Item F2
BOARD OF GOVERNORS
FIRE AND AlVIBULANCE DISTRICT 1
AGENDA ITEM SUMMARY
Meeting Date: September 20, 2006
Division:
Emergency Services
Bulk Item: Yes
No X
Department: Fire Rescue
Staff Contact Person: Camille Dubroff
AGENDA ITEM WORDING: Approval of Renewal Agreement effective from October 1, 2006
through September 30, 2007, between Board of Governors of Fire and Ambulance District 1 of Monroe
County Florida and Fire Tech Repair Service, Inc. for maintenance of Fire Rescue vehicles, including
semi-annual inspections, preventative maintenance and unscheduled maintenance resulting from
malfunction or failure.
ITEM BACKGROUND: On December 21, 2005 the Board awarded bid and entered in to an
Agreement between the Board of Governors Fire and Ambulance District 1 of Monroe County and Fire
Tech Repair Service, Inc. The original agreement provides for annual renewals up to three (3) one-year
periods, with approval of the District's governing Board. We are requesting approval to exercise that
renewal clause for the first one-year period, commencing on October 1, 2006 and ending on September
30, 2007.
PREVIOUS RELEVANT BOG ACTION: On December 21, 2005 the board approved an agreement
with Fire Tech Repair Service, Inc. for maintenance of Fire Rescue vehicles, including semi-annual
inspections, preventative maintenance and unscheduled maintenance resulting from malfunction or
failure commencing on October 1, 2005 and ending on September 30, 2006.
CONTRACT/AGREEMENT CHANGES: Contract will be extended and the new expiration date
will be September 30, 2007.
STAFF RECOMMENDATIONS: All conditions of the contract have been met and services provided
have been satisfactory. Chief Martin recommends renewing as the contract allows.
TOTAL COST:
$18,230.00 *
BUDGETED: Yes
No
*Cost to cover periodic inspections, preventative maintenance and pump testing. In addition, the
contract also includes fixed pricing for unscheduled repairs at $73.00/hour and parts at 25% over cost.
No
SOURCE OF FUNDS:
AMOUNT PER MONTH
N/A
COST TO COUNTY:
N/A
REVENUE PRODUCING: Yes
Year
APPROVED BY: County Atty YES
OMB/Purchasing YES Risk Management YES
DOCUMENTATION:
DISPOSITION:
Revised 8/06
Included ~
Not Required
AGENDA ITEM #
MEMORANDUM ATTACHMENT TO AGENDA ITEM SUMMARY
Meeting Date: September 20, 2006
Division:
Emergency Services
Bulk Item: Yes
No~
Department: Fire Rescue
Staff Contact Person: Camille Dubroff
AGENDA ITEM WORDING: Approval of first Renewal Agreement effective from October 1,
2006 through September 30,2007, between Board of Governors of Fire and Ambulance District 1
of Monroe County Florida and Fire Tech Repair Service, Inc. for maintenance of Fire Rescue
vehicles, including semi-annual inspections, preventative maintenance and unscheduled
maintenance resulting from malfunction or failure.
ITEM BACKGROUND: Monroe County Fire Rescue must maintain all Fire Rescue vehicles to
include preventative maintenance, unscheduled maintenance and annual pump testing. Through the
years, these services have been contracted as the total amount spent on these repairs generally
exceeds $25,000.00 annually. The original contract provides for one (1) year of service with the
option to renew for three (3) additional years, subject to approval by the Fire Chief, the Office of
Management and Budget and the Monroe County Board of Governors Fire and Ambulance District
1.
PREVIOUS RELEVANT BOG ACTION: On December 18, 1996 the Board approved a contract
with Fire Tech Repair Service, Inc. for maintenance of fire apparatus, including preventative
maintenance, unscheduled maintenance and annual pump testing. The original contract provided fro
annual renewal for up to three (3) one year periods, with approval of the District's governing board.
On December 10, 1997 the Board approved the first one-year renewal period with Fire Tech Repair
Service, Inc. through December 31, 1998.
On November 12, 1998 the Board approved the second one-year renewal period with Fire Tech
Repair Service, Inc. through December 31, 1999.
On January 19, 2000, the Board approved the final renewal of the previous Fire Tech Repair
Service, Inc. contract's final three year option beginning December 18,1999 and ending on
December 31, 2000.
On December 21, 2000, sealed bids were opened for maintenance of Fire/Rescue vehicles, semi-
annual inspections, preventative maintenance, and unscheduled maintenance resulting from
malfunction or failure by the Purchasing Department. Fire Tech Repair Service, Inc. was the only
bidder. We are now requesting that the Board accept the Fire Tech Repair Service, Inc. bid for a
one-year period, commencing on March 1, 2001 and ending February 28, 2002. The contract
provides for an annual renewal for up to three (3) one-year periods, with the approval of the
District's governing Board.
On February 21, 2001, the Board approved an agreement with Fire Tech Repair Service, Inc. for
maintenance of fire apparatus, including preventative maintenance, unscheduled maintenance and
annual pump testing.
On May 15, 2002, the Board approved the first Renewal Agreement with Fire Tech Repair Service,
Inc. commencing on February 21, 2002 and ending on February 28, 2003.
