Item C09BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 1/28/09 Division: Public Works
Bulk Item: Yes x No _ Department: Fleet Management
Staff Contact Person/Phone #: Roy Sanchez / 292-3572�
AGENDA ITEM WORDING: Approval to award Public Works surplus items as described in
attached Recap of Bid Opening on December 4, 2008. (Items 1, 3, 4, 6, 7, 9, 10, 15, 16, 18, 19, 24, 27,
28, 31, 32, 33, 34, 35, 41, 44, 45, 47, 49, 56, 57, 58, 59, 60, 61, and 62).
ITEM BACKGROUND: All items were advertised per attached Recap of Bid Opening. The 31
(thirty one) highest bids received were determined acceptable.
PREVIOUS RELEVANT BOCC ACTION: At a previous meeting, the Board granted approval to
advertise for bids on surplus items, which is described here and on attachment.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval to award Public Works items to the highest bidders or to
the next acceptable highest bidder, should high bidder fail to complete transaction(s) after reasonable
notification and time limits.
TOTAL COST: N/A INDIRECT COST: BUDGETED: Yes X No
COST TO COUNTY: N/A SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION:
Revised 1/09
AGENDA ITEM #
MEMORANDUM
TO: Dent Pierce, Director
Public Works Division
FROM: Roy Sanchez, Director
Fleet Management Department
DATE: January 5, 2009
RE: Agenda Submission / Information Memo
The attached BOCC agenda item is to award Public Works items to the highest bidder or
to the next highest and acceptable bidder should higher bidders fail to complete transactions after
reasonable notification and time limits.
After requesting and receiving BOCC approval to go out for bids, they were opened
12/4/08. (See attached Recap of Bid Opening)
After reviewing all bids, it was determined thirty one (31) of fifty six (56) bids received
were acceptable.
The Fleet Management Department's recommendation is to award thirty one (31) of the
fifty six (56) Public Works surplus items to the highest bidder or to the next highest and
acceptable bidder should higher bidders fail to complete transactions after reasonable notification
and time limits.
Thank you.
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