Item C08
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 5/20/09
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
Phone: 809-5200
AGENDA ITEM WORDING: Approval to waive Purchasing Policies and Procedures, to pay Lang Environmental Inc.
$14,138.00 for the emergency removal of asbestos in the old Terminal Building at the Key West International Airport, and
to pay EE&G Environmental Services, $3,350.00, for consulting services in relation to the asbestos removal.
ITEM BACKGROUND: As per the attached letter from Morganti, in the course of demolition work on the old terminal
building, they discovered mold and asbestos. The mold was minor, and was removed for less than $5000.00. However,
the asbestos removal price was $14,138.00. Due to the emergency nature of this removal we immediately authorized Lang
Environmental to proceed with the work. Please see attached e-mail from John King stating that Lang Environmental is a
reputable company that has done much work for the County in the past.
PREVIOUS RELEVANT BOCC ACTION: None on this item
CONTRACT/AGREEMENT CHANGES: n/a
STAFF RECOMMENDATION: Approval
TOTAL COST: $14,138.00 + $3,350.00
INDIRECT COST: none
BUDGETED: No
COST TO AIRPORT: None
COST TO PFC: None
COST TO COUNTY: None
SOURCE OF FUNDS: Terminal Project Funds
REVENUE PRODUCING:
AMOUNT PER MONTH /YEAR:
APPROVED BY: County Attorney n/a
OMB/Purchasing n/a
Risk Management n/a
DOCUMENTATION: Included X
Not Required
AGENDA ITEM #
DISPOSITION:
/bev
AO
1/09
Construction Managers and Design Builders
~
MORGANTI
April B, 2009
Mr. Peter Horton, Airport Director
3491 South Roosevelt Boulevard
Key West, Florida 33040
(Sent via e-mail and hand delivery)
Subject: Key West International Airport
Asbestos and Mold Discovery
Dear Peter,
This letter is to make you aware of potential health concerns that have been discovered in the
existing terminal during demolition work that need to be addressed by the project team.
Today's floor covering removal activities in the future holding concourse revealed underlying
layers of vinyl tile which raise concerns that asbestos tile might be present. Because the
building was constructed at a time when materials were used that have now been identified as
potentially causing health hazards we are requesting that a survey be conducted immediately
to determine that the tile is not asbestos and the current demolition activities have not caused
suspension of fibers in the air. If a survey was performed showing the discovered tile is not of
concern please forward those results to this office for review and project documentation.
We also have concern about what appears to be mold in the temporary holding area return air
vents as well as at several of the HVAC feeder grilles. We advise that an air quality review
and inspection of the substance be preformed prior to any demolition actives begin in this area.
Mr. Capraro discussed this situation with you in our last construction meeting and I believe you
stated that the airport had a firm contracted to perform this type of inspection.
We do not want construction activities to be delayed over these issues but it is of critical
importance to the welfare of workers and the general public that these concerns be addressed
as we move forward with construction of the existing terminal.
Please contact me with any questions.
Sincerely.
THE MORGANTI GROUP, INC.
R. Bruce Harkness
Project Manager
Cc: Jim Peace
Joe Capraro
Tracy Bruce
URS
The Morganti Group, Inc.
3491 South Roosevelt Blvd.
Key West, FL 33040
PHONE: 305-292-5969
Page 1 of 1
Horton-Peter
From: King-John
Sent: Thursday, April 16, 2009 3:41 PM
To: Horton-Peter
Cc: Mercado-Pedro; Leto-Beth; Walters-Jo
Subject: Lang Environmental
Good Afternoon, Peter,
As per our recent discussion, Lang Environmental is a reputable company with whom I have worked with in the
past. The amount quoted for the floor tile and mastic abatement is reasonable, based the non-friable status of the
asbestos locked down in the two materials and the level of protection required to safely remove it.
