Item C21BOARD OF COUNTY COMIVIISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: January 28, 2009 Division: Budget and Finance
Bulk Item: Yes X No Department: Purchasing
Staff Contact Person Carlos Victores
AGENDA ITEM WORDING:
Approval of a new contract with Buccaneer Courier for a period of 2 years commencing on March 16`h
2009 and ending on March 151h 2011 with an option to renew for 2 additional 2 year periods. The
current Contract for Monroe County's Courier Service expires on March 15, 2009.
ITEM BACKGROUND:
On January T, 2009, bids for the County's Courier Service were opened with 2 responses received.
One from GCR Distributing Corp @ $ 185.00 per stop per month and one from the current contractor
Buccaneer @ $ 190.00 per stop per month, which is the same as the current contract calls for.
Buccaneer has been the courier service provider for the County for 15 years and has done an
exceptional job. His familiarity with all locations throughout the keys and the trust he has earned from
all the departments far outweighs the $5.00 per stop difference that we would save. It is for these
reasons that I recommend approval of contract award to Buccaneer Courier.
PREVIOUS RELEVANT BOCC ACTION:
On March 19, 2008 the BOCC approved a renewal of the existing contract for the 4rh year of the
original 4 year term dated March 1, 2005.
CONTRACT/AGREEMENT CHANGES:
None. The costs are the same as the current contract.
STAFF RECOMMENDATIONS
Approval of award of contract to Buccaneer Courier
TOTAL COST: $72,960 INDIRECT COST: N/A BUDGETED: Yes X No
COST TO COUNTY: 66 120* SOURCE OF FUNDS: Ad Valorem
*State funds/Health Dept. pay $6,840 of total cost per year
($190 per stop x 3 stops per month = $570 per mo x 12 months)
REVENUE PRODUCING: Yes _ No AMOUNT PER MONTH Year
APPROVED BY: County Attyc 3/Purchasing Risk Management��
DOCUMENTATION: Included X Not Required
DISPOSITION:
Revised 2/05
AGENDA ITEM #
e
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Bucanner Courier
Contract #
Effective Date:
3/16/2009
Expiration Date:
3/15/2011
Contract Purpose/Description:
Courier service for Monroe County, FL
Contract Manager: Carlos Victores
4466
Purchasing
(Name)
(Ext.)
(Department/Stop #)
for BOCC meeting on 1/28/09
Agenda Deadline: 1/13/09
Total Dollar Value of Contract
Budgeted? Yes® No ❑
Grant: $
County Match: $
CONTRACT COSTS
$ 72,960 Current Year Portion: $ 42,560.00
Account Codes: 001-06030-530-340-
*State funds/Health Dept. pay $6,840 of total
cost per year: ($190 per stop x 3 stops per
month = $570 per mo x 12 months)- -
ADDITIONAL COSTS
Estimated Ongoing Costs: $200/yr For: Bags, tags, repairs to lock boxes
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed eview r
Division Director /E Yes❑ No - C
Risk Manage ent (� "'��i Yes❑ NoZ
O.M.B./PurchAing Ln -lam? Yes[:] No
County Attorney 10Yes❑ No CyL
Comments:
Date Out
CONTRACT
THIS AGREEMENT, made and entered into this 16`h day of March, 2009, A.D., by and
between MONROE COUNTY, FLORIDA, (hereinafter also referred to as "owner"), and
Buccaneer Courier, (hereinafter referred to as "contractor").
WITNESSED: That the parties hereto, for the consideration hereinafter set forth, mutually agree
as follows:
3.01 THE CONTRACT DOCUMENTS
The contract documents consist of this agreement, the RFP, and any addenda issued
hereafter, any other amendment hereto executed by the parties hereafter, together with the
bid proposal and all required insurance documentation.
3.02 SCOPE OF THE WORK
The Contractor shall provide courier service as specified below.
A. The locations to be serviced are attached in Exhibit A.
B. Times specified in Exhibit A for pick up and deliveries by Contractor are
approximate with the exception of the locations in Key West which remain firm.
C. Deliveries- Deliveries to Stop #1 made will include opening the bags and distributing
mail in department mail boxes in the Mailroom. Pick up and delivery is required
Monday through Friday with the exception of holidays. A list of holidays will be
provided to the Contractor and the Contractor will be notified should changes to the
list occur. Deliveries to all location en route from the Key Largo area west (south) to
Key West Gato Building and including Monroe County Courthouse and Harvey
Government Building, Key West will be made prior to 8:00 AM daily. Daily service
will be available when needed from Key Largo to Key West with delivery in the
afternoon.
D. Materials to be transported. Contractor will be required to transport mail, cast,
computer printouts, office supplies, etc. contained in colored courier bags and general
office supplies so long as they are boxed sealed and weigh no more than 50 pounds
per box. Boxes being used for the transportation of copy machine paper and general
office supplies may be no longer than 18" wide, 15" deep and 10" high.
E. Provision of Lock Boxes. Lock boxes for the purpose of temporarily storing items
until such time as they are picked up by the Contractor will be installed at each
location. Exceptions: Stop #1 through Stop #8 will not need a lock box as they are
services during normal office hours. Owner will be responsible for the purchase of
Lock Boxes to be installed at each location serviced, and such purchases will be made
in accordance with Monroe County Purchasing Policies and Procedures. Lock Boxes
will be a minimum of 24" wide, 1T' deep and 48" high.
Page 1 of 7
Contract Bucanner Courier
BOCC 1/28/09
F. Provision of mail bags. Mail bags are to be used as the transportation media of choice
and are to be provided by Owner. Mail bags being used for transportation may be no
larger than 18" wide, 5" deep and 30" high.
3.03 THE CONTRACT SUM
The County shall pay to the Contractor for the faithful performance of said service on a
per month in arrears basis on or before the 30a' day of the following month in each of
twelve (12) months. The Contractor shall provide an invoice to the County on a monthly
basis for services render in accordance with the rates in Exhibit A.
3.03.1 CONTRACTOR'S ACCEPTANCE OF CONDITIONS
A. All specifications have been read and carefully considered by the Contractor, who
understands the same and agrees to their sufficiency for the work to be done. Under
no circumstances, conditions, or situations shall this Contract be more strongly
construed against the Owner than against the Contractor.
B. Any ambiguity or uncertainty in the specifications shall be interpreted and construed
by the Owner, and his decision shall be final and binding upon all parties.
C. The passing, approval and/or acceptance by the Owner of any of the services
furnished by the Contractor shall not operate as a waiver by the Owner of strict
compliance with the terms of this Contract, and specifications covering the services.
Failure on the part of the Contractor, immediately after Notice to Correct shall entitle
the Owner, if it sees fit, to correct the same and recover the reasonable cost of such
replacement and/or repair from the Contractor, who shall in any event be jointly and
severally liable to the Owner for all damage, loss and expense caused to the Owner by
reason of the Contractor's breach of this Contract and/or his failure to comply strictly
and in all things with this Contract and with the specifications.
3.04 TERM OF CONTRACT/RENEWAL
A. This contract shall be for a period of two (2) years, commencing March 16t' 2009
and terminating March 15t' 2011, unless the option to renew is exercised by the
Owner and Contractor.
B. The County shall have the option to renew this agreement for two (2) additional two
(2) year periods. The Contract amount agreed to herein may be adjusted annually in
accordance with the percentage change in the Consumer Price Index for all urban
consumers (CPI-U) for the most recent twelve (12) months available.
3.05 HOLD HARMLESS
The Contractor covenants and agrees to indemnify and hold harmless Monroe County
Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe
County) and any other losses, damages, and expenses (including attorney's fees) which
arise out of, in connection with, or by reasons of services provided by the Contractor or
any of its Subcontractor(s) in any tier, occasioned by the negligence, errors, or other
Page 2 of 7
Contract Bucanner Courier
BOCC 1/28/09
wrongful act of omission of the contractor or its subcontractor in any tier, their
employees or agents.
In the event that services are delay or suspended as a result of the Contractor's failure to
purchase or maintain the required insurance, the Contractor shall indemnify the County
from any and all increased expenses resulting from such delay.
The first ten dollars ($10.00) of the remuneration paid to the Contractor is for the
indemnification provided for above.
The extent of liability is in no way limited to, reduced or lessened by the insurance
requirements contained elsewhere within this agreement.
3.06 INDEPENDENT CONTRACTOR
At all times and for all purposes under this agreement the Contractor is an independent
contractor and not an employee of the Board of County Commissioners for Monroe
County. No statement contained in this agreement shall be construed so as to find the
Contractor or any of his/her employees, contractors, servants, or agents to be employees
of the Board of County Commissioners for Monroe County.
