Item I14 114
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE
u,.. 9 Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tern Holly Merrill Raschein,District 5
Michelle Lincoln,District 2
- James K. Scholl,District 3
' David Rice,District 4
Board of County Commissioners Meeting
June 21, 2023
Agenda Item Number: I14
2023-1134
BULK ITEM: No DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland
N/A
AGENDA ITEM WORDING: Ratification and approval of Amendment No. 3 to State of Florida
Department of Transportation Public Transportation Grant Agreement G1 V31, as executed by the
Director of Airports, providing an additional $500,000.00 in funding for Essential Airport Equipment
for the Key West International Airport; requires a 50% match from Airport Operating Fund 404.
ITEM BACKGROUND:
This grant is to provide, install and upgrade essential safety and security equipment. The equipment
will be for security, access control and emergency response.
PREVIOUS RELEVANT BOCC ACTION:
Approved the original FDOT Grant Agreement GIV31 on March 17, 2021, Amendment#1 on April 21,
2021, and Amendment#2 on August 17, 2022. On September 15, 2021, the BOCC adopted Resolution
No. 288-2021 authorizing the Director of Airports to execute Airports' FAA and FDOT grants as
received to meet deadlines for returning the grants to the granting agency and expedite use of grant
funds, with grants to be ratified by the BOCC at the next regularly scheduled commission meeting.
CONTRACT/AGREEMENT CHANGES:
Adds an additional $500,000.00 in funding
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FDOT GIV31 Amend 3 EYW Essential Airport Equipment.pdf
FINANCIAL IMPACT:
$500,000.00
2945
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGC4/25/2023
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719
(ite m-seg me nt-phase-sequence)
438666-2-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1V31 Federal Award Date: Amendment No.: 3
CFDA Number: N/A SAM/UEI Number:
CFDA Title: N/A
CSFA Number: 55.004
CSFA Title: Aviation Grant Program
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment")is made and entered
into on , by and between the State of Florida, Department of Transportation
("Department'), and Monroe County Airports, ("Agency"),collectively referred to as the "Parties."
RECITALS
WHEREAS, the Department and the Agency on 3/18/2021 (date original Agreement entered)entered into a Public
Transportation Grant Agreement("Agreement").
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as
follows:
1. Amendment Description. The project is amended to add FY23 funding.
2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below (select all programs that apply):
X Aviation
Seaports
_ Transit
_ Intermodal
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
3. Exhibits. The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance
_ *Exhibit B1: Deferred Reimbursement Financial Provisions
*Exhibit B2: Advance Payment Financial Provisions
_ *Exhibit C: Terms and Conditions of Construction
X Exhibit D: Agency Resolution
Exhibit E: Program Specific Terms and Conditions
Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance (Single Audit Act)
*Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
*Additional Exhibit(s):
2946
Page 1 of 7
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGC4/25/2023
GRANT AGREEMENT
4. Project Cost.
The estimated total cost of the Project is X increased/_ decreased by$1,000,000 bringing the revised total
cost of the project to $3,150,000.
The Department's participation is X increased/ _ decreased by $500,000. The Department agrees to
participate in the Project cost up to the maximum amount of $1,575,000, and, additionally the Department's
participation in the Project shall not exceed 50.00% of the total eligible cost of the Project.
Except as modified, amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any
amendments thereto shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.
AGENCY Monroe County Airports STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Richard
B Strickland B
y y:
Name: Richard Strickland Name: Daniel Iglesias
Title: Director of Airports Title: Director of Transportation Development
Di
gitally Mercado
STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Mercado
DN:cn=Pedro Mercado,
�gp�apoyE �Fo �( o=Monroe County,
ou=County Attorneys Legal Review: Alicia Trujillo
�aeo od.MEseeoo-----' Office,email=mercado
ASSP6TA GXSUNTV A'fTURNEY
Nt pedro@monroecounty-
fl.gov,c=US
Date:2023.06.05 15:38:5 9
-04'00'
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Page 2 of 7
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC4/25/2023
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement (if not the entire project)): Key West International Airport Essential Airport Equipment
B. Project Location (limits, city, county, map): Key West International Airport/Key West, FL/Monroe
C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): To provide, install and upgrade essential safety and security equipment. The
equipment will be for security, access control, and emergency response.
