Item I1BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: January 28, 2009 Division: Engineering
Bulk Item: Yes _ No X Department: Engineering / Wastewater
Staff Contact Person/Phone #:David S. Koppel, 292-4426
AGENDA ITEM WORDING: Report to update the status of Wastewater projects through
December 2008.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
TOTAL COST:
COST TO COUNTY:
BUDGETED: Yes
SOURCE OF FUNDS:
No
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included Not Required
DISPOSITION:
Revised 11/06
AGENDA ITEM #
Engineering Division - Wastewater Proiects — December 2008 Status Report — January 28, 2009
South Lower Keys Regional Wastewater Treatment Facility (Big Coppitt)
• Florida Department of Environmental Protection (FDEP) State Revolving Loan Fund (SRF)
application drafted.
• Reviewed and deposited reimbursement of $1.3 million dollars from Florida Rural Utility
Financing Loan and $2.5 million dollars from FDEP Grant 6803.
• Staff overseeing FKAA construction on three contracts for collection system installation to insure
compliance with County procedures. Responsibilities include site inspection, attending construction
progress meetings (as available), responding to requests for information from contractors and FKAA
and investigating resident complaints and questions.
• Shark Key collection system 90% complete. Pay applications #7 and 8 under review by Engineering
for reimbursement.
• Big Coppitt collection system 76% complete. Pay applications #14 and 15 are under review by
Engineering for reimbursement.
• Geiger and Rockland Key collection system construction 12% complete.
• WWTP construction is 85% complete. Pay applications #s 10 through 12 under review by
Engineering for reimbursement.
• Contract close-out required. Reviewed final pay application for Contract 1 — Forcemain
construction and preparing final project documentation for project close-out and final
reimbursement of $174,719. Original Contract Amount: $2,186,480; Contract with Change
Orders: $2,368,604. These Change Orders were for forcemain pipe in Conch Circle to the
wastewater treatment plant, ductile iron pipe for impacted substrate, upgraded manhole liners, and
stainless steel pipe increase while waiting for Florida Department of Transportation permit. The
project began in early 2007 and was completed mid 2008.
• Facilitated appeals and corrections to non -ad valorem tax roll.
• Planning continued for treatment location for Key Haven.
Duck Key/Conch Key
• Permit for wastewater treatment plant construction anticipated July 2009.
• FDEP Request for Inclusion for SRF prepared.
• Staff drafting Facilities and Finance Plan for SRF. FKAA is revisiting engineering construction
estimates and County staff is reviewing proposed capital projects to identify additional sources of
wastewater funding. County reviewing FKAA engineering construction cost estimates associated
with Duck Key plant expansion and upgrade.
• Duck Key collection system design is complete and permitted.
• 73% of 150 EDUs at Conch Key are connected to system.
Cudjoe Regional Wastewater Treatment Facility
• Cudjoe Central Service boundary expansion recommended for placement on the January agenda based
on the Alternatives Analysis for the Cudjoe Central Service Area.
• Staff provided response to FDEPs Request for Additional Information for the Cudjoe Landfill permit
modification.
• Design to complete bid documents for Cudjoe Regional Service Area are estimated by FKAA to cost
$8M; $2M has already been advanced; purchase order for $1M obtained.
Wastewater Report — January 28, 2009 BOCC meeting
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The Scope of Services for the design, permitting and bidding services for the WWTP and transmission
system are under review.
Cudjoe Regional Collection System Preliminary Design Reports underway.
Keys Wastewater Plan (KWP) Implementation
Facilitated meeting regarding ready to go project list with Commissioner Caruthers in preparation
for Washington, D.C. discussions on economic stimulus and Unincorporated County/Florida Keys
wastewater and Unincorporated County road & bridge infrastructure projects.
Developed Wastewater Utility Directory and distributed for use by utility, municipality, and
regulatory agency reference.
