Item C28BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
April 15,
2009
Division:
Administration
Bulk Item: Yes
X
No _
Department:
Project Management
Staff Contact Person/Phone #: Jerry Bamett X4416
AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County
Administrator's Office.
ITEM BACKGROUND: There was one change order considered and approved by the County
Administrator for the period beginning March 1, 2009 and ending March 31, 2009 for a credit of
$19,185.00. There were no change order requests rejected by the Engineering Services or Project
Management..
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non -cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly
report of all change orders considered by the County Administrator.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: N/A
TOTAL COST: N/A Indirect Costs BUDGETED: Yes N/_ No _
COST TO COUNTY: N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year
APPROVED BY: County Atty _ OMB/Purchasing Risk Management
DOCUMENTATION:
DISPOSITION:
Revised 11/06
Included X Not Required
AGENDA ITEM #
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MONROE COUNTY/ADMINISTRATION DIVISION/PROJECT MANAGEMENT
CoNTRAcr CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO: 1
Big Pine Key Fire Station INITIATION DATE: 02/26/09
Key Deer Blvd. CONTRACT DATE: 12/19/07
Big Pine Key, Florida
TO CONTRACTOR:
Pedro Falcon Electrical Contractors, Inc.
31160 Avenue C
Big Pine Key, FL 33043
The Contract is changed as follows:
Monroe Country
Fac(Iltfes Development
MA 2
TIME:
RECENED BY:
The original (Contract Sum) (Guaranteed Maximum Price) ........................................ $3,222,000.00
Net change by previously authorized Change Orders ................................................ 0.00
The (fact Sum) (Guaranteed Maximum Price) prior to this Change Order was ......... $3,222,000.0o
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanged) by this Change Order .................. $(19,185.00)
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is... $3,202,815.00
The Contract Time will be (increased) (decreased) (unchanged) by .............................. 30 Days
The date of Substantial Completion as of the date of this Change Order is .................... July 11, 2009
Detailed description of change order and justification:
ARCHITECT:
CONTRACTOR:
DIRECTOR, PROJECT MANAGEMENT:
COUNTY ADMINISTRATOR
ell
William P. Hom, Architect P.A. Date
O 31o.�,�D9
PWKYFarc-o n Electrical Contractors, Inc. Date
Debbie Frederick, Deputy
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not Included in the original contract specifications. Yes ® No ❑
If Yes, explanation: A new water Ih►e fmn the Fha Statlon to the Senior Center Is an
unforeseen condition. The power to the lift station and to the aerobic &vehnent unit
was omitted from the bidddees drawings. The deletion of the Irrigation system,
landscaping, and the revision of gauge of trusses one part of value wVkwNng, and
the revisions to the door handbvare is a requirement by the Fire Marshal.
• Change Omer was included In the original specifications. Yes ❑ No
If Yes, explanation of Increase in price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
e Change Order is correcting an error or omisslon in design document. Yes ❑No
Should a dalm under the applicable professional liability policy be made? Yes ❑ No
Explain:
Pedro Falcon
Electrical Contractors, Inc.
31160 Avenue C. Big Pine Key, FL 33043.4516
(305) 872-2200 - Fax (305) 872-2219 - faleonel@6ellsouth.net
CGC 1507617 / EC 0001491 / EC 13003416
Request for Change Order
26 February 2S ,?, 00
Project: Monroe County Fire Station No. 13
Change Order Request No: One — Revision Two
Description: New Water Line to Senior Center Delete Irrigation System, Revise Gauge
of Trusses to Pre-engineered Manufacturers Specifications Delete Tower Base Revise
Curb by Tower Base, Delete Landsca�ing/Sod, Door Hardware Revisions, Provide Power
to Lift Station & ATU
Atlantic Plumbing
• New water line from New Fire Station to Senior Center ..................... $1,100.00
PFEC
• Delete Irrigation System......................................................<$7,950.00>
• Revise Gauge of Trusses to Pre-engineered
Manufacturers Specifications....................................................<900.00>
• Delete Tower Base..................................................................<$0 .00>
• Revisions to Curb at Tower Base ....................... ............................. $0.00
• Delete All Landscaping/Sod.........................................................<$13,950.00>
• Revisions to Door Hardware .......................................................$629.00
• Provide Power to Lift Station @ Sr. Center.......................................$879.00
• Provide Power to ATU............................................................$1,007.00
Total.................................................................................... <S 199185.00>
TOTAL REQUESTED CHANGE ORDER AMOUNT......................<$19,185.00>
Required Time Extension for Coordination of Changes..............................30 Days
Respectfully Submitted,
r4o ✓ .0 �.
i �,
Ken Bygler
Project Manager
N
Sr,. 15 08 02:07p Atlantic Plumbing
3052944047 p,2
Atlantic Plumbing of the Keys,
5585 Second Avenue #1
t Key West, FL 33040
(Offcx)294.4042 (Cell) 747-4139
(Fax)29"047
Name I Addroea
------------------
Pedro Falcon
3 HW AVenoe C
gig Pine Key, FL 33403
Big Piet Eire Ststioa
Labor to nm WOW Ike approxi; WWY 30 feet "each and 10 feat Mach building.
