.
Section 95 Page 8 of 15
*Section 504 of the Rehabilitation Act of 1973 prohibits identical discrimination on
the basis of disability.
The recipient acknowledges, by completing and signing the attached EEO
Certification Letter (Appendices 1), that failure to submit an acceptable Equal
Employment Opportunity Plan approved by the Office for Civil Rights (if recipient is
required to submit one pursuant to 28 CFR 42.302), is a violation of its certified
assurances and may result in suspension of funding obligation authority.
Submission of this certification letter is a prerequisite to entering into this
agreement. This certification is a material representation of fact upon which
reliance was placed when this agreement was made. If the recipient or
implementing agency meet Act criteria but have not formulated, implemented and
maintained such a current written EEO Program, they have 120 days after the date
of this agreement to comply with the Act or face loss of federal funds subject to the
sanctions in the Justice System Improvement Act of 1979, Pub. L. 96-157, 42
U.S.C. 3701, et seq. (Reference Section 803 (a) of the Act, 42 U.S. C. 3783 (a) and
CFR Section 42.207 Compliance Information,- Title V1 of the Civil Rights Act of 1964,
as amended; and Department of Justice regulation 28 CFR Part 42, Subparts C. D,
E; Reference Title // of the Americans with Disabilities Act and Department of
Justice regulation 28 CFR Part 42, Part 35,* and Title IX of Education Amendments
of 1972 and Department of Justice Regulation 28 CFR Part 54.)
If any court or administrative agency makes a finding of discrimination on the
grounds of race, color, religion, national origin, gender, disability or age against a
recipient of funds, the recipient must agree to forward a copy of the findings to the
OJP Office for Civil Rights.
The subgrantee will comply and assure the compliance of all contractors, with the
non-discrimination requirements of the Victims of Crime Act (as appropriate); Title
VI of the Civil Rights Act of 1964, as amended-, Section 504 of the Rehabilitation Act
of 1973, as amended-, Subtitle A, Title 11 of the Americans With Disabilities Act
(ADA) (1990) - Title IX of the Education Amendments of 1972; the Age
Discrimination Act of 1975; Department of Justice Non -Discrimination Regulation,
28 CFR Part 42, Subparts C,D,E and G; and Department of Justice regulation on
disability discrimination, 28 CFR Parts 35 and 39.
28. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is
contingent upon an annual appropriation by the Florida Legislature.
29. Certifications Regarding Lobbying; Debarment, Suspension and other
Responsibility Matters; and Drug -Free Workplace Requirements
Applicants should refer to the regulations cited below to determine the certification to
which they are required to attest. Applicants should also review the instructions for
certification included in the regulations before completing this form. Signature of this
form provides for compliance with certification requirements under 28 CFR Part 69,
"New Restrictions on Lobbying" and 28 CFR Part 67, "Government -wide Debarment
Section 95 Page 9 of 15
and Suspension (Nonpro-curement) and Government -wide Requirements for Drug -
Free Workplace (Grants)." The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of
Justice determines to award the covered transaction, grant, or cooperative agreement.
1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and
implemented at 28 CFR Part 69, for persons entering into a grant or cooperative
agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that,
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for in-fluencing or attempting to influence an officer
or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in con-nection with the making
of any Federal grant, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal grant
or cooperative agreement',
(b) If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this Federal grant or
cooperative agreement, the undersigned shall complete and submit Standard Form
- LLL, "Disclosure of Lobbying Activities," in accordance with its instructions',
(c) The undersigned shall require that the language of this cer-tification be included
in the award documents for all subawards at all tiers (including subgrants, contracts
under grants and cooperative agreements, and subcontracts) and that all sub -
recipients shall certify and disclose accordingly.
2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS
(DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension, and
implemented at 28 CFR Part 67, for prospective participants in primary covered
transactions, as defined at 28 CFR Part 67, Section 67.510
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or
voluntarily excluded from covered transactions by any Federal department or
agency-,
(b) Have not within a three-year period preceding this application been convicted of
or had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(Federal, State, or local) transaction or contract under a public transaction- violation
of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving
stolen property',
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State, or local) with commission of any of the
offenses enumerated in paragraph (1)(b) of this certification-, and (d) Have not
Section #5 Page 10 of 15
within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the statements in this
certification, he or she shall attach an explanation to this application.
3. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR
Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and
67.620
A. The applicant certifies that it will or will continue to provide a drug -free workplace
by:
(a) Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited
in the grantee's workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing an on -going drug -free awareness program to inform employees
about
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance
programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance
of the grant be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a
condition of employment under the grant, the employee will
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal
drug statute occurring in the workplace no later than five calendar days after such
conviction;
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice
under subparagraph (d)(2) from an employee or otherwise receiving actual notice of
such convic-tion. Employers of convicted employees must provide notice, including
position title, to: Department of Justice, Office of Justice Programs, ATTN: Control
Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Notice shall include the
identification number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice
under subparagraph (d)(2), with respect to any employee who is so convicted
Section 95 Page l l of 15
(1) Taking appropriate personnel action against such 8Demployee, Uph3and
|OdUdiOg t80OiO8dOD. consistent with the reC]Ui[eDleOtS of the Rehabilitation Act Of
1973.8S8n09Od8d�V[
(2) Requiring such employee tOparticipate satisfactorily iOadrug abuse assistance
or rehabilitation program 8pDrOV8d for such []UFpOSeS by a F8d8[8|. State, or local
health, /8VV eOfO[CeDleDt. O[other appropriate agency-,
(g) Making a good faith effort to continue to maintain a drug -free workplace through
|Dlp/eDleDt8tiOD of paragraphs (8). (b). (c)' /d\. /8\. and (f).
As the duly 8UthO[iZ8d representative of the 8pp|iC8Dt. I hereby certify that the
applicant will comply with the above certifications.
If state 8g8DCy. the recipient agrees to comply with Section 318 Of PUb/jC L3Vv
101-121 set forth iO"New Restrictions 0OLObbyiDg-, /Ote[i[D Final F7U/e.''published iO
the February 28, 1990. Federal Register. Each pe[SOO shall file the most current
edition of this Certification And OiSd0SU[8 FC}[Dl, if applicable, with each SUbrDiSS/OD
that initiates agency CODSid8r8tiOO of such p8[SOO for 8VVa[d of federal contract,
grant, Orcooperative agreement Of$10O.00OO[0O[8�O[federal loan Of$150.0OOOF
more. This certification is a material representation of fact upon which reliance was
p|@C8d when this 8g[e8DleOt VVGS Dl8d8. Submission Of this certification is 8
prerequisite to entering into this agreement subject tO conditions and peO8|heS
imposed bySection 1352.Title 31.U.S.C. Any person who fails t0file the required
certification iSsubject t0Gcivil penalty 0fnot less than $1O.00Oand not more than
8100.000 for each failure to file.
The undersigned C8rhf8S, to the best Cfhis Orher knowledge and bR|j8t that -
A. NOfederally appropriated funds have been paid Orshall bCpaid tOany person
for influencing or attempting to influence an officer or employee of any federal
8g8OCy. 8 member Ofcongress, an officer 0remployee of congress, or an
employee of member 0fcongress in cODDe{tiOO with the 8vY8[diDg of any
federal /OQD, the entering into of any neO8vVa|. 8000dD18Dt, or modification Of
any federal contract, grant, loan D[cooperative agreement.
B. /f any non-federal funds have been paid or shall be paid to any p8[SOD for
influencing O[8tteC0ptiOgb}influence 8Dofficer 0[employee Ofcongress, Or@O
employee of member Ofcongress in CODD8CtiOO with this federal COOtD][t.
grant |OaO. or cooperative agreement, the undersigned Sh3U complete and
submit the St8Od8P1 fO[Dl. Disclosure OfLobbying Activities, according to its
iOSt[UCtiDOS.
C. The undersigned shall require that the language of this certification be included
in aYV8Fd dOCUDleDtG for all SUbQr8OL awards at all tiers and that all recipients
shall certify and disclose accordingly.
In addition to the p[OViSiOOS contained herein, the expenditure of funds for the
purpose Of lobbying the legislature or 8 state agency is prohibited UOd8[ this
HML03M331=
Project funds which have been properly obligated by the end of the subgrant funding
period will have forty-five 45) days in which to be liquidated (expended). Any funds
not liquidated at the end of the 45-day period will lapse and revert to the
Department. A subgrant-funded project will not be closed out until the recipient has
satisfied all closeout requirements in one final subgrant closeout package.