Please ensure that you receive a final report when the work is finished for your files. Feel free to contact me if you
have any questions or require any additional information
Thank you,
7U-<.:>. S
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4/16/2009
Environmental
Remediation
. Asbestos Removal
. Lead Paint Abatement
. Indoor Environmental
Quality
. Mold/Mildew/Fungus
. Environmental
Demolition
. HAZMAT Clean up
General
Contracting
. Health Care
Construction
. Commercial
Construction
. Tennant Build-Outs
Tampa
6418 BIMtg&- Drive.
Timpe. FIotida 33611).2004
(813) 622-8311
Fax (813) 623-fJJ12
Jacksonville
1188 Elett ROfId, SuIIe 8
Jacksom.ile. FIoddB 32211
(904) 726-9170
FIiI (904) 726-9188
WWW.L-E.CC
Lang Environmental, Inc.
April ] 6, 2009
Mr. Peter J. Horton
Director of Airports
Key West International Airport
349] S. Roosevelt Boulevard
Key West, Florida 33040
Via E-Mail: horton-peter@monroecounty-fl.li!:ov
Reference:
Proposal for Asbestos Abatement
(Former) First Floor Office Area
Key West International Airport
349] S. Roosevelt Bou]evard, Key West, F]orida 33040
LE Proposal No. 09-GG-129
Dear Mr. Horton:
Pursuant to your request, Lang Environmental, Inc. (LE) is pleased to submit
this proposal to perform professional asbestos abatement services for the above-
referenced project. As we understand, Key West International Airport is
seeking a proposal to perform complete asbestos abatement of the designated
first floor office area as part of a planned renovation project.
The scope of work for this project is based upon information provided and
prepared by Mr. Richard GrupenhoffofEE&G, on April ]5,2009. In this
proposal, we have included a brief description of our scope of work along with
the associated cost required for completion of this project in accordance with
our existing "Continuing Contract for Asbestos Abatement, Demolition &
Removal Services" between Lang Environmenta], Inc. and The School Board of
Hernando County, Florida", dated October 2],2009 (copy of contract included
under separate cover).
Scone of Work:
] . Submit a "Courtesy" EP A "Notice of Asbestos Removal Project" form
and corresponding fee to the local Monroe County FDEP South District
Branch Office.
2. Provide a copy of all applicable "Pre-Job" submittals including, but not
limited to the following; copies of LE' s State of Florida Asbestos
Abatement Contractor license, insurance certificates, EP A AHERA
Asbestos Supervisor and Worker training certifications, and copies of
OSHA-required medical surveillance/personnel clearances, respirator
training, and fit testing documentation.
3. Post "Asbestos Warning" signs and barrier tape around the perimeter of
each work area to notify all personnel of asbestos abatement.
Ashestos Ahatement
(Former) 1st Floor Offices
Key West Intn '1 Airport, Florida
Page 2
Scope of Work (Coot.):
4. Supply and install critical barriers consisting of two (2) layers of
6-mil polyethylene sheeting sealed with duct tape to seal all
penetrations and openings into the work area.
5. Supply and install splashguards consisting of one (1) layer of of
6-mil polyethylene sheeting sealed with duct tape up to 4' high
on all affected walls (to serve as) or one (1) layer on all
perimeter roof abatement areas (to serve as protections).
6. Supply and install a two-stage decontamination unit consisting of
a clean room and equipment room, as appropriate, for the
designated work area.
7. Supply and install sufficient HEPA-filtered negative air pressure
machines to change out the air in the work area and vent the
exhaust outside the building.
8. Remove and dispose of the approximately 4,000 square feet of
existing Category 1 nonfriable asbestos-containing vinyl floor
tile and adhesive mastic located within the approximately 2,300
square foot (former)n first floor offices area. Includes up to two
(2) to three (3) separate layers of floor tile over an approximately
2,000 square foot affected area.
9. After removal is completed, the work areas will be HEP A
vacuumed and/or wet wiped as appropriate and encapsulated to
lock down any remaining fibers.
10. Perform personal exposure monitoring ofa minimum of2S% of the
designated workforce for compliance with OSHA 29 CFR 1926.1101.
11. All designated bags of asbestos waste will be stored in lockable
dumpsters on-site and then transported to a State of Florida licensed
"Asbestos Landfill" facility.