7.5% Saba rat
+*CONTRACT PRICE VOID IF M T ACCEPTED WITHIN 30 DAYS" All wntracts am
due upon coeWktiaa Any contracts reflOW g unpaid aikr 10 days are wbject b t. SyL late Tvta�
charge per Month. Cuswma is M%VMsibk for s11 attorney fees and otha coilection coat.
Custum ors
Estimate
DoW
Estimate
9/15/2006
210
JA
TME'
RECEIVED Vf-
P oject
Big Pine Fire station
Total
1,100.00
0.00
$1,100.00
Date: 11/20/2008
TO: Pedro Falcon Electrical Contractors
31160 Avenue C
Big. Pine Key, FL 33043
ATTN: Keen sygler
Thank you.
Atlass Hardware Corp.
4800 SW 51 ST, Suite 104
Davie, FL. 33314
(964) 318-6160
(954) 316-1360 FAX
Change Order: AHC: 01
Project, Monroe County Fire Station # 13
390 Key Deer Blvd
Big Pine Key, FL 33043
Atlass Job # 2008091
Tag # 115 - Change to 45Min - add Smoke Seal and Closer
Tag # 116 - Add Closer
Tag #117 - Change lock from Privacy to Sbremom Function
Togs # 208 & 219 - wW Fire label and Closer reinforcement
Change Order Total Tax Included $629
W;m IF D
Terms Net 30 from date of lnvokx% no retaainage.
Prices vaakd for orders placed within (00) days:
AN maternal FOB of loe or job site, tail gate delivery, dams to be tagged and marked
per door opening, hardware set Unloading hoisting, glass, glazing, Installation, not
Inlouded.
Please review and advise.
Bill Brothers
Purchasing / Project Coordinator
bil001a laasshardwareoora.cam
09/23/2007 20:18 3052581381 MELROSE rLPSERY PAGE 02
Oxr Efw#w let Is Daq%% d to Afew Amy Problem
soo * emux is tom
Podro Falcon EkvuiW Contracwn
31160 Avenue C
Big Phu Kay, FL 30597
John C. Flits
NURSERY, INC.
U IOU
.4�.ur d4eoeAu,j S~t x4
DESIGNS • LAWNS • HEDGES • TREES
26100 S.W. 112th Avenue • Homestead, Florins 33032
Phone. (305) 258-3411 • Fa= (305) 259-1381
We roe haewirh adafting proposal to provide hmdscxping for the Mom m County Fire Stag
#13, kxxtad on Big Pine Key, Florida.
Total cast to provide lin& acoording to landscape Ph= and nwificabons prep er by
William P. Horn. ArcUtect, lendoWe sheets L,-1 and L-2, dated Anne 28, 2007 - $13,950.00.
71ds proposal wm W include: delivery and hwlalhWofa of all requested plant mstsxial, sodding,
mulch coves for newly planted areas, all nocessNY punting soil, gm ing and bntcft of lame treea
and pshm and removal of all ddxb cmmd by our work tram site.
Our proposal WMW not bwhxlc any inrigidon system, removal of exieft try or patron prior to
insteAbdion of new landwspin& rensoval of shalt Pavement or sidewalks, or removal of
cnowoction debeis.
Thanking— you far this iniphy and hoping to be of itrture service, we remain
very U* YOUM
MEWSE NURSERY, INC.
rage i or i
Campo-Abra
From: Campo-Abra
Sent: Monday, March 09, 2009 1:47 PM
To: County Commissioners and Aides
Subject: Change Order
Attachments: Change Order.pdf
Please review attached Change Order #1 from Pedro Falcon Electrical Contractors, Inc. for the Big Pine Key Fire
Station.
Abra Campo
Sr. Administrative Assistant
Office of County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 2-205
Key West, FL 33040
Office 305-2924441
Fax 305-292-4544 lz
cameo-abra@monroecounty-fl.gov
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3/9/2009
M EM ORA ND UM
TO: Board of County Commissioners
From: Debbie Frederick
Deputy County Administrator
Date: March 9, 2009
RE: Change Orders
Attached is a proposed change order for Pedro Falcon Electrical Contractors, Inc.
for the Big Pine Key Fire Station (Change Order #1 is for a decrease of $19,185.00
due to changes implemented - see attached- and an additional thirty (30) days to
substantial completion changing the completion date from 6/11/09 to 7/11/09.)
According to the ordinance adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the BOCC agenda.
The Deputy Administrator intends to approve this change order on Tuesday, March
10, 2009. � +
l
U
Debbie Frederick
Deputy County Administrator
DIF: adc