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Item L3BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: February 18,2009 Bulk Item: Yes XX No Division: Monroe County, Department: Fixed Asset Surplus Staff Contact Person: Mitch Hedman AGENDA ITEM WORDING: Approval to remove surplus equipment form inventory via disposal or advertise for bid. ITEM BACKGROUND: See attached schedule PREVIOUS RELEVANT BOCC ACTION: NIA CONTRACTIAGREEMENT CHANGES: STAFF RECOMMENDATIONS: TOTAL COST: NIA COST TO COUNTY: NIA BUDGETED: Yes No SOURCE OF FUNDS: NIA REVENUE PRODUCING: Yes _ No — AMOUNT PER MONTH Year APPROVED BY: County Atty _ OMB/Purchasing Risk Management DIVISION DIRECTOR APPROVAL. (Kevin Madok, Assistant Finance Director) DOCUMENTATION: DISPOSITION: Revised 8108 Included Yes Not Required AGENDA ITEM # Board of County Commisioner February 18, 2009 SCHEDULE OF SURPLUS ITEMS ITEM BACKGROUND AMOUNT BOCC ACTION Original Estimated County ID 9 Description Value Present Value need approval to- 1 4939 Murray Mower worn out, already rplaced $1,798.00 $0.00 remove from inventory and dispose 2 1440-170 (3368) Ground monitor old, obsolete, replaced $1,331.85 $0.00 remove from inventory and dispose 3 1432-169 Nozzle old, obsolete, replaced $0.00 $0.00 remove from inventory and dispose 4 1416-271 Hammerhead computer old, obsolete, replaced $6,411.141 W00 remove from inventory and dispose 5 1416-266 Hammerhead computer old, obsolete, replaced $6,411.14 $0.00 remove from inventory and dispose 6 1416-267 Hammerhead computer old, obsolete, replaced $6,411.14 $0.00 remove from inventory and dispose 7 1416-268 Hammerhead computer old, obsolete, replaced $6,411.14 $0.00 remove from inventory and dispose 8 1416-269 Hammerhead computer old, obsolete, replaced $6,511.14 $0.00 remove from inventory and dispose 9 1416-270 Hammerhead computer old, obsolete, replaced $6,411.14 $0.00 remove from inventory and dispose 10 1416-272 Hammerhead computer old, obsolete, replaced $6,411,14 $0.00 remove from inventory and dispose 11 2985 Dell Laptop CPX old, obsolete, replaced $2,618.00 $0.00 remove from inventory and dispose 12 1782 Dell Laptop CPX old, obsolete, replaced $1,929.00 $0.00 remove from inventory and dispose 13 2896 Dell Dimension 8300 old, obsolete, replaced $1,569.00 $0.00 remove from inventory and dispose 14.1773 Dell GX280 old, obsolete, replaced $1,700.56 $0.00 remove from inventory and dispose 15 1864 Howard S330 old, obsolete, replaced $1,610.00 $0.00 remove from inventory and dispose 16 2902 Howard S320 old, obsolete, replaced $1,385.15 $0.00 remove from inventory and dispose 17 1813 Dell Celeron 400 old, obsolete, replaced $1,117.00 $0.00 remove from inventory and dispose 18 2906 Dell GX400 old, obsolete, replaced $1,398.00 $0.00 lremove from inventory and dispose 19 1260 Howard 5345 jold, obsolete, replaced 1 $1,622.98 $0.00 Iremove from inventory and dispose 20 MONROE COUNTY INVENTORY DELETION REQUEST TO: Michael Miller — Stop #8 FROM: Property Clerk, Finance Dept. DATE: ,_1_I 't j�T M.C. I.D. Number Serial Number Asset Description Date Purchased Original & Est. Present Value c 3 cA 0 &C, A { Cl L z 1 c ► C � rG� t Z � R . /via r�+� . �t � �<t 4 CJ CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. L-� APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: Beyond economical repair PREPARED BY: 3 ;3 3' '1DATE: PR1NT NAME DIVISION DIRECTOR APPROVAL: � PRINT NAM) OMl3 FORM REVISED t0/28/2003 MONROE COUNTY INVENTORY DELETION REQUEST TO: Mitch Hedman — Stop #8 _ FROM: Billy Pruitt Property Clerk, Finance Dept. DATE: M.C. I.D. Number. Serial Number Asset, - Docri_ flo>n Date 1. Purchased ' Original & -Est. Present Value 1440-170(75%¢ Ground monitor-b- 1432-169 Nozzle CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. x APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: It will cost more to repair than to purchase a new PREPARED BY: Billy Pruitt PRINT NAME DATE: 1112I09 DIVISION DIRECTOR APPROVAL: PRINT NAMP OMB FORM REVISED 10/2912003 MONROE COUNTY "COMPUTER RELATED EQUIPMENT" INVENTORY DELETION REQUEST TO: Mitch Hedman Property Clerk, Finance Dept. DATE: 1- 14 - 2009 FROM: TECHNICIAL SERVICES M.C. I.D. Number Serial Number Asset Description Date Purchased Original & Est. Present Value 1416- 271 3 2 8 1 6 Hammerhead H H 3 NIA $6411.1410.00 1416- 266 3 2 8 1 1 Hammerhead H H 3 NIA $6411.1410.00 1416 - 267 32812 Hammerhead H H 3 N I A $6411.1410.00 1416- 268 3 2 8 1 8 Hammerhead H H 3 NIA $6411.1410.00 1416- 269 32814 Hammerhead H H 3 N I A $6411.14 10.00 4116 - 270 32813 Hammerhead H H 3 NIA $6411.1410.00 1416- 265 3 2 8 1 0 Hammerhead H H 3 N I A $6411.14 10.00 1416- 272 3 2 8 1 7 Hammerhead H H 3 N I A $6411.14 / 0.00 CHECK ONE ( I) APPROPRIATE LINE BELOW APPROVAL TO ADVERTISE FOR BIDS. xxxxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: REASON FOR REQUEST: OUTDATED I OLD PREPARED BY: Maria Guerra DIVISION DIRECTOR APPROVAL. - PRINT TECHNICAL SERVICES APPROVAL: PRINT NAME: DATE: 1 -14 - 2009 Lisa Druckemiller 1 Sr. OMB FORM REVISED 11199 MONROE COUNTY "COMPUTER RELATED EQUIPMENT" INVENTORY DELETION REQUEST TO: Mitch Hedman Property Clerk, Finance Dept. DATE: 1- 13 - 2009 FROM: TECHNICIAL SERVICES M.C. I.D. Number Serial Number Asset Description Date Purchased Original & Est. Present Value 2985 7 U P Q 2 DELL LAPTOP CPX NIA $ 000.00 1782 2 8 0 Z Z 01 DELL LAPTOP LATITUDE NIA $ 000.00 CHECK ONE 11) APPROPRIATE LINE BELOW - APPROVAL TO ADVERTISE FOR BIDS. XXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT, APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: REASON FOR REOUEST: OUT DATED / OLD PREPARED BY: Maria Guerra DIVISION DIRECTOR APPROVAL: v PRINT NAME: I Lisa TECHNICAL SERVICES APPROVAL: PRINT NAME: DATE: % 1 - 13 - 2009 er !` Sr. Admi Sr. OMB FOAM REVISED I U99 MONROE COUNTY "COMPUTER RELATED E UIPMENT" INVENTORY DELETION REQUEST TO: Mitch Hedman FROM: TECHNICIAL SERVICES Property Clerk, Finance Dept. DATE: 1- 14 - 2009 M.C. I.D. Number Serial Number Asset Description Date Purchased Original & Est. Present Value 2985 7 U P Q 2 DELL LAPTOP CPX NIA $ 000.00 1782 2 8 0 Z Z 01 DELL LAPTOP LATITUDE NIA $ 000.00 2896 6 C 2 1 2 41 Dell dimension 8300 NIA $ 1569.4010.00 1773 C W C B 5 6 1 DELL GX 280 NIA $1700.561 0.00 1864 4 1 9 1 8 4 4 0 2 Howard S330GML NIA $ 1610.0010.00 2902 590374703 Howard S320M NIA $1385.1510.00 1813 4 Z B E 1 Dell Celeron 400 NIA $ 11 '17.00/0.00 2906 G W Z C V 01 Dell GX 400 NIA $ 1398.0010.00 CHECK ONE (1) APPROPRIATE LINE BELOW APPROVAL TO ADVERTISE FOR BIDS. xxxxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: REASON FOR RE VEST: OUT DATED 1 OLD PREPARED BY: Maria Guerra DIVISION DIRECTOR APPROVAL: PRINT TECHNICAL SERVICES APPROVAL: PRINT NAME: TE: /_' 1 -14 - 2009 E: isa Druckemiller Sr. Administrator \, k,"" r v Druckemiller 1 Sr. Administrator OMB FORM REVISED ! 1/99 MONROE COUNTY "COMPUTER RELATED EQUIPMENT" INVENTORY DELETION REQUEST TO: Mitch Hedman Property Clerk, Finance Dept. DATE: 1- 21 - 2009 FROM: TECHNICIAL SERVICES M.C. I.D. Number Serial Number Asset Description Date Purchased Original & Est. Present Value 1260 01567463903 S34SAL NIA 10.00 CI ECK ONE (1) APPROPRIATE LINE -BELOW: APPROVAL TO ADVERTISE FOR BIDS. xxxxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: REASON FOR REQUEST: OUT DATED / OLD PREPARED BY: Maria Guerra DIVISION DIRECTOR APPROVAL: PRINT NAME: TECHNICAL SERVICES APPROVAL: PRINT NAME --DATE- 1 - 21 - 2009 sa Druckemiller I Sr. Administrator Lisa Druckemiller 1 Sr. Administrator ONIB FORM REVISED I ti99