Item G3
BOARD OF GOVERNORS
FIRE AND AMBULANCE DISTRICT 1
AGENDA ITEM SUMMARY
Meeting Date:
May 20. 2009
Division:
Emergency Services
Bulk Item: Yes
No X
Depmtment: Fire Rescue
Staff Contact Person/Phone #: Billv Pruitt x6212
AGENDA ITEM WORDING: Approval to issue a Purchase Order to Ten-8 Fire Equipment, Inc.,
sole source provider ofMSA Self Contained Breathing Apparatus (SCBA) products for Monroe
County, in the amount 0[$29,045.00 for the purchase of37 MSA cylinders for SCBA.
ITEM BACKGROUND: MSA cylinders are used with the Self-Contained Breathing Apparatus in
hazardous atmospheres during fire rescue calls. These cylinders have a safety-related life expectancy
often years. In order to replace cylinders that reach the end of their service life and are not eligible for
hydrostatic receriification, 10% of our total supply needs to be replaced each year. Monroe County
Fire Rescue has implemented a replacement program, which was approved during the FY09 budget
process to replace 37,10% of our 370 cylinders. Ten-8 Fire Equipment, Inc. is the sole source provider
ofMSA SCBA products for Monroe County. (See attached)
PREVIOUS RELEVANT BOG ACTION: None.
CONTRACT/AGREEMENT CHANGES: N/A
ST AFF RECOMMENDATIONS: Approval.
TOTAL COST: $29.045.00
INDIRECT COST: N/A BUDGETED: Yes ~No
COST TO COUNTY: $29,045.00
SOURCE OF FUNDS: Ad Valorem
141" 11500-530520
REVENUE PRODUCING: Yes No X AM~UNT PER MONTH_ Year
APPROVED BY: County Arty ~ ~UI"C~aSing _ Risk Managemeot (Y)Jr
DOCUMENTATION: Included X Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 1/09
Ten-8
941-756-2598 2/26/2009 2:24
PAGE 2/2
Fax Server
The Safefj Company
feb1'llary 26, 2009
Mr. Billy PlUitt
MOlli'oe County Fire Rescue
490 63rd Street, Ste 160
Marathon, FL 33050
Dear M L Plui It:
Please be advised that as of this date, Ten 8 Fire Equipment Inc. is the only authorized
Fire Service Distributor ofMSA SCBA, ThelmalImaging Cameras and accessories 10
tbe Municipal Fire Department Market for MOlli'oe County, Florida. In addition, Ten 8
Fire Equipment is the only CARE certified MSA SCBA Repair Center for the Municipal
Fire Department Market for Monroe County, Florida. Should you have any questions,
please feel free to contact me.
Sincerely,
.....,.
f: .....-2~~~~-,:,; /:'0'/.., ~
~?~?,:' If..:4r''.!:...-c-L~'''''.~i:'.,,>
_~.~:..-"Z'Z
Scott McGuire
North American Sales Channels Specialist
Phone: 412-967-3207
Sales Quote
Page 1 of2
Pruitt-Billy
From: Huynh, Khanh [KHuynh@ten8fire.com]
Sent: Friday, April 17, 20094:51 PM
To: Pruitt-Billy
Subject: Quote revised and sorry for the mixed up
TEN-8 FIRE
EQUIPMENT
INC.
IN SERVICE TO
SERVE YOU
SALES
QUOTE
2904 59TH AVENUE DRIVE
EAST
BRADENTON, FL 34203
141 MARITIME DRIVE
SANFORD, FL 32771
PHONE:
PHONE: 407-328-5081
Sales Quote
Number:
Sales Quote
Date:
Q119486
IN FLA:
t -800-228-8368
941-756-7779
03/25/09
FAX:
941-756-2598
FAX: 407-328-5083
orvis!! us www.!en8Iire.com
at:
Page: 1
Sell
To:
MONROE COUNTY FIRE
RESCUE
BILLY PRUITT
490 63RD STREET, STE.160
MARATHON, FL 33050
Ship
To:
MONROE COUNTY FIRE
RESCUE
BILLY PRUITT
490 63RD STREET, STE.160
MARATHON, FL 33050
NET 30 DAYS
Ten-8
Contact:
Customer
10:
KHUYNH
Ship Via:
Payment
terms:
STANDARD DELIVERY
MON CO GA
Item No.
Description
Unit
Quantity Unit Price
Total Price
MSA-807586
CYLINDER & VALVE ASSY,L-30 EACH
STEAL TH,2216,
LIST PRICE $ 1,146.48 ea.
Additional discounted applied
ONE TIME ORDER PLEASE.