D. Deliverable(s): To provide, install and upgrade essential safety and security equipment. The equipment will be for
security, access control, and emergency response.
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
E. Unallowable Costs (including but not limited to): N/A
F. Transit Operating Grant Requirements (Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The
original grant agreement will include funding for year one. Funding for years two and three will be added by
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year
have been met.
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Page 3 of 7
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC4/25/2023
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial FLAIR State Object CSFA/ CSFA/CFDA Title or
Management Fund Category Fiscal Code CFDA Funding Source Funding
T Number ype Amount
Year Number Description
438666-2-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $150,000.00
438666-2-94-01 LF 088719 2021 751000 55.004 Aviation Grant Program $150,000.00
438666-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $675,000.00
438666-2-94-01 LF 088719 2022 751000 55.004 Aviation Grant Program $675,000.00
438666-2-94-01 DPTO 088719 2023 751000 55.004 Aviation Grant Program $250,000.00
438666-2-94-01 LF 088719 2023 751000 55.004 Aviation Grant Program $250,000.00
438666-2-94-01 DPTO 088719 2023 751000 55.004 Aviation Grant Program $500,000.00
438666-2-94-01 LF 088719 2023 1 751000 55.004 Aviation Grant Program $500,000.00
Total Financial Assistance $3,150,000.00
B. Estimate of Project Costs by Grant Phase:
Phases* State Local Federal Totals State Local Federal
Land Acquisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Planning $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Environmental/Design/Construction $1,575,000.00 $1,575,000.00 $0.00 $3,150,000.00 50.00 50.00 0.00
Capital Equipment/Preventative $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Maintenance
Match to Direct Federal Funding $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Transit Only)
Totals $1,575,000.00 $1,575,000.00 $0.00 $3,150,000.00
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
Scope Code and/or Activity
Line Item ALI Transit Only)
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Ingrid Munoz
Department Grant Manager Name
Signature Date
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Page 5 of 7
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC4/25/2023
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
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Page ti of 7
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC4/25/2023
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:-
Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program
CSFA Number: 55.004
*Award Amount: $1,575,000
*The award amount may change with amendments
Specific project information for CSFA Number 55.004 is provided at: .h1t.ps,;;// ,pp2„fldfs„corn/fsaa/seairclhnCatallog,,aspx
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT:
State Project Compliance Requirements for CSFA Number 55.004 are provided at:
hl�p riance.aspx
The State Projects Compliance Supplement is provided at: Irl s:://a s„flldfs„corm/tsaalcoim Iliiaince..as x
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Page / of 7
To:Ingrid.Munoz@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1 V31
6/1/2023
CONTRACT INFORMATION
Contract, G 1 V31
Contract Type: GD-GRANT DISBURSEMENT(GRANT)
Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.)
1/endor Name:- MONROE COUNTY BOCC
VendorlD:1 F596000749053
Beginning Date of This Agreements 03/18/2021
Ending Date of This Agreements 06/30/2026
Contract Total/Budgetary Ceiling: et=$1,575,000.00
Description.' Key West International Airport Essential Airport Equipment
FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE,CPA,COMPTROLLER ON 6/1/2023
Action; Supplemental
Reviewed or Approved; APPROVED
Organization Code-: 55062020629
Expansion Option; A9
Object Code: 751000
Amount; $500,000.00
Financial Project 43866629401
Work,Activlty(FCT); 215
CFDA:
Fiscal Year: 2023
Budget Entity: 55100100
Categbry/Category Year:- 088719/23
Amendmerif ID; S003
Sequence: 00
User Asslgned I D; A3
Enc Line(6s)/Status: 0004/04
Total Amount: $500,000.00
Pagel of 1
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