Item C12 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 6/17/09 DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
Phone: 809-5200
AGENDA ITEM WORDING: Approval to advertise a Request for Qualifications for the Noise Insulation Program(NIP)
Consultant.
ITEM BACKGROUND: The FAA requires that we advertise a RFQ for any consultant paid for from Federal funding every
five years. Our current consultant THC now falls within this time frame.Therefore, we must re-advertise a RFQ. A draft
document is attached.
PREVIOUS RELEVANT BOCC ACTION: None on this item
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATION: Approval
TOTAL COST: n/a INDIRECT COST: n/a BUDGETED: n/a
COST TO AIRPORT: n/a SOURCE OF FUNDS: n/a
COST TO PFC: n/a
COST TO COUNTY: n/a
REVENUE PRODUCING: n/a AMOUNT PER MONTH NEAR:
APPROVED BY: County Attorney n/a OMB/Purchasing n/a Risk Management n/a
DOCUMENTATION: Included X Not Required
AGENDA ITEM#
DISPOSITION:
/bev
AO
1/09
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
KEY WEST INTERNATIONAL AIRPORT
IMPLEMENTATION OF NOISE INSULATION PROGRAM
REQUEST FOR QUALIFICATIONS
yy F
a�t ,fir
BOARD OF COUNTY COMMISSIONERS
MAYOR, George Neugent, District 2
Mayor Pro Tom, Sylvia Murphy, District 5
Commissioner Kim Wigington, District 1
Commissioner Heather Carruthers, District 3
Commissioner Mario Di Gennaro, District 4
Roman Gastesi Peter J. Horton
County Administrator Airport Director
May 2009
Prepared by:
REQUEST FOR QUALIFICATIONS
KEY WEST INTERNATIONAL AIRPORT
IMPLEMENTATION OF NOISE INSULATION PROGRAM
Monroe County is soliciting Statements of Qualifications (SOQ) from Professional Firms who
would like to be considered for program management, design, and construction administration
work for all remaining phases of the airport's Noise Insulation Program.
The scope of services includes, but is not limited to, program management; analysis of design
alternatives; construction design; preparation and distribution of bid documents, plans and
specifications; pre- and post-acoustical testing; construction administration; construction
observation and inspection necessary to improve the noise insulation of individual residential
dwellings in the vicinity of Key West International Airport. There are approximately 206
residential condominium units and 16 individual residences potentially eligible for participation in
the Noise Insulation Program.
Modifications to residential condominium units and individual residences involved in the Noise
Insulation Program may include, but will not necessarily be limited to the following:
• Replacement of existing doors and windows with acoustically-rated units;
• Replacement of existing screen/storm doors with acoustically-rated units;
• Installation of acoustically-rated storm doors over existing doors or over acoustically-rated
replacement doors;
• Installation of code-compliant storm protection;
• Provision or enhancement of thermal insulation in attics, walls, crawl spaces;
• Provision of air conditioning for residential units without a system or where the present
system is obsolete, or retrofit of existing central air conditioning systems to achieve requisite
Noise Level Reduction.
Further information may be obtained by contacting:
Deborah Murphy Lagos
Senior Project Manager
URS Corporation
7650 W. Courtney Campbell Causeway
Tampa, FL 33607
(813)636-2445
deborah_murphy@urscorp.com
Page 1 of 13
SOQ must be received by the Monroe County Purchasing Office on or before <INSERT TIME
AND DATE>. Respondents shall submit two (2) signed originals and six(6) copies of their SOQ
in an envelope marked "SOQ for Noise Insulation Program at the Key West International
Airport." SOQ should be addressed and delivered to:
Purchasing Office
1100 Simonton Street
Room 1-213
Key West, Florida 33040
FORMAT FOR STATEMENT OF QUALIFICATIONS
Statements of qualifications must address all evaluation criteria and be organized as follows:
1. Firm / Team Qualifications: Qualifications of the firm, sub-consultants, and personnel
assigned to perform the work. Use only SF 330 for this section.