On May 15,2002, the Board approved a Rescind Renewal Agreement effective from March 1,2002
through February 28, 2003, and approved an Amended Renewal Agreement effective from February
21,2002 through February 28, 2003. This amendment was to Attachment 1, Vehicle List District 6,
and has been amended deleting two 1978 American LaFrance Pumpers, and adding two 2001 Pierce
1
Pumpers. The adjusted total cost remains the same as previous year. The Amended Renewal
Agreement is effective from February 21, 2002 through February 28, 2003.
On March 19, 2003, the Board approved the second Renewal Agreement with Fire Tech Repair
Service, Inc. commencing on March 1,2003 and ending on February 28,2004.
On February 18, 2004, the Board approved the third and final Renewal Agreement with Fire Tech
Repair Service, Inc. commencing on February 29, 2004 and ending on February 28, 2005.
On March 16,2005, the Board approved to advertise for sealed bids for the maintenance of Monroe
County Fire Rescue's fire apparatus, including preventative maintenance, unscheduled maintenance
and annual pump testing.
On June 15, 2005 the Board approved to extend the Fire Tech Repair Service, Inc. agreement, which
expired on February 28,2005, on a month-to-month basis pending execution of a new agreement.
On September 21, 2005 the Board approved the rejection of all bids received on June 30, 2005 and
the approval to re-advertise for sealed bids with a thirty (30) day turn around time from
advertisement. Both bids received came in at double the price of what was paid the previous year.
On December 21, 2005 the Board awarded bid and entered in to an Agreement between the Board of
Governors Fire and Ambulance District 1 of Monroe County and Fire Tech Repair Service, Inc.
The original agreement provides for annual renewals up to three (3) one-year periods, with approval
of the District's governing Board.
CONTRACT/AGREEMENT CHANGES: Contract will be renewed and the new expiration date
will be September 30, 2007.
STAFF RECOMMENDATIONS: All conditions of the contract have been met and services
provided have been satisfactory. Chief Martin recommends renewing as the contract allows.
2
MONROE COUNTY BOARD OF GOVERNORS
CONTRACT SUMMARY
Contract with:
Fire Tech Repair Service
Inc.
Contract #
Effective Date:
Expiration Date:
10/01/2006
09/30/2007
Contract Purpose/Description:
Renewal of agreement dated 1/1/2006 for maintenance of Fire Rescue Vehicles
maintenance ofFire/Rescue vehicles, semi-annual inspections, preventative
maintenance and unscheduled maintenance resulting from malfunction or failure.
Contract Managcr: Camille Dubroff
(N ame)
6010
(Ext.)
Emergency Services I Stop 14
(Department/Stop #)
for BOCC meeting on
09/20/2006
Agenda Deadline: 09/06/2005
CONTRACT COSTS
Budgeted? Yes[;8J
Grant: $
County Match: S
NoD
$18,230.00*Plus Current Year
repairs at $73/hr and Portion: S
palts at 25% over
cost.
Account Codes: 11500-530462-_ _ _
Total Dollar Value of Contract: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
VIPU!
..-. .- -' -- '.:;..;.r
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~y\ jl( .l
YesD No~ --r=:c.."-I-=>........&7- Y' N Ci:,
YesONo~ ~0"'~)~''''':~
Changes
Needed
YesD No[
YesD N<iZf
Date Out
Dtte In
I)ivision Director ~l'-4 0(,
Risk Managefllent ~ ~..(jJ
\t.! ~~Go\\)'
O.Nl.B./Purchasing <61 ) LjlD0
County Attorney :~{,
Comments:
-.If~
~4
OMB Form Revised 2/27/01 Mep #2
RENEWAL AGREEMENT
This AGREEMENT dated the day of ,2006, by and between
the Board of Governors of Fire and Ambulance District 1 of Monroe County, Florida, hereinafter called the
"District" and Fire Tech Repair Service, Inc., whose mailing address is PO Box 1570, Key Largo, FL 33037,
hereinafter called the "Contractor".
WITNESSETH
WHEREAS, the patiies hereto did enter into an agreement dated January 1, 2006 for maintenance of
Fire/Rescue vehicles, semi-annual inspections, preventative maintenance and unscheduled maintenance
resulting from malfunction or failure; and
WHEREAS, said agreement provided an option to the District to renew the contract for three additional
one year terms; and
WHEREAS, the DISTRICT has elected to exercise said first one (1) year renewal option for the
continuation of maintenance of Fire/Rescue vehicles, semi-annual inspections, preventative maintenance and
unscheduled maintenance resulting from malfunction or failure; now therefore
IN CONSIDERATION of the mutual convenants and obligations contained herein, the parties agree as
follows:
1. The District elects to renew the contract for an additional year pursuant to paragraph 1 of the
agreement entered January I, 2006.
2. The effective date of this amendment is October 1, 2006 and shall extend through September
30,2007, under the same terms and conditions of the contract dated January 1,2006.
3. All other terms and conditions of the contract dated January 1,2006 shall remain in full force
and effect.
Attest: DANNY 1. KOLHAGE, CLERK
BOARD OF GOVERNORS,
FIRE AND AMBULANCE DISTRICT 1
By:
Deputy Clerk
By:
Mayor/Chairman
Fire Tech Repair Service, Inc.
WITNESS:
Authorized Representative
MONROE COUNTY ATTORNEY
APPROVED AS TO FORM:
I.!J'~_ ~/1~~A
SUSAN M. GR SLEY J
ASSISTANT COUNTY ATTORNEY
Dat. ~A".A-?--r'- .p: D2acG
. ,.
