Item C14
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 18. 2009
Division: Engineering
Bulk Item: Yes ~ No
Department: Facilities Development
Staff Contact PersonlPhone #: Peter Horton X 5210
Ann Riger X 4439
AGENDA ITEM WORDING: Approval of an Award Agreement for Art in Public Places to Nan
Thurn Kitchens d/b/a Architectural Clayworks, for artwork at the Key West International Airport.
ITEM BACKGROUND: On November 17, 2008, the Art in Public Places voting committee
approved seven artists for art at the Key West terminal complex. Architectural Clayworks was selected
and will be providing hand sculpted glazed ceramic panels around the exterior elevator doors, and on
the wall above the ticket counters.
PREVIOUS RELEVANT BOCC ACTION: At the BOCC public hearing on 08/20/08, the
commissioners approved $180,000 for artwork at the Key West International Airport.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST: $50.000.00 BUDGETED: Yes -LNo
COST TO COUNTY: $50.000.00 SOURCE OF FUNDS:ORo ('""..t lR~a8tftleM:e
REVENUE PRODUCING: Yes No -X AMOUNT PER MONTH_ Year
APPROVED BY:
~c,.~
County Atty r OtGf'lPurchasing _ Risk Management _
DOCUMENTATION:
Included X
Not Required_
DISPosmON:
AGENDA ITEM #
Revised 1/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Architectural Clayworks Contract #_
Effective Date: 02/18/09
Expiration Date:
Contract Purpose/Description:
To provide artwork through Art in Public Places for the Key West International Airoort
Contract Manager: Ann Riger X4549 Facilities Devel/Stop #1
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 02/18/08 Agenda Deadline: 02/03/09
CONTRACT COSTS
Total Dollar Value of Contract: $ 50,000.00
Budgeted? YesL8J No D Account Codes:
Grant: $ N/A
County Match: $ N/A
Current Year Portion: $ 50,000.00
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t/c6 - -_-_-_
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ADDITIONAL COSTS
Estimated Ongoing Costs: $-"yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial. salaries, etc.)
CONTRACT REVIEW
Changes
Date In Neede4._m
Division Director O"t-bj YesD No~
Risk Managetpent clJr;J:J! YesD NoQ"
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O.MB./Purc'1Wing 2~~<; YesO No ~, .c7Z>
CountyAttorney d' ~ YeSDNo~~/~b""'(" ~{W
Date Out
Comments:
OMB Form Revised 2/27/01 MCP #2
Monroe County Art in Public Places Award Aereement
This AGREEMENT dated the ~day of February. 2009, is entered into by and
between the BOARD OF COUNTY COMMISSIONERS FOR MONROE COUNTY,
hereinafter "County", and NAN THURN KITCHENS OIB! AI ARCHITECTURAL
CLA YWORKS hereinafter "Artist",
SSAN # 501-64-5407
WHEREAS, the Art in Public Places Ordinance #022-2001, codified at MCC g2-
322(A), provides for an appropriation of 1 % of the construction costs for new
construction exceeding $500,000 and renovations exceeding $100,000; and
WHEREAS, the Ordinance established an Arts in Public Places (AIPP)
Committee to advise the County Commission regarding art to be acquired and installed in
each public construction project subject to the AIPP allocation; and
WHEREAS, the AIPP Committee has selected and recommended to the BOCC
one or more artists for this project; and
WHEREAS, the Board of County Commissioners of Monroe County have
detennined that it is in the interest of the promoting the understanding and awareness of
the visual arts to contract for the creation and installation of artwork in the Key West
International Airport.
NOW, THEREFORE, in consideration of the mutual covenants and payments
contained herein, the parties have entered into this agreement on the terms and conditions
as set forth below.
1. AGREEMENT PERIOD: This agreement is for the period February 18, 2009
through 120 days subsequent to date of issuance of Certificate of Occupancy or
Certificate of Completion for building. This agreement shall remain in effect for
the stated period unless one party gives to the other written notification of
termination pursuant to and in compliance with paragraphs 7, 12, and 13 below.
All work for which AIPP funds are to be expended must be completed by the
stated termination date.
2. SCOPE OF AGREEMENT: The Artist shall provide
Hand Sculpted Glazed Ceramic panels instaDed permanently on etu:h side and
over both exterior downstairs elevator doors. The total is 4 panels measuring at least
15" x 86" and two panels measuring at least 15" x 88" - $15,000.00
Three large scale Hand Sculpted Glazed Ceramic sculptures installed
permanently on 8' x 110' wau above the ticket counters. Total square footage of aU
three pieces combined is at least 150 s.}: - $35,000.00
Artist shall confer with and coordinate activities with the construction contractor
on the job in order to insure that there is as much cooperation and cohesiveness in
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the incorporation of the art into the building under construction, and so that there
shall be the least amount of interference between the Artist and the Contractor.