All refunds or repayments to be made to the Department under this Agreement are
to be made payable to the order of "Florida Department of Law Enforcement", and
mailed directly to the Department at the following address:
Florida Department of Law
Enforcement
Office of Criminal Justice
Grants
2331 Phillips Road
Tallahassee, FL 32308
32. Background Check
It is strongly recommended that all programs targeting juveniles, implemented by
other than a sworn law enforcement officer or program licensed by the Department
of Children and Family Services, conduct background checks on all personnel
providing direct services.
33. Purchase of American -Made Equipment and Products
To the greatest extent practicable, all equipment and products purchased with
program funds should be American -made.
34. Eligibility for Employment in the United States
The State of Florida will not intentionally award publicly -funded contracts to any
contractor who knowingly employs unauthorized alien workers, constituting a
violation of the employment provisions contained in 8 U.S.C. Section 1324A(e)
[Section 274A(e) of the Immigration and Nationality Act ("INA")]. The Department
shall consider the employment by any contractor of unauthorized aliens a violation
of Section 274A(e) of the INA. Such violation by the recipient of the employment
provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this Agreement by the Department.
A. The subgrantee agrees to assist FDLE in complying with the NEPA and other
Section #5 Page 13 of 15
related federal environmental impact analyses requirements in the use of
subgrant funds by the subgrantee. This applies to the following new activities
whether or not they are being specifically funded with these subgrant funds. That
is, it applies as long as the activity is being conducted by the subgrantee or any
third party and the activity needs to be undertaken in orderto use these subgrant
funds,
(1) New construction,
(2) Minor renovation or remodeling of a property either (a) listed on or eligible
for listing on the National Register of Historic Places or (b) located within a
100-year flood plain-,
(3) A renovation, lease, or any other proposed use of a building or facility that
will either (a) result in a change in its basic prior use or (b) significantly
change its size', and,
(4) Implementation of a new program involving the use of chemicals other than
chemicals that are (a) purchased as an incidental component of a funded
activity and (b) traditionally used, for example, in office, household,
recreational, or educational environments.
B. For any of a subgrantee's existing programs or activities that will be funded by
these subgrant, the subgrantee, upon specific request from the Department and
the Bureau of Justice Assistance (BJA), agrees to cooperate with BJA in any
preparation by BJA of a national or program environmental assessment of that
funded program or activity.
36 Assurance of Political Activities Limitations
The subgrantee assures that it will comply with provisions of Federal law which limit
certain political activities of State or local government employees whose principal
employment is in connection with an activity financed in whole or part by Federal
grants (5USC 1501, et seq.)
37. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgrantee assures that the facilities under its ownership, lease or supervision
which shall be utilized in the accomplishment of the Program Purpose are not listed
on the EPA's list of Violating Facilities and that it will notify the FDLE of the receipt of
any communication from the Director of the EPA Office of Federal Activities
indicating that a facility to be used in the project is under consideration for listing by
the EPA.
38. Flood Disaster Protection Act
The subgrantee will comply with Section 102(a) of the Flood Disaster Protection Act
of 1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood
insurance in communities where such insurance is available as a condition of the
receipt of any federal financial assistance for construction or acquisition purposes for
use in any area that has been identified as an area having special flood hazards.
39. National Historic Preservation Act
The subgrantee will assist the FDLE in its compliance with Section 106 of the
National Historic Preservation Act of 1966 as amended (16 USC 470), Executive
Section 45 Page 14 of 15
Order 11593, and the Archeological and Historical Preservation Act of 1966 (16 USC
569a-1 et seq.) by (a) consulting with the State Historic Preservation Officer as
necessary, to identify properties listed in or eligible for inclusion in the National
Register of Historic Places that are subject to adverse effects (see 36 CFR Part
800.8) by the activity, and notifying the FDLE of the existence of any such properties
and by (b) complying with all requirements established by the Federal grantoragency
to avoid or mitigate adverse effects upon such properties.
40. The Coastal Barrier Resources Act
The subgrantee will comply and assure the compliance of all contractors with the
provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982
(16 USC 3501 et seq.) which prohibit the expenditure of most new Federal funds within
the units of the Coastal Barrier Resources System.