CONTRACT BETWEEN
THE BOARD OF GOVERNORS
FIRE AND AMBULANCE DISTRICT 1
OF MONROE COUNTY, FLORIDA
AND
FIRE TECH REPAIR SERVICE INC.
FOR MAINTENANCE OF FIRE/RESCUE VEIDCLES
THIS CONTRACT, hereinafter "CONTRACT OR AGREEMENT" made and entered
into this I S+- day of "jaf'l. ,2006 by and between Board of Governors
Fire and Ambulance District 1 of Monroe County, Florida, hereinafter referred to as
"DISTRICT", and Fire Tech Repair Service Inc. , hereinafter referred to as
"CONTRACTOR".
WITNESSETH:
WHEREAS, the DISTRICT advertised a notice of calling for bid for MAINTENANCE
OF FIRE/RESCUE VEHICLES on the 14th day of October and the 21st day of October
2005 in The Reporter, on the 16th day of October and the 23rd day of October 2005 in the
Key West Citizen and on the 15th day of October and the 22nd of November 2000 in The
Keynoter;
WHEREAS, the successful bidder was Fire Tech Repair Service Inc., and;
WHEREAS, this CONTRACTOR represents that it is capable and prepared to provide
such services, and;
WHEREAS, the DISTRICT intends to enter into an agreement for maintenance of
Fire/Rescue vehicles, semi-annual inspections, preventative maintenance, and
unscheduled maintenance resulting from malfunction or failure with the CONTRACTOR
and;
WHEREAS, this contract is an agreement between both parties,
NOW, THEREFORE, in consideration of the promises contained herein, the parties agree
as follows:
1. CONTRACT PERIOD AND RENEWAL - The effective date of this Agreement
shall be January L 2006 through September 30,2006. This contract may be
renewed annually for one (1) year tenus, not to exceed three (3) renewals, subject
to approval of the Fire Chief of Monroe County Fire Rescue, the Office of
Management and Budget and the Monroe County Board of Governors Fire and
Ambulance District 1.
1
2. CONTRACT TERMINATION - This contract may be terminated for any reason
by either party on 30-day written notice without cause. If the CONTRACTOR fails
to fulflll the terms of this agreement, or attachments, properly or on time, or
otherwise violates the provisions of the agreement or of applicable laws or
regulations governing the use of funds, the County may terminate the contract by
written notice. The notice shall specify cause. All finished or unfinished supplies
or services shall, at the option of the County, become property of the County. Tht:
County shall pay the CONTRACTOR fair and equitable compensation for
expenses incurred prior to termination of the agreement, less any amount or
damages caused by the CONfRACfOR's breach. If the damages are more than
compensation payable, the CONTRACTOR will remain liable after termination
and the County shall pursue collection for damages.
3. SUBJECT MATIER OF CONTRACT - This contract is for scheduled semi
annual inspections and preventative maintenance of fire rescue vehicles, annual
pump tests and for unscheduled maintenance and repair resulting from equipment
failure or malfunction.
4. RATES -The hourly rate shall be $73.00 per man-hour with no travel time or
mileage charge. Semi Annual inspections and annual pump tests are at quoted flat
rates and excluded from hourly rate.
5. OVERTIME AND HOLIDAYS - Rates per man-hour for emergency repairs
called outside normal business hours and federal holidays shall be one and one half
times the normal rate.
6. SEMI-ANNUAL INSPECTIONS - During the year CONTRACTOR shall
perform two inspections on vehicles described in "Attachment A" (Level I and
Level II Preventative Maintenance Service) at an annual total cost of:
Rescue-type vehicles, without pump $
Pumpers $
Aerials $
360.00
490.00
640.00
Exception shall be if a vehicle has been used 1,000 hours prior to yearly
preventative maintenance service, Level I and II Preventative Maintenance
Service shall be performed and charged the above rate.
Level I: 250 Hours or 6 months (whichever comes first)
Full vehicle inspection as per attached semi-annual inspection schedule plus:
Engine oil and filter change
Fuel filter change (every 6 months)
Air filter inspection and replacement if necessary
Chassis lubrication
2
Outboard (forward) impeller shaft lubrication
Lubrication of all valve control linkages
Clean or replace air compressor strainer
Clean engine crankcase breather
Inspection of generator and service of lubricant system, full system, and
air filter according to its individual hours of operation (not to exceed 6
months)
Level II: 1000 Hours or one year (which ever comes fIrst)
Full service performed in Level I plus:
Replacement of coolant hoses, fIlter and coolant as needed
Replacement of all drive belts as needed
Replacement of pump transmission oil and fIlter
Replacement of engine transmission fluid and filter
Replacement of rear axle lube oil as needed -
Inspection of front wheel bearing
Replacement and repacking as needed
Inspection and cleaning of relief valve strainer
Replacement of secondary fuel filters on both engine and generator
The number of vehicles may fluctuate from time to time due to new purchases or
removal of vehicles from inventory. The inspections shall be preformed at the
respective fire stations.
7. WORK SCHEDULE - Regularly scheduled semi-annual inspections and
preventative maintenance shall be conducted at such intervals as are approved by
the DISTRICT.