3. AMOUNT OF AGREEMENT AND PAYMENT: The County shall provide an
amount not to exceed $50,000.00 for materials and services used to create and
install the project. The Board of County Commissioners assumes no liability to
fund this agreement for an amount in excess of this award. Monroe County's
performance and obligation to pay under this agreement is contingent upon an
annual appropriation by the BOCC. Pursuant to Florida's Prompt Payment Act,
upon receipt by County of an Invoice for each of three (3) phases, and
documentation to satisfY the Clerk that the appropriate phase has been
completed, payment shall be made for the following phases at the referenced
rates:
1) Design Phase:
2) Materials:
33.3% of total payment;
33.3% of total when artist submits receipts for materials and
eligible costs equal to or greater than 33.3% of the contract total;
and
33.3% final payment due when installation is deemed complete
and contractual agreement specifications are verified by the
Monroe County Purchasing Department or designee.
3) Completion:
Eligible costs and expenditures for the proiect and the total award include. but are not
limited to:
A. Artist's design fee
B. Labor, materials, contracted services required for production and installation
C. Artist's operating expenses related to the project
D. Travel related to this project, pursuant to statutory limitations
E. Transportation of the work to the site
F. Installation to the site
G. Permits and fees necessary for the installation (applicable for exterior projects
which also require HARC review)
H. Legal costs directly related to the project
I. Liability costs of artist
Payment shall be made upon presentation of an original invoice and documentation
necessary to support the completion of the work. Artist shall also provide a release of
lien if applicable.
Final payment request must be submitted no later than 60 days after the completion of the
project.
4. OWNERSHIP and RIGHTS: Upon the installation of the artwork, County shall
own the artwork and all rights related thereto fully and completely.
5. RECORDS: The Artist shall keep such records as are necessary to document the
performance of the agreement and give access to these records at the request of
the County, the State of Florida, or authorized agent and representative of said
government bodies. The Artist understands that it shall be responsible for
repayment of any and all audit exceptions which are identified by the Auditor
General for the State of Florida, the Clerk of Court for Monroe County, the Board
of County Commissioners for Monroe County, or their agents and representatives.
6. MODIFICATIONS AND AMENDMENTS: Any and all modifications of the
terms of this agreement shall be only amended in writing and approved the Board
of County Commissioners for Monroe County.
7. INDEPENDENT CONTRACTOR: At all times and for all purposes hereunder,
the Artist is an independent contractor and not an employee of the Board of
County Commissioners of Monroe County. No statement contained in this
agreement shall be construed as to find the Artist or any of its employees,
contractors, servants or agents to the employees of the Board of County
Commissioners of Monroe County, and they shall he entitled to none of the rights,
privileges or benefits of employees of Monroe County.
8. COMPLIANCE WITH LAW: In carrying out its obligations under this
agreement, the Artist shall abide by all statutes, ordinances, rules and regulations
pertaining to or regulating the provisions of this agreement, including those now
in effect and hereafter adopted. Any violation of said statutes, ordinances, rules
or regulations shall constitute a material breach of this agreement and shall entitle
the County to terminate this agreement immediately upon delivery of written
notice of termination to the Artist
9. HOLD HARMLESS/INDEMNIFICATION: The Artist hereby agrees to
indemnifY and hold harmless the BOCC Florida Keys Council of the Arts, AIPP
Committee and Monroe County and any of their officers and employees from and
against any and all claims, liabilities, litigation, causes of action, damages, costs,
expenses (including but not limited to fees and expenses arising from any factual
investigation, discovery or preparation for litigation), and the payment of any and
all of the foregoing or any demands, settlements or judgments arising directly or
indirectly under this agreement. The Artist shall immediately give notice to the
County of any suit, claim or action made against the County that is related to the
activity under this agreement, and will cooperate with the County in the
investigation arising as a result of any suit, action or claim related to this
agreement.
10. ANTI-DISCRIMINATION: The Artist agrees that they will not discriminate
against any of their employees or applicants for employment or against persons
for any benefit or service because of their race, color, religion, sex, national
origin, or physical or mental handicap where the handicap does not affect the
ability of an individual to perform in a position of employment, and to abide by
all federal and state laws regarding non-discrimination.
11. ANTI-KICKBACK: The Artist warrants that no person has been employed or
retained to solicit or secure this agreement upon an agreement or understanding
for a commission, percentage, brokerage or contingent fee, and that no employee
or officer of the County has any interest, financially or otherwise, in the said
funded project, except for general membership. For breach or violation of this
warranty, the County shall have the right to annul this agreement without liability
or, in its discretion, to deduct from the agreement price or consideration, the full
amount of such commission, percentage, brokerage or contingent fee.
