Item C32 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 17, 2009 Division: Employee Services
Bulk Item: Yes X No _ Department: Risk Management
Staff Contact Person/Phone#:Mar}a L. Slavik X3178
AGENDA ITEM WORDING: Approval to extend the current agreement with Goodman-Gable-
Gould/Adjusters International to provide Insurance Adjusting Claim Services.
ITEM BACKGROUND: On May 20, 2009, the BOCC tabled the item and did not approve staff's
recommendation to contract with Goodman Gable Gould. Due to the current contract ending on May
31, 2009, it is necessary to extend the contract until a further analysis and final recommendation to the
BOCC in July.
PREVIOUS REVELANT BOCC ACTION: Request for Proposals completed earlier this year.
Proposals from two firms received and reviewed. The current contract was previously approved by the
BOCC on July 19, 2006.
CONTRACT/AGREEMENT CHANGES: The contract period is extended to August 1, 2009.
STAFF RECOMMENDATIONS: Approval to extend the current agreement with Goodman-Gable-
Gould/Adjusters until August 1, 2009.
TOTAL COST: N/A INDIRECT COST_$0 BUDGETED: Yes X No
COST TO COUNTY: N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Att C� /Purchasing Risk Management; .I
DOCUMENTATION: Included X To Follow Not Required
DISPOSITION: AGENDA ITEM#
Revised 2/27/01
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Goodman Gable Contract#
Gould/Adjusters
International
Effective Date: 5/1/2009
Expiration Date: 8/1/2009
Contract Purpose/Description:
Public Adjusting Claims Services
Contract Manager: Maria Slavik 3178 Risk Management #7
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 6-17-09 Agenda Deadline: 6-2-09
CONTRACT COSTS
Total Dollar Value of Contract: $ $N/A Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 503-08501-530-310-
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (e . maintenance, utilities, janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Da e Needed Reviewer
Division Director Yes❑ No[✓f
r
Risk Managgm n 0+0 11 Yes❑ b 0'1
O.M.B./Purchasing f Yes[—] No[ Nc—)
County Attorney �10��09 Yes, No"/
7T
Comments:
OMB Form Revised 2/27/01 MCP#2
r
BOARD OF COUNTY COMMISSIONERS
Mayor George Neguent, District 2
Mayor Pro Tern Sylvia 3. Murphy, District 5
O UNTY YoMON ROE .: Kim Wigington, District 1
KEY WEST FLORIDA 33040 Heather Carruthers, District 2
(305)2s4-4641 Mario DiGennaro, District 4
Office of the Employee Services Division Director
The Historic Gato Cigar Factory
1100 Simonton Street,Suite 268
Key West,FL 33040 M,
(305)2924458—Phone
(305)2924564-Fax
TO: Board of County Commissioners
t
FROM: Teresa E. Aguiar,
Employee Services Director
_i
DATE: May 29, 2009
SUBJ: Contract Extension
Adjusters International
This item requests approval to extend the current contract between Monroe County and Adjusters
International until August 1, 2009. As you are aware, at the May BOCC meeting, Mr. Paul Berger of
Claims Solvers, LLC, spoke to the Commission and provided information regarding his bid proposal.
Ultimately, the BOCC did not approve staff's recommendation to renew the Contract with Adjuster's
International and the item was tabled until the following BOCC meeting.
The current contract with Goodman-Gable-Gould/Adjusters International expires on May 31, 2009. In
order for staff to take into consideration all available information provided since the bid opening of April
1, 2009 and provide a report to the BOCC and/or make a final recommendation to the BOCC, but at the
same time ensure that the County is continuously covered by a contract particularly during hurricane
season, staff is requesting to extend the current contract in place. It is expected that staff will be able to
provide further information at the BOCC meeting in July.
It is therefore recommended that the Board approve the request to renew with the current providers for
the period beginning June 1, 2009 through August 1, 2009. If you have any questions on this item, please
do not hesitate to contact me at X4458.
AMENDMENT TO AGREEMENT BETWEEN
MONROE COUNTY AND GOODMAN-GABLE-GOULD
COMPANY D/B/A ADJUSTERS INTERNATIONAL
THIS AMENDMENT to agreement dated the 19`h day of July, 2006, is entered into
By and between the Board of County Commissioners for Monroe County, and
GOODMAN-GABLE-GOULD COMPANY a Maryland Corporation doing
business in the State of Florida as ADJUSTERS INTERNATIONAL ("Al").
WHEREAS, there was an agreement entered into on July 19, 2006, between the
parties, for assessment and handling of claims due to a hurricane or other natural
disaster("Agreement'); and
WHEREAS, the Agreement expires on May 31, 2009; and
WHEREAS, it has become necessary to request a further extension to allow time
for further evaluation of the proposals made in response to the Request for Proposal
for contracts for public adjuster services.
NOW, THEREFORE, in consideration of the mutual covenants contained herein
the parties agree to the amended agreement as follows:
1. The contract period as outlined in Paragraph 1 of the Agreement is extended
to August 1, 2009.
2. The remaining provisions of the Agreement dated July 19, 2006, remain in
full force and effect.
IN WITNESS WHEREOF, the parties have set their hands and seal on the day and
year first written.
THE BALANCE OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
1
(SEAL) Board of County Commissioners
Attest: Danny L. Kolhage, Clerk of Monroe County
Deputy Clerk Mayor/Chairman
(CORPORATE SEAL)
Al
By:
Witness:
Date:
Print Name
MONROE COUNTY ATTORNEY
A PROVED AS T O
CYNTHIA L. ALL
ASSISTANT COUNTY ATTORNEY
Date
2