3.07 ASSURANCE AGAINST DISCRE IINATION
The Contractor shall not discriminate against any person on the basis of race, creed,
color, national origin, sex, age, or any other characteristic or aspect which is not job
related, in its recruiting, hiring, promoting, terminating, or any other area affecting
employment under this agreement or with the provision of service or goods under this
agreement.
The Contractor agrees that there will be no discrimination against any person, and it is
expressly understood that upon a determination by a court of competent jurisdiction that
discrimination has occurred, this agreement automatically terminated without any further
action on the part of any party, effective the date of the court order. The Contractor agree
to comply with all Federal and Florida statutes, and all local ordinances, as applicable,
relating to nondiscrimination. These include but are not limited to: 1) Title V11 of the
Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race,
color or national origin; 2) Title IX of the Education Amendment of 1972, as amended
(20 USC ss. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of
sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which
prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of
1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination on the basis of
age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended,
relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol
Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-
616), as amended, relating to nondiscrimination on the basis of alcohol abuse or
alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss.
690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse
patent records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. et seq.), as
Page 3 of 7
Contract Bucanner Courier
BOCC 1/28/09
r
amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The
Americans with Disabilities Act of 1990 (42 USC s. 1201 Note), as maybe amended from
time to time, relating to nondiscrimination on the basis of disability; 10) Any other
nondiscrimination provisions in any Federal or state statutes which may apply to the
parties to, or the subject matter of, this Agreement.
3.08 ASSISGNMENT/SUBCONTRACT
The Contractor shall not assign or subcontract its obligations under this agreement,
except in wiring and with the prior written approval of the Board of County
Commissioners for Monroe County and Contractor, which approval shall be subject to
such conditions and provisions as the Board may deem necessary. This paragraph shall be
incorporated by reference into any assignment or subcontract and any assignee or
subcontractor shall comply with all of the provisions of this agreement. Unless expressly
provided for therein, such approval shall in no manner or event be deemed to impose any
obligation upon the board in addition to the total agreed -upon price of the services/goods
of the contractor.
3.09 COMPLIANCE WITH LAW
In providing all services/goods pursuant to this agreement, the contractor shall abide by
all statutes, ordinances, rules and regulation pertaining to, or regulating the provisions of
such services, including those now in effect and hereinafter adopted. Any violation of
said statutes, ordinances, rules and regulations shall constitute a material breach of this
agreement and shall entitle the Board to terminate this contract immediately upon
delivery of written notice of termination to the Contractor. The Contractor shall possess
proper licenses to perform work in accordance with these specifications throughout the
term of this contract.
3.10 INSURANCE
Prior to the execution of this agreement, the contractor shall furnish the Owner
Certificates of Insurance indicating the minimum coverage limitation as indicated by an
"X" on the attached forms identified as INSCKLST 1-5, as further detailed on forms
WC 1, GL 1, and VL 1, each attached hereto and incorporated as part of this contract
document and all other requirements found to be in the best interest of Monroe County as
may be imposed by the Monroe County Risk Management Department.
3.11 FUNDING AVAH ABILITY
In the event that funds from Purchasing Office Contractual Services are partially reduced
or cannot be obtained or cannot be continued at a level sufficient to allow for the
purchase of the services/goods specified herein, this agreement may then be terminated
immediately at the option of the Board of County Commissioners by written notice of
termination delivered in person or by mail to the Contractor. The Board shall not be
obligated to pay for any services provided by the contractor after the contractor has
received written notice of termination.
Page 4 of 7
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BOCC 1/28/09
3.12 PROFESSIONAL RESPONSIBILITY
The Contractor warrants that it is authorized by law to engage in the performance of the
activities encompassed by the services herein described, subject to the terms and
conditions set forth in these contract documents. The Contractor shall at all time exercise
independent professional judgment and shall assume professional responsibility for the
services to be provided. Continued funding by the Owner is contingent upon retention of
the appropriate local, state and/or federal certification and or licensure of contractor.
3.13 NOTICE REQUIREMENT
Any notice required or permitted under this agreement shall be in writing and hand
delivered or mailed, postage prepaid, to the other party by certified mail, returned receipt
requested, to the following:
FOR COUNTY: FOR CONTRACTOR:
Monroe County Purchasing Office Buccaneer Courier
l 100 Simonton Street, Suite 1-213 P. O. Box 430763
Key West, FL 33030 Big Pine Key, FL 33043
3.14 GOVERNING LAWS
This agreement is governed by the law of the State of Florida. Venue for any litigation
arising under this agreement must be in Monroe County, Florida. In the event of any
litigation, the prevailing party is entitled to attorney's fees and costs.
3.15 CANCELLATION
A. The County may cancel this contract for cause with seven (7) days notice to the
Contractor. Cause shall constitute a breach of the obligations of the Contractor to
perform the services enumerated as the Contractor's obligations under this
contract.
B. Either of the parties may cancel this agreement without cause by giving the other
party sixty (60) days written notice of its intention to do so.
3.16 CONTINGENCY STATEMENT
Monroe County's performance and obligation to pay under this contract is contingent
upon an annual appropriation by the Monroe County Board of County Commissioners,
3.17 RECORDS AND PUBLIC ACCESS
The Contractor shall maintain all books, records, and documents directly pertinent to
performance under this Agreement. Each party to this Agreement or their authorized
representatives shall have reasonable and timely access to such records of each other
party to this Agreement for public records purposes during the term of the Agreement and
for four years following the termination of this Agreement.
Page 5 of 7
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BOCC 1/28/09
3.18 ATTORNEY'S FEES AND COSTS
The county and the Contractor agree that in the event any cause of action or
administrative proceeding is initiated or defended by any party relative to the enforcement
or interpretation of this Agreement, the prevailing party shall be entitled to reasonable
attorney's fees, court costs, investigative, and out-of-pocket expenses, as an award against
the non -prevailing party, and shall include attorney's fees, courts costs, investigative, and
out-of-pocket expenses in appellate proceedings. Mediation proceedings initiated and
conducted pursuant to this Agreement shall be in accordance with the Florida Rules of
Civil Procedure and usual and customary procedures required by the circuit court of
Monroe County.
319 NO PERSONAL LIABILITY
No Covenant or agreement contained herein shall be deemed to be a covenant or
agreement of any member, officer, agent or employee of Monroe County in his or her
individual capacity, and no member, officer, agent or employee of Monroe County shall
be liable personally on this Agreement or be subject to any personal liability or
accountability by reason of the execution of this Agreement.
3.20 NON -WAIVER OF IMMUNITY
Notwithstanding the provision of Sec. 768.28, Florida Statutes, the participation of the
County and the Contractor in this Agreement and the acquisition of any commercial
liability insurance coverage, self-insurance coverage, or local extent of liability coverage,
nor shall any contract entered into by the County be required to contain any provision for
waiver.
3.21 ADJUDICATION OF DISPUTES OR DISAGREEMENTS
The County and the Contractor agree that all disputes and disagreements shall be
attempted to be resolved by meet and confer sessions between representatives of each of
the parties. If no resolution can be agreed upon within 30 days after the first meet and
confer session, the issue or issues shall be discussed at a public meeting of the Board of
County Commissioner. If the issue or issues are still not resolved to the satisfaction of the
parties, then any party shall have the right to seek such relief or remedy as may be
provided by this agreement or by Florida law.
3.22 COOPERATION
In the event any administrative or legal proceeding is instituted against either party
relating to the formation, execution, performance, or breach of this agreement, County
and the Contractor agree to participate, to the extent required by the other party, in all
proceedings, hearings, processes, meetings, and other activities related to the substance of
this agreement or provision of the services under this agreement. The County and the
Contractor specifically agree that no parry to this agreement shall be required to enter into
any arbitration proceedings related to this agreement.
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IN WITNESS WHEREOF the parties hereto have executed this Agreement on the day and date
first written above in four (4) counterparts, each of which shall, without proof or accounting for
the other counterparts, be deemed an original contract.
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: DANNY L. KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA
By:
Deputy Clerk
Date:
(SEAL)
Attest:
By: ��� ✓�
Witness C, r(os V(&T rc--,
By:
Wit G-rht urtrcy
Contract Bucanner Courier
BOCC 1/28/09
By:
Mayor/Chairman
CONTRA
By:
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Page 7 of 7
MONROE COUNTY ATTORNEY
O0APPROVED
� AS TO FORM:
CHRISTINE M. LIMBERT-BARROWS
ASSISTANT COUNTY ATTORNEY
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Fidelit: National Property and Casualty Insurance Company
P.O. Box 33003
St, Petersburg, 1'I, 33733-81►1►3
l-800-820-3242
BFL 99.023 1105
1390217
12/26/08
Policy Number
09 2510082306
2000 00000 FLD
Flood
Prior Policy Number
05 09 2510082306 04
RGLR
Agent (305)289-0213
THE JOHNSONS INSURANCE AGENCY
13361 OVERSEAS HWY
MARATHON FL 33050
Date of Notice
12/26/08
i
_._ _-J
MONROE COUNTY BOARD OF COUNTY
PO BOX 1026
KEY WEST FL 33041-1026
Insured property address indicated on reverse side of this notice.