12. TERMINATION: This agreement shall terminate pursuant to Paragraph #1.
Termination prior thereto shall occur whenever funds cannot be obtained or
cannot be continued at a level sufficient to allow for the continuation of this
agreement pursuant to the terms herein. In the event that funds cannot be
continued at a level sufficient to allow the continuation of this agreement pursuant
to the terms specified herein, this agreement may then be terminated immediately
by written notice of termination delivered in person or by mail to Artist. The
County may terminate this agreement without cause upon giving 90 days written
notice of termination to Artist. The County shall not be obligated to pay for any
services or goods provided by Artist after Artist has received written notice of
termination.
13. TERMINATION FOR BREACH: The County may immediately terminate this
agreement for any breach of the terms contained herein. Such termination shall
take place immediately upon receipt of written notice of said termination. Any
waiver of any breach of covenants herein contained to be kept and performed by
Artist shall not be deemed or considered as a continuing waiver and shall not
operate to bar or prevent the County from declaring a forfeiture for any
succeeding breach either of the same conditions or of any other conditions.
14. ENTIRE AGREEMENT: This agreement constitutes the entire agreement of the
parties hereto with respect to the subject matter hereof and supersedes any and all
prior agreements with respect to such subject matter between the County and the
Artist.
15. CONSENT TO JURISDICTION: This agreement, its performance, and all
disputes arising hereunder, shall be governed by the laws of the State of Florida,
and both parties agree that the proper venue for any actions shall be in Monroe
County.
16. ETHICS CLAUSE: Artist warrants that he has not employed, retained or
otherwise had act on his behalf any former County officer or employee in
violation of Section 2 of Ordinance No. 10-1990 or any County officer or
employee in violation of Section 3 of Ordinance No. 10-1990. For breach or
violation of the provision the County may, at its discretion terminate this
agreement without liability and may also, at its discretion, deduct from the
agreement or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former or present
County officer or employee.
17. PUBLIC ENTITY CRIME STATEMENT: A person or affiliate who has been
placed on the convicted vendor list following a conviction for public entity crime
may not submit a bid on an agreement to provide any goods or services to a public
entity, may not submit a bid on an agreement with a public entity for the
construction or repair of a public building or public work, may not submit bids on
leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, sub-contractor, or consultant under an agreement with any
public entity, and may not transact business with any public entity in excess of the
threshold amount provided in Section 287.017, for CATEGORY TWO for a
period of 36 months from the date of being placed on the convicted vendor list.
Artist represents that Artist is not on the Convicted Vendor list.
18. AUTHORITY: Artist warrants that it is authorized by law to engage in the
performance of the activities encompassed by the project herein described. Each
of the signatories for the Artist below are authorized to contract Artist's services.
19. LICENSING AND PERMITS: Artist warrants that he or she shall have, prior to
commencement of work under this agreement and at all times during said work,
all required licenses and permits whether federal, state, County or City.
20. INSURANCE: Artist agrees that it maintains in force at its own expense a
liability insurance policy which will insure and indemnifY the Artist and the
County from any suits, claims or actions brought by any person or persons and
from all costs and expenses occurring during the agreement or thereafter that
results from performance by Artist of the obligations set forth in this agreement.
At all times during the term of the agreement and for one year after acceptance of
the project, unless the requirement is waived by tbe Monroe County Risk
Manager, Artist shall maintain on file with the County a certificate of the
insurance of the carriers showing that the aforesaid insurance policy is in renewal,
material change or reduction in coverage unless a minimum of thirty (30) days
prior notification is given to the County by the insurer.
Acceptance and/or approval of Artist's insurance shall not be construed as
relieving Artist from any liability or obligation assumed under this contract or
imposed by law.
The Monroe County Board of County Commissioners, its employees and officials
will be included as "Additional Inured" on all policies except worker's
compensation.
Any deviations from these General Insurance Requirements must be requested in
writing on the County form titled "Request for Waiver of Insurance
Requirements" and must be approved by Monroe County Risk Management. The
following coverages shall be provided prior to commencement of work governed
by this contract:
1. Workers Compensation if, and as required by Florida Statutes
2. General Liability Insurance. Coverage shall be maintained through out the
life of the contract and include, as a minimum:
· Premises Operations
· Products and Completed Operations
· Blanket Contractual Liability
· Personal Injury Liability
· Expanded Definition of Property Damage
The minimum limits acceptable shall be:
$300,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
$ 50,000 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a
Claims Made policy, its provisions should include coverage for claims
filed on or after the effective date of this contract. In addition, the period
for which claims may be reported should extend for a minimum of twelve
(12) months following the acceptance of work by the County.
21.