2. Project Organization & Management: Include project organization chart, expanded
resume of project manager, and amount of time the project manager will be committed
to this project.
3. Project Approach: Concise discussion of your approach to performing the Scope of
Services including specific responsibilities of key team members and sub-consultants.
4. Experience: Specific related experience of all proposed key personnel, including
subconsultants.
5. DBE Participation: Identification of DBE firms proposed for use in performing the work
and copies of their DBE certificates(Florida Statewide& Inter-Local Certification).
EVALUATION CRITERIA
All SOQ received will be evaluated regarding compliance with the RFQ, FAA Advisory Circular
150/5100-14C "Architectural, Engineering, Planning Consultant Services for Airport Grant
Projects," and Florida statutes and laws. One or more of the highest rated firms may be
requested to submit additional information and/or participate in an interview.
Consultant Selection will be based on the following criteria:
1. Qualifications of the Firm/Team (weighted 16% in selection criteria): Demonstrate
ability and experience of the principal consultant and its key personnel. Firmrream
should demonstrate its familiarity with the Florida Building Code and industry-accepted
policies and procedures.
2. Project Similarity (weighted 16% in selection criteria): SOQ should include specific
examples of similar projects performed for similar clients. References and points of staff
contact should be included. SOQ should include the approach and methodology taken to
complete similar projects for other clients.
3. Past Performance(weighted 16% in selection criteria): SOQ should demonstrate the
Firm/Team's ability to meet schedule demands and complete projects by agreed-upon
deadlines, and to complete work on or under budget. References should be included
that help Key West International Airport ascertain and determine the quality of the
projects completed, and the satisfaction of clients where projects have previously been
undertaken by the proposing Firm/Team. Firm/Team should disclose all arbitration,
litigation, lawsuits, and other legal actions associated with projects Firm/Team was
involved with in the past five years.
Page 2 of 13
4. Project Manager to be Assigned to this Project (weighted 20% in selection
criteria): A key element in the success of providing professional services is the Project
Manager. SOQ should include resume and detail of experience relevant to the provision
of these services. SOQ shall also include longevity with proposed Firm/Team, where
Project Manager will be based, and his/her ability and proposed mode of travel to Key
West International Airport. SOQ should also demonstrate the Project Manager's
understanding of the challenges and opportunities of this project, the Sponsor's
concerns and expectations, and Project Manager familiarity with Key West International
Airport's Noise Insulation Program,
5. Approach to Performing Work (weighted 17% in selection criteria): SOQ should
include approach to performing the work, based upon the following Preliminary Scope of
Services. This Preliminary Scope of Services is not intended to be all inclusive of the
Work to be performed. This Scope has been prepared so the replies will be written using
a common basis. Your own experience should allow you to amplify on the Scope in your
response to the RFQ. Also, your response will serve as a guide to an eventual "Scope of
Services"to be included in the Contract.
6. Proximity (weighted 15% in selection criteria): SOQ should indicate the accessibility
of principal firm to Key West International Airport, and proximity of any firms proposed as
sub-consultants. SOQ should include Firm/Team's proposed method of travel between
their office and Key West International Airport, describing the cost of such travels, time
requirement, and ability to respond on short notice.
7. Disadvantaged Business Enterprise (DBE) Program (weighted 3% in selection
criteria): SOQ should describe the firm's willingness, commitment, and ability to meet
DBE program goals established with the FAA for Key West International Airport. The
DBE goal is 11% of the total fee. SOQ should include DBE performance on past
projects, as compared to the DBE goals of those projects.
GENERAL NOTES
Monroe County and the Key West International Airport reserve the right to reject any and all
SOQ submitted in response to this RFQ for any reason.
Thank you for your interest in performing professional services for the Key West International
Airport and Monroe County.
Page 3 of 13
PRELIMINARY SCOPE OF SERVICES
KEY WEST INTERNATIONAL AIRPORT
IMPLEMENTATION OF NOISE INSULATION PROGRAM
This Scope of Services will describe tasks necessary to implement the Noise Insulation
Program for approximately 206 residential condominium units and XX homes located in the Key
West International Airport area.