8. PUMP TESTS - CONTRAcrOR shall perform an annual pump test at a flat rate
cost of $250.00 each for all vehicles requiring such test. In order to facilitate the
passing of the pump test, minor repairs and adjustments shall be made as needed;
price includes clean-up after salt water use. The CONTRACTOR shall provide
documentation of performance to Monroe County. The documentation must be in
the form of an electronic version report that is em ailed to the Captain of Support
Services. The form must either be in Microsoft Word or Excel.
9. PARTS, FLUIDS AND LUBRICANTS - All parts, fluids, and lubricants used for
maintaining and repairing vehicles shall be supplied by CONTRACTOR and
billed to the DISTRICT at cost plus 25%. For parts $400.00 and over, a copy of
original parts supplier invoices shall be attached to the bill. CONTRAcrOR will
be required to keep all original parts supplier invoices available at request by
County for spot checking and auditing purposes.
3
10. ENGINE OIL AND FILTER CHANGE and complete drive train lubrication and
any other fluids and/or filter changes, shall be performed as recommended by the
manufacturer.
11. SEMI-ANNUAL INSPECTION SCHEDULE - CONTRACTOR shall perform the
following inspection and preventative maintenance twice per year on all vehicles:
(a)
(b)
(c)
(d)
(e)
(t)
(g)
(h)
(i)
(j)
(k)
(1)
(m)
(n)
(0)
(P)
(q)
(r)
(s)
(t)
Cooling system, including fan belts, radiator supports, hoses and clamps,
and auxiliary cooler; .
Exhaust System, including hanger, clamps, muffler, and pipes;
Clutch, including freeplay, linkage, and fluid levels;
Manual Transmission, including seals, linkage, and lube level;
Automatic Transmission, including fluid level, seals, modulator
adjustment, and linkage;
Drive Train, including V-joints, center support, and companion flanges;
Rear Axle and springs, including oil links, spring hangers, center bolts, and
V-bolts
Front End, including steering box, linkage, kingpins and bushings, spring
hangers, and V-bolts;
Mechanical Brakes, including adjustment and fluid levels;
Air Brakes, including drain, adjustment, wear, and air leaks;
Tires, including condition and wear;
Electrical System, including running lights, emergency lights, battery
cables, turn lights, 4-way flasher, headlights, stop lights, and switches;
Fuel System, including hoses and fittings, ftlters and brackets, and tank
straps;
Booster Tank, including leaks and supports;
Prime Pump, including electrical wires, coupling, switch, and valve
discharge;
Plumbing and Gates, including leaks, brackets, bleed valves, control arms
and knobs, and linkage;
Main Pump, including vacuum test, pressure test, packing, clappers, and
mounting;
Pump Transmission, including fluid levels, seals, shift motors, and manual
override;
Aerial Ladder, including power takeoff, drive shaft and coupling, P.T.O.
activating device and outrigger controls;
Aerial Operation, including engine RPM., hydraulic pressure, operation of
all controls, warning devices, hoses and fittings, rung covers, ladder locks,
and ring gear;
Aerial Platform, including lubrication, platform leveling, electrical system,
turntable and platfonn controls, communications, and water tube.
(u)
The above inspections shall include, at no additional labor charge, the changing of
all applicable fIlters and fluids used by the unit being inspected. Air filters shall be
changed on first inspection and then yearly thereafter. Filters and fluids shall be
4
billed at cost plus 25%, as previously described in Section 9 of this
AGREEMENT.
Upon completion of inspection a computerized report will be forwarded to the
Captain of Support Services indicating the status of the items inspected. This will
be done for every vehicle when Preventative maintenance is performed on the
vehicle. This report must be emailed to the Captain of Support Services at lubert-
peter@monroecounty-fl.gov. The form mllst either be in Microsoft Word or
Excel.
12. WEEKLY MAINTENANCE SCHEDULE - CONTRACTOR shall provide to the
DISTRICT a preventative maintenance schedule that can be performed weekly by
the individual Volunteer Fire Departments' personnel.
13. MAINTENANCE LOG - CONTRACTOR shall maintain an inspection and
maintenance chart on each vehicle containing at least the following information:
(a) Date of performance,
(b) Apparatus serviced,
(c) Service performed,
(d) Parts used,
(e) Name of service person( s),
(f) Total downtime of vehicle
A copy of this chart shall be supplied to the Fire Rescue Office within 30 days of
the service.
14. COMMUNICATION - CONTRACTOR shall maintain a telephone or paging
device such that prompt notification of request for service is possible twenty-four
(24) hours a day.
15. RESPONSE TO SERVICE REQUEST - CONTRACTOR shall maintain itself in a
state of readiness during normal working hours, 8:00 am - 5:00pm Monday thru
Friday, and shall respond to the location where emergency repairs are needed
within 12 hours of receiving a request. For repairs required after normal working
hours, CONTRACTOR shall respond to the location where emergency repairs are
needed within 24 hours of receiving a request.
16. CERTIFICATION - CONTRACTOR shall provide evidence satisfactory to the
DISTRICT that its personnel who perform maintenance work are certified in pump
mechanics, general mechanics and repair.
17. QUALIFICATIONS OF MAINTENANCE PERSONNEL - All personnel
performing maintenance, repairs, adjustments and related work on Monroe
County equipment shall be a certified fire apparatus mechanic or otherwise
certified for the work to be performed. Personnel performing work who are not
certified or experienced in such work shall be directly supervised (in person) by
an individual with such certification.