NOTICE: Any written notice to be given to either party WIder his
agreement or related hereto shall be addressed and delivered as follows:
For Artist
For County:
Nan Thurn Kitchens
P.O. Box 371070
Key Largo, FL 33037
Florida Keys COWIcil of the Arts
1100 Simonton Street
Key West, FL 33040
and
County Attorney
P.O. Box 1026
Key West, FL 33041-1026
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed the
day and year first above written.
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
By:
Deputy Clerk
Mayor/Chairman
G:~SSE ·
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~ CERTIFIC. 'E OF LIABILITY INSURA :E I DATE (MMlDD/YY)
~~Ri::I 12/08/08
PRODUCER 1st State Insurance THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
2804 NE 8 ST SrE 202 HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR
Homestead. FL 33033 AL TER T~ CO AFF---- Y THE POlICIES Bl'LOW.
. Phone (786)243-9886 Fax (786)243-9888 INSURERS AFFORDING COVERAGE NAIC #
INSURER A; FCIC- FIRST COMMERCIAL GROUP I
INSURED Nancy Kitchens DBA Architectural Clayworks
INSURER B;
PO Box 371070 INSURER C:
Key Largo. FL 33037- INSURER D:
1(305) 451-9885 INSURER E:
COVERAGES INSURER F:
THE POLICIES OF INSURANCE USTED HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN. THE INSURANCE AFFORDED BY HE POLICIES OESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH
POlICIES. AGGREGATE LIMTS SHOWN MAY HAVE BEEN REDUCED BY PAlO ClAIMS.
~ I~ TYPE OF INSURANCE POLICY NUMBER POUCY EFFECllVE POUCY EXPlRATIOH UMITS
DATE DATE
GENERAL UA8lUTY EACH OCCURRENCE 300000
~ COMMERCIAl GENERAL LIAB8.ITY GL-24556 12/09/09 DAMAGE TO RENTED 100000
12/09/08 PREMISES lea occurencel
~I!{J CLAIMS MADE 0 OCCUR MED EXP (Anyone person) 5000
A I!{J 0 PERSONAl & ADV INJURY 300000
0 GENERAL AGGREGATE 600000
GEN'L AGGREGATE lUT APPLIES PER: PRODUCTS - COMP/OP AGG 300000
o POlICY 0 PROJECT 0 LOC
AUTOMOBIlE UA8lUTY COtJ8INEO SINGLE LIMIT
0 mv AUTO I (Ea accident)
0 ALL OWNED AUTOS BODILY INJURY
0 0 SCHEDULED AUTOS (Per person)
0 HIRED AUTOS BODILY INJURY
0 NON OWNED AUTOS (Per accident)
IR PROPERTY DM1AGE
, (Per accident)
GARAGE UABIUTY ~X'Xl \1 ~C AUTO ONLY - EA ACCIDENT
0 0 ANY AUTO 1 OTHER THAN EA N;C
0 AUTO ONLY: AGG
EXCESSlUMBREllA llA8lUlY '\./ I lC1-- f"(~ EACH OCCURRENCE
(0 -Ot: .
o OCCUR o CLAIMS M.ADE AGGREGATE
0
0 DEDUCTIBLE 'f
0 RETENTION $
WORKERS COMPENSATION AND o WC STATU- o g~H-
EMPLOYERS' lIAEIIUTY
ANY PROPRIETOR I PARTNER I EXECUTIVE E.L. EACH ACCIDENT
OFFICER I MEMBER EXCLUDED? E.L DISEASE . EA EMPlOYEE
If )'as. describe under
SPECIAl PROVISIONS below E.L. DISEASE - POLICY LIMIT
OTHER
DESCRIPTION OF OPERATIONS I lOCATIONS I VEHICLES I EXClUSIONS ADDED BY ENDORSEMENT I SPECIAL. PROVISIONS
CERTIFICATE HOLDER IS LISTED AS ADDITIONALLY INSURED WITH RESPECT TO THE GENERAL LIABILITY
I
CERTIFICATE HOLDER
Board of Monroe County Commisioner
1100 Simonton Str
Key West. FL 33040
info@keysart.com
I
ACORD 25 (2001108) QF
F
CcAlNlY
I "NT
CANCELLATION
SHOULD ANY OF THE ABOVE OESCRlBeD POlICIES BE CANCEllED BEFORE THE
EXPlRATIOH DATE THEREOF. THE ISSUING INSURER WIll ENDeAVOR TO MAIL
30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO
THE lEFT, BUT FAILURE TO DO so SHALL IMPOSE NO 08UGATION OR LlA8/UTY
OF AHY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES.
I AUTHORlZEDREPRESENTATIVE ~l!:~ -J~
@ACORD CORPORATION 1988
Monroe County
FOCI/mas Development
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