IM
Renewal Notice
Renewal Policy Period From: 2/20/09 To: 2/20/10 '
Dear Insured: � Ib f0j
It's TIME TO RENEW your Flood insurance policy. Your current policy expires on 2/20/09 at 12:01 a.m.
standard time.
To ensure continued coverage with us, you need to make your payment on or before the expiration date of your current
policy. If you are paying by check, please use the payment coupon at the bottom of this notice. Or if you would like to
pay by credit card, please use the credit card payment coupon enclosed with this notice.
If the coverage amount(s) shown under Option A or the payor listed below is incorrect, please call your Agent
OPTIONS AMOUNT OF COVERAGE PREMIUM DUE
Option A: Pay this amount to renew your policy with the same BUILDING $200, 000 ONE-YEAR POLICY $3 , 090. 00
coverage amounts as your current policy (as shown in the next box). CONTENTS $122 , 300
Option B: Pay this amount to renew your policy with increased BUILDING
coverage amounts (as shown in the next box) due to increased $220, 000 ONE-YEAR POLICY
property values. CONTENTS $128 , 400
If your mortgagee is the payor of this policy, this notice is for your records only.
Please RETURN BOTTOM PORTION along with your payment to the mailing address below.
Please WRITE POLICY NUMBER ON CHECK Due Date:
and make payable to: Fidelity National Property and Casualty Option A
Insured: MONROE COUNTY BOARD OF COUNTY Option B
To Be Paid By: Insured
PO Box 33070
St. Petersburg, FL 33733-8070
02000 00000 FLD* RGLR
008467709251008230608361
092510082306 05 00309000
00006
Insured
$3,178.00
2/20/09
$3,090.00
$3,178.00
RE 0317800 8
Policy Number
09 7700013332
2000 00000 FLD
Flood
Fidelih National Property and ('asualt Insurance C�onrpanc BFL 99.023 1 105
P.O. Ilex 33003 4138409
St. Petcrsburg, Fl,33733-8003 12/28/08
Prior Policy Num
06 09 7700013332
RGLR
Agent (305)294-2542
I �EGE(VED
05 EJA2 XW
`llil IT
Date of Notice
12/28/08
THE PORTER—ALLEN COMPANY INC MONROE COUNTY BOARDOF COUNTY
513 SOUTHARD ST COMMISSIONERS ATTN RISK MGMT
KEY WEST FL 33040 1100 SIMONTON ST
KEY WEST FL 33040-3110
Insured property address indicated on reverse side of this notice.
Renewal Notice
Renewal Policy Period From: 2/22/09 To: 2/22/10 `�(�
Dear Insured:
It's TIME TO RENEW your Flood insurance policy. Your current policy expires on 2/22/09 at 0 M. Yi
standard time.
To ensure continued coverage with us, you need to make your payment on or before the expiration date of your current
policy. If you are paying by check, please use the payment coupon at the bottom of this notice. Or if you would like to
pay by credit card, please use the credit card payment coupon enclosed with this notice.
If the coverage amount(s) shown under Option A or the payor listed below is incorrect, please call your Agent
OPTIONS AMOUNT OF COVERAGE PREMIUM DUE
Option A: Pay this amount to renew your policy with the same BUILDING $109 , 000 ONE-YEAR POLICY $368. 00
coverage amounts as your current policy (as shown in the next box). CONTENTS $0
Option B: Pay this amount to renew your policy with increased BUILDING $119 900 ONE-YEAR POLICY $401 . 00
coverage amounts (as shown in the next box) due to increased
property values. CONTENTS $0
If your mortgagee is the payor of this policy, this notice is for your records only.
Please RETURN BOTTOM PORTION along with your payment to the mailing address below.
Due Date: 2/22/09
Please WRITE POLICY NUMBER ON CHECK
and make payable to: Fidelity National Property and Casualty Option A $368.00
Insured: MONROE COUNTY BOARDOF COUNTY Option B $401.00
To Be Paid By: Insured
PO Box 33070
St. Petersburg, FL 33733-8070
Irrilrrrlirlrrrittllrrtllritrltiltrrltt,Illrrrl,r,lilttririrtl
02000 00000 FLD* RGLR 097700013332 06 00036800 RE 0040100 5
008713709770001333208363
00001
Insured
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their bags
lost night!
h
Courier,
StoPstLi1
EXHIBIT A
(32 Courier Stops)
T forgot
the stop
number...
1
I Monroe County Courier Service Stotts
STOP #1
The Historic Gato Cigar Factory
1100 Simonton Street
The Mail Room
Key West, Florida 33040
OUT TO KEY WEST
10:45 AM and 2:30 PM
OUT TO KEYS NORTH
5:00 PM
from Keys North to Key West
8:00 AM
STOP #2.
Monroe County Health Dept.
The Historic Gato Cigar Factory
1100 Simonton Street, 1' Floor
Key West, Florida 33040
STOP #2 A
Monroe County
Health Care Center (Depoo Hospital)
Kennedy Drive
Key West, Florida 33040
CAD
County Administrator
SAF
Safety Office
ART
Monroe Council of the Arts
GRP
Group Insurance
WKC
Workers Compensation
PER
Personnel Office
OMB
Budget Office
PUR
Purchasing Office
GRT
Grants Office
CDF
Code Enforcement
CSD
Community Service Division
EXS
Extension Services
SSD
Social Services Dept.
PWD
Public Works Division
CMD
Construction Management
ENG
Engineering Department
SWM
Solid Waste Management
ART
Monroe Council of the Arts
DOH Department Of Health
DOH Department Of Health
EXHIBIT A
(32 Courier Stops)
STOP #2 B DOH Department Of Health
Monroe County
Roosevelt Sands Center
Olivia Street
Key West, Florida 33040
STOP #3.
1201 White Street, Suite 102 TDC Tourist Development Council
Key West, Florida 33040
STOP #4,
3583 S. Roosevelt Blvd. FMS Fleet Management Service
Key West, Florida 33040 PFM Public Facility Maintenance
RDS Road Department
STOP #5,
3491 S. Roosevelt Blvd. APK Airport Director's Office
Key West, Florida 33040
STOP #5-B.
The Harvey Govt. Center
TSD
located in the Historic Truman Building
VAD
1200 Truman Avenue
TAX
Key West, Florida 33040
LAT
STOP #6,
Technical Services Dept.
Veteran Affairs Dept.
Tax Collector, I' floor
Land Authority
700 Fleming Street LIB Key West Library
Key West, Florida 33040
EXHIBIT A
(32 Courier Stops)
STOP #7
502 Whitehead Street
Key West, Florida 33040
STOP #8,
Monroe County Courthouse
500 Whitehead Street
Key West, Florida 33040
STOP #9
5:10 PM
Monroe County Bayshore Manor
5200 College Road
Key West, FL 33040
5:10 PM
Juvenile Justice Building
5503 College Road
Key West, FL 33040
STOP #10
5:40 PM
Cudjoe Key
Transfer Station
MM #21.5
Blimp Road
Cudjoe Key, Florida 33042
CAY
County Attorney
RSK
Risk Management
WIG
Commissioner Wigington
CAR
Commissioner Carruthers
CTA
Court Administrator
CLK
Clerk of the Courts
PAO
Property Appraiser Office
FIN
Finance Department
PAY
Payroll Department
SOE
Supervisor of Elections
STA
State Attorney
SSB Bayshore Manor
SHF
Sheriff Dept,
BLD
Building Dept. (RM #2030)
NDF
New Detention Facility
MPC
Marine Projects (RM #2024)
GAL
Guardian Ad Litem
PTS
Pre -Trail Services
HAZ
Hazardous Waste
Transfer Station
EXHIBIT A
(32 Courier Stops)
STOP #10-A
(last stop on way back)
#25 Ships Way
Big Pine Key, FL 33043
STOP #10-B
6:00 PM
Big Pine Key Library
Big Pine Key Shopping Center
213 Key Deer Blvd.
Big Pine Key, FL 33043
STOP #11
6:30 PM
Monroe County Regional Service Ctr.
2798 Overseas Highway, MM 47.5 (gulf)
Marathon, Florida 33050
STOP #12
6:35 PM
Marathon Sheriffs Office
3101 Overseas Highway, MM 48 (ocean)
Marathon, Florida 33050
NUG Commissioner Neugent
LIB Big Pine Key Library
FIR Big Pine Key Fire Rescue
GMD
Growth Management
BLD
Building Dept.
PLN
Planning Dept.
MRD
Marine Resources
EVR
Environmental Resources
CDF
Code Enforcement
PFM
Facility Maint. (Bldg. Super.)