5
18. INDEMNIFICATION - CONTRACTOR shall indemnify and hold the DISTRICT
and Monroe County harmless for any negligence on its part, or faulty or improper
workmanship, for all work performed under this contract, including all costs of
collection, reasonable attorney fees, claim costs, and as per "Attachment B". All
property or equipment being directly maintained or repaired by CONTRACTOR
shall be considered in its care, custody, and control while such work is in progress
and until physical control of such property or equipment is restored to the
DISTRICT.
19. LOCA nON OF WORK - This contract is for maintenance of flre rescue vehicles
located at the following sites:
A.
B.
C
D.
E.
Stock Island
Big Coppitt
Sugarloaf
Cudjoe
Big Pine
F.
G.
H.
I.
Monroe County Fire Academy (Marathon)
Conch Key
Layton
Tavernier
20. INSURANCE - During the term of this contract, the CONTRACTOR must keep
in force and effect the insurance required by Attachments C". Attachments C" are
attached and incorporated into this contract.
21. ADDmONAL REQUIRED STATEMENTSNERIFICATIONS/AFFIDA VITS.
Attached hereto in "Attachment 0" are Public Entity Crime Statement, Non-
Collusion Affidavit, Ethics Clause, and Drug-Free Workplace Form
22. PAYMENTS - Payments for semi-annual inspection, preventative maintenance
and pump tests shall be made by the DISTRICT within 30 days of the completion
of the rendered services on each vehicle and proper invoicing by the
CONTRACTOR. All unscheduled maintenance and repair resulting from
equipment failure or malfunction requiring service shall be billed by the
CONTRACTOR at the applicable rates as specified in Section four, flve and six of
this AGREEMENT. The CONTRACfOR upon notification by the DISTRICT of
an equipment failure or malfunction requiring unscheduled maintenance shall, in a
timely manner investigate the problem and provide to the DISTRICT an estimate
of the cost for repair and vehicle downtime. The CONTRACTOR upon receiving
authorization to proceed from the DISTRICf shall effectuate such repair; upon
completion of same the CONTRACTOR shall notify the DISTRICT of the out
come and actual cost. The DISTRICT shall issue a separate purchase order for
each occurrence of unscheduled maintenance and repair.
23. Monroe County's performance and obligation to pay under this contract is
contingent upon an annual appropriation by the Board of County Commissioners.
24. Venue for any litigation arising under this contract must be in a court of competent
jurisdiction in Monroe County, Florida.
6
IN WITNESS WHEREOF, each party hereto has caused this contract to be executed by its
duly authorized representative.
'. (~~~f
BOARD OF GOVERNORS FIRE
AND AMBULANCE DISTRICT 1
Of~OECOU~.~T TYY"jL/
',{~/1t~
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""
. "
tfr}'Tn'Chairman
. _~ ." , .'; F
:.: 'Attest: .Danny L. Kolhage, Clerk
-. ~ .'.. "',,-:::, .-
G~~.c.
Clerk 1%./t.lloS
N . H ON
AN~/t}r:'f/d!NE~_"
WITNESS:
Fire Tech Repair Service Inc.
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Authorized Representative --
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Attachment A
Monroe County Fire Apparatus
District 1
Location
Stock Island
Vehicle Description
1990 E-One Pumper
1994 Southern Coach Tanker/Pumper
Big Coppitt
1983/89 Ford Rehab Unit
1990 E-One Pumper
1999 Southern Coach Pumper
1978 LFRNC Pumper
Sugarloaf
1993 Boardman Triple Comb Pumper
1986 Chevrolet Rescue Pumper
198111998 Saulsbury 3000 Gallon Tanker!
Pumper
Cudjoe
2003 Pierce Pumper
Big Pine Key
1989 Young Pumper
198111998 Saulsbury 3000 Gallon Tanker!
Pumper
1996 Dodge 3500 Brush Truck
1985 AMGC 6 x 6 Brush Truck
Marathon Airport
1997 E-One Ford 450 ARFF
Monroe County Fire Academy
(Marathon)
1985 AMGC 6 x 6 Brush Truck
1978 LFRNC Pumper
1978 LFRNC Pumper
Conch Key
1989 Young Pumper
198111998 Saulsbury 3000 Gallon
TankerlPumper
Lay ton
1992 E-One Rescue
1990 E-One Pumper
Tavernier
1992 Saulsbury Hose Reel Truck
1988 Spartan RescuelPumper
1988/2004 E-One Aerial Platform
2001 Pierce Pumper
1992Ford Rehab Unit
'.
1 'lCl(i Edition
..-
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACTADMRaSTRATION
MANUAL
Indemaification and Hold Harmless
for
Other CODtracton aDd Subcontncton
--
The Contractor covenants and agrees to indelIllUfy and hold barmIess Monroe County Board of
County Commissioners from any and all claims for bodily injury (including death). personal injury,
and property damage (inc~ property owned by Monroe County) and any OWl losses,
damages., and expenses (includmg attorney's fees) which arise out ot; in coDIJeCtion with. or by
reason of services provided by the Contractor or any of its SubcoDtractor(s) in any tier.
occasioned by the negligence, errors, or other wrongful act or omission of The Contractor or its
Subcontractors in any tier. their employees. or agents.
In the event the completion of the project (to iDclude the work of others) is delayed or suspended
as a result of the Contractor's fiWure to purchase or maintain the required insurance. the
ContraCtor shall indemnifY the County from any and all increased expenses resulting from sUch
delay.