41. "Pay to Stay"
The subrecipient agrees that funds provided under this award may not be used to
operate a "pay -to -stay" program in any local jail. The subrecipient further agrees not
to subaward funds to local jails which operate "pay -to -stay" programs.
42. If a Governmental Entity:
it will comply with the requirements of the Uniform Relocation Assistance and Real
property Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the
treatment of persons displaced as a result of federal and federally -assisted
programs; and it will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-
28, which limit certain political activities of State or local government employees
whose principal employment is in connection with an activity financed in whole or in
part by federal assistance.
Section #5 Page 15 or 1.5
AA
pplication for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Insert Certifications and Authorizations here.
Application Ref # 2007-RSAT-20 Section #7 Page 1 of 1
Contract -RSAT-MONR---
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
L. EEO Certification Letter — Subgrant Recipient
Mr. Clayton H. Wilder
Community Program Administrator
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Re: Compliance with Equal Employment Opportunity (EEO) Program
Requirements -- Subgrant Recipient
Dear Mr. Wilder:
I, the undersigned authorized official, certify that according to Section 501 of the
Omnibus Crime Control and Safe Streets Act of 1968 as amended, I have read the Act
criteria set forth in the Subgrant Application Package and Instructions. I understand that
if the subgrant recipient meets these criterion, it must formulate, implement and maintain
a written EEO Program relating to employment practices affecting minority persons and
women. I also affirm that the subgrant recipient (Initial one of the following):
XX Does meet Act Criteria and does have a current EEO Program Plan.
Does meet Act Criteria and does not have a current EEO Program Plan.
Does not meet Act Criteria.
I further affirm that if the recipient meets the Act criteria and does not have a
current written EEO Program, federal law requires it to formulate, implement, and
maintain such a program within 120 days after a subgrant application for federal
assistance is approved or face loss of federal funds.
Requires signature of authorized official:
Type Name and Title: Charges r— "Sonny" McCoy, Mayor
Date: July 25, 2006
Name of Subgrantee/Organi'ation: Monroe County Board of County Commissioners
k
= Section #7 EEO Certifications Page 2 of 3
Depvrflcum L,zi-6,�
Residential Substance Abuse Treatment Program
Florida Department of Lave Enforcement
EEO Certification Letter- Implementing Agency
Mr. Clayton H. Wilder
Community Program Administrator
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Re: Compliance with Equal Employment Opportunity (EEO)
Program Requirements -- Implementing Agency
Dear Mr. Wilder:
I, the undersigned authorized official, certify that according to Section 501 of the
Omnibus Crime Control and Safe Streets Act of 1968 as amended, I have read the ACT
criteria set forth in the Subgrant Application Package and Instructions. I understand that
if the Implementing Agency meets these criterion, it must participate in the subgrant
recipient's EEO Program or formulate, implement and maintain its own written EEO
Program relating to employment practices affecting minority persons and women. I also
affirm that the Implementing Agency (Initial one of the following):
XX Does meet Act Criteria and does have a current EEO Program Plan.
Does meet Act Criteria and does not have a current EEO Program Plan.
Does not meet Act Criteria.
I further affirm that if the implementing agency meets the Act criteria and does not
participate in the subgrant recipient's EEO Program or does not have its own written
EEO Program, federal law requires it to participate in such a program or formulate,
implement, and maintain its own program within 120 days after a subgrant application is
approved or face loss of federal funds.
Requires signature of authorized official:
Type Name and Title/Charles L. "Sonny" McCoy, Mayor
By: � /'�i"� Date: July 25, 2006
Name of Implementing Agency: Monroe County Board of County Commissioners
9* Z
d✓�i "—b'Y-CT16T1 #7 EEO Certifications Page 3 of 3
6 xt•a
Application for Funding Assistance
Florida Department ofLaw Enforcement
Residential Substance Abuse Treatment
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections onthis page, including StrUkamvena,
whiteout, etc. are not
Typed Name and el-g'YIDn R Wilder, AdMints",or,
Typed Name and Cha
Dab* July 25, 2006
Typed Name of Implementing
Signature:
Typed Name and Charles
Date July 25' 2006
unt,y'Board of County Commissioners
"loony" McCoy, Mayor
e Cq"ty Board of County Commissioners
" McCoy, Mayor
Application Ref # 2007'R6AT-20
Conti -act 'R8AT'MONR-
Section #5 Page 1 of