12. Provide a copy of all applicable "Post-Job" submittals including, but not
limited to the following; copies ofLE's Daily Work logs, Exposure
Logs, OSHA personal air monitoring results, and a copy ofthe
applicable asbestos waste manifest/waste shipment receipt forms
(WSRs).
13. Coordinate and perform all asbestos abatement work in conjunction with
the stipulated demolition schedule.
Work Bv Others:
1. Provide restrooms, staging area, water and electric service during
the entirety of all asbestos removal operations.
2. Supply an independent testing laboratory and State of Florida
licensed Asbestos Consultant (EE&G) to perform a final visual
observation/inspection and final clearance air sampling and
analysis, with acceptable levels being less than or equal to 0.01
fibers/cc, as measured by Phase Contrast Microscopy.
Asbestos Abatement
(Former) I" Floor Offices
Key West Intn'l Airport, Florida
Page 3
Safety & Quality Control Proeram:
1. Lang Environmental has an active safety program with a dedicated
safety manager who will monitor the project and conduct weekly safety
meetings, as appropriate.
2. Lang Environmental has instituted a "Drug Free Work Place" Program,
in accordance with State of Florida requirements.
3. Personnel air monitoring analysis will be performed by an independent
testing laboratory at Lang Environmental's cost.
4. All personnel working on this project will have pre-employment
physicals, and have the medical examinations available for your review,
in accordance with OSHA requirements.
5. The supervisor for this project will have completed the one week
"Asbestos Abatement Project Management and Supervision." This is in
accordance with State of Florida legislation. The supervisor for the
project will also have the OSHA 1 0 Hour Certification.
6. All personnel working on this project will have completed a training
program covering the key aspects of asbestos and safe removal.
7. All personnel shall complete a respirator training program as part of
their overall training. All personnel shall wear disposable protective
coveralls for removal and disposal operations, and shall wear the
appropriate respirator for removal.
8. All personnel will complete a certificate of worker's release form,
outlining his understanding of the risks associated with asbestos
removal.
Insurance:
Lang Environmental will provide a $1 million Occurrence policy for asbestos
special liability insurance and also a $1 million policy for general liability,
automobile and workers compensation. Additionally, we also have a $5 Million
dollar excess liability policy.
Licensine:
Lang Environmental has met all of the requirements for licensing as an asbestos
contractor, and Robert A. Lang holds the license for the company. We were
one of the first companies licensed by the State of Florida (CJ C046268). We
are also a licensed Class "A" General Contractor (CG CA23888) in Florida.
Estimated Costs:
Lang Environmental will supply all transportation, labor, materials, equipment,
transportation, insurance, lodging, per diem, and insurance required to complete
the above-mentioned scope of work for a total of $14, 138.00. See the
corresponding Hernando County unit price breakdown under separate cover.
Asbestos Abatement
(Former) ]sf Floor Offices
Key West Intn 'I Airport, Florida
Page 4
Schedule for Completion:
The above-referenced scope of work and overall pricing is based completion of
all on-site work activities in one (1) mobilization and a total of approximately
three (3) work days.
Invoicine: & Terms:
An invoice will be submitted upon completion of this project. Payment terms
are net 30 days from the date ofthe corresponding invoice.
Lang Environmental appreciates the opportunity to submit this proposal to Key
West International Airport and we look forward in advance to working with you
on this project. Should you have any questions, please do not hesitate to contact
us at (813) 622-8311.
Sincerely,
(irf!1101Y J. (iod,ee-
Gregory J. Godec
Vice President, Business Development
KeyWest Intn'l Airport Fee Breakdown 4/16/2009
11:37 AM
Lang Environmental, Inc.