The first ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnification
provided for above.
The extent of liability is in no way limited to. reduced, or lessened by the insurance requirements
contained elsewhere within this agreement.
TCS
Ailininislra.lion Instruction
H709.5
Attachment B
~
j
1996 Editioa
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRA nON
MANUAL
GeDeral IDsuraDce Requirements
for
Other CODtraeton aDd SubcoDtracton
As a pre-requisite of tile work gov~ or the gQOds supplied under this contract (including the
:pre-staging of personnel and materia1), the Contractor shall o~ at hisIber own expense,
lI1SUl"8IlCe as specified in any attached schedules, which are made part of this contract. The
Contractor will ensure that the insurance obtained will extend protection to an Subcontractors
engaged by the Contractor. As an alternative, the Contractor may require all Subcontractors to
obtain insurance consistent with the attached schedules.
The Contractor will DOt be permitted to COI.IUMDCe work governed by this contract (including pre-
stagin& of personnel and material) until satisfactOI)' evidence of the required insurance bas been
furDis6ed to the County as specified below. Delays in the commencement of work, resulting from
the fiU1ure of the Contractor to provide satis&etory evidence of the required insurance, sbalJ not
extend deadlines specified in this contract and any penalties and fiUlure to perform assessments
shall be imposed as if the work cormnenced on the specified date and time, except for the
Contractor's &ilure to provide satisf8ctory evidence.
The Contractor shall maintain the required insurance throughout the entire term of this contract
and ~ extensions specified in the attached schedules. Failure to comply with this provision may
resuh m the immediate suspension of all work until the required insurance has been reinstated or
replaced. Delays in the completion of work. resulting from the Duhue of the Contractor to
mahrt~m the ~uired insurance shan DOt extend d~l~ specified in this contract and any
penalties and fiUlure to perfonn assessments shall be imposed as if the work bad not been
Suspended, except for the Contractor's fililure to maintain the required insurance.
The Contractor shall provide, to the County, as satisfactory evidence of the required insurance,
either:
. Certificate of Insurance
or
. A Certified copy of the actual insurance policy.
The County, at its sole option, bas the right to request a certified copy of any or all insurance
policies req~ed by this contract.
All insuranCe policies must specifY that they are not subject to cancellation, non-renewal, material
change, or reduction in coverage unless a minimum of thirty (30) days prior notification is given
to the County by the insurer.
The acceptance and/or approval of the Contractor's insurance shall not be construed as relieving
the Contractor from any liability or obligation assumed under this contract or imposed by law.
Adm i nistration Instruction
#4709.5
At tachment C'
1 of 7
1996 Editioa
The Monroe COWlty Board of County Conunissioners. its employees and officials will be inLChl\ t,<",
as "Additional Insured" on all policies, except for Workers' Compensation.
Any deviations from these General Insurance Requirements must be requested in writing on the
County prepared form entitled "Request for Waiver of Insurance Requirements" and approved
by Monroe County Risk Management.
Attachment: C
2 of 7
r\Jrnini:;tration Instruction
#~709.5
I Qqn Ed ition
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRA nON
MANUAL
WAIVER OF INSURANCE REQUIREMENTS
There will be times when it will be necessary, or in the best interest of the County, to deviate from
the standard insurance requirements specified within this manual RecOgJ"hing this potential. and
acting on the advice of the County Attorney, the Board of County Commissioners bas granted
authorization to Risk Management to waive and modify various insurance provisions.
Specifically excluded from this authorization is the right to waive:
. The COIIDty as beiDg Damed as aD AdditioDal IDsured - If a letter from the Insurance
Company (not the Agent) is presented, stating that they are unable or unwilling to name
the County as an Additional Insured, Risk Management bas been granted the authofity to
waive this provision.
and
. The IndemnificatioD aDd Hold Harmleu provisions
WaiviIUz of insurance provisions could e'<P05e the County to economic loss. For this reason.
every attempt should be made to obtain the standard insurance requirements. [f a waiver or a
IOOdification is desired, a Request for Waiver of Insunnce RequiremeDts form should be
completed and submitted for consideration with the proposal
After consideration by Risk Management and if approved, the form will be returned, to the
County Attorney who will submit the Waiver with the other contract documents for execution by
the Clerk of the Courts.
Should Risk Management deny the Waiver Request, the other party may tile an appeal with the
County Administrator or the Board of County Commissioners, who retains the final dccisi0\"\.
making authority.
AJministration [nslruction
#4709.5
Attachment C
3 of 7
19% Edition
.....
GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall obtain
General Liability Insurance. Coverage shall be maintained throughout the life of the contract and
include, as a minimum:
-.
. Premises Operations
. Products and Completed Operations
. Blanket Contractual Liability
. Personal Injury Liability
. Expanded Definition of Property Damage
The minimum limits acceptable shall be:
$300,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
$ 50,000 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimum of twelve
(12) months following the acceptance of work by the County. .
The Monroe County Board of County Commissioners shall be named as Additional Insured on all
policies issued to satisfy the above requirements.
"'
GLI
Administration In3truction
#4709.5
Attachment C
4 of 7
1996 Edition
....
