Item C26
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 2/18/09
Division: TECHNICAL SERVICES
Bulk Item: Yes..x.. No
Department: TECHNICAL SERVICES
Staff Contact Person/Phone #: Lisa Druckemiller . 295-5100
AGENDA ITEM WORDING:
Approval of SCHEDULE FOR PURCHASE OF Dedicated Maintenance Technician
#CPE50416 from Bellsouth Communication Systems, LLC d/b/a AT&T Communications
Systems Southeast ("AT&T").
ITEM BACKGROUND: Monroe County BOCC has a contract with AT&T (formerly
Bellsouth, Inc) for a Dedicated Maintenance Technician to provide maintenance services for
BOCC phone systems our various offices throughout Monroe County. Secondarily, the
Dedicated Maintenance Technician will provide incidental labor for moves, additions and
changes.
PREVIOUS RELEVANT BOCC ACTION: Approval on June 16, 2004 of Contract with
Bellsouth (now d/b/a AT&T Communications Systems Southeast) for Master Service
Agreement #FL03- F871-00
CONTRACT/AGREEMENT CHANGES: New 36 month term
STAFF RECOMMENDATIONS: Approval.
TOTAL COST:
$495.252.00
BUDGETED: Yes ~ No
COST TO COUNTY: $495.252.00 SOURCE OF FUNDS: Primarily Ad Valorem
REVENUE PRODUCING: Yes NoX AMOUNT PER MONTH_Year
APPROVED BY: County Atty~ OMB/Purchasing _ Risk Management_
Not Required
DOCUMENTATION:
Included X
DISPOSITION:
AGENDA ITEM #
Revised 11/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
.
CONTRACT SUMMARY
Contract with: AT&T Contract # CPE50416
Effective Date: 02/18/09
Expiration Date: 02/18/11
Contract Purpose/Description:
SCHEDULE FOR PURCHASE OF Dedicated Maintenance Technician
Contract Manager: Lisa Druckemiller 5100 Technical Services/5B
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 02/18/09 Agenda Deadline: 02/04/09
CONTRACT COSTS
Total Dollar Value of Contract: $ 495,252.00 Current Year Portion: $ 137,570.00
Budgeted? YeslZl No D Account Codes: 001-05002-530-460-_
Grant: $ _-_-~----
County Match: $ _-_-_-_-_
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--
- -
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ADDITIONAL COSTS
Estimated Ongoing Costs: $ O.OO/yr For: AT&T Dedicated Technician
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Li..DJ YesD No~
Changes
Needed
YesD No
Date Out
Division Director
Date In
L-9-t>>
l-<{ -0 ~
1- 9 -07
r4q
Risk Management
.B./Purchasing
Comments:
OMB Form Revised 2/27/01 MCP #2
AT&T Primary Rate Interface Agreement
TechrUcalServices
Monroe County BOCC
January 8, 2009
Background Information
Currently, Monroe County has contracted with AT&T (formerly known as Bellsouth) to
provide a Dedicated TechrUcian primarily to maintain our Telephone switching systems
which we currently have under warranty from AT&T. This includes installation of
software updates, configuration and maintenance of our Micro-call systems, etc.
Additionally, the TechrUcian is responsible for the installation of telephone and data
ports and cables for additional equipment that is installed in our current facilities as
well as installing telephone and data drops in all new county facilities.
Analysis
Our current technician is who has been dedicated to Monroe County since 2003 and
prior to that has serviced the County's telephone systems since 1981. He is extremely
knowledgeable about the County's phone and data systems and is an asset to the
County. He has spearheaded our conversion to Voice over IP which enables our phone
systems to operate across our data networks and greatly lower our costs.
The going rates for installation of data ports and cables within an office building are
typically $125-$150 dollars per" drop." This contract charges $65 per drop where the
County then provides the necessary cabling and jacks. This represents an extremely
competitive price on a per port basis. During the past year, he has installed phone and
data ports, cabling and patch panels at the new Courthouse in Key West, the Medical
Examiner's Office, and the Murray Nelson Building in Key Largo.
Staff Recommendation
Technical Services recommends that the Monroe County Board of County
Commissioners approve the SCHEDULE FOR PURCHASE OF Dedicated Maintenance
Technician #CPE50416 with AT&T.
SCHEDULE FOR PURCHASE OF
Dedicated Maintenance Technician
~~ t t
I.- .Ja &
~
Customer: Monroe County Board of County Comm.
Customer Number:
37116
Location Number:
51
Agreement Number:
CPE50416
~ 1200 Truman Ave, Suite 211
Order Number: TBD
City: KeyWeli State: FL Zip: 33040
Tenn:
36 Months
Total Price: 13,757 monthly
(Excluding taxes)
Customer Reference Number:
(For Information Purposes Only)
Customer hereby purchases Dedicated Technician Services, as set forth in detail below, from BeUSouth Communication
Systems, LLC d/b/a AT&T Communication Systems Southeast ("AT&T") under and pursuant to, and this Order modifies and
supplements, for purposes of Dedicated Technician services only, the Master Agreement For Equipment Purchase AndlOr
Maintenance Service between AT&T and Customer ("Agreement"). This Order shall become effective as of the last signature
date set forth below. Except as specifically stated below, all terms and conditions of the Agreement remain in full force and effect.