PAO
Property Appraiser Office
EXS
Extension Service
EMC
Emergency Communications
SHF
Sheriffs Department
CTH
Courthouse
TAX
Tax Collector
CLK
Clerk
STOP #13.
6:40 PM
Marathon Library LIB
3251 Overseas Highway, MM 48 (ocean)
Marathon, Florida 33050
EXHIBIT A
(32 Courier Stops)
Marathon Library
STOP #14
6:50 PM
Marathon Government Annex
490 63rd Street (ocean)
Marathon, Florida 33050
STOP #15
7:00 PM
Marathon Airport
9000 Overseas Highway, MM 51.5
Marathon, Florida 33050
7:10 PM
Marathon Public Works
10600 Aviation Blvd.
Marathon, Florida 33050
STOP# 17
7:35 PM
Long Key
Transfer Station
MM 68 U.S. #I (gulf)
Long Key, Florida 33001
STOP #18
7: 50PM
Islamorada Library
MM 8 1. 5 U. S. # 1 (gulf)
Islamorada, Florida 33036
Fire Marshall
EMS
Emergency Medical Services
EMG
Emergency Management
FRD
Fire Rescue
SSD
Social Services
VAD
Veteran Affairs
TRS
Translator
SOE
Supervisor of Elections
APM
Airport Manager's Office
PSD
Public Safety Division Office
HRS
Health Department
RIC
Commissioner DiGennaro
RDS
Road Department
PFM
Facility Maintenance
ENG
Engineering
FMS
Fleet Management Service
IC
EXHIBIT A
(32 Courier Stops)
Transfer Station only
Islamorada Library
STOP #19
Plantation Key Public Works
186 Key Heights Dr, MM 88-89 (gulf)
Plantation Key, Florida 33070 HRS
STOP #20.
8:15 PM
Ellis Building
PWD Public Works
EMG Emergency Management
Health Department
FMS Fleet Management Service
ENG Engineering
I: AD
88800 Overseas Hwy, MM 88-89 (gulf) TAX
Plantation Key, Florida 33070 PAO
PLN
STOP #21
8:20 PM
Plantation Government Center
88820 Overseas Hwy, MM 88-89 (gulf)
Plantation Key, Florida 33070 SOE
STOP #22,
8:35 PM
Key Largo Volunteer Ambulance Corp.
98600 Overseas Hwy, MM 98.6 (median)
Key Largo, Florida 33037
STOP #23.
8:45 PM
Tradewinds Plaza.
SSD
VAD
CDF
CLK
KLV
UKT
LM
101485 Overseas Hwy, MM 101.485 (ocean)TAX
Key Largo, Florida 33037
EXHIBIT A
(32 Courier Stops)
Building Dept
Tax Collector
Property Appraiser Office
Planning Dept.
Social Services
Veteran Affairs
Supervisor of Elections
Code Enforcement
Clerk of Court
Key Largo Volunteer Amb.
Upper Keys Trauma Center
Key Largo Library
Tax Collector's Office
STOP #24
9:00 PM
Key Largo Transfer Station
1180 State Road 905 (gulf)
Key Largo, Florida 33037
STOP #25
9:15 PM
Cardsound Toll Bridge
County Road 905A
US #AlA
STOP #26
9:40 PM
Damaron Building
99198 Overseas Highway, Suite 11
Key Largo, FL 33037
Approx. 11:00 PM
CDS
MUR
EXS
EXHIBIT A
(32 Courier Stops)
Transfer Station only
Card Sound Bridge
Commissioner Murphy
Extension Service
COURIER SERVICE AGREEMENT
Fourth Renewal
Fourth C�Z=
e Agreement Renewal ("Fourth Renewal") is entered into this
�y of 2008, between the Monroe County Board of County
Commissioners ("County") and Buccaneer Courier (`Buccaneer").
WITNESSETH:
WHEREAS, on March 15, 2005, the parties entered into a one year contract for courier
services with options to consecutively extend the contract for additional three one-year terms;
and
WHEREAS, the contract was amended on January le, 2006 for an increase of $ 10.00 per
courier stop per month; and
WHEREAS, the contract still has one option for additional one-year term; and
WHEREAS, County desires to exercise its option to extend the contract from March 16, 2008,
until March 15, 2009, and deems said arrangement to be in the best interest of the County;
NOW, THEREFORE, IN CONSIDERATION of the mutual promises contained herein, the
parties hereby agree to renew and extend the existing contract, as previously amended, as
follows:
1, The agreement shall be extended for a one-year period commencing March 16, 2008, and
ending March 15, 20K
2. In all other respects, the Agreement entered March 15, 2005, as amended January 18,
2006, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused these presents to be executed in their
ct�i'vc names.
0 BOARD OF COjUqTY COMMISSIONERS
L. NO HAGE, Clerk OF MONROE , FLORIDA
.� By.
uty C erk Mayor Charles "S y" McCoy � F
BUCC C R
By - -o
t�
.e- 7
MONROE COUNTY ATTORi�EY tv
Af,PROVErLA TO FORM:
HRISTINE . 1. M ER ARROW '
ASSIFANT O TTORNEY
Date TT
COURIER SERVICE AGREEMENT
Second Renewal
This Second Renewal of Agreement is entered into by and between Monroe
County, a political subdivision of the 't to of Florida and Buccaneer Courier
(`Buccaneer"} this day of �, 2007;
WTINESSE"rH:
WHEREAS, the parties entered into a Contract for Courier Service dated
March15, 2005, and executed a First Renewal of that Contract in 2006;
WHEREAS, there was an Amendment to Contract on January 18, 2006; and
WHEREAS, in paragraph 5. TERM OF CONTRACT/RENEWAL this contract is
renewable for three additional one-year periods. At this time there are 2 one-year periods
remaining as an option for renewal; and
WHEREAS, the County desires to exercise its option to extend the contract from
March 15, 2007 through March 14, 2008; and
NOW THEREFORE, IN CONSIDERATION of the mutual promises contained
herein, the parties hereby agree to renew and extend the existing contract, as previously
amended, as follows:
This agreement shall be extended for a one-year period commencing
March 15, 2007, and ending March 14, 2008,
2. The rate of $190.00 per month per courier stop shall remain the same as
agreed to in Amendment to Agreement dated January 18, 2006.
In all other respects, the Agreement entered March 15, 2005, as amended
January 18, 2006, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused these presents to be executed
i-^-t-ive names.
C-
1 . KOLHAGE, Clerk BOARD OF COUNTY
COMMISSIONERS OF MONROE
f` COUNTY, FLORIDA
0
Deputy Clerk
Mayor, Mario 456nnaro-j
MONROE COUNTY ATTORNEY
BUCCANEER C RA_R_�
PPRO AS FORM:
SU AN M. I $ EY
ASSISTANT COUNTY ATTORNEY
By
Date-� L)-1 .�...
----�•rrr
,a;�
!
COURIER SERVICE AGREEMENT
First Renewal
THIS First Courier Service Agreement Renewal ("First Renewal") is entered into this 19th
day of April, 2006, between the Monroe County Board of County Commissioners ("County")
and Buccaneer Courier ("Buccaneer").
WITNESSETH:
WHEREAS, on March 15, 2005, the parties entered into a one year contract for courier
services with options to consecutively extend the contract for additional three one-year terms;
and
WHEREAS, the contract was amended on January 18", 2006 for an increase of $ 10.00 per
courier stop per month; and
WHEREAS, the contract still has three options for additional one-year terms; and
WHEREAS, County desires to exercise its option to extend the contract from March 15, 2006,
until March 14, 2007, and deems said arrangement to be in the best interest of the County;
NOW, THEREFORE, IN CONSIDERATION of the mutual promises contained herein, the
parties hereby agree to renew and extend the existing contract, as previously amended, as
follows:
1. The agreement shall be extended for a one-year period commencing March 15, 2006, and
ending March 14, 2007.
2. In all other respects, the Agreement entered March 15, 2005, as amended January 18,
2006, shall remain in full force and effect.
IN -WITNESS WHEREOF, the parties have caused these presents to be executed in their
-�
- KOLHAGE, C1e><k
�puty
clerk
v
o
C)
Vim
C:)
BOARD OF C
OF MONROE
By._
Mayor
COMMISSIONERS
Y, FLORIDA
McCoy
MONROE COUNTY ATTORNEY
APPROVED AS TQ FORM;
SU N M. GRIMSLEY
ASSISTA14T COUNTY ATTOR Y
CONTRACT FOR COURIER SERVICE
THIS AGREEMENT, made and entered into this 15th day of March, 2005, A.D., by and between MONROE
COUNTY, FLORIDA, (hereinafter sometimes call the "owner"), and Buccaneer Courier, (hereinafter called the
"Contractor") -
WITNESSED: That the parties hereto, for the consideration hereinafter set forth, mutually agree as follow:
1. THE CONTRACT DOCUMENTS
The contract documents consist of this agreement, the RFP, and any addenda issued hereafter, any other
amendments hereto executed by the parties hereafter, together with the bid proposal and all required insurance
documentation
2. SCOPE OF THE WORK
The Contractor shall provide comer service as specified.
