Item C01
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 17.2009 Division: Deputy County Administrator
Bulk Item: Yes X_ No - Department: Library Services
Staff Contact PersonlPhone #: Norma Kula/7349
AGENDA ITEM WORDING:
Approval of revised Library Policy sections 2.01, 2.03, 2.04 and 5.05
ITEM BACKGROUND:
Library hours of operation are being updated per 2008 changes. The revisions to fees are based on
similar fees charged by State Library of Florida and other public libraries for services provided to
customers outside a Library's taxing area. The revision was approved by the Library Advisory Board at
the February 2009 meeting.
PREVIOUS RELEVANT BOCC ACTION:
On April 14, 1999, the BOCC approved the first major revision ofthe Library Policy since the 1990
resolution instituting the official policies of the Monroe County Public Library. Various parts of the
policy have been reviewed, revised and approved since that time, as circumstances decreed.
CONTRACT/AGREEMENT CHANGES:
Not applicable
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: INDIRECT COST: BUDGETED: Yes _No
-
COST TO COUNTY: SOURCE OF FUNDS:
REVENUE PRODUCING: Yes ~NO _ AMOUNT PER MONTH_ YEAR $6,000-$10,000
APPROVED BY: County At OMB/Purchasing _ Risk Management_
DOCUMENTATION: Inel ded X NotRequired_
DISPOSITION: AGENDA ITEM #
Revised 1/09
Revisions to Library Policy
2.01 Library Hours of Operation
Current policy:
The Monroe County Public Library will observe the following hours of operation:
MAY HILL RUSSELL LIBRARY
700 Fleming Street, Key West, FL 33040
ph.292-3595 fax295-3626
Mon.,Wed. 10 a.m. -8 p.m.
Tue.,Thu. Sat. 10a.m. 6 p.m.
BIG PINE KEY BRANCH
213 Key Deer Blvd. Big Pine Key ,FL 33043
ph. 289-6303 fax 289-6304
Tue. 12p.m.-1 p.m.
Wed. Sat. 10a.m. -6 p.m.
GEORGE DOLEZAL BRANCH
3251 Overseas Highway, Marathon, FL 33050
ph. 74"3-5156 fax 289-6093
Mon.,Wed. 10 a.m. -8 p.m.
Tue.,Thu.-Sat. 10 a.m. -6 p.m.
HELEN WADLEY BRANCH
P.O, Box 1129
MileMarker 81.5, Islamorada, FI 33036
ph. 664-4645 fax 853-7312
Mon.,Wed., Fri., Sat. 10 a.m. -6 p.m.
Tue.,Thu. 10a.m, -8 p.m.
KEY LARGO BRANCH
101485 Overseas Hwy, Key Largo,FL 33037
ph. 451-2396 fax 853-7311
Mon.,Wed. 10a.m. -8 p.m.
Tue.,Thu.-Sat. 10 a.m. -6 p,m.
Libraries are closed on Sundays and on the following holidays observed by all Monroe
County offices:
Recommended revision:
The Monroe County Public Library will observe the following hours of operation:
MAY HILL RUSSELL LIBRARY
700 Fleming Street, Key West, FL 33040
ph.305-292-3595 fax: 305-295-3626
Tue., Thur., Fri. 9:30am-6pm
Wed.9:30am-8pm
Sat. 10am-6pm
BIG PINE KEY BRANCH
213 Key Deer Blvd. Big Pine Key ,FL 33043
ph. 872-0992 fax 289-6304
Tue. 12pm-8pm
Wed. Sat. 10am-6pm
GEORGE DOLEZAL BRANCH
3251 Overseas Highway, Marathon, FL 33050
ph. 743-5156 fax 289-6093
Tue., Thur., Fri. 9:30am-6pm
Wed.9:30am-8pm
Sat. 10am-6pm
HELEN WADLEY BRANCH
P.O, Box 1129
MileMarker 81.5, Islamorada, FI 33036
ph. 305-664-4645 fax 305-853-7312
Tue.9:30am-8pm
Wed.-Fri. 9:30am-6pm
Sat. 10am-6pm
KEY LARGO BRANCH
101485 Overseas Hwy, Key Largo, FL 33037
ph. 305-451-2396 fax 305-853-7311
Tue., Thur., Fri. 9:30am-6pm
Wed. 9:30am-8pm
Sat. 10am-6pm
Libraries are closed on Sundays and Mondays and on the following holidays observed by all
Monroe County offices:
2.03 Obtaining a library card and borrowing materials
A. Library cards
5. Non-residents
Current policy:
NON-RESIDENTS: Individuals who do not possess appropriate Monroe County identification
may pay a $ 15.00 annual non-refundable fee for a library card which entitles them to
borrowing privileges at all Monroe County Library branches.
Recommended revision:
NON-RESIDENTS: Individuals who do not possess appropriate Monroe County identification
may pay a $ 30.00 annual non-refundable fee for a library card which entitles them to
borrowing privileges at all Monroe County Public Library locations.
2.04 Fines and fee schedule
Current policy:
E. Fee card for a non-resident (Annually) $15.00
Recommended revision:
E. Membership card for a non-resident (Annually) $30.00
Section 5 Library Materials
5.05 Florida History Department Photographs
Current policy:
A. STATEMENT: A basic purpose of the holdings in the Monroe County Florida History
Department is to promote an appreciation of our heritage.
B. CONDITIONS FOR REPRODUCTION: the conditions for reproduction and publication
of photographs from the library's collection, which also cover visual arts materials in
the archival collection, are set out in the procedural format established by the Florida
History Department, in the Headquarters Branch.
Recommended revision:
Monroe County Public Library provides its customers with access to most of the original
items in its Florida History archival collections. Library staff, however, reserves the right to
restrict handling or copying of materials which may jeopardize the records' continued
preservation.
Customers may duplicate archival materials using their own digital capture or photographic
equipment. Some archival material may also be available in digital format. Downloads of low-
resolution, archival images or audio files from the library's websites are available free of
charge. High-resolution reproductions (generally, uncompressed, full-size master files) can
be provided on removable storage media (such as compact disc) at a cost of $10.00 per
image. Non-profit and research organizations may be granted a waiver of this fee, at the
discretion of Library staff.
Monroe County does not hold copyright over the original images in the archival collections.
Responsibility for identifying and satisfying any copyright claims to the original images must
be assumed by those wishing to reproduce the images.
For non-county residents unable to visit the archives, basic look-up and copying services
(such as obituaries and city directory listings) are provided at a cost of $5.00 for each search.
Shipping costs are the responsibility of the customer. Materials from the Library archives will
not be loaned to customers for the purpose of outside copying.