Item C30
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 20, 2009
Division: Employee Services
Bulk Item: Yes -X- No
Department: Employee Services
Staff Contact Person: Teresa Aguiar X4458
AGENDA ITEM WORDING: Approval to renew current Employee Assistance Agreement for one
year with Horizon Behavioral Services, Inc.
ITEM BACKGROUND: Request for Proposals completed in 2006; May 16, 2007 BOCC approved
current contract with the Allen Group for EAP services; July 31, 2007, Assignment & Assumption
Agreement of Contract & Consent of the MCBOCC was approved due to the sale of the Allen Group to
Horizon Behavioral Services, Inc.
PREVIOUS REVELANT BOCC ACTION: Initial contract approved August 1997; RFP done in 2001 and
again in 2006. This is the last renewal of this contract in accordance with Purchasing Policies and
Procedures.
CONTRACT/AGREEMENT CHANGES: Term only.
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: $38.250
COST TO COUNTY: $38.250
INDIRECT COST:
BUDGETED: Yes ~No
SOURCE OF FUNDS: Ad Valorem
REVENUE PRODUCING: Yes _ No ~AMO NT PER MONTH_ Year
~'
APPROVED BY: County Atty ~I 0 chasing _ Risk Management_
DOCUMENTATION: Included --X- To Follow_ Not Required _
DISPOSITION:
AGENDA ITEM #
Revised 2/27/0 I
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Contract with: Horizon Behavioral
Services, Inc.
CONTRACT SUMMARY
Contract #
Effective Date:June 1,2009
Expiration Date:May 31, 2010
Contract Purpose/Description:Approval to renew current agreement for the term of one year.
Contract Manager:Maria Fernandez-
Gonzalez
4448
Employee Services
(Name)
(Ext.)
(Department)
for BOCC meeting on Mav 20 2009
Agenda Deadline: Mav 5 2009
CONTRACT COSTS
Total Dollar Value of Contract: $38,250 Current Year Portion: $
Budgeted? Yesr8J No 0 Account Codes: 502-08002-530340-_-=-
Grant: $_ _-_-_-_-_
County Match: $_ _-_-_ _-_
- - - -
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
County Attorney
~~1f1
Changes Date Out
Needed,,( .tU~ReViewer . _
YesO NolYl___. .__~ 4- / O{
YesO NoB'. If-8-()1
YesONod~~ 4//<1Iif{
YesONo@' ~r ~
Date ~
Division Director L.[;,L6-t
Risk Manag~ment If-{S 1fj
PJl.L- ('~ ~
O.M.B./Pur'Ch~ng '-/-1<./ -if]
Comments:_
OMB Form Revised 9/11/95 MCP #2
Board of County Commissioners '~
Teresa E. Aguiar, )q() i'~~
Employee Services Dire~-
April 7, 2009
OKy,~,rY ~o~~~~E
(305) 294-4641
Office of the Employee Services Division Director
The Historic Gato Cigar Factory
HOO Simonton Street, Suite 268
Key West, FL 33040
(305) 292-4458 - Phone
(305) 292-4564 - Fax
TO:
FROM:
DATE:
(~~'---
BOARD OF COUNTY COMMISSIONERS
Mayor George Neguent, District 2
Mayor Pro Tem Sylvia J. Murphy, District 5
Kim Wigington, District 1
Heather Carruthers, District 2
Mario DiGennaro, District 4
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SUBJ:
EAP Renewal of Contract (2nd renewal)
Horizon Behavioral Services, Inc.
This item requests approval to renew the contract with Horizon Behavioral Services, Inc. to provide
confidential counseling services in the lower, middle and upper keys for employees and their dependents.
The purpose of an Employee Assistance Program is to improve the psychological health of the employees
or dependents experiencing problems which mayor are currently affecting the employee's productivity.
Individual problems can range from need for information on child care to serious difficulties with alcohol
or drugs. Other employees will also benefit by being part of a safer, more productive workforce.
This contract provides confidential unlimited short term counseling services, on site periodic seminars,
printed materials, 24 hour website access, 24 hour/seven day a week confidential telephone service,
Fitness for duty evaluations and other related services.
It is therefore the recommendation that the Board approve the request to renew the contract with Horizon
Behavioral Services, Inc. for the period of June 1, 2009 - May 30, 2010. If you have any questions on
this item, please do not hesitate to contact me at X4458.
EMPLOYEE ASSISTANCE PROGRAM RENEWAL AGREEMENT
BETWEEN MONROE COUNTY. FLORIDA AND
HORIZON BEHAVIORAL SERVICES. INC.
This renewal agreement is entered into by and between Board of County
Commissioners of Monroe County, Florida; 1100 Simonton Street, Room 2-268; Key
West, Florida 33040 ("Employer") and Horizon Behavioral Services, Inc. c/o The Allen
Group; 2965 W. State Road 434, Suite 200; Longwood, FL 32779. ("Contractor") and is
made to be effective as of June 1, 2009.