Locations to be serviced see Exhibit A.
Times specified in Exhibit A for pick up and deliveries by Contractor are approximate with the exception of the
locations in Key West which remain fan
Deliveries - Deliveries to Stop #1 made will include opening the bags and distributing mail in deparnnent mail
boxes in the Mailroom. Pick up and delivery is required Monday through Friday with the exception of holidays. A
list of holidays will be provided to the Contractor and the Contractor will be nursed should changes to the list
occur. Deliveries to all locations en route from the Key largo area west (south) to Key West Gato Building and
including Monroe County Courthouse and Harvey Government Building, Key West will be made prior to 8:00 AM
daily. Daily service will be available when needed from Key Largo to Key West with delivery in the afternoon
Materials to be transported. Contractor will be required to transport mail, cash, computer printouts, office supplies,
etc. contained in colored courier bags and general office supplies so long as they are boxod, sealed and weigh no
more than 50 pounds per box. Bakes being used for the transportation of copy machine paper and general office
supplies may be no longer than I r wide, 15" deep and loth high.
Provision of Lock Boxes. Lock boxes for the purpose of temporarily storing items until such time as they are picked
up by Contractor will be installed at each location Exceptions: Stop #1 through Stop #8 will not need a lock box as
they are serviced during normal office hours. Owner will be responsible for the purchase of Lock Boxes to be
installed at each location serviced, and such purchases will be made in accordance with Monroe County Purdnasing
Policies and Procedures. Lock Boxes will be a minimum of 24" wide, 17" deep and 48" high
Provision of mail bags. Mail bags are to be used as the won media of choice and are to be provided by
Owner. Maul bags being used for transportation may be no larger than 18" wide, 5" deep and 30" high
Safety and protection
The Contractor shall be responsible for initiating, maiming, and wising all safety precautions and programs
in connection with the work. The Contractor shall take all necessary precautions for the safety of, and shall provide
the necessary protection to prevent damage, injury, or loss to:
All employees on the work site and other persons and organizations who may be affected thereby,
All the work and materials and equipment to be incorporated therein, whether in storage on or off the site; and
Other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures,
utilities, and underground ficifities.
The Contractor shall comply with all applicable laws and regulations of any public body having junisdiction for the
safety of persons or property or to protect them from damage, injury, or loss.
Indemnific-atiort
To the fullest extent permitted by laws and regulations, the Contractor shall indemnify and hold harmless the Owner
and the Owner's consultants, agents, and employees from and against all claims, damages, losses, and expenses,
direct, indirect, or consequential (including but not limited to fees and charges of engineers, architects, attorneys,
and other professionals, and court costs) arising out of or resulting from the performance of the wok, provided that
any such claim, damage, loss, or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to
or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom and (b) is
caused in whole or in part by any negligent act or omission of the Contractor, or person or organization directly or
indirectly employed by the Contractor to perform or f ash any of the work or anyone for whose acts any of them
may be liable regardless of whether or not it is caused in part by a party indemnified hereunder or arises by or is
imposed by law and regulations regardless of the negligence of any such part.
In any and all claims against the Owner or any of the Owner's consultants, agents or employees by any employee of
the Contractor, or any person or organization directly or indirectly employed by the Contractor to perform or furnish
any of the work or anyone for whose acts any of them may be liable, the indemnification obligation shall not be
limited in any way by and limitation on the amount or type of damages, compensation, or benefits payable by or for
the Contractor or other person or organization under workers' or workmen' compensation acts, disability benefit
acts, or other employee benefit acts.
3. THE CONTRACT SUM
The County shall pay to the Contractor for the faithful performance of said service on a per month in arrears basis on
or before the 30th day of the following month in each of twelve (12) months. The Contractor shall invoice the
County monthly for services rendered m accordance with the rates of $180.00 rues month. oer courier stop.
4. CONTRACTOR'S ACCEPTANCE OF CONDITIONS
All specifications have been read and carefully considered by the Contractor, who understands the same and agrees
to their suffliciency for the work to be done. Under no cam. conditions, or situations shall this Contract be
more strongly construed against the Owner than against the Contractor.
Any ambiguity or uncertainty in the specifications shall be interpreted and construed by the Owner, and his decision
shall be final and binding upon all parties.
The passing, approval, and/or acceptance by the Owner of any of the services furnished by the Contractor shall not
operate as a waiver by the Owner of strict compliance with the terms of this Contract, and specifications covering
the services. Failure on the part of the Contractor, immediately after Notice to Correct shall entitle the Owner, if it
sees fit, to correct the same and recover the reasonable cost of such replacement and/or repair from the Contractor,
who shall m any event be jointly and severally liable to the Owner for all damage, loss, and expense caused to the
Owner by reason of the Contractor's breach of this Contract and/or his failure to comply strictly and in all things
with this Contract and with the motions.
S. TERM OF CONTRACT/RENEWAL
This contract shall be for a period of one (1) year, commencing Mardi 15, 2005 and terminating March 15, 2006.
The County shall have the option to renew this agreement after the first year, and each succeeding year, for three
additional one year periods. The Contract amount agreed to herein might be adjusted annually in accordance with
the percentage dnauge in the Consumer Price Index for all urban consumers (CPI-U) for the most recent twelve (12)
months available.
6. HOLD HARMLESS
The Contractor covenants and agrees to indemnify and hold harmless Monroe County Board of County
Commissioners from any and all claims for bodily mjurry (including death), personal injury, and property damage
(including property owned by Monroe County) and any other losses, damages, and expenses (including attorney's
fees) which arise out of, in connection with, or by reason of services provided by the Contractor or any of its
Subcontractor(s) in any tier, occasioned by the negligence, errors, or other wrongful act of omission of the
Contractor or its Subcontractors in any tier, their employees, or agents.
In the event the completion of the project (to include the work of others) is delayed or suspended as a result of the
Contractor's failure to purchase or maintain the required insurance, the Contractor shall indemnify the Canty from
any and all increased expenses resulting from such delay.
The first ten dollars (SI0.00) of remuneration paid to the Contractor is for the indemnification provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained
elsewhere within this agreement
7. INDEPENDENT CONTRACTOR
At all times and for all purposes under this agreement the Contractor is an independent contractor and not an
employee of the Board of County Commissioners for Monroe County. No statement contained in this agreement
shall be oonsuued so as to find the oontractor or any of his/her employees, contractors, servants, or agents to be
employees of the Board of County Commissioners for Monroe County.
S. ASSURANCE AGAINST DISCRU IINATION
a) Contractor shall maintain all books, records, and documents directly pertinent to performance under this
Agreement in accordance with generally accepted accounting principles consistently applied. Each panty to this
Agreement or their authorized representatives shall have reasonable and timely access to such records of each other
party to this Agreement for public records purposes during the term of the Agreement and for four years following
the termination of this Agreement. If an auditor employed by the County or Clack determines that monies paid to
Contractor pursuantt to this Agreement were spent for purposes not authorized by this Agreement, the Contractor
shall repay the monies together with interest calculated pursuant to Sec. 55.03, FS, running from the date the monies
were paid to Contractor.
b) Interpretation, Costs, and Fees:
The County and Contractor agree that, in the event of conflicting interpretations of the terms or a term of
this Agreement by or between any of them the issue shall be submitted to mediation prior to the institution of any
other administrative or legal proceeding. The County and Contractor agree that in the event any cause of action or
administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this
Agreement, the prevailing party shall be entitled to reasonable attoney's fees, court costs, investigative, and out-of-
pocket expenses, as an award against the non -prevailing party, and shall mchrde attorney's fees, courts costs,
investigative, and out-of-pocket expenses in appellate proceedings. Mediation proceedings initiated and conducted
pursaut to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and
customary procedures required by the circuit court of Monroe County.
c) Severability. If any term, covenant, condition or provision of this Agreement (or the application thereof to
any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent
Jurisdiction, the remaining toms, covenants, conditions and provisions of this Agreement, shall not be affected
thereby; and each remaining term, covenant, condition and provision of this Agreement shall be valid and shall be
enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants,
conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this
Agreement The County and Contractor agree to reform the Agreement to replace any stricken provision with a
valid provision dial comes as close as possible to the intent of the stricken provision.
e) Binding Effect. The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to
the benefit of the County and Contractor and their respective legal representatives, successors, and assigns.
f) Authority. Each party represents and warrants to the other that the execution, delivery and performance of
this Agreement have been duly authorized by all necessary County and corporate action, as required by law.
g) Claims for Federal or State Aid. Contractor and County agree that each shall be, and is, empowered to
apply for, seek, and obtain federal and state funds to further the purpose of this Agreement; provided that all
applications, requests, grant proposals, and handing solicitations shall be approved by each party prior to submission.
h) Adjudication of Disputes or Disagreements. County and Contractor agree that all disputes and
dMagroemerts shall be attempted to be resolved by meet and confer sessions between representatives of each of the
parties. If no resolution can be agreed upon within 30 days after the first nnaet and confer session, the issue or issues
shall be discussed at a public meeting of the Board of County Commissioners. If the issue or issues are still not
resolved to the satisfaction of the parties, than any party shall have the right to seek such relief or remedy as may be
provided by this Agreement or by Florida law.