AT&T and Customer hereby agree as follows:
Customer orders, and by acceptance of this Order AT&T agrees to provide, Dedicated Technician services consisting of the
following components at the net prices indicated below:
Terms and Provisions
AT&T agrees to provide Dedicated Technician Services to Customer as stated in the above referenced order, per the following terms
and conditions:
IAT&T will provide Dedicated Technician(s), as stated in the above referenced Order, to work on the Customer's site(s).
AT&T and Customer agree that the duties of the on-site Technician(s) shall be primarily to provide the system
WarrantylMaintenance' work and secondarily, with time permitting, to provide incidental labor for moves, adds and
changes.
2.Dedicated Technician(s) will be on Customer site(s) (8) hours per day, five (5) days a week fifty (50) weeks per year,
duringthe hours of8:00 A.M. and 5:00 PM, Monday through Friday excluding holidays observed by AT&T.
3AT&Ts Dedicated technician(s) can perform routine adds, moves, changes, and rearrangements (installation work
defined as installation work up to this "wired-for" system size (shelf in place) which does not require engineering
consideration. Parts for rearrangements, changes, moves of telecommunications equipment are not included. Installation
work which requires engineering consideration, issuance of Sales/Service Orders, or work outside of the normal
scheduled work hours will be performed by AT&T and billed to Customer at AT&T's then current published rate for such
work.
4.Customer must maintain an inventory of typical equipment, on Customer's premises, necessary to perform the above
mentioned installation work as part of the Dedicated Technician Service Plan. Customer must replenish this inventory as
needed.
5.A T &T will be responsible for the maintenance, as stated in the Agreement, of all components that comprise Customer's
telecommunications system(s) located at the site(s) as listed in the above referenced Order. Equipment purchased from
AT&T and installed at the site(s) will be covered during the warranty as stated in the Agreement. After the expiration of
the warranty, the labor to maintain the Equipment will be provided by the Dedicated Technician(s) with all parts billable
at AT&T's then current rates.
6.AT&T will insure that the Technician is reasonably trained and qualified to make repairs to systems listed in the above
referenced Order or provided by AT&T at the covered site(s) during the term of the Order.
7.For products, equipment andlor tasks not typically supplied by AT&T, AT&T may, upon Customer request, agree to
maintain the same under the following conditions:
-
a. Customer agrees to provide pertinent test equipment and tools, and bear all expenses for the training of the
Technician(s) on equipment or tasks, including but not limited to, manufacturer training, travel, food, lodging
and replacement oftechnician(s) during the training period.
b. Customer agrees to provide all replacement parts and other required materials.
c. Customer agrees to bear the cost of any manufacturer technical support.
8.Any additional work performed by AT&T beyond the scope of this Order, will be at AT&T's then current rates for
labor and materials.
9.The Customer shall not employ, or attempt to employ, any of AT&T's current or former employees with whom
Customer has direct contact in connection with the performance of this Order. Customer shall comply with these
conditions through the term of this Order or any renewal thereof and for 12 months thereafter.
ANNUAL PRICING
Dedicated Technician Labor
Number of Technicians
List Price
Customer Discount
Net Price for Technical Labor
Total Price for Technical Labor
1
$ 160,680/per yr.
%
_$ 123,600/per y.
_$370,800/3 yrs.
Dedicated Technician Vehicle
Number of Vehicles
List Price
. Customer Discount
Net Price for Vehicle
Total Price for Vehicles
_1
_6,600
_$6,600
_$6,600
%
Dedicated Technician - Parts - List pricing is for 500 ports
Number of Ports (Total Ports /500)
List Price
Customer Discount
Net Price for 500 Ports
Total Price for Parts
_6000
$,51,069/per y.
30 %
_ $39,284/per y.
_$117,852/3 yrs.
Pursuant to the terms and conditions of the Agreement referenced above, Customer agrees to purchase and AT&T agrees to provide Services described in this Order.
!This Order shall automatically incorporate therein all the terms and conditions of the Agreement, and any And all terms and conditions on any Customer order forms,
urchase orders, or other Customer documents shall be deemed deleted.
In Witness Whereof; the parties have executed this Order by their duly authorized representative, in multiple counterparts, eacb of which shall be deemed an
riginal.
CUSTOMER
By
BeUSouth Communication Systems. LLC
d/b/a AT&T Communication Systems Southeast
By
Authorized Signature
Date
Authorized Signature
Date
Name (Type or Print)
Title
Name (Type or Print)
Title
CHRISTI M. LIMBERT-BARROWS
ASSISTANT COUNTY ATTORNEY
Date J 11.d..1 0"
I ,