Item C08Meeting Date: 1/28/09
Bulk Item: Yes X No
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Division: Public Works
Department: Fleet Management
Staff Contact Person/Phone#: Rov Sanchez / 292-3572
AGENDA ITEM WORDING: Approval to refund $200.00 to Clyde Allen (A Natures Sanctuary,
Inc.) to adjust the price he paid for surplus County unit #3200-098.
ITEM BACKGROUND: Clyde Allen (A Natures Sanctuary, Inc.) paid for and picked up surplus
County unit #3200-098. Several days later, Mr. Allen returned the vehicle due to transmission
problems which were undetected by the Fleet Management Department before setting the minimum bid
at $600.00. On or about 12/2/08, Mr. Allen again took possession of the truck and requested a $200.00
refund/ adjustment. (Over a period of time, Mr. Allen has purchased at least 10 other surplus units from
the County, all in good faith.)
PREVIOUS RELEVANT BOCC ACTION: On October 15, 2008, the BOCC awarded surplus
County unit #3200-098, a 1997 Chevrolet 1500 pickup truck, to the highest bidder Clyde Allen (A
Natures Sanctuary, Inc.) in the total amount of $666.00.
CONTRACT/AGREEMENT CHANGES: None
STAFF RECOMMENDATIONS: Approval to refund $200.00 to Clyde Allen (A Natures Sanctuary,
Inc.) for surplus County unit #3200-098.
TOTAL COST: N/A BUDGETED: Yes No N/A
COST TO COUNTY: N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH
APPROVED BY: County Atty. OMB/Purchasing Risk Management
DOCUMENTATION: Included Not Required X
DISPOSITION: AGENDA ITEM #
Revised 11/06
Year
MEMORANDUM
TO: Dent Pierce, Director
Public Works Division
FROM: Roy Sanchez, Director
Fleet Management Department
DATE: December 15, 2008
RE: Agenda Submission / Information Memo
The attached BOCC agenda item is to ask for approval to refund surplus vehicle bidder
Clyde Allen (A Natures Sanctuary, Inc.) who returned then later picked back up a County
surplus vehicle due to it requiring costly transmission repairs that were undetected by Fleet
Management before setting minimum bid at $600.00.
On October 15th, 2008, Clyde Allen (A Natures Sanctuary, Inc.) was approved by the
Monroe County Commission as the high/only bidder and received a surplus vehicle from the
County, (ID #3200-098) in November, 2008.
Being that Clyde Allen (A Natures Sanctuary, Inc.) advised us of critical transmission
problems shortly after, and purchased at least 10 other vehicles in good faith; we are asking that
he be given a refund of $200.00 which he has requested.
Thank you.