0 Cooperatim In the event any admmisft-&ve or legal proceeding is instituted against ether party relating to
the formation, execution, performance, or breach of this Agreement, County and Contractor agree to participate, to
the extent required by the other party, in all proceedings, hearings, processes, meetings, and other activities related
to the subsW= of this Agreement or provision of the services under this Aft. County and Contractor
specifically agree that no party to this Agreement shall be required to enter into any arbitration proceedings related
to this Agreement.
j) Nondiscrimination. County and Contractors agree that there will be no discrimination against any person,
and it is expressly understood that upon a determination by a court of competent jurisdiction that discniminuation has
occurred, this Agreement automatically terminates without any further action on the part of any party, effec m the
date of the covet order. County or Contractor agree to comply with all Federal and Florida statutes, and all local
ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: I)Title VI of the
Civil Rights Act of 1%4 (PL 88-352) which prohibits discrimination on the basis of race, color or national origin; 2)
Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-1696), which
prohibits discrimination an the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC
s. 794), which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975, as
a (42 USC ss. 6101.6107) which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and
Treatment Act of 1972 (PL 92-255), as amended, relating to motion on the basis of drug abuse; 6) The
Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616),
as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service
Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol
and drug abuse patent records; 8) Title VM of the Civil Rights Act of 1968 (42 USC s. et seq.), as amended, relating
to nondiscrimination in the We, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42
USC s. 1201 Note), as maybe amended from time to time, relating to nondiscrimination on the basis of disability;
10) Monroe County Code Ch. 13, Art. VI, prohibiting discrimination on the bases of race, color, sex, religion,
disability, national origin, ancestry, sexual orientation, gender identity or expression, familial status or age; and 11)
any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the
subject matter of, this Agreement.
k) Covenant of No Interest. County and Contractor covenant that neither presently has any interest, and shall
not acquire any mterest, which would conflict in any manner or degree with its performance under this Agreement,
and that only interest of each is to perform and receive benefits as recited in this Agreement.
1) Code of Ethics. Canty agrees that officers and employees of the County recognize and will be required to
comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida
Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's agency;
unauthorized compensation; misuse of public position, conflicting employment or contractual relationship, and
disclosure or use of certain information.
m) No Solicitation/Payment. The County and Contractor warrant that, in respect to twit it has neither
employed nor retained any company or pawn, other than a bona fide employee working solely for it, to solicit or
secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or
firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other
consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation
of the provision, the Contractor agrees that the County shall have the right to terminate this Agreement without
liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee,
commission, percentage, gift, or consideration.
n) Public Access. The County and Contractor shall allow and permit reasonable access to, and inspection of,
all documents, papers, letters or other materials in its possession or under its control subject to the provisions of
Chapter 119, Florida Statutes, and made or received by the County and Contractor in conjunction with this
Agreement; and the County shall have the right to unilaterally cancel this Agreement upon violation of this
provision by Contractor.
o) Non -Waiver of Immunity. Notwithstanding he provisions of Sec. 768.28, Florida Statutes, the participation
of the County and the Contractor in this Agreement and the acquisition of any commercial liability insurance
coverage, self-insurance coverage, or local government liability mstrtunoe pool coverage shall not be deemed a
waiver of immunity to the extent of liability coverage, nor shall any contract entered into by the County be required
to contain any provision for waiver.
p) Privileges and Immunities. All of the privileges and immunities from liability, exemptions from laws,
orhmmces, and rules and pensions and relief, disability, workers' compensation, and other benefits which apply to
the activity of officers, agents, or employees of any public agents or employees of the County, when performing
their respective functions under this Agreement within the territorial limits of the County shall apply to the same
degree and extent to the performance of such functions and duties of such officers, agents, volunteers, or employees
outside the territorial limbs of the County.
q) Legal Obligations and Responsibilities: Non -Delegation of Constitutional or Statutory Duties. This
Aft is not intended to, nor shall it be construed as, relieving any participating entity from any obligation or
responsibility imposed upon the entity by law except to the extent of actual and timely performance thereof by any
participating entity, in which case the performance may be offered in satisfaction of the obligation or responsibility.
Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the
constitutional or statutory duties of the County, except to the extent permitted by the Florida constitution, state
statute, and case law.
r) Non -Reliance by Non -Parties. No person or entity shall be entitled to rely upon the terms, or any of them,
of this Agreement to enforce or attempt to enforce any thirdTarty claim or entitlement to or benefit of any service or
program contemplated hereunder, and the County and the Cartractor agree that neither the County nor the
Contractor or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise
indictee that any particular individual or group of individuals, entity or entities, have entitlements or benefits under
this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes
contemplated in this Agreement.
s) Attestations. Contractor agrees to execute such documents as the County may reasonably require, to
include a Public Entity Crime Statement, an Ethics Statement, and a Drug -Free Workplace Statement.
t) No Personal Liability. No covenant or agreement contained herein shall be deemed to be a covenant or
agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no
member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject to
any personal liability or accountability by reason of the execution of this Agreement
n) Execution in Counterparts. This Agreement may be executed in any number of counterparts, each of which
shall be regarded as an original, all of which taken together shall constitute one and the sane instrument and any of
the parties hereto may execute this Agreement by singing any such counterpart.
v) Section Headings. Section headings have been inserted in this Agreement as a matter of convenience of
reference only, and it is agreed that such section headings are not a part of this Agreement and will not be used in
the interpretation of any provision of this Agreement.
9. ASSIGNMENT/SUBCONTRACT
The Contractor shall not assign or subcontract its obligations under this agreement, except in writing and with the
prior written approval of the Board of County Commissioners for Monroe County and Contractor, which approval
shall be subject to such conditions and provisions as the Board may deem necessary. This paragraph shall be
incorporated by reference into any assignment or subcontract and any assignee or subcontractor shall comply with
all of the provisions of this agreement Unless expressly provided for therein, such approval shall in no manner or
event be deemed to impose any obligation upon the board in addition to the total agmod-upon price of the
services/goods of the contractor.
10. COMPLIANCE WITH LAW
In providing all services/goods pursuant to this agreement, the contractor shall abide by all statutes, ordinances, rules
and regulation pertaining to, or m rilating the provisions of, such services, including those now in effect and
hereinafter adopted. Any violation of said statutes, ordinances, rules and regulations shall constitute a material
breach of this agreement and shall entitle the Board to terminate this contract immediately upon delivery of written
notice of termination to the contractor The contractor shall possess proper licenses to perform work in accordance
with these specifications throughout the term of tins contract.
11. INSURANCE
Prior to execution of this agreement, the contractor shall furnish the Owner Certificates of Insurance indicating the
minimum coverage limitations as indicated by an "X" on the attached forms identified as INSCKLST 1-5, as further
detailed on forms WC1, GLl, and VLI, each attached hereto and i corporated as part of this contract document, and
all other requirements found to be in the best interest of Monroe County as may be imposed by the Monroe County
Risk Management Denmtmew
12. FUNDING AVAQ.ABUMN
In the event that funds from Purchasing Office Contractual Services are partially reduced or cannot be obtained or
cannot be continued at level sufficient to allow for the purchase of the services/goods specified herein, this
agreement may then be terminated unmedu trly at the option of the Board of County Commissioners by written
notice of won delivered in person or be mail to the oonawtor. The Board shall not be obligated to pay for
any services provided by the contractor after the contractor has received written notice of termination.
13. PROFESSIONAL RESPONSIBRM
The Contractor warrants that it is authorized by law to engage in the performance of the activities encompassed by
the project herein descrlbed, subject to the terms and conditions set forth in these contract documents The provider
shall at all times exercise independent, professional judgment and shall assume professional responsibility for the
services to be provided. Continued funding by the Owner is contingent upon retention of appropriate local, state,
and/or federal certification and/or licensure of contractor.