TASK 1 PROJECT MANAGEMENT
The Consultant will perform general project-related management and coordination with the
airport and the FAA. This task includes preparation of monthly invoices and progress reports,
FAA coordination, project management plan updates, sub-consultant coordination and
agreements, and schedule updates. This task also includes weekly conference calls with the
Consultant Team and related documentation.
URS Corporation is the County's Airport Consultant. URS will be the Airport Noise Program
Coordinator(ANPC)for the duration of the NIP.
TASK 2 MAINTAIN PROJECT OFFICE AND PROVIDE INFORMATION
TO THE PUBLIC
The Consultant should closely coordinate all NIP activities with the ANPC.
The Consultant will attend meetings of the airport's Ad Hoc Committee on Noise to provide
status reports on the progress of the Noise Insulation Program. They will also participate in
and/or conduct up to two other meetings as appropriate (e.g., presentations to Homeowner's
Associations, etc.) to disseminate information about the Noise Insulation Program and progress
in noise mitigation efforts. These meetings will coincide with other project-related trips to Key
West. The Airport Noise Program Coordinator shall communicate meeting dates and times with
the Consultant Team.
The Consultant will be available to discuss technical issues with Homeowners via telephone, or
in person via the Airport Noise Program Coordinator, as necessary.
Examples of noise insulation materials, such as different window and door assemblies, will be
available in the Project Office for inspection along with photographs of completed work, product
brochures and application forms. The Consultant will schedule appointments as needed to meet
with Homeowners in the Project Office to view and discuss the window and door samples,
product displays, etc. If these appointments include participation by the Consultant Team then
these appointments will coincide with other project-related trips to Key West.
Page 4 of 13
TASK 3 UPDATE PROGRAM POLICIES
The Consultant will update the Policy and Procedures Manual and the Architectural Treatment
Policies and Procedures that describes the step-by-step process for the Key West International
Airport Noise Insulation Program. The Policy and Procedures Manual and the Architectural
Treatment Policies and Procedures will guide the implementation process and will continue to
be modified as the airport and Ad Hoc Committee review the ongoing development of the
program. Copies of the updated manual will be discussed with and distributed to the airport,
Ad Hoc Committee, BOCC, and FAA, as appropriate.
TASK 4 LEGAL DOCUMENT ADMINISTRATION
The Consultant's Project Manager will obtain the title commitments for each of the participating
properties from a Florida licensed Title Company. The Title Company will provide an opinion of
title, which would identify the vesting of ownership for the property. It would also identify any
and all mortgages, liens, and encumbrances on the property, which would require signature of
consent to the avigation easement and subordination of the easement.
The Consultant's Project Manager will coordinate the activities in obtaining the consents and
subordination agreements. This entails identifying the lien holder, providing the lien holder with
the consent and subordination agreements, explain the program and the lien holders' rights, and
respond to any questions or concern the lien holder(s) may have with the consent or
subordination agreement. The Consultant's Project Manager will manage the receipt of
consents and subordination agreements by tracking it in the database.
Following completion of Final Inspection, the Consultant will submit the Avigation Easement to
the Clerk of the Circuit Court to be recorded. The Consultant will prepare the necessary
paperwork and pay the fees associated with recording the Avigation Easements.
The Consultant's Project Manager will record the avigation easement upon execution by the
Homeowner. The Consultant's Project Manager will forward all recorded documents to the Title
Company for issuance of the final Title Policy. The Consultant's Project Manager will maintain
the title policies in the parcel file.
TASK 5 DOCUMENT ARCHITECTURAL, MECHANICAL, AND
ELECTRICAL CONDITIONS
The Consultant will collect sufficient architectural, mechanical, and electrical data on each home
to document the existing conditions for proposed treatment recommendation. At this time,
general building metrics, unusual building conditions, and relevant building code conditions will
be documented as a basis for future treatment recommendations and construction detailing.