Place: Key West Airport. 1st Floor Office
Date: 411612009
FCSB
JOB NUMBER
P.O. No.
o
UNIT EXTENDED
DESCRIPTION QUANTITY UNIT PRICE TOTAL
Mobilization on croiects involvina less than 10 SF or 25 LF of asbestos EA $1,200.00 $0.00
Mobilization on proiects involvinQ Qreater than 10 SF or 25 LF of asbestos 1 EA $750.00 $750.00
Furnish, Install and remove a single staQe soft wall decontamination unit EA $300.00 $0.00
Furnish, Install and remove a three stage soft wall decontamination unit 1 EA $600.00 $600.00
Furnish, Install and remove a three staae hard wall decontamination unit EA $750.00 $0.00
Type C supplied air respiratory system DAY $1,000.00 $0.00
Disposal of asbestos waste in landfill CY $58.00 $0.00
Disposal of construction debris waste in landfill 40 CY $28.00 $1,120.00
Furnish, Install and remove temporary soft wall partition FL $25.00 $0.00
Furnish, Install and remove temporary hard wall partition LF $35.00 $0.00
IFurnish, Install and remove plastic sheetinQ 720 SF $0.65 $468.00
REMOVE MECHANICAL SYSTEM INSUlATION ....
Remove ductwork and/or insulation from ductworn with insulation and mastic SF $7.50 I $0.00
PIPING INSUlATION UP TO 6 INCHES IN DIAMETER: '.'
Remove insulation from straiQht run of pipe LF $10.00 $0.00
Remove insulation from fittinQs EA $15.00 $0.00
Remove metal jacket on pipe LF $5.00 $0.00
PIPING INSULATION GREATER THAN 6 INCHES IN DIAMETER:
Remove insulation from straiQht run of pipe LF $15.00 $0.00
Remove insulation from fittings EA $35.00 $0.00
Remove metal iacket on pipe LF $6.00 $0.00
REMOVE MECHANICAL. SYSTEM INSUlATION - GL.OVESAG
Remove ductwork and/or insulation from ductwork with insulation and mastic SF $40.00 $0.00
PIPING INStJLA noN UP TO 6 INCHES IN DIAMETER: . ..
Remove insulation from straiQht run of pipe LF $22.00 $0.00
Remove insulation from fittings EA $45.00 $0.00
Remove metal iacket on pipe LF $8.00 $0.00
PIPING INSULATION GREATER THAN 6 INCHES IN DIAMETER:
Remove insulation from straight run of pipe LF $36.00 $0.00
Remove insulation from fittinas EA $65.00 $0.00
Remove metal iacket on pipe LF $8.00 $0.00
REMOVE SURFACING & MISCELLANEOUS MATERIAL
Remove asbestos overspray from ceilings, walls. beams, etc. SF $3.90 $0.00
Remove asbestos plaster and lathe SF $8.50 $0.00
Remove asbestos gypsum drywall ceiling with textured acoustical treatment and SF $3.25 $0.00
fiberQlass insulation blanket (if present)
Remove floor tile and mastic 4000 SF $2.80 $11,200.00
Remove ceiling tile and grid system SF $1.25 $0.00
Remove mechanically fastened interior and exterior asbestos cement panels on SF $2.25 $0.00
equipment, buildinQs, and walkways
Remove wallboard SF $1.25 $0.00
Decontaminate surfaces utilizing HEPA vacuum and wet cleaninQ methods SF $1.35 $0.00
Remove and discose of non-contaminated caroetinQ SF $6.75 $0.00
Remove built-up roofing and lightweight concrete as non-contaminated to facilitate SF $3.50 $0.00
removal of asbestos cement panels on equipment buildings and walkways
Grand Total = $14,138.00
Page 1
EEbG
EE&G Environmental Services, LLC
14505 Commerce Way, Suite 400
Miami Lakes, FL 33016
(305) 374-8300
(305) 374-9004 Fax
April; 17,2009
Proposal No. 2009-2213-01
Mr. Peter J. Horton
Director of Airports
Key West International Airport
3491 S. Roosevelt Boulevard
Key West, Florida 33040
Office: (305)-809-5200
Mobile: (305)-304-0063
Fax: (305)-292-3578
horton-pete r@monroecounty-fl.qov
Subject:
Proposal for Asbestos Consulting and Air Monitoring Services
Key West International Airport
Floor 1 Renovations
Key West, Florida
Dear Mr. Horton,
EE&G Environmental Services, LLC (EE&G) is pleased to submit this proposal for the subject work.