Responded to questions from property owner representatives regarding FDEP's letter describing
required compliance with Chapter 99-395 for advance wastewater treatment. Each plant owner
who would like to enter into a consent order must provide FDEP with a legally binding agreement
with Monroe County within 180 days from the date of the letter. The agreement must contain a
commitment to connect to the new municipal system, a date certain for connection and other terms
which are acceptable to the Department.
Florida Department of Health anticipates code enforcement for on -site system upgrades will be
handled in the same manner as the cesspit replacement program. The Keys Wastewater Plan
requested funding assistance for on -site systems. When the Keys Wastewater Plan is adopted,
BOCC approval to provide funding assistance with on -site systems will be required. FKAA is
considering installing and operating a decentralized municipal system for property owners who
enter into agreements for this service.
County, Outdoor Resorts, and FKAA attorneys working on agreement for wastewater treatment
for the equivalent dwelling units in the cold spot adjacent to Outdoor Resorts. Outdoor Resorts has
requested that County confirm that regional service is not anticipated to be provided to the west
end of Long Key so that wastewater treatment plant (WWTP) expansion can be scheduled and the
agreement letter to connect to the municipal system is not required. Monroe County's primary
interest is 2010 compliance for those properties on the Oceanside West End of Long Key (WLK-
Cold Spot). Connection to Outdoor Resorts or the Layton plant may be a more cost effective
alternative that installation of onsite systems. County reviewed the Marlin Engineering Outdoor
Resorts of Long Key Wastewater Treatment Plant Feasibility Report of August 8, 2008. County
Engineering Wastewater Department is waiting for FKAA updated estimates to connect the WLK-
Cold Spot. Obtaining the conceptual collection -transmission system construction cost estimates is
necessary to complete this analysis and will be discussed at the next County/FKAA coordination
meeting.
Staff reviewing Public Private Partnerships utilized by Florida Department of Transportation for
application to wastewater projects.
Community Development Block Grant (CDBG)
• Staff is researching and tracking DCA CDBG program for potential funding for sewer lateral
construction for lower income residents. Activities include following program development, drafting
letter for Administrator signature requesting rule change hearing, attending public hearing (via
telephone call in) on program update and communicating with DCA staff to determine whether grant
funds will be available for sewer hook ups in future grant cycles.
Wastewater Report — January 28, 2009 BOCC meeting
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Area of Critical State Concern - 10 Year Plan Reporting
• No action necessary.
Florida Keys Reasonable Assurance Documentation (FKRAD)
Requested EPA's response to submittal of FKRAD. Advised presentation to be made at January
Water Quality Protection Program Steering Committee meeting.
Key Largo Wastewater Treatment District
Key Largo Sewer — Monroe County site inspector overseeing construction on KLWTD projects to
ensure compliance with County road restoration requirements, including attending pre -
construction meetings with contractors, inspecting road repairs, meeting with contractors to
determine repairs and replacement of county road signs in project area.
Sales tax revenue reimbursement request #12 & 13 and MSTU #33 under review by Engineering.
Stock Island
• Key West Resort Utilities (KWRU) has completed construction of the upgrades - designed for 2010
AWT compliance.
• Approximately 82% of the 2,672 EDUs served by the initial gravity collection system and Phases 1-3
of the expanded vacuum system are connected. Code enforcement meetings are held monthly and
fines are being imposed if design, permitting, and connection deadlines are not met.
• Engineering is developing a compliance tool to identify properties that still require connection.
• Engineering reviewed service availability for code enforcement case. Report drafted to describe
service availability issues for each distinct real estate property. Copy of as-builts will be included in
report.
• Established policy and procedure for depositing Stock Island consent and acknowledgement down
payments.
Stormwater
Project coordination to utilize South Florida Water Management District grant assistance for
stormwater aspect of capital projects.
Contract Management
• Initiated review of Proposals for Assessment Services.
Wastewater Report — January 28, 2009 BOCC meeting
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