The Consultant will photograph and prepare written documentation of the existing conditions at
each residence. Detailed floor plans will be developed showing the number and location of all
windows, doors, perimeter penetrations, and potential treatment areas (e.g., wall, ceiling, attic,
soffit, skirting, exposed framing, etc.). Door and window schedules will elaborate types, sizes,
and styles of these elements. The mechanical and electrical information will indicate the existing
HVAC systems configuration and capacity.
Page 5 of 13
Structural inspections are required for homes that are proposed to receive ceiling treatments.
The Consultant will schedule appointments with each eligible participant for on-site visits a
minimum of two weeks in advance, allowing approximately 3 hours per home. The Consultant
Team will conduct on-site visits to collect data on each of the homes pre-selected for each
phase, over the course of a three-week period.
The Consultant will review the steps to participation, explain all the requisite paperwork the
Homeowner must fill out in order to participate in the program, secure title and mortgage
information, and answer specific Homeowner questions. The Consultant Team will collect
architectural data on the home, discuss treatment options, technical issues, and other noise
insulation measures with the Homeowners at the on-site visits.
TASK 6 PERFORM PRE-MODIFICATION NOISE AUDIT
Immediately following the architectural survey, a pre-modification noise audit of selected homes
will be conducted. Measurements will be used to verify the necessity for modifications identified
during the design process. Pre-modification data will be compared with post-modification
measurements to document the achieved increase in noise reduction, and as a check on quality
control. Pre-modification measurements will be used to consult with the Consultant Team on
treatment protocols.
The number of homes to be measured will be approximately 20%to 25% of the total number of
homes being insulated in the phase. The sample will be selected to represent the range of
housing types expected. Usually, each home that is measured before construction will be
measured afterwards as well.
The Consultant will schedule appointments with the selected Homeowners. The Consultant will
conduct one on-site visit to collect data on the selected homes.
The noise level reduction (NLR) measurements essentially consist of placing a microphone
inside each of the rooms that will be measured. The electrical signal of a pink noise source is
fed through the amplification/loudspeaker system and is filtered to simulate aircraft noise. The
technician will measure the average interior sound level within the room and the sound level
directly outside each exterior element (i.e., doors, windows, and walls). An overall NLR will be
mathematically computed based on the measured test data and the acoustical conditions of
each room.
TASK 7 DEVELOP ACOUSTIC DESIGN PACKAGE
The Acoustic Design Package documents existing conditions, floor plans, and miscellaneous
items that are to be incorporated into the design documents. It also contains the recommended
acoustical treatments to the windows, doors, ceilings, and walls. The acoustical designs will be
aimed at reducing interior noise levels to meet the FAA AIP Handbook goal of an interior noise
level no greater than 45 dB DNL. In addition, the modifications will be designed to achieve an
average 5-dB improvement. The Consultant will develop the noise insulation designs in full
compliance with the policies, standards, and specifications issued by the FAA for AIP projects.
Page 6 of 13
The Acoustic Design Package will include the following information:
• General Requirements,
• Elevation Photographs,
• Special Requirements,
• Structural Description,
• Contractor General Notes,
• Homeowner Requirements,
• Schematic Architectural Plans,
• Schematic Mechanical Plans,
• Schematic Electrical Plans,
• Product Selection Icons, and
• Door and Window Schedules.
The Consultant will develop and distribute the Design Packages (for all residences included in
the phase) to the Consultant Team for internal review and discussion. Following internal review
and revision as necessary, the Consultant will meet with the Airport Manager and the Airport
Noise Program Coordinator to review the Acoustic Design Package and discuss any
outstanding issues. Any necessary revisions to the Acoustic Design Package will be completed
prior to presentation to the Homeowners.
TASK 8 PRESENT DESIGN PACKAGE TO HOMEOWNERS
The Consultant will review the Acoustic Design Package with each Homeowner, including all
treatment recommendations and product selections such as color, style, and material. The
Consultant Team will review changes proposed by the Homeowner prior to approval. Issues
arising from Homeowners' refusal of proposed treatments will be addressed according to
Program policies.