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract requires the use of vehicles, the Contractor,
prior to the couunencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be
maintained throughout the life of the contract and include, as a minimum, liability coverage for:
. Owned, Non-Owned, and Hired Vehicles
The minimum limits acceptable shall be:
-
5100,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$ 50,000 per Person
5100,000 per Occurrence
$ 25,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional Insured on all
policies issued to satisfy the above requirements.
-
VLl
Administration Instruction
#4109.5
Attachment C
5 of 7
1996 Edition
....
WORKERS' COMPENSA nON
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
-
Prior to the commencement of work governed by this contract, the Contractor shall obtain
Workers' Compensation Insurance with limits sufficient to respond to Florida Statute 440.
In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than:
$100,000 Bodily In~ury by Accident
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact business in the
state of Florida
If the Contractor has been approved by the Florida's Department of Labor, as an authorized self-
insurer, the County shall recognize and honor the Contractor's status. The Contractor may be
required to submit a Letter of Authorization issued by the Department of Labor and a Certificate
oflnsurance, providing details on the Contractor's Excess Insurance Program.
If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be required.
In addition, the Contractor may be required to submit updated financial statements from the fund
upon request from the County.
wet
--
Administration Instruction
#4709.5
Attachmnet C
6 of 7
f
I QQfi Edition
MONROE COUNTY, FLORIDA
Req1lest 'or Waiver
01
lasan_a Requiremeats
It is requested that tbe ins\lnn~ requirements, as specified in the County's Schedule ofInsuranco R.equiremclits.
be waived or modified on the mllawin, cantract.
Cootr'ld.Or.
ConUUt for:
Address of Contractor:
Phone:
Scope of Work:
R.cuoo for Waiver.
Pi)ficios Waiver
will apply to:
SianltUr. of Con tractor:
Risk MUI'ClDenl
Date
County Administrator appeal:
Date::
FJ(2..ff.. -TW-t RAf'AJ/L. SMi/JU -:;t:itle..
f'JU f1PPIftU.JrlA< frJ"qIIt!TMlIJAJCL
f. O. f3of>L I {"7V
K( r L.,,q te.&i. D J ~ L 13t>37
'3~- '19t"J'l9t:. /:loJ'J:tl.-WSR
.
#J J(}/ll/TfflA;JCL 0;:: PI/2-&., ru.>eu. If v/t II/CdS
WIi- /-IIJII€ tJo !i1YJ/''-Dytrl< - 4Jf)fU( IS' ~E:.flE{)/I./??Et> B(I
. (
c..Wf'fitV1 tJi,.JI.J6../C..S flrJD ~l{iS(jJMr~oR.-5
r.Jo/4(R-J~N'5 i!.co#II'JVJS/d/b;V
&
Approved
Not Approved
Approved:
Not Approved:
Board of Count)' Commissioners appeal:
~,It:~ting Date:
Administration Instruction
;l41~.'
Approved:
Not Approved:
Attachment C
7 of 7
PUBLIC ENTITY CRIME STATEMENT
.. A person or affiliate who has been placed on the coovided vendor list following a conviction for public
entity crime may not submit a bid 00. a contmct to provide lilY goods or services to a public entity, may
not submit a bid on a contract with a public entity for the COnstructiOll or repair of a public building or
public work, may not submit bids on leases ofreal property to public entity, may not be awarded or
perform work u a contractor, supplier, subcontractor, or consultant \Dicier a contract with any public
entity, and may not transact business with any public entity in excess of the threshold amount provided
in Section 287.017, for CATEGORY TWO fOl' a period of 36 months &om the date ofbeing placed on
the convicted vendor list."
By signing below I acknowledge that I have read and undentand the above-referenced statement.
STATE OF FL~rt!cf)A-
r
au~~I-~../T,<~)
(Signature ofDi ) ,
I!-Y-<QC;--
Date
COUNTY OF YlIt!J" r,.,..e,
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
--Ro n e r-l- (3 u r- L -e i who, after tint beinglWOl'll by me. (name of individual
signinS) affixed bWhcr signature in the space provided above on thU
\.1 t h day or "0 u ~0"'l\13 ~r _ 20 05- .
~ /J7 n Z/ Mt7 &~ My .......;qion expires:
N ARY PUBLIC
!/
~M. COOK
NokIIY "'* - .... 01 fIClItdII
...,
. COftWl\JII17 . DOl107OS
IonCIIdtt NaIDnl1I NCIkIY""
Attachment D
1 of 4
NON-COLLUSION AFFIDAVIT
?u!?47?f C""-/.CU/ /~
I.
. of the city
of
TAv 1! ..../1 (/ c-r
according to law on my oath. and under
penalty ofpeljury, depose and say that;
~ Pi. - -- ~ S --
I) I amv~ n-~_ .'P /"i:'e;r( -r~ 'P7'1Y~y. 7~:kt:.. the bidder making the Proposal for
the project dcsaibed as followl: .
fJIA.,),fl'\lA' Co tAZ )l1tJ'M't~~'" ""'1' Ftrt. ~'A.- apir ~ V~htd~ I?lQ-rlJ-C(') -3.J~~/pv?
