Item D04BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: FEBRUARY 18 2009 Division: TDC
Bulk Item: Yes x No _ Department:
Staff Contact Person/Phone #:Maxine Pacini — 206-1552
AGENDA ITEM WORDING:
Approval of a Resolution to provide additional advance registration, booth related expenses and travel
related expenses for trade shows for the fiscal year 2010 to be paid from TDC funds in fiscal year
2009.
ITEM BACKGROUND:
TDC approved same at their meeting of January 27, 2009
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $165,000 INDIRECT COST: N/A BUDGETED: Yes X No
COST TO COUNTY: $165,000 SOURCE OF FUNDS: TDC
REVENUE PRODUCING: Yes X No AMOUNT PER MONTH Year
APPROVED BY: County Atty X OMB/Purchasing N/A Risk Management N/A
DOCUMENTATION: Included X Not Required
DISPOSITION:
Revised 1/09
AGENDA ITEM #
RESOLUTION NO. -2009
A RESOLUTION BY THE MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS TO PROVIDE ADDITIONAL ADVANCE REGISTRATION, BOOTH -
RELATED EXPENSES AND TRAVEL -RELATED EXPENSES FOR TRADE SHOWS
FOR THE FISCAL YEAR 2010 TO BE PAID FROM TOURIST DEVELOPMENT
COUNCIL FUNDS IN FISCAL YEAR 2009.
WHEREAS, the Tourist Development Council participates in various trade shows to
promote tourism: and
WHEREAS, it is sometimes necessary to secure registration, booth -related expenses
and advance travel expenses at these tourist related trade shows up to one year in advance, in
order to secure a desirable space, since some shows become filled quickly, or meet an early
registration deadline. and
WHEREAS, it is necessary to pay the registration fees, booth -related expenses, and
travel expenses during the current fiscal year for trade shows, which occur in the next fiscal
year.
NOW, THEREFORE, BE IT RESOLVED by the Monroe County Board of County
Commissioners as follows:
Section 1. The following costs of additional advance registrations, booth -related
expenses and travel expenses for fiscal year 2010 are approved for payment in the fiscal year
2009 out of Tourist Development Council Sales and Dive Umbrella promotional funds.
Tour America, Dublin Ireland
October, 2009 $ 7,500
DEMA, Orlando, FL
November 2009 $40,000
Travel Impressions
October 2009 $ 4,500
ATTA Summit
October, 2009 $ 5,000
Birmingham Dive Show $ 7,500
October, 2009
Adventures in Travel Series
October 2009—March 2010 $25,000
Florida Encounter
November, 2009 $ 4,000
World Travel Market London, UK
November 2009 $40,000
Visit USA Italy Showcase $ 5,000
November, 2009
Holiday Showcase, Chicago, IL
December, 2009 $ 4,000
Luxury Travel Showcase
December, 2009 $ 4,0Q0
Home Based Travel Showcase
December, 2009 $ 4,000
Florida Huddle
January 2010 $ 2,500
Our World Underwater $ 5,000
February 2010
Beneath the Sea Dive Show, NJ
March 2010 $ 3,000
The Scuba Show, LA $ 4,000
May 2010
Total Request: $165,000
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida at
a regular meeting of said Board held on the day of A.D. 2009.
Mayor Neugent
Mayor Pro Tern
Murphy
Commissioner
Wigington
Commissioner
Carruthers
Commissioner
Di Gennaro
BOARD OF COUNTY COMMISSION
OF MONROE COUNTY, FLORIDA
(SEAL) BY:
ATTEST: MAYOR/CHAIRMAN
CLERK
approved by
Tourist Development Council
MONROE COUNTY ATTORNEY
APP,ROV(D AS TO I%OPi :
��— YNTHIA L. ALL
ASSIStANT COUNTY ATTORNEY