NOTICE REQUIREMENT
Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed, postage
prepaid, to the other party by certified mail, returned receipt requested, to the following:
FOR COUNTY FOR CONTRACTOR
Monroe County Purchasing Office Buccaneer Courier
1100 Simonton Street PO Box 430763
Suite 2-213 Big Pine Key, FL 33043
Key West, FL 33040
14. CANCELATION
The County may cancel this contract for cause with seven (7) days notice to the contractor. Cause shall constitute a
breach of the obligations of the Contractor to perform the services enumerated as the Contractor's obligations under
this contract.
Either of the parties hereto may cancel this agreement without cause by giving the other party sixty (60) days written
notice of its intention to do so.
1S. GOVERNING LAWS
This Agreement is governed by the laws of the State of Florida. Venue for any litigation arising under this
Agreement must be in Monroe County, Florida. In the event of any litigation, the prevailing party is entitled to
attorney's fees and costs.
16. CONTINGENCY STATEMENT
Monroe County's performance and obligation to pay under this contract is contingent upon an annual appropriation
by the Monroe County Board of County Commissioners.
IN WITNESS WHEREOF the parties hereto have executed this Agreement on the day and date first written above
in four (4) counterparts, each of which shall, without proof or accounting for the other counterparts, be deemed an
original contract.
V
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: D L: KO HAGE, CLERK OF MONROE/COUNTY, FLOIDA
By: By: _ �I.L%Lt --1�2 1 L�Sfi�l J
eputy Clerk -' Nfayor/Chairman
Date:
(SEAL)
Attest:
By:
WITNESS
Title:
By: 0- ., I (I Q.. -
TNEss
Title:
CONTRACTO
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MONROE COUNTY ATTOR
ABPROVED ASYKORJ
NE A: HUTTON
COUNFY ATTORNEY
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forgot to
heir bags
ast night!
Courier,
Stop List
EXHIBIT A
(32 Courier Stops)
I forgot
the stop
number...
00
1
110
Monroe County Courier Service Stops
STOP #1
The Historic Gato Cigar Factory
CAD
County Administrator
1100 Simonton Street
SAF
Safety Office
The Mail Room
ART
Monroe Council of the Arts
Key West, Florida 33040
GRP
Group Insurance
WKC
Workers Compensation
PER
Personnel Office
OMB
Budget Office
PUR
Purchasing Office
GRT
Grants Office
CDF
Code Enforcement
OUT TO KEY WEST
CSD
Community Service Division
10:45 AM and 2:30 PM
EXS
Extension Services
OUT TO KEYS NORTH
SSD
Social Services Dept.
5:00 PM
PWD
Public Works Division
from Keys North to Key West
CMD
Construction Management
8:00 AM
ENG
Engineering Department
SWM
Solid Waste Management
ART
Monroe Council of the Arts
STOP #2
Monroe County Health Dept. DOH Department Of Health
The Historic Gato Cigar Factory
1100 Simonton Street, I* Floor
Key West, Florida 33040
STOP #2 A DOH Department Of Health
Monroe County
Health Care Center (Depoo Hospital)
Kennedy Drive
Key West, Florida 33040
EXHIBIT A
(32 Courier Stops)
STOP #2 B DOH Department Of Health
Monroe County
Roosevelt Sands Center
Olivia Street
Key West, Florida 33040
STOP #3
1201 White Street, Suite 102
TDC
Tourist Development Council
Key West, Florida 330Q
STOP #4
3593 S. Roosevelt Blvd.
FMS
Fleet Management Service
Key West, Florida 33040
PFM
Public Facility Maintenance
RDS
Road Department
STOP #5
3491 S. Roosevelt Blvd.
APK
Airport Director's Office
Key West, Florida 33040
STOP #5-B
The Harvey Govt. Center
TSD
looted in the Historic Truman Building
VAD
1200 Truman Avenue
TAX
Key West, Florida 33040
LAT
STOP #6
700 Fleming Street
Key West, Florida 33040
EXHIBIT A
(32 Courier Stops)
Technical Services Dept.
Veteran Affairs Dept.
Tax Collector, I" floor
Land Authority
Key West Library
STOP #7
502 Whitehead Street
Key West, Florida 33040
STOP #8
Monroe County Courthouse
500 Whitehead Street
Key West, Florida 33040
STOP #9
5:10 PM
Monroe County Bayshore Manor
5200 College Road
Key West, FL 33040
5:10 PM
Juvenile Justice Building
5503 College Road
Key West, FL 33040
STOP #10
5:40 PM
Cudjoe Key
Transfer Station
MM #21.5
Blimp Road
Cudjoe Key, Florida 33042
CAY
County Attorney
RSK
Risk Management
SPE
Commissioner Spehar
MCC
Commissioner McCoy
CTA
Court Administrator
CLK
Clerk of the Courts
PAO
Property Appraiser Office
FIN
Finance Department
PAY
Payroll Department
SOE
Supervisor of Elections
STA
State Attorney
SSB Bayshore Manor
SHF
Sheriff Dept.
BLD
Building Dept. (RM #2030)
NDF
New Detention Facility
MPC
Marine Projects (RM #2024)
GAL
Guardian Ad Litem
PTS
Pre -Trail Services
HAZ
Hazardous Waste
Transfer Station
EXHIBIT A
(32 Courier Stops)
STOP #10-A
(last stop on way back)
#25 Ships Way
Big Pine Key, FL 33043
STOP #10-B
6:00 PM
Big Pine Key Library
Big Pine Key Shopping Center
213 Key Deer Blvd.
Big Pine Key, FL 33043
STOP #11
6:30 PM
Monroe County Regional Service Ctr.
2798 Overseas Highway, MM 47.5 (gulf)
Marathon, Florida 33050
STOP #12
6:35 PM
Marathon Sheriffs Office
3101 Overseas Highway, MM 48 (ocean)
Marathon, Florida 33050
NUG Commissioner Neugent
LIB Big Pine Key Library
FIR Big Pine Key Fire Rescue
GMD
Growth Management
BLD
Building Dept.
PLN
Planning Dept.
MRD
Marine Resources
EVR
Environmental Resources
CDF
Code Enforcement
PFM
Facility Maint. (Bldg. Super.)
PAO
Property Appraiser Office
EXS
Extension Service
EMC
Emergency Communications
SHF
Sheriffs Department
CTH
Courthouse
TAX
Tax Collector
CLK
Clerk
STOP ##13
6:40 PM
Marathon Library LIB
3251 Overseas Highway, MM 48 (ocean)
Marathon, Florida 33050
EXHIBIT A
(32 Courier Stops)
Marathon Library
STOP #14
6:50 PM
Marathon Government Annex
490 63rd Street (ocean)
Marathon, Florida 33050
STOP #15
7:00 PM
Marathon Airport
9000 Overseas Highway, MM 51.5
Marathon, Florida 33050
STOP #16
7:10 PM
Marathon Public Works
10600 Aviation Blvd.
Marathon, Florida 33050
STOP# 17
7:35 PM
Long Key
Transfer Station
MM 68 U.S. #1 (gulf)
Long Key, Florida 33001
STOP #18
Fire Marshall
EMS
Emergency Medical Services
EMG
Emergency Management
FRD
Fire Rescue
SSD
Social Services
VAD
Veteran Affairs
TRS
Translator
SOE
Supervisor of Elections
APM
Airport Manager's Office
PSD
Public Safety Division Office
HRS
Health Department
RIC
Commissioner Rice
RDS Road Department
PFM Facility Maintenance
ENG Engineering
FMS Fleet Management Service
Transfer Station only
7:50PM
Islamorada Library LIB Islamorada Library
MM 8 1. 5 U.S. #I (gull)
Islamorada, Florida 33036
EXHIBIT A
(32 Courier Stops)
STOP #19
8:10 PM
Plantation Key Public Works
186 Key Heights Dr, MM 88-89 (gult)
Plantation Key, Florida 33070 HRS
STOP #20
8:15 PM
Ellis Building
88800 Overseas Hwy, MM 88-89 (gulf)
Plantation Key, Florida 33070 PAO
STOP #zi
8:20 PM
Plantation Government Center
88820 Overseas Hwy, MM 88-89 (gul fl
Plantation Key, Florida 33070 SOE
STOP #22
PWD
Public Works
EMG
Emergency Management
Health Department
FMS
Fleet Management Service
ENG
Engineering
BLD Building Dept
TAX Tax Collector
Property Appraiser Office
PLN Planning Dept.
SSD Social Services
VAD Veteran Affairs
Supervisor of Elections
CDF Code Enforcement
CLK Clerk of Court
Key Largo Volunteer Ambulance Corp. KLV
98600 Overseas Hwy, MM 98.6 (median) UKT
Key Largo, Florida 33037
STOP #23
8:45 PM
Tradewinds Plaza LIB
101485 Overseas Hwy, MM 101.485 (ocean)TAX
Key Largo, Florida 33037
EXHIBIT A
(32 Courier Stops)
Key Largo Volunteer Amb.