The Consultant will schedule appointments with the Homeowners to present the Acoustic
Design Package and the review of legal documents.
TASK 9 DEVELOP BID DOCUMENTS
The Consultant will develop a complete set of construction documents that meet all FAA
requirements and the requirements of the local authorities. The construction documents will be
based on the products and treatments in Phases 1 through 7, and will include written
specifications that describe the products, suppliers, materials, and workmanship that are
acceptable and which meet the technical requirements of the project. The construction
documents will also include the plans and details referenced to the specifications sections. The
documents will be of sufficient detail to be used for the formal bid process as well as for the
actual construction phase of the work.
Once all of the Homeowners in a particular phase have signed-up (or declined to participate) the
Consultant will compile all of the Concept Packets for those properties included in the bid
package.
Page 7 of 13
The bid package set will contain at least the following information for each residence:
• Floor plan that shows the existing construction and modifications that shall be made
for each habitable level and the roof plan;
• Door and window schedules that are keyed to identifying marks on the floor plans
and that call out the specific modifications that are required, complete with elevation
drawings of typical doors and windows;
• HVAC upgrade requirements including ventilation capacity and electrical capacity;
and
• Detailed drawings of special installation techniques required for windows, doors, and
other elements.
The Consultant will provide the general requirements, wage rates, labor policies, and other
legally required contractual documents in accordance with Monroe County protocols for
inclusion in the Project Manual, and will develop construction documents that meet applicable
requirements, including bid forms, special provisions, technical specifications, house plans,
equipment schedules, and details. The Consultant will provide copies of all Monroe County—
Homeowner Noise Insulation Contracts and Avigation Easements signed by the Homeowners
and properly notarized.
The Consultant will prepare a cost estimate for the construction of all participating residences
once the bid package is completed for each phase.
Up to 20 sets of the Project Manual (including all volumes) will be produced and distributed by
the Consultant. The Project Manual (including all volumes) will also be provided electronically
on CD.
The Consultant will submit one copy of the Project Manual (including all volumes)to each of the
following agencies for review and comments: the County Attorney and FAA. Any required
revisions to the Project Manual (including all volumes)will be finalized prior to distribution to the
Contractors.
TASK 10 PREPARE ADVERTISEMENT AND REQUEST BIDS
The Program Manager will prepare and advertisement, in compliance with Monroe County
Purchasing Department requirements, briefly describing the Noise Insulation Program and
calling for bids. The Monroe County Purchasing Department will advertise the Request for Bids
in local newspapers and in Demandstar by Onvia.
The Program Manager will transmit one copy of the Project Manual (including all volumes) to
Monroe County Purchasing Department on a CD, as required.
Page 8 of 13
TASK 11 CONDUCT PRE-BID CONFERENCE
The Consultant will hold a mandatory Pre-Bid Conference prior to the Bid openings. This will
provide all pre-qualified contractors the opportunity to ask questions regarding the project and
discuss the site conditions. Any necessary revisions and/or addenda to the Bid Documents will
be prepared, along with responses to questions, and will be distributed to all bidders in
accordance with the procedures described in the Bid Documents. Bid forms will be simplified as
much as possible without compromising the ability to evaluate the Bids received.
TASK 12 EVALUATE BIDS AND RECOMMEND AWARD
The Bids will be opened by the County in accordance with their established procedure. The
County Attorney will review and certify the Bid process. The County will provide copies of all
bids to the Consultant for review and recommendation for award. The Consultant will attend the
bid opening.
The Consultant will analyze the Bids for compliance with the Bid Documents and to determine
the lowest responsive bidder. The results of the analysis will be tabulated and a
recommendation for award of the contract will be submitted to the County and the FAA.
Following FAA concurrence, the recommendation for award of the contract will be presented to
the Monroe County BOCC.
The Consultant will attend all BOCC meetings dealing with construction Bid award. The
Consultant will work with the Airport Noise Program Coordinator to ensure the Contractors
contract is complete and provided to the BOCC for signature.
