Item L7BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date._Leatember 20,2006 Division: BOCC Pjs3 _
Bulk Item; Yes No x Department: Magor's Office
Staff Contact Person; TammyMalbY,,,
AGENDA ITEM WORDING:
Approval in Concept of Enhancement Key largo School Cafeteria
ITEM BACKGROUND:
See attached 2 pages
PREVIOUS RELEVANT BOCC ACTION:
CONTRACTIAGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
TOTAL COST:
COST TO COUNTY
BUDGETED: Yes No
SOURCE OF FUNDS: _
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Atty_ OMB/Purchasing Risk Management
DOCUMENTATION: Included of Required
Division Director Approval:
MaydFCbAles McCoy
DISPOSITION
Revised 8/06
AGENDA ITEM fI
HEERY
September 11, 2006
Board Of County Commissioners
530 Whitehead Street
Key West, Florida 33040
Attn. Mayor Charles "Sonny" McCoy
Re: EHPA Enhancements Key largo School Cafeteria
Dear Sonny,
Heery International in conjunction with Rick Z_ Smith and Associates Architects and McCarthy
and Associates Inc. structural engineers are working for Monroe County School District to
renovate and expand the existing cafeteria building at Key Largo School. This is a building I am
sure you are familiar with since it was one of your earlier projects. Our current contract with the
district has $2,500,000.00 budgeted for adding a new kitchen, expanding the seating and
upgrading the restrooms. All of these work items are required for the facility to serve the
educational needs of Monroe County and are being paid for by the school district through their
funding sources.
However, in our many planning meetings with the public and local officials regarding the Key
Largo school the regyest has been made repeatedly that we consider making the cafeteria into
an Enhanced Hurricane Protection Area refuge facillty. As you know the requirements for
certification as an EHPA facility are very stringent and set by state guidelines. (I have attached a
copy for your review) The current facility while well designed would not be able to withstand the
requirements given under Section 423.25.4 Structural Standard for Wind Loads which requires
design for map wind speed plus 40 mph. This would equate to a design wind speed of 190 mph
for Monroe County. While we as builders and designers can certify that the renovated cafeteria
as now designed will meet all the current applicable building codes and standards, we would not
be able to certify that a renovated only facility would meet EHPA criteria.
In order for the design team to make such a certification for the facility, the existing cafeteria
would need to demolished and replaced with a new building specifically designed to meet the
EHPA guidelines in addition to its primary educational functions. The costs for this new dual
purpose facility would exceed what the district has currently budgeted and require additional
funds from another source.
lleery International, inc.
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September 11, 2006
Board Of County Commissioners
Mayor Charles "Sonny' McCoy
An estimate of the additional monies required to provide the enhancements to the wilding is:
1. Additional Foundations and Slab $487,500.00
2. Tiltwall Skin, Rigid Steel Frame and Concrete Roof $2,400,000.00
3. Mechanical and Electrical U d 62 500.00
Estimated Total Upgrade Costs $3,750,000,00
Please note that these estimates are based on a basic EHPA facility but do include all additional
design and soft costs. They represent an investment to produce in the upper keys a specially
designed dual purpose facility to serve Monroe County emergency officials and the general public
in future hurricanes.
If the Board of County Commissioners decides to participate with the district to create such a
facility then we suggest that they designate a group to represent the county in the design process
and we mutually develop a design that meets both the needs of school district and the county
government.
We would like to suggest a preliminary time line as follows:
• September— Monroe BOCC Approval in principal of EHPA subject to final dollars
October , Haery and Rick Smith develop preliminary scope and verify cost impact.
• November - Monroe BOCC approve formal proposal from MCSD for funding
• December 1st - MCSD Change Order to Heery for EHPA and commence final design
We thank you for your consideration and hope you will help us and Monroe County School
District in providing a dual purpose facility that will meet the needs of all of the citizens of Monroe
County.
If there are any questions regarding the above, please do not hesitate to contact me at our
Marathon office 305-289-5787.
Sincerely,
H rna ' al AickSm
sociates, Inc. McCarthy & Associates, Inc.
Nie s Hubbell BIA Mike McCarthy PE
Vice President President President
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