Item C40BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 4-15-2009 Division: Community Services _
Bulk Item: Yes X No Department: In -Home & Nutrition Services
Staff Contact Person: Sheryl Graham X4592
AGENDA ITEM WORDING: Approval of Amendment 006 to the Older Americans Act (OAA)
Contract #AA-829 (1-1-08-12/31/08) between the Alliance for Aging, Inc. (Area Agency on Aging for
Miami -Dade and Monroe Counties) and the Monroe County Board of County
Commissioners(Community Services/In-Home and Nutrition Services).
ITEM BACKGROUND: Approval of this amendment will de -obligate the OAA Cl allocation by
$9,451.00 and the OAA CII allocation by $8,375.00 as a result of a surplus by the end of the OAA
2008 contract. This has decreased OAA Title Cl to $133,149.00 and Title CII to $202,457.00
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted to Amendment 005 to the Older
Americans Act (OAA) Contract #AA-829 on November 19, 2008.
CONTRACT/AGREEMENT CHANGES: Will de -obligate Title IIIC-1 funding by $9,451.00 and
de -obligate Title IIIC-2 funding by $8,375.00
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $557,483.00
COST TO COUNTY: $55,748.00 - Required
BUDGETED: Yes X No
SOURCE OF FUNDS: Ad Valorem Taxes
REVENUE PRODUCING: Yes X No AMOUNT PER MONTH appr. $1,583.00
Year approx $18,996.00
APPROVED BY: County Atty X OMB/Purchasing X Risk Management _X_
DOCUMENTATION:
DISPOSITION:
Revised 8/06
Included X Not Required
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Alliance For Aging, Inc. Contract # Amendment #006 for
Contract #AA-829
Effective Date: I/l/2008
Expiration Date: 12/31/2008
Contract Purpose/Description: Approval of Amendment #006 to the OAA Contract #AA-829, (1/l/08-12/31/08)
between the Alliance for Aging, Inc. (Area Agency on Aging for Miami -Dade and Monroe Counties) and the
Monroe County Board of County Commissioners (Community Services/In-Home and Nutrition programs) to de -
obligate OAA Title Cl by $9,451.00 and OAA Title CII by $8,375.00
Contract Manager: Sheryl Graham 4510 Community Services/Stop I
(Name) (Ext.) (Department/Stop #)
For BOCC meeting on 4/15/09 Agenda Deadline: 3/31/09
CONTRACT COSTS
Total Dollar Value of Contract: (extension) $557,483.00 Current Year Portion: $
Budgeted? Yes X No Account Codes: _125_-_6153108_- - -
Grant: $ 501,735.00 125-_6153208_- - -
County Match: $55,748.00 - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
of included in dollar value above (e . Maintenance, utilities, janitorial, salaries, etc)
CONTRACT REVIEW
Changes
Date Out
Date In
Neededt4eviiewer
Division Director
Yes No
LO?
Risk Management
O.M.B./Pur& sing
` A
Yes No
Yes No
County Attorney
3�1(��G�
Yes CN
/7 Q�
Comments:
UNW Form Revised 2/27/01 MCP #2
Amendment 006 CONTRACT AA-829 Page 1
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Social Services Division.
The purpose of this amendment is to de -obligate the OAA C 1 allocation by $9,451 and OAA C2
allocation by $8,375 as a result of a surplus by the end of the OAA 2008 contract.
The Budget Summary by Title is as follows:
Title III B (CFDA/CSFA # 93.044): $ 109,569
Title C1 (CFDA/CSFA # 93.045): $ 133,149
Title C2 (CFDA/CSFA # 93.045): $ 202,457
Title III E (CFDA/CSFA # 93.052): $ 56,560
This amendment shall begin on August 18, 2008 or the date it has been signed by both
parties, whichever is earlier.
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER: Monroe County Social Services
SIGNED BY:
NAME:
TITLE:
DATE:
Monroe County Social Services
Division.
MONROE COUNIT
/�PPROV,F -.
PEDROt
AsslsrANT CoUi
ALLIANCE FOR AGING, INC.
Max B. Rothman, JD, LL.M.
SIGNED BY:
NAME:
President & CEO
TITLE:
DATE:
RNE
Amendment 005 CONTRACT AA-829
Page 1
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Social Services Division.
The purpose of this amendment is to decrease Title C1 by $6,000 thereby decreasing the
OAA Title C1 contract amount to $ 142,600 and increase Title C2 by $6,000 thereby increase
the OAA Title C2 contract amount to $ 210,832.The total OAA contract will be $519,561. The
unit rate is not amended therefore the provider must adjust the number of units of services
to be provided under the affected title accordingly.
E
Section II , Paragraph C, Sources of Funds, is hereby amended to read:
The funds awarded to the recipient are as follows:
Program Title
Year
Funding Source
CFDA#
Funds
Amounts
OAA Title IIIB Support Services
2008
US Department of
93.044
$109,569
Health & Human
Services
OAA Title IIIC1 Congregate
2008
93.045
$142,600
Meals
OAA Title III C2 Home
2008
93.045
$210,832
Delivered Meals
OAA Title IIIE Services
2008
93.052
$56,560
TOTAL FUNDS CONTAINED IN THIS AGREEMENT:
$519,561
This amendment shall begin on January 1, 2008 or the date it has been signed by both
parties, whichever is earlier.
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER: Monroe County Social Services
ALLIANCE FOR AGING, INC.
MaxB othm n, J L, .,
SIGNED BY: SIGNED BY:
NAME: Georze R. Neugent NAME:
President & CEO
TITLE: ylavor/Chairman TITLE:
DATE: November 19, 2008 DATE:
t,A Jki t .
PErDRC J. M N�'� C1 c.T "C1i', Yi1 T0A u i1