TASK 13 CONDUCT PRE-CONSTRUCTION CONFERENCE
The success of the project depends on the Homeowners being satisfied with the noise control
treatments. Quality workmanship is absolutely essential in this regard. The proper execution of
noise insulation modifications ultimately rests with the building trades.
The Consultant will conduct and document the Pre-Construction Conference to review the
scope of work and the coordination plan. Administrative procedures and performance
requirements will be reviewed with the contractors. The Consultant will acquaint contractor
personnel with the detailed requirements of noise insulation design. The Pre-Construction
Conference will cover the following material:
• Purpose of the project;
• Goals to be achieved;
• Homeowner interaction and sensitivity training;
• Simplified description of noise transmission into buildings;
• Noise insulation treatments;
• Submittal requirements;
• Scheduling and phasing of trades;
• Level of workmanship;
• Coordination requirements;
Page 9 of 13
• Progress payments;
• Requisitions and change orders; and
• Final closeout documentation requirements.
TASK 14 CONDUCT CONTRACTOR WALK-THROUGH
Many tasks occur during the Contractor walk through sessions. These include:
• Product Measurements — The Contractor and manufacturer representatives, if
present, will measure the window and door openings for ordering and manufacturing
the designated products. (The contract documents note the nominal dimensions of
these products for bid purposes only). Contractors are responsible for taking their
own measurements for product fabrication.
• Review of Installation Details— The Contractor must review the existing condition of
the window and door openings.
• Verification of Homeowner Pre-Work Completion (if applicable) —The Consultant will
inspect items listed in the contract documents as Homeowner pre-work for
satisfactory resolution. Where necessary, the Consultant will address these issues
with the Homeowner.
• Verification of Finishes, Colors, and Styles - The Consultant will verify with the
Homeowner the product selection styles, colors, and finishes, the window grille
configuration (if applicable), and the location of the air condensing unit(if applicable).
The Airport Noise Program Coordinator will follow up with Homeowners as
necessary to assist in collecting this information.
• Construction Survey Form - The Consultant will complete the Construction Surrey
with the Homeowner. The Construction Survey provides written information for the
contractor as to any special needs required at the project site. Such needs include
assisting the Homeowner in moving furniture, storage areas required for items
moved, special hours where the house is not accessible to the contractor.
The Consultant, with assistance from the Contractor, will schedule appointments with the
Homeowners for the Contractor Walk-Through.
TASK 15 PROVIDE CONSTRUCTION PHASE SERVICES
Throughout the course of construction, the Consultant will provide construction observation
services and conduct daily field inspections to help ensure quality control. If change orders are
necessary, the Consultant will secure the approval of the airport and the FAA prior to approving
any major changes to the contract. The tasks involved in construction administration include the
following:
• Review and process all submittals and shop drawings that are required by the
Specifications.
Page 10 of 13
• Review materials before they are installed to ensure that they comply with approved
submittals.
• Review work covered by shop drawings to ensure that it complies with Contract
Documents.
• Conduct daily inspections at each site that is under construction.
• Coordinate with the Contractors to insure all appropriate building permits have been
secured.
• Observe work in progress to verify that it meets the requirements and intent of the
Contract Documents.
• Attend, conduct, and document weekly construction progress meetings with the
contractors and subcontractors.
• Notify the General Contractor of any part of the work in progress that does not
conform to approved submittals, shop drawings, or Contract Documents.
• Consider and evaluate the Contractor's suggestions for modifications to the Contract
Documents.
• Maintain files and records of all pertinent documents including submittals, shop
drawings, addenda, minutes of meetings and reports.
• Review applications for payment to ensure that they agree with the work actually
done and materials actually received.
• Prepare punch lists at the appropriate time for each unit, distribute the lists to the
General Contractor for execution, verify that punch list items are complete, and then
certify the General Contractor's final invoice for payment.
The Consultant's Resident Project Representative (RPR) will be in the field daily to monitor
Homeowner satisfaction throughout the construction process. The Consultant will conduct
periodic field inspections to maintain quality control in the construction installations.