2) The prices in this bid have been miwd at indepcDdcady without collusion. consultation,
.-.~ CJI' ~ _die purpoe of~ com~i'_ AI to any maUettdaaiDa to IUdl
prices with my other bidder or wi1b. my competitor;
3) lJD1ca odIawisc aequita1 by law. 1he prices which have becD quoted in this bid have not
beeo JmowiaaIy diJcbecl by the bidder IIId willnal Imowinaly be disclosed by the: bidder prior to bid
opcmiD& dim:tlyor indirectly. to any od1cr bidder or to Ill)' competitor; and
4) No~.... beea.1IIlIde oc will be made by die bidd&:r to iDdUICe my Olber penoa.,
psrtncnbip 01' corporatiOll to submit, or DOt to aubmit, a bid for the pIA~ of Ie8Irictin8 oompetitioo;
S) Tbc ItataneotI COIltaiDed in tbia affidavit are true IDCl COI'I'CCt, ad made with tu11 bowledge
that Momoe County relies upoIl the tlU1h of the statemaltl COIltained in this affidavit in awmIiDg
coDlraCtl for said project.
STATEOF rtOl't~
~~./~,IT~)
I/-t(-r~~
Date
PERSONALLY APPEARED BEFORE ME, the undenigoed authority,
e.o;le tooT 8 '-< ....l-C-~ who, oller lint beiDa __ by -. (...... of~
sigDins) .ftiW bisIber signature in space provided above on thiI
J-f -th. dayof n Q \Je('Y1 r3 er .20 6 S--.
c;Jg~ (d My_~oxpDa:
COUNTY OF y'JzC>71ro-t..
OMB - Mep FORM #1
----.............---
MI,,, ... coac
NaDy fIIdc . ... of FbIda
'JaIl
Comt..-.on II DOl 10703
IondIct~NaIanaI~'"
Attachment D
2 of 4
SWORN StATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, PLORIDA
ETIUCS CLAUSE
f20h~r( c. t5vr fer
warrants that befit bas not employed, retained
or otherwise had act on hislits behalf any former County officer or employee in violation of
Section 2 ofOrdiIlllllCe No. 10-1990 or my County offiCCl' or employee in violation of
Section 3 ofOrdiIlllllr7. No. 10-1990. For breach or violation oftbil provision the Coumy
may, in its di8cmioo, terminate tIWI contract without liability 8Dd mayalao, in its discretion,
.
deduct &om the contract or purch8le price, or otherwise recover, tho full amount of my fcc,
cornmi-Iioa, paeentltr~ gift. or COIIIideration paid to the former Couuty ofticer 01' employee.
I 7( %~----f;,.~.jTIv~.)
Date: 11- y" -0 r:::-
STATE OF
~l'tc::OA-
.
COUNTY OF
vJ1 C:)yZ ('~ e.-
PERSONAlLY APPEARED BEFORE ME, the undenigoed authority.
~ 0 8 c: r \ 13 U' l-~ 'j who. after tint being IWOID by me, affixed hisJ'ber
sigaature (aamc of individual tip"'&) in the space provided above on Ibis 4 {- h uy of
20 oS:
My commission expires:
OMS - MCP FORM #4
Attachment D
3 of 4
DRUG-FREE WORKPLACE FORM
The undtnigocd vendor in accordaDce with Florida Statute 287.087 hereby certi1ies that
h'/t: -tee."- l~/?A-/r ~/'\IIt-:~ -r:rL-
(Name ofBusincss)
1. PubIUh . IIatemeat BOtifyina employees that the unlawfUl tIUIIlllfacture, distributioD.. dispeDaing.
poIlel.ioD, 01' _ of. CODIroIled IWMance is prohibited. in the WOItpIace IDd specifying the dOllS
that will be taken against em.plo;,ecs for violatiODl of such proIn'bition.
2. IDConn cmpIo)"'e8 abcJuI tile .....,. of ctma IbaIe in die wOltplace. die ~,m-.. policy of
...-....ini... . drua-fiee ~ ....,. awiJahIe ... ~ilif\" rdIabiIitadoB, ..... employee
lIIIiIIDce progrIIDI, ad 1be peaaIticls dW may be impoIed upon employees fOl' drug abuse vioJatioal.
3. Give acIl employee cappel ia pIOYidiDa the ClOIWOOdities 01' ~ ICrVicea that me UDder bid
. CCPy oftbe atatement specified in aubsectiOll (1). .
4. IIlI11e -ft-' specified in subIectioa (I). DOdfy the aup10yea dud,... CODd__ ofwodtina OIl
tile 001lol.1I~ 01' c--".~' _nee. dill.., 1IIIida' hid, die employee will... by die am. oldie
~ aad will DOIify 1be cmploJa' of my convic:tioD of, 01' plea of pilty Ol" DOlo ~ to, _y
vioIItioa ofChlpta 193 (Florida StabJa) OI'of_y COIIIIOIIecI.....DCe law oldie United. States OI'_y
state. for . violation occurrina in tile workplace DO later Ibm five (5) cia,. after mch conviction.
S. ~. ..-nnn OD, or RlqUiIe the ..tiJw.fory p8dicip8Iiaa. in a drua abuIc ..i.._ 01'
rr.hahi1iNtinoa ~ if such is available in the ~. C(,....nu..~. 01' any employee who is 10
,oonvictal
6. Make a aooc:t faith eff'ott to CODtinue to maintain a drua-fme workplace through implemad8tion of
this section.
M die pcDOD aucborizcd to G. die IIaIemeaI,. I certify .... dIia film oomph fully with the above
~.
a~ ~(.rjr;".)
Bidder. Signature . '
II-Y-aS-
Date
OMB - Mep FORM tiS
Attachment D
4 of 4