EE&G's Statement of Services and Fee are presented below:
STATEMENT OF SERVICES
EE&G will provide environmental consulting and air monitoring services to the KWIA for the Floor 1
renovations in Key West, Florida. The areas measure approximately 2,500 square feet for
containment area. See plans and previos surveys provided by KWIA.
Task 1 - ScoDe of Work/Bid Assistance
An EE&G Certified Abatement Designer will conduct a pre-solicitation meeting and will compile a
Scope of Work and distribute meeting minutes to qualified abatement contractors. Other duties may
include senior project management and pre-construction meetings/teleconferences. Up to 5
additional bulk samples will be analyzed for asbestos content to further delineate the scope of work.
Mr. Peter J. Horton
April 17, 2009
Page 2 of 5
Task 2 - Work in Proaress Air Monitoring
An EE&G project manager will perform on-site air monitoring and project management while the
contractor is on site preparing and removing ACM for two days in April 2009. Air samples will be
collected before, during, and after removal of ACM. Air samples will be collected and analyzed
using Phase Contrast Microscopy (PCM) during abatement and for Final clearances. EE&G's
duties shall include the collection and analysis of PCM samples during each 8 hour shift. Other
duties include in-office project management and periodic site visits by a senior project manager
and/or licensed asbestos consultant.
Task 3: Closeout Packaae
An EE&G senior project manager will compose a "Letter of Completion" as necessary to facilitate
completion of the project phase(s) and a final report based on the data collected during removal of
the ACM. The final report will include:
. A descriptive narrative of the abatement project.
. Technician field notes & printed data sheets.
. Photographic documentation.
The report will be reviewed, signed, and sealed by a Florida licensed Asbestos Consultant. The fee
includes all administrative overhead costs for one original and four copies of the report.
FEE ESTIMATE
Presented below is EE&G's fee estimate for work in KWIA Floor 1 areas.
Task 1: Scope of Work/Bid Assistance 20090
Certified Abatement Designer (in-office/on-site) 4 hours
Work Truck
Licensed Asbestos Consultant (in-office/on-site) 1 hour
4 PLMs @$15
Admin/Clerical
Subtotal Task 1 ....... ...... .......... ....................... ............. ........ .............. ...... ...... ...... ........ ...... $400.00
Task 2: Work in Proaress/Final Air Clearance Air Monitorina
Each shift includes:
Project monitors (max 8hrs/shift)
Work Truck (40 miles RT)
Certified Abatement Designer (in-office/on-site) (approx.5 hours)
Licensed Asbestos Consultant (in-office/on-site) (approx.25 hours)
PCM sample collection/analysis (6-8 PCMs)
Data Entry/Clerical (.5 hr included)
Subtotal Task 2 per 8 hou r sh ift............ .......... ........ ................ ........ ..... .................... ....... $500.00
Subtotal Task 2 for4 shifts including round trip mobilization ..................................$2,000.00
Hotel/Per Diem and MileaQe...... ..................... ...................... .......... ............ .Max $500.00
P:\PROJECTS\2009-PROJECTS\2000S\2009-2213\KWIAAIRMON PROP .DOC
Mr. Peter J. Horton
April 17,2009
Page 3 of 5
Task 3: Closeout Packaae
Project manager report prep (8 hours)
Certified Abatement Designer Review (1 hour)
Licensed Asbestos Consultant review (.5 hour)
Clerical/Admin (1 hour)
Other Direct Charges (copying, photos, phone, fax, shipping, etc.)
Add Su btotal Task 3......... ....... ......... ................. .......... ............................. .................... .... $450.00
TOTAL PROJECT ESTIMATE MAIN AREAS: .................................... Not to exceed $3,350.00
EE&G's total estimated fee for completion of the proposed work is not to exceed $3,350.00. This
fee estimate is expected to be sufficient to accomplish the Statement of Services described;
however, no guarantee is made or implied. EE&G appreciates the opportunity to assist KWIA.
Please call me if you have any questions regarding this proposal.
Very truly yours,
?
~
Richard Grupenhoff
Certified Abatement Designer
EE&G
RDG:rg/djc
P:\PROJECTS\2009-PROJECTS\2000S\2009-2213\KWIAAIRMON PROP .DOC