Upper Keys Trauma Center
Key Largo Library
Tax Collector's Office
STOP #24
9:00 PM
Key Largo Transfer Station
1190 State Road 905 (gulf)
Key Largo, Florida 33037
STOP #25
9:15 PM
Cardsound Toll Bridge CDS
County Road 905A
US #AlA
STOP #26
9:40 PM
Damaron Building NEL
99198 Overseas Highway, Suite II EXS
Key Largo, FL 33037
Approx. 11.00 PM
EXHIBIT A
(32 Courier Stops)
Transfer Station only
Card Sound Bridge
Commissioner Nelson
Extension Service
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BID FORM
BID TO: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
C/O PURCHASING DEPARTMENT
GATO BUILDING ROOM 2-213
1100 SIMONTON STREET
KEY WEST, FLORIDA 33040
BID FROM: (�G V a ' e r-
C� , o L/ 0
The undersigned, having carefully examined the work, specifications, proposal, and addenda
thereto and other Contract Documents for the services of:
COURIER SERVICE
The Contractor, in submitting the foregoing bid, agrees to comply with all contract specification
documents.
on'lAS2,' Y� a�'!V `Jc�« 4�S $ � $'O . G C per stop per month.
Amount in Wn ing Amount in Numbers
Szyc y-n:,,eT usu�e�,Cinc $ G9 C�O,00 per year.
I acknowledge receipt of Addenda No. (s)
I have included page33through 36of the Bid Proposal which entails the Proposal Form , the
Non -Collusion Affidavit , and the Lobbying and Conflict of Interest Clause , and the
Drug Free Workplace Form In addition, I have included a current copy of, Monroe
County Occupation License , Insurance Agents Statement , and all requirements as
stated in Section One, Article 1.04 Paragraphs A through D.
(Check mark items above. as a reminder that thev are included.)
Mailing Address: c Cj •off 3�7 Telephone: SOS
Signed:
Fax:
Witness:
(Seal) `
(Name)
C)
(Title)
-33-
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY FLORIDA
ETHICS CLAUSE
4
-\�OC 06-n -ec c' UV t-r c r— warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or employee.
(signature)
STATE OF Y Lf , ;` 1 1 A
COUNTY OF Iv'�Ur1 tZC iC
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
I
_ -�f �.� ► n >! _ �hl ( �? faT f ) t' k' who, after first being sworn by me, affixed his/her
signature (name of individual signing) in the space provided above on this �1 �y '-) day of
NOTARY PUBLIC
My commission expires: I) F e (, j
OMB - MCP FORM #4
-35-
SUSAN M STOUTON
Notary Pubic - State of Florida
• _MyCORIIT*l0nFTAWFeb19.2007
.;
Corn tsslon # DD1 85424
Bonded By Notional Notary Ass.
T
NON -COLLUSION AFFIDAVIT
I,C �4u*F EtS'�1f2 of the city of _ �/r
according to law on my oath, and under penalty
/of perjury, depose nd say, that:
I. lam / v '4-/e£
of the firm oF_UCC A �/tf�L C�lv2i f/C
the bidder making the Proposal for the project described in the Notice for Calling for bids for:
c/2i ��t2r/i" F10 -/�- i-�O-3oS'-o �ZCJoS' C C
and that I executed the said proposal with full authority t do so:
2. the prices in this bid have been arrived at independently without collusion, consultation,
communication or agreement for the purpose of restricting competition, as to any matter relating to
such prices with any other bidder or with any competitor;
3. unless otherwise required by law, the prices which have been quoted in this bid have not been
knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to bid
opening, directly or indirectly, to any other bidder or to any competitor, and
4. no attempt has been made or will be made b the bidder to induce any other person, partnership or
corporation to submit, or not to submit, a bid for the purpose of restricting competition;
5. the statements contained in this affidavit are true and correct, and made with full
knowledge that Monroe County relies upon the truth of the statements contained in
this affidavit in awarding contracts for said project.
(Date)
STATE OW -FLGQ bA
COUNTY OF: UOKR_01�_
PERSONALLY APPEARED BEFORE ME, the undersigned authority, J t`ay) K) e__ W-aetAll 'e- r
who, after first being sworn by me, name of individual signing) affixed his/her signature in the space provided
above on this Pal h day of _ 24�?
"i
4--r_ I k
NOTARY PUBLIC
My Commission Expires: 1 C rJ ""Y " M STOCKTON
1n °re.
.Notary Punic - State of Florida
+ EWCarP*rkn80WFeb19,2007
Commission # DD1854214
Bonded By National Notary Assn.
-34-
NON -COLLUSION AFFIDAVIT
1, of the city of
according to law on my oath, and under penalty of perjury, depose and say that:
lam
of the firm of
the bidder matting the Proposal for the project described in the Notice for Calling for bids for:
and that I executed the said proposal with full authority t do so:
2. the prices in this bid have been arrived at independently without collusion, consultation,
communication or agreement for the purpose of restricting competition, as to any matter relating to
such prices with any other bidder or with any competitor;
3. unless otherwise required by law, the prices which have been quoted in this bid have not been
knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to bid
opening, directly or indirectly, to any other bidder or to any competitor; and
4. no attempt has been made or will be made b the bidder to induce any other person, partnership or
corporation to submit, or not to submit, a bid for the purpose of restricting competition;
5. the statements contained in this affidavit are true and correct, and made with full
knowledge that Monroe County relies upon the truth of the statements contained in
this affidavit in awarding contracts for said project.
of
STATE OFV -R-0Q_[bk
COUNTY OF: O p klg
(Date)
PERSONALLY APPEARED BEFORE ME, the undersigned authority,1Xnl/1 e- 4(X ef; e'r
who, after first being sworn by me, (name of individual signing) affixed his/her signature in the space provided
above on this�PPaL� day of-e—klkl IA-, ' 2006
NOTARY PUBLIC
My Commission Expires: ig f7e ��� a °�"„`', M S10CKTON
i� Y ate.
r •,Notary PubBc - State of Florida
_.
SWCpnrr� dmeq)twFeb 19.2007
' commission # DD185424
Bonded By National Notary Assn.
-34-
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction for public
entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may
not submit a bid on a contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to public entity, may not be
awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of
being placed on the convicted vendor list."
t l
FACILITIES
OR
MACHINES
TYPE OF
�97Lf1- t =g
OCCUPATIONAL TAX � � -
S SATE Of FLORIDA
SEF'T. 30. 200
MUST BE DISPLAYED IN CONSPICUOUS PLACE
ROOMS SEATS EMPLOYEES
BUSINESS
29240 MOBILE hi!•`II- &. OFFICE SUP
C:t4iZI
BUSINESS
ADDRESS
MOBILE MONROE
-\ _
00 - C,--,IJNTY OF MONROE
W,
NAMEMAIL
BUCCANEER COURIER
ADDRESS
KAESTNER JOANNE
PO BOX 430763
BIG PINE KEY FL 33043--
r
THIS BECOMES ATAX DANISE D. HENRIVUEZ
TAX
COLLECTOR
RECEIPT WHEN VALIDATED PO BOX 1 1 2 9, K E
WEST FL
3 3 0 4 1- 1 1 2 9
0000000000 0000002500
0000292400065882 1001 4
SUPPLEMENTAL
RENEWAL
fJFW TAt
c+
AMCIUN !
m
PEh--7..t -Y
a
o C
�
q
tl2
THIS IS ONLY A TAX. YOU MUST
MEET ALL COUNTY AND/OR
MUNICIPALITY PLANNING AND
ZONING REQUIREMENTS.
- 4, t t
Sands of the Keys
George Sands
87899 U S Hwy. 1
Tavernier, FL 33036
305-852-4378
HospiceArNA of F1 Keys
1319 William St.
Key West, FL 33040
305-294-8812
Clear Channel
Maryanne Gibbons
93500 Overseas Hwy.
Tavernier, FL 33036
305-852-9085
Car Parts Auto
Chris Parenti
22 First Avenue
Rock Harbor, FL 33037
305-8524336
Coldwell Banker Schmidt Realty
DD
11100 Overseas Hwy.
Marathon, FL 33050
305-743-5181
Makepeace Office Supply
Elaine
202 1070' Street
Marathon, FL 33050
305-743-5640
References
Delivery of all toner for 9 years
Delivery of interoffice paperwork
for 9 years
Delivery of interoffice paperwork
for 9 years
Delivery of auto parts for 9 years
Delivery of interoffice mail for 2 years
Delivery of office supplies for 5 years
V 14
Buccaneer Courier has been owned and operated by Joanne and William Kaestner for the
past seven years. Prior to purchasing the business, we operated it for two years.
In the past nine years, we have never missed a work day. We close only on national
holidays and when Monroe County and other business offices are closed. The Monday
following Hurricane Georges we were operational.