WHEREAS, on June I, 2007, the Employer and The Allen Group entered into an
agreement (hereinafter "Agreement") establishing an Employee Assistance Program
(hereinafter Program) for the purpose of providing confidential, professional counseling
on personal matters affecting their physical and emotional well-being for all full-time,
regular employees and their dependents with offices in Key West, Marathon and
Plantation Key; and
WHEREAS, the term of the Agreement was for one (I) year beginning on June 1,
2007, renewable at the County's option for two (2) additional one-year terms; and
WHEREAS, on July 31, 2007, the County entered into an Assignment and
Assumption Agreement with The Allen Group, whereby the County consented to the
assignment of the Agreement to Horizon Behavioral Services, Inc. ("Horizon") and
Horizon agreed to perform all responsibilities under the Agreement; and
WHEREAS, the current renewal will expire on May 3 I, 2009 and the Employer
desires to extend the original agreement for another year
NOW THEREFORE, in consideration of mutual covenants and conditions set
forth below, the parties agree as follows:
1. The County exercises its right to the second of the two (2) one-year terms
specified in the Agreement. This renewal term will commence immediately
upon the expiration of the current contract. Therefore this renewal will
become effective June 1,2009, and will expire on May 31,2010.
2. In all other respects the terms and conditions of the original agreement
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Renewal Agreement this
day of
, 2009.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
[SEAL]
ATTEST: DANNY L. KOLHAGE, CLERK
By:
BY:
George Neugent, Mayor
Deputy Clerk
Date:
, ...' \' :-":.~::..N_~'t ~
SARA E. COBB
wv Public, State of Texas
'/ Commission Expires
May 11, 2011
'f\HORIZON BEHAVIORAL SERVICES, INC.
By:4~
P . (lent
Print Name: {?; I"l elf 5 he ,e. I' (.:' r
Date: ~) 1
....::> 31 01
~ATTEST: r~,.,
By:_
~~~c c&c;d::,
~,.,,-':".ot..;':";~~
(Witness)
(Print name): .
~ ';--C~ ~. G:kb
MONROE COUNTY ATTORNEY
PROVED AS T F M:
2
EMPLOYEE ASSISTANCE PROGRAM RENEWAL AGREEMENT
BETWEEN MONROE COUNTY. FLORIDA AND
HORIZON BEHAVIORAL SERVICES. INC.
This renewal agreement is entered into by and between Board of County
Commissioners of Monroe County, Florida; 1100 Simonton Street, Room 2-268; Key
West, Florida 33040 ("Employer") and Horizon Behavioral Services, Inc. c/o The Allen
Group; 2965 W. State Road 434, Suite 200; Longwood, FL 32779. ("Contractor") and is
made to be effective as of June 1,2009.
WHEREAS, on June 1,2007, the Employer and The Allen Group entered into an
agreement (hereinafter "Agreement") establishing an Employee Assistance Program
(hereinafter Program) for the purpose of providing confidential, professional counseling
on personal matters affecting their physical and emotional well-being for all full-time,
regular employees and their dependents with offices in Key West, Marathon and
Plantation Key; and
WHEREAS, the term of the Agreement was for one (I) year beginning on June 1,
2007, renewable at the County's option for two (2) additional one-year terms; and
WHEREAS, on July 31, 2007, the County entered into an Assignment and
Assumption Agreement with The Allen Group, whereby the County consented to the
assignment of the Agreement to Horizon Behavioral Services, Inc. ("Horizon") and
Horizon agreed to perform all responsibilities under the Agreement; and
WHEREAS, the current renewal will expire on May 3 I, 2009 and the Employer
desires to extend the original agreement for another year
NOW THEREFORE, in consideration of mutual covenants and conditions set
forth below, the parties agree as follows:
1. The County exercises its right to the second of the two (2) one-year terms
specified in the Agreement. This renewal term will commence immediately
upon the expiration of the current contract. Therefore this renewal will
become effective June 1,2009, and will expire on May 31, 2010.
2. In all other respects the terms and conditions of the original agreement
remain in full force and effect.
day of
IN WITNESS WHEREOF, the parties hereto have executed this Renewal Agreement this
, 2009,
[SEAL]
ATTEST: DANNY L. KOLHAGE, CLERK
By:
Deputy Clerk
\\\'11111/1/
--.{' ATTEST . ",'$'~~~'Y~~4~ SARA E. COBB
f'-. " $ .. '.<'; Notary Public, State of Texas
. !'%.i....J.:.J My Commission Expires
I ""f,f,~,1\\\" May 11, 2011
By:.. .
~CV'_0-L Gtr'b
(Witness)
(Print name):
S Q ,,-c,,- t. lc:,cJ;
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
BY:
George Neugent, Mayor
Date:
. BY:
Print Name. /:: cI'I' Pr
Date: ~ /111 I
3/31/0 '/
2