37
785.00
29,045.00
*""***"" FRT -I NC**""*""*
4/18/2009
Sales Quote
Amount Subject
to Sales Tax
0.00
Amount Exempt
from Sales Tax
29,045.00
Subtotal:
Invoice Discount:
Sales Tax:
Page 2 of2
29,045.00
0.00
0.00
Total: 29,045.00
Quote submitted KHUYNH
by:
This Quote is valid
until
04/24/09
4/18/2009
I
Business Unit Expenditure Detail Item
Monroe Count Board of Count Commissioners
Service
Expenditure Detail Item Description Level
Business Center
. . Fiscal Year 2009
FY 2011 FY 2012 FY 2013
Budget Budget Budget
I
I
112 Emergency Servicesl
115 Fire & Rescue District 1
11500 530520 Operating Supplies
02) Station Cleaning Supplies
03) Hoses, Tools & Equipment
04) Clothing & Apparel - Volunteers
05) PPE-New Employees
06) Foam
07) SCBA Cyllnders Replacement Program
08) Pager Replacement Program
,-,,-,-,-.,-, ~ <.'~>>;;.c.~";'-,"i,~,,',>j.,;, i'
I
.9,.g.qq. 9,000 9,000 9,000 9,000
75,aOO. 75,000 75,000 75,000 75,000
5$.iQ90, 55,000 55,000 55,000 55,000
15;Oqq 15,000 15,000 15,000 15.000
1q;qOO. 10,000 10,000 10,000 10,000
. 'f~.Ofl5 29,045 29,045 29,045 29,045
5;qpqc .. 5,000 5,000 5,000 5,000
11500 530520 Operating Supplie~ ..~38,O~5J..:. .238,045 238,045 238,045 238,045
Notes: 01) Personal Protective Ensemble (PPE) Replacement Program: ($40,000) Approved during FY04 budget process. In order
to replace PPEs every seven years which is the generally accepted life span, one seventh must be replaced each year, for
an estimated portion cost of $40,000
I
I
I
02) Station Cleaning Supplies: ($9,000) Historical experience.
03) Hose, Tools & Equipment ($75,000) Replace lost, damaged, or outdated tools and equipment as needed.
I
04) Clothing & Apparel - Volunteers: ($55,000) New volunteer members PPE's, T-Shirts, and other apparel as needed.
Historical experience.
I
..
05) PPE - New Employees: ($15,000) New employees initial issue of personel protective uniform package costs $2,500 x 6
average new employees = $15,000
I
06) Foam; ($10,000) Historical experience.
I
07) SCBA Cylinders Replacement Program: ($29,045) To replace SCBA cylinders that reach the end of their service Ilfe and
are not eligible for hydostatic recertification. Replace 10% per year of 370 or 37 x $785 = $29,045.
08) Pager Replacement Program: ($5,000) To purchase pagers for new volunteer firefighters, to replace ones outdated or
damaged, and for ongOing attrition. These are not simple alphanumeric pagers, but are 400 MHZ voice pagers used for
alerting fire rescue personnel, primarily volunteers, to calls for service. In support of our volunteer firefigthers, these
pagers are vital to our service and need to be kept on a replacement program to ensure they are replaced as they reach the
end of their service life. We currently have 5 volunteer fire departments with 58 active volunteers most of whom have
assigned pagers. If we replace 10 each year, the entire supply will be replaced every 6 years. Cost $500 per pager =
$5,000
11500 530521 Gasoline
01) Gasoline 1,391 1,391 1,391 1,391
Notes: 01) Gasoline ($1,391) Historical experience dictates current annual cost $1,210 + 15% = $1,391. The 15% projected
increase in fuels costs per Fleet Management guidance.
11500 530523 Diesel Fuel
01) Diesel Fuel 28,750 28,750 28,750 28,750
Notes: 1) Diesel Fuel: ($28.750) Historical experience dictates current annual cost $25,000+ 15% = $28,750. The 15% projected
increase in fuels costs per Fleet Management guidance.
11500 530528 Internal Fuel
01) Internal Fuel 5,427 5,427 5,427 5,427
Notes: 01) Internal Fuel ($5,427 Historical experience dictates current annual cost $4,719+ 15% = $5,427. The 15% projected
increase in fuels costs per Fleet Management guidance.
11500 530540 Books,pubs,subs,educ,mem.
01) Books, Seminars, TUition-Career & Volunteer
02) Annual Fire Conference
.I
1,391
28,750
5,427
15,900 15,900 15,900 15,900
2,100 2,100 2,100 2,100
11500 530540 Books,pubs,subs,educ,mem. 18,000 . 18,000 18,000 18,000
Notes: 01) Books, Seminars, Tuition - Vol & Career ($15,900) Historical experience of cost to cover volunteer members and
career person nel.
15,900
2,100
18,000
02) Annual Fire Conference - ST09, ST10, ST13: ($2,100) To allow department Chief or delegate to attend one conference
per year, registration of $700 each x 3 = $2,100.
11500 560640 Capital Outlay-equipment
GovMax
17
1 0/6/2008