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Item C15 BOARD OF COUNTY COMMISSIOl\'ERS AGENDAJTEMS~Y Meeting Date: July 15, 2009 Division: Public Works Bulk Item: Yes -L No - Department: Facilities Maintenance Staff Contact Person:John W. Kin", 292-4431 AGENDA ITEM WORDING: Approval to exercise the second option to renew the contract with ARAMARK Uniform Services, a division of ARAlvfARK Uniform & Career Apparel, LLC. for the Division of Public Works uniform services. ITEM BACKGROU/l.'D: Section 4 of the current agreement provides for two additional one-year renewal options and the parties wish to exercise this second option to renew for an additional year. PRE\-10US RELEVANT BOCC ACTION: On August 15,2007, the BOCC approved award and enter into a contract with ARA1vlARK Uniform Services, not to exceed $25,000. On September 19, 2007, the BOCC approved an amendment to the contract clarifying term language, adding locations and a 100% cotton option, allowing County to use prior contractor until ARAMARK could provide uniforms, and increasing total contract from $25,000 to $35,000. On June 19,2008, the BOCC approved an Amendment (adding an additional long pants item) and 1st Renewal Agreement. CONTRACT/AGREEMENT CHANGES: The second renewal will commence August 27, 2009 and terminate August 26, 2010; Uniform costs to increase .1 %, the percentage change in the U.S. Department of Commerce Consumer Price Index (CPT-V) for all Urban Consumers as reported by the U.S. Bureau of Labor Statistics for the previous year ending December 31, 2008. STAFF RECOMMENDATIONS: Approval TOTAL COST: $35.000.00fentire contract) INDIRECT COSTS_ BUDGETED: Yes lNo - COST TO COUNTY: same SOURCE OF FUNDS: Ad Valorem, Gas Tax REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH_ Year APPROVED BY, COM'Y Attyt"l OMBlPureb",ing _ Risk M_""'01_ DOCUMENTATION: Inel ded ------K- Not Required_ DISPOSITION: AGENDA ITEM # ME M 0 RAN D UM DATE: May 20, 2009 TO: Dent Pierce, Division Director Public Works. FROM: John W. King, Sr. Director Lower Keys Operations. RE: Agenda Item Exercise Secood Renewal Option of Contract with ARAMARK Uniform Services, a division of ARAMARK Uniform & Career Apparel, LLC. For the Division of Public Works Uniform Services ARAMARK's original contract provides for two one-year renewal options and the parties hereto wish to exercise the second option to commence August 27,2009, tenninate August 26, 2010. Also, in accordance with Paragraph 4 of the original agreement, uniform costs will increase at renewal by .1 %, the CP1-U index as. of December 31, 2008. I hereby recommend approval to renew the contract with ARAi\1ARK Uniform Services, a division of ARAMARK Uniform & Career Apparel, LLC. for the Division of Public Works uniform services. JWKJjbw Enclosures MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: ARAMARK Uniform Contract Services Effective Date: 08/27/09 Expiration Date; 08/26/1 0 Contract PurposeJDescription: Second 0 tion to renew the contract for Uniform Services for the Public Works Lncreasin costs b .1% the CPI-U at December 31,2008 Contract Manager: Jo B. Walters 4549 Facilities MainUSto #4 (Name) / (Ext.) (Department/Stop #) t; 7/1S:/ tYi' J,V f'Jb@/at for BOCC meeting on -tl6117/riJ- ~ A enda Dead]ine:~169 CONTRACT COSTS Total Dollar Value of Contract: $ 35,000.00 Current Year Portion: $ 5,500.00 Budgeted? Yes~ No D Account Codes: 001-20501-530-340-&10120505530340 Grant: $ 'N/A ill-20503-530-340-& 10222500 530340 County Match: $ N/ A 001-20502-530-340-& 414-40000-530 340 504-23501-530-340- ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: (Nor included in dollar value above) (eg. maintenance, utiJities,janitorial, salaries, ett.) CONTRACT REVlliW Changes Date Out ~re/; Needed r....... {'oL. Reviewer . Division Director .".)J1 'I YesD NaG ~.' Q &/J4 &" , \')1 (,~ i /'''v /' ~.. ) ,_~,v Rj,k Man~'m""t ifjlL' ( y"O NoQ "."" " 0 (t d o'ii.'oIPwc'h~ng _ cLli', y"O NOcli' -=a- -~"'~:~::;~/"l 0 County Attorney 0_ Y esO No~ W c: I ~ ~ - ..-! {;> . Comments: (((.eo<' 'tL'T<d h ~ if,. v, '-, '..,Jc.rtv:'lI :t- P ('"'/19 -r':;::z:t;I;z/,h.)L. cf-- L.- OMB Form Revised 2/27/0 I Mep #2 21!!! RE '\ EW.-\L\(; RF E'IE"T [ 1I11'onn St'n it'l''S ~, :':._:"\..] \\..\1 ;,zi I \l! \ .,1,_ ".: j,... ".. .! ,_ _ ... ~ ,"I.' '.,. ..,\ ",C. 'dOi\ROI C( II \1 \' ',... _, :'CI. 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