The Airport Noise Program Coordinator will be available to Homeowners, Contractors, and the
Consultant to assist in communication and coordination.
TASK 16 PERFORM POST-MODIFICATION NOISE AUDIT
Once construction is substantially complete in a sufficient number of homes, post-modification
noise audit of selected homes will be conducted. The post-modification data will be compared
with pre-modification measurements to document the achieved increase in noise reduction, and
as a check on quality control.
The Consultant will schedule appointments with the selected Homeowners. The Consultant will
conduct one on-site visit to collect data on the selected homes.
Page 11 of 13
The noise level reduction (NLR) measurements essentially consist of placing a microphone
inside each of the rooms that will be measured. The electrical signal of a pink noise source is
fed through the amplification/loudspeaker system and is filtered to simulate aircraft noise. The
technician will measure the average interior sound level within the room and the sound level
directly outside each exterior element (i.e., doors, windows, and walls). An overall NLR will be
mathematically computed based on the measured test data and the acoustical conditions of
each room.
TASK 17 CONDUCT FINAL INSPECTIONS
Once the outstanding punch list items are completed, the Consultant will conduct a final
inspection. The Consultant will verify that all items identified on the punch list have been
acceptably completed, that all work has been performed in accordance with the contract plans
and specifications, and that the work meets project standards for workmanship and quality. At
the final inspection, after the Consultant has verified that the work is complete, the Airport Noise
Program Coordinator will verify Homeowner satisfaction and document that the Homeowner has
received their warranty manuals. The manuals will list the length of workmanship and product
warranties, and the names and telephone numbers of whom to call should warranty service be
required.
The Consultant's RPR will schedule and attend the final inspections with the Homeowners.
TASK 18 EVALUATE AND CLOSE-OUT PROJECT
The Consultant will prepare a full technical assessment of performance and achievements,
including the following:
• The measured noise reduction benefits achieved by the application of the Noise
insulation plan to each of the houses.
• The adequacy of technical specifications.
• The response of Homeowners to pre- and post-modification attitudinal surveys on
interference from aircraft noise.
• Revisions required, if necessary, to the noise insulation plan and/or the technical
specifications in order to achieve the Project objectives.
• An evaluation of the predicted versus the actual costs for modifications.
• Contract schedule compliance.
• Full cost accounting including Bid cost and Change Order Request evaluation.
• Necessary FAA closeout documentation forms.
Page 12 of 13
TASK 19 PROVIDE WARRANTY SERVICE
For a one-year period following each phase program acceptance, the Consultant will evaluate
warranty issues. For the first year, all warranty requests made by the Homeowners and reported
to the Airport Noise Program Coordinator will be documented and forwarded to the Contractor
for resolution. Should the Consultant be required to make an on-site evaluation, the Airport
Noise Program Coordinator, whenever possible, will coordinate with the Homeowner to
schedule appointments that coincide with other project-related trips. After this one year period,
Homeowners will be instructed to contact the manufacturer or manufacturer's representative
directly for warranty issues.
Page 13 of 13
Monroe County, owner and operator of Key West International Airport, is
soliciting statements of qualifications until <INSERT TIME AND DATE> from
Professional Firms who would like to be considered for program management,
design, and construction administration work for the airport's Noise Insulation
Program — Design and Construction, for all remaining phases. The scope of
services includes, but is not limited to, program management; analysis of design
alternatives; construction design; preparation and distribution of bid documents,
plans and specifications; pre- and post-acoustical testing; construction
administration; construction observation and inspection necessary to improve the
noise insulation of individual residential dwellings in the vicinity of Key West
International Airport. There are approximately 206 residential condominium units
and 16 individual residences potentially eligible for participation in the Noise
Insulation Program. Further information and submittal instructions may be
obtained by contacting Deborah Murphy Lagos, Senior Project Manager, URS
Corporation, 7650 West Courtney Campbell Causeway, Tampa, FL 33607, (813)
636-2445, Deborah_